HomeMy WebLinkAbout1979-06-04 Min - Board REGULAR MEETING
JUNE 41 1979
The Regular Meeting of the Board of Directors of the Truckee Donner Public
Utility District was called to order by President Maass at 7:07 P.M. in the Dis-
trict Office.
ROLL CALL: Directors Hatch, Kuttel and Maass were present. Director Sutton
arrived at 7:08 P.M.
EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig,
CONSULTANTS PRESENT: District Engineer Cook was present; District Counsel Grumer
arrived at 7:25 P.M.
OTHERS PRESENT: Among those present were Dwayne Haddock, James P. Bezzerides,
Peter Hall, Thomas Lehney, Suellen Cady, Kerrie Huffman, Scott Heckendorn, Tim
Waller, Don Strand, and Keith Sauers.
APPROVAL OF MINUTES
Relating to the minutes presented for approval, President Maass advised
that no corrections had been received. Director Hatch moved that the minutes
for April 2, April 16, and April 30, 1979, be approved as written. Director
Kuttel seconded the motion. ROLL CALL: Hatch, aye; Huber, absent; Kuttel,
aye; Sutton, aye; Maass, aye. SO MOVED.
Director Hatch moved that the draft minutes for May 7, 1979, be prepared
in final form as drafted. The motion was seconded by Director Kuttel. ROLL
CALL: Hatch, aye; Huber, ab sent;. Kuttel, aye; Sutton, aye; Maass, aye. SO
MOVED.
STATEMENT OF GENERAL FUND A1gD BILLS FOR BOARD APPROVAL
In answer to Director Sutton' s question respecting payment to General
Electric Supply, Mr. Seymour advised that Purchase Order 4785 and 4838 were
for the same commodity; the second order was placed when it was learned there
was a long lead time.
There being no further questions, Director Kuttel moved that the bills be
approved for payment. The motion was seconded by Director Hatch. ROLL CALL:
Hatch, aye; Huber, absent; Kuttel, aye; Sutton, aye; Maass, aye. SO MOVED.
REVIEW OF FEBRUARY ARID MARCH FINANCIAL STATEMENTS
The Financial Statements for February and March were briefly reviewed;
none of the Directors had any comments or questions regarding the statements.
REVIEW OF MARCH BUDGET REPORT
The Manager noted that the item entitled "telemetry" is already over the
budget for the whole year. He requested a breakdown from Avery Engineering -
several items have been included under maintenance that should have been cap-
italized; corrections will be necessary. Maintenance amounts to approximately
$1,039 through May; the balance is for additions and changes to Prosser Well,
work done at Southside and other non-maintenance type work. Mr. Seymour noted
he felt Avery Engineering is one of the best assets the District has, and fur-
ther noted they do a fantastic job in his opinion.
Mr. Seymour noted that, looking at the Budget year-to-date, the District
has received 29 0 of the budget income; expenses are about 2 7 0 of those budgeted.
MANAGER'S REPORT
General Status of the District - Mr. Seymour made note of two water outages
in Ponderosa Palisades which he thought had been corrected. (A description
of these outages is included in the written Manager's Report which has been
attached hereto.)
Annual Report - The District is still awaiting the semi-final draft of the
annual report copy from Gail Grimes, Mr. Seymour advised.
Energy Conservation Booklet - The Manager noted he would be circulating an
Energy Conservation Booklet to the Board members. The booklets are available
6/4/79 pg p ],
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Director Sutton moved that the matter be tabled until after Executive
Session. The motion was seconded by Director Hatch, ROLL CALL: Hatch, aye;
Huber, absent; Kuttel, aye; Sutton, aye; Maass, aye. SO MOVED,
REVIEW OF MR. COOK'S ESTIMATE FOR REMODELING OF DISTRICT OFFICE AND CONSTRUCTION
OF NEW BOARD ROOM
The Chairman, hearing no objection from the Board, tabled this matter to
another meeting.
RESOLUTION ESTABLISHING DISTRICT POLICY REGARDING RESTRICTED FUNDS COLLECTED
r
FOR FACILITIES FEES, INTEREST EARNED AND RESERVE FOR FUTURE METERS
Mr. Seymour advised that this is a necessary Resolution requested
by the auditors, Mr. Grumer explained that the purpose of this Resolution
is to codify what has been District strict policy.
Director Hatch moved that Resolution Number 7920 establishing District
policy regarding restricted funds collected for facilities fees, interest
earned and reserve for future meters be approved. Director Sutton seconded
the motion. ROLL CALL: Hatch, aye; Huber, absent; Kuttel, aye; Sutton,
aye; Maass, aye. SO MOVED,
REVIEW OF MANAGER'S RECOMMENDATIONS RESPECTING PLANS, SPECIFICATIONS AND COST
ESTIMATE FOR EMERGENCY IMPROVEMENTS IN THE SOUTH SIDE AREA
Mr. Seymour said this is an important item but could be taken care of
at a special meeting. He suggested it be the only agneda item. No meeting
date was set. The Chairman tabled the item.
RESOLUTION RATIFYING THE EXECUTION OF A LETTER OF UNDERSTANDING WITH SIERRA
PACIFIC POIATER COMPANY
Director Kuttel moved that the Board adopt Resolution Number 7921 rati-
fying the execution of the letter of understanding with Sierra Pacific
Power Company. Director Hatch seconded the motion. There was no discussion.
ROLL CALL: Hatch, aye; Huber, absent; Kuttel, aye; Sutton, abstain; Maass,
aye. SO MOVED.
Director Sutton requested that the record show her abstention is
because she voted no on approving the letter of understanding, partly because
there was no provision for the CEQA requirements.
RECOMMENDATIONS FROM COUNSEL RE LEAVE OF ABSENCE POLICY FOR MANAGERIAL
EMPLOYEES
Mr. Grumer advised the President that he wrote a letter regarding this
item dated May 30, 1979. He further noted concerns relating to the draft and
opinion letters.
The Chair ordered the matter referred back to the Committee.
DISCUSSION AND POSSIBLE DIRECTION AND/OR ACTION RE DISTRICT COMPLIANCE WITH
FmHA LOAN INDENTURE (PROJECT 77-1)
Mr. Seymour advised the Board that the problem regarding compliance
with the FmHA loan indenture is largely technical. It will be necessary to
have the audit date changed. Mr. Grumer indicated Peggy McEl l igott, bond
counsel, will contact FmHA and arrange to have the date changed. Mr. Sey-
mour further noted that the District is not in compliance because it does
not have a large enough negative margin factor. Also, beginning in 1980,
the District will be required to take 1/10 of the annual payment and deposit
it in a separate account for a period of ten years.
Director Hatch moved that District Counsel be directed to contact Peggy
McElligott and request that she see that the District' s audit date is changed.
The motion was seconded by Director Kuttel. ROLL CALL: Hatch, aye; Huber,
absent; Kuttel, aye; Sutton, aye; Maass, aye. SO MOVED.
614/79 pg. 5
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no *4 1% td
Pi �".Ij (D 4 h c4 in (D rt� (f) (D V ct I-h (D rt (D 0 (D (D �l ho H 0 cn rt
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m 5 0 Otij(D H- 0 :V4 am (D (D 0 FJ- rf (D s �l (D �J (D 0 0 :3A 0 C-4 0 (D :a4 0 En �j ::3AFj- (D10i �j �j z Pi (D cn (n ::r4 CM 0 cn N (D 5 F-J rt �-h (D :Z$ 0 rt- �J c� (D h (D (D tZ) tl En .1-f (D �:$ in (D �J
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F �$ cn 0
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m ti FJ- tij M HI rt W rt rt ri) �:S (D (D :34 0 0 1-3 (D 0 Pi (D (D 0 ct rt (D Pi 0
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cn 51 (D (D ct Fl rt rt- fl F-i t:l
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ad
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rt En �j En ct tj FJ- (D Pi Po (D h (D 0 0 c� F-j- (D �j
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lai ft (D PV Fl (D I'd �l U) ct (D (D ri (D F-J �f :34 lai �34 Pi I q (D Pi G)
fl Ou Fj
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PL) ti rt F-J �Y (D LQ (D ct FO Hi ::S q%e Pi F-J F-J FJ- (D (D (D PU (t rt (D Q0 Pi 0 0
rt (D cn rt :34 FJ- 0 (D 0 0 (t rt PJ I-b Fj- � 1-1 EO 0 �V (D V � (D rt
(D
0 0 (D (D Pi ti h (t P) t4 :3A Fi bi rt ct e4 En m m 0 m (t t7i 0
%% _E/� rt cn tj
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in H
rt 0 Fi- (D 0 G) �l (D �J rt FJ- cn 0 (D PL) P) Q 0 �34 �l ho (n 0 H (D 110 G) rt (D
(t <4 _% m 5 Pi tri 0 (D ti 0 td pi pi ct 0 ::j 0) (D 1% 0 0 ()
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to (D ho H (D � (D to Pi (D U) Pi H) rt pi t3l 0 Ud kcj FC$ U) 0 t1i cn rt (D Ct ::V FO (D 0 z 14 �j 0
0 �j (D (It Pi rt rt Fo (D (D 0 ct 0 FJ- FJ- Z (D F-J 0 P) cn ID cn tj Pi 0 G) pi o F3
0 �YA �34 0 Pi �-A 0 (D V W 0• �J (D Qj p) ft tj cn rj Pi �g 0 Pi (D
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ft 0 0 (D (D (D w �l e (D (D (D �r t1i H. rt p.) cn (D "a* rt t1i
(t En rt cn _Q 0 ti �J :::I F-J En
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�1-0 FJ- rt rt (D P) 0 .94 0 t-i 1-1 ::j 0 QQ Pi rt VJ (D (D 0 O cn (D :34LQwP) 0F (D (D �d cn 0(D 1-1 FJ- 0 0 t-h P- uQ ED :E; ti Pi pi Pi
0 (D F-J 1 0 0 rt (D Fi. Fj- �34 (D (D Ff Ct t-h rt (D Q Qj 0 0 k< �l cn rt 0
f-0 U. En N. �j 0 r-L rt Q ::S 0 0 to 0 0 0 �t r,2j FJ- 0 Z 0 Pi w 0 (D 0 Q 0 F-J 0 1-3 1% F-1- F-J- En
�j (D rt V 1-3 �l �l �3A (D :::f Fo ct ti 0 0 rt rt (D ::� 0 td 5 0 m �l pi n0 0• t-h
0 0 Pi (D (D �V (D 0 0 (D t-I (D ♦ PV 0 11 0 %* En P) FJ- � Fl (D 0 0 PJ Ff-
u. (t v cn (D 0 p- (D H- 0 w t:; ti to � t-h rt cn t-I H FJ- � :::r 0 Fj- i
(D (D ct ::TA rt in En H H- cn rt t-h 0 �3: Pi H. �l (D (D Ff- PJ Fl W 0 F-j H (D H
0 Fj- FA (D 0 n 0 rt rt Pi P. 0i ci H. (D �Y Fl o--% (n (t (D ::J cn �J Fi- En Fj rt
ct cn cn 0i F-J �Y �l ft H H 0 Pi (D H (D Pi V V F-J- 0 1-0 Pi (D % 0
0 0 w m H P) �l rt KD �l m (t (D 0 rt (D rt H (D 0 (D rt t7i H 0 1
0 ri- FJ- 0•
F-J (D ti rt 0 PJ ct �t C4 n �J �3' cn H- P) Ou 0 X (D (D t-< m Fi-
0 0 C4 g (D :3' (t (D Pi H_ m rt ::r 0 0 ct Pi 0 P4 (D 0 0 �:s rt 1-1 tl (t IIJ 0 ti 0
::� �$ (D P_ w Fo e H. rt 0 ::$ ct 0 m Fl �J o o FJ- (D (t to �j 0 0 0
cn (D rt rt 0 cn Fl :34 rt ti (D 0 K 0 5 ::� 1-3 Pi ::3� H- (D �j s w
H. �5 �j rt m w m In (D 0 P- .4 (D Pi 5 (D O t-h
Pi to (D (D I'd FJ LQ :7' F-J Pi �S (D H 1-0 ti 0 Pi cn I w 0 (D (D H ct ti L-i 0 N
0 t-I 1"_ (D cn w rt P) 00 (D ct (D I"- �L Hs H ::f ::Y, > .< t-4 11 w
(D A,. �L Fj 1 (D (D
ft 0 (D P) l< I =#= rt m F_j
0 in Q (D In (t I (D (D m (D
�J (D H Ln 1-3
Pi •
IBEW LETTER - Director Sutton requested that the minutes note receipt of a
letter from the IBEW on the contract dated May 31st. President Maass noted
this would be an agenda item on a future agenda.
EXECUTIVE SESSION
The Chairman adjourned the meeting to Executive Session at 10:35 P.M.
for the purpose of discussing legal and personnel matters.
RETURN TO PUBLIC SESSION
The meeting returned to Public Session at 11:30 P.M.
DART PIPELINE FROM THE AIRPORT WELL TO THE TOWN TANK - POSSIBLE ADOPTION OF A
RESOLUTION APPROVING A NEGATIVE DECLARATION ON THE AIRPORT WATER TRANSMISSION
MAIN AND RELATED FACILITIES
Director Sutton stated she would like to remake her previous motion re-
garding the setting of a special meeting to consider the Airport Well trans-
mission facilities and related appurtenances - also the consideration of the
environmental impact at that meeting - no date was specified, but the meet-
ing would be sometime in June after the second week of June. Director Hatch
seconded the motion. ROLL CALL: Hatch, aye; Huber, absent; Kuttel, aye;
Sutton, aye; Maass, aye. SO MOVED,
Director Sutton noted that, in the previous motion, she added something
about a review of the plan and environmental impact study with Mr. Cook coordin-
ating the presentation, and involving members of the staff and representatives
of Dart. She asked that this be included. President Maass also indicated
there should be proper notification in the paper - the proposed Negative Dec-
laration is to be published.
Possible dates for the public hearing to be held were discussed. Director
Sutton noted she would have a problem attending on June 20th; she also requested
that the hearing not be scheduled for June 19th, since that is the regular sec-
ond meeting date for the Sanitary District. June 26th was set as a tentative
date. Mr. Grumer indicated he would be talking to Mr, Cook and would check out
his availability on that date.
USE OF DISTRICT MATERIALS, EQUIPMENT, SUPPLIES, ETC,
Director Hatch moved that any equipment, supplies, materials, monies,
etc. of the District not be allowed for personal use by employees. The motion
was seconded by Director Sutton, ROLL CALL: Hatch, aye; Huber, absent; Kuttel,
aye; Sutton, aye; Maass, aye. SO MOVED,
Mr. Seymour suggested that a ratifying resolution be prepared.
WAGE INCREASE FOR MANAGERIAL EMPLOYEES
Director Hatch requested that th.e Manager provide recommendations re
possible wage increases for managerial employees at the June llth meeting.
ADJOURNMENT - Director Hatch moved that the meeting be adjourned. ALL AYE
BY VOICE VOTE. The meeting was adjourned at 11:42 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Ja A. Maass, President
Susan M. Craig, Deputy Distri Clerk
6/4/79 pg. 7