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HomeMy WebLinkAbout1979-06-11 Min - Board SPECIAL MEETING JUNE ll, 1979 The Special Meeting of the Board of Directors of the Truckee Donner Pub- lic Utility District was called to order by Vice President Kuttel at 7:14 P.M. in the District Board Room ROLL CALL: Directors Hatch, Huber, Kuttel, and Sutton were present. Pres- ident Maass was absent. CONSULTANTS PRESENT: District Counsel Grumer arrived at 7:50 P.M. , Special Counsel Martin McDonough arrived at 7:29 P.M. District Engineer Cook was absent. EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig were present. OTHERS PRESENT: John and Bill Avery. BILLS FOR BOARD APPROVAL Vice President Kuttel noted it was decided at the last meeting to place certain bills before the Board for approval at this special meeting. Director Sutton moved that this item be delayed until after Executive Session. The other Directors noted their agreement with the motion, but no second was recorded. MOTION DIED. The Vice President indicated the matter would be discussed after Executive Session. REVIEW AND POSSIBLE AWARD OF BIDS - UTILITY POLES - POLE MOUNTED TRANSFORMERS Mr. Seymour advised the Board that only two bids on poles were received after the second call for bids was issued. North Pacific Lumber Company's bid is for $174 each for the 45 foot poles, and $85 each for the 35 foot poles. Baxter & Company's bid is for $180.05 for the Lodgepole Pine, and $89.25 for the 35 foot poles. Mr. Seymour recommended that North Pacific Lumber Company be awarded the bid. Director Huber moved that the Board accept the bid of North Pacific Lumber Company for Lodgepole Pine poles in the amount of $174 each for the 45 foot poles, and $85 each for the 35 foot poles. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Sutton, aye; Kuttel, aye; Maass, absent. SO MOVED. Relating to pole mounted transformers, Mr. Seymour noted a comparison of the bids had been provided to the Directors. A copy is attached to these minutes. Upon comparison of price alone, General Pacific is the low bidder; however, when losses are considered over a ten year period, the cost of the transformers is lowest on RTE's bid. It was the Manager's recommendation to award the bid to RTE: he also requested that an emergency order for trans- formers be placed with General Pacific because the 'District will be out of transformers before the shipment can be received from RTE. Mr. Seymour would like to place an order for ten each 15kVA and 25kVA with General Pacific {the company having the fastest delivery} . Director Hatch moved that the bid from RTE for the 78 pole mounted distri- bution transformers of various kVA sizes be awarded. Director Huber seconded the motion. In order to include the cost of the transformers, Director Hatch remade the motion: he moved that the bid submitted by RTE for the pole mount- ed distribution transformers for 20 15Kva transformers in the amount of $6,320, 40 2 5kVA transformers in the amount of $15,800, 15 50kVA transformers in the amount of $8,955, and 3 75kVA transformers in the amount of $2,481, for a total prive of $33,556 be awarded. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Sutton, aye; Kuttel, aye; Maass, absent. SO MOVED. Director Huber moved that the Manager be authorized to make an emergency purchase of ten 15kVA and ten 25 kVA transformers from General Pacific on the basis that an emergency exists in the District where people will not get elec- tricity otherwise. The motion was seconded by Director Hatch. 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