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HomeMy WebLinkAbout1979-02-05 Min - Board REGULAR MEETING FEBRUARY 5, 1979 The Regular Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:05 P.M. in the District office. ROLL CALL: Directors Huber, Kuttel , Sutton and Maass were present. Director Hatch was absent. EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig. CONSULTANTS PRESENT: District Counsel Grumer was present at the beginning of the meeting. District Engineer Cook arrived at 7: 13 P.M. OTHERS PRESENT: Among those present were Don Strand, Mari grey Fish, Don Cas 1 er, Mary Waymire, Tim Waller, Hank Schwarz and Ted Knof .f. APPROVAL OF MINUTES November 20, 1978 - Director Huber moved that the Board approve the min- utes of November 20, 1978, as prepared. Director Kuttel seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. December 4, December 18, 1978 - Director Sutton noted she had corrections but has not yet prepared them. Director Huber moved that the minutes of December 4th and December 18th be drafted in final form. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, absent; Huber, aye; Kut- tel , aye; Sutton, abstain; Maass, aye. SO MOVED. Director Sutton requested that the verbatim transcript of a portion of the meeting of December 4, 1979, which she prepared and submitted to the Board on approximately January 25, 1979, be attached to these minutes. SO ORDERED by the Chair. BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND Mr. Seymour clarified that Avery Engineering's bill in the amount of $5,540. 14 (services for October, November, December 1978) was for on-going maintenance of the telemetry system which also included a considerable amount of work on the telemetry for Prosser Heights Wel 1 . Director Sutton asked that the record show she felt the Board should be aware of engineering ser- vices for the telemetry system in the amount of $.,5-,540. 14. Relating to payment of $5, 195.99 for standby invoices, applications and utility bills to Forms Management, Mr. Seymour indicated the billing was for printing of the bills, applications and invoices. Director Huber noted that Mr. Seymour had indicated payment to North American Register of Business and Industry in the amount of $145 should not be made because it was invoiced in error. Director Huber moved that the bills be paid with the exception of the above noted invoice (North American Register of Business and Industry - $145) . Director Kuttel seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. District Counsel clarified for Director Sutton that the statutory limit for going to bid was $4,000. Mr. Seymour further clarified that there was a $4,000 1 imi t for the purchase of supplies and $5,000 for a project. Re- sponding to Director Sutton' s question (since the District is paying a bill of almost $5,200, shouldn' t the District be bidding?) , Mr. Grumer stated that -the Code specifies that the District ascertain all the needs for the year and go out to bid at the beginning of the year. He further noted that, without a budget, the District was unable to do so. Mr. Seymour clarified that this payment was for more than one billing and for billings issued at different times. Mr. Grumer clarified that there was no Code violation by payment of this bill . Cost advantages of the bidding method were discussed; 2/5/79 pg. 1 Mr. Seymour explained the quote process followed by District employees responsible for the purchase of supplies . The Statement of General Fund was reviewed. Mr. Seymour clarified that the $588, 124.38 was the General Fund LAIF; the $102,415.43 was LAIF, Restricted Fund. FmHA CONSTRUCTION ACCOUNT The Chairman noted that bills from Cook Associates, Wm. E. Nor k and Wilson, Morton, Assaf & McElligott had been presented for approval . It was noted that Nork's bill had already been paid by Cook Associates; Cook Associates is now billing the District for reimbursement. Director Huber moved payment of the bills to Cook Associates and Wilson, Morton, Assaf & McElligott. The motion was seconded by Director Kuttel . Director Sutton moved to amend the motion to delete the payment to Wilson, Morton, Assaf & McElligott. She would like someone to investigate what the agreement was regarding payment - whether it was on a percentage or flat fee basis. She believed, she stated, Ms. McElligott did not do a very competent job for the District - many of the things had to be redone. MOTION TO AMEND FAILED FOR LACK OF A SECOND. THE PREVIOUS MOTION STANDS. Director Sutton asked if the rest of the Board was satisfied with the Mc- Elligott bill . Director Huber noted that the motion stood and moved the question. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, no;- Maass, aye. SO MOVED. COMMITTEE REPORTS The Chairman noted that Director Sutton prepared a report on the TDPUD - TSD Joint Committee on possible merger of services;-she requested that it become an attachment to these minutes. Director Sutton noted a question had arisen during the recent meeting having to do with alternatives to a merger of the two Districts. Discussion regarding this question, at the joint committee meeting, was inconclusive. The committee determined that they should report back to their Boards reg- ularly, also, the goal of the committee would be to submit a written report for both of the Boards containing background information, conclusions and recommendations. It was agreed that the committees from each Board would obtain information from their respective Districts which would include financial information, list of rolling stock, personnel information, con- sultants, facilities, properties, capacities for service and controlling codes. She further reported that the next joint committee meeting has been tentatively set for Monday, February 12, at 7:30 P.M. , at Mrs. Adkerson' s house - the meeting is subject to confirmation from President Maass . The Chairman indicated he would be unable to attend a meeting on that date. PUBLIC HEARING Requests for Standby Charge exemption and exclusion President Maass directed the Board' s attention to the information re- garding proposed Standby Charge exemptions prepared by the District staff and a letter dated February 2, 1979, to the Board from Mr. Seymour which outlined the three groups in which the Standby exemptions occur - Group 1 , the parcels that received electrical and water service prior to Julyl , 1977; Group 1 1 , parcei s b i l i ed i n error; Group 1 1 1 , the parcel s requ i r i ng d i s- cret i ona ry power of the Board. The Chair declared the Public Hearing open at 7:31 P.M. Director Huber moved the Board exempt Group 1 parcels by resolution as a whole and to make a refund to those persons who have paid (the Standby Charges) . The resolution is to be number 7901 and will be prepared by Counsel . A copy of Group l has been attached to these minutes . Director Sutton seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Huber moved that the lot billed in error listed in Group 1 1 , copy attached, be permanently exempted from Standby Charges and that it be noted so as not to reoccur in future years; a resolution is to be drawn up by Counsel (No. 7902) . Group 11 consists of only one parcel . Director Kuttel seconded the motion. It was determined that electricity was available to this parcel - the customer should be exempt from the water portion of the Standby Charge only. Discussion ensued regarding a refund in the amount of $1 5 representing charges paid for previous years. Director Huber moved that the refund in the amount of $15 stand. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, no; Maass, aye. SO MOVED. Director Sutton requested that the record show she was under the i m- pression .that the things being considered tonight had to do with the 1977- 78 Standby Charges; she stated she did not believe the refund should be made for years prior. She further requested that the record show she was unaware of this problem on the Group i resolution. The Chair stated he would allow Director Sutton to change her vote regarding Group 1 exemptions. She indicated she would let her vote stand, but requested the record show the matter was not brought to the Board's attention. The Chairman called on Hank Schwarz who was representing himself, his wife and another couple - the property of concern to him was the Vern Tal Cott property. It was determined that there were eight rather than seven parcels involved. (Parcel 19-050-049 had not been included in the list of Group III parcels prepared by the District.) Mr. Schwarz was not requesting an exemp- tion on the main parcel , 19-430-009; he was requesting exemption on the other parcels, which are either rights-of-way or easements Director Huber moved that the Board direct a resolution be drawn (No. 7903) to exempt the following parcels from the Standby Charges and that ap- propriate refunds be made (even though they are prior years) - the first exemptions to be included on this resolution are as follows: Vern Talcott, 298 Urbano Drive, San Francisco, California 94127 - Parcels 19-040-073, 19-040-0749 19-050-001 , 19-050-048, 19-050-049, 19-060-059 and 19-240-009. Director Kuttel seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. It was the staff's recommendation Mr. Seymour noted, that this exemption be carried on as long as the rights-of-way are held by the utility companies. Director Sut- ton moved that the District regard these parcels (in the previous motion) as permanently exempt until such time as there is an abandonment of the easements and rights-of-way. Director Huber seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Ted Knoff was present in the audience; he described his parcel , 19- 020-013, and explained why he was requesting exemption. Mr. Seymour noted the General Foreman had examined this parcel and agreed with Mr. Knoff that it was unusable. Director Huber moved that the Board exempt Mr. Ted Knoff's parcel - address, Post Office Box 281 , Truckee, California 95734 - Parcel No. 19-020-013 - and that a refund be paid. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Maass, aye; Sutton, aye. SO MOVED. Regarding Darrel Webb, parcel number 16-400-029, Mr. Seymour advised that Mr. Webb wrote to the District requesting possible exemption from Stand- by Service Charges. Electric and water service were connected in October of 1977 - service was available but not connected as of July 1 , 1977. Staff recommended that the .parcel not be exempted. Director Huber moved that the Standby Charge for Mr. Darrel Webb, Post Office Box 2881 , Truckee, California 95734, Parcel No. 16-400-029 stand, and that a letter of explanation be for- warded. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, absent; Huber, aye; Kuttel aye; Sutton aye; Maass aye. SO MOVED. Regarding Mr, and Mrs. Robert Bezecny, Parcel No. 17-246-012, the Chairman noted it was the Manager's recommendation that the parcel not be exempted from Standby Service Charges. The building restriction is a self- imposed restriction by the owners and can be removed at the owner's discre- tion. Director Kuttel moved that the parcel of Robert Bezecny, 2836 Hillside Drive, Burlingame, California 94010, Parcel No. 17-246-012, not be exempt. The motion was seconded by Director Huber.. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. With respect to John Nash, Parcel No. 17-330-001 , it was the Manager's recommendation that the parcel be considered exempt from the Standby Service 2/5/79 pg• 3 Charges. Mr. Seymour noted the land is an access area to a Donner Lake Utility Company spring area. Director Sutton moved not to exempt this par- cel this year - owner John Nash, 103 Mill Street, Reno, Nevada - Parcel No. 17-330-001 - from the' electrical standby charge in the amount of $10. Dir- ector Huber seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Relating to Margaret Scard i na, Parcel No. 18-350-001 , it was the Manager's recommendation that the parcel not be exempt from the Standby Service Charges. He noted the property had been sold after the standby charges were levied - there is a power line across the middle of the par- cel . Director Huber moved that the request for exemption of Margaret Scardina, Post Office Box 156, Verdi , Nevada, Parcel No. 18-350-001 , be denied. The motion was seconded by Director Kuttel. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Respecting Mr. and Mrs. Arthur Kennerson, Parcel No. 18-401-019, it was the Manager's recommendation that exemption be denied to this parcel and that the customer be refunded $15 due to an overpayment. Director Sutton moved, in. the case of the Arthur Kennerson property, Post Office Box 2765, Truckee, California 95734-, Parcel No. 18-401-01 g, that it should not be exempt, but that the overpayment should be refunded. Director Huber seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Regarding Mr. Leroy Ives, Parcel No. 18-550-004, the Manager recom- mended the parcel not be exempt from water Standby Service Charges and that M r. Ives be refunded the electrical standby fees he already has paid, since electrical service is not within 200' . Director Huber moved, in the case of Leroy Ives, 2425 San Joaquin, Richmond, California, to deny the exemp- tion for water and approve the exemption for electricity, and also moved that a refund of $30 be made for electric standby fees paid in past years. Director Kuttel seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. With regard to Ms. Betty Lewis, Parcels No. 18-560-012, 18-560-O 10 and 18-660-032, Mr. Seymour noted a representative was to have been pre- sent at this meeting to present maps, but as yet had not arrived. The President noted he would delay this item pending their arrival . Relating to Richard Joseph, Parcel No. 18-624-005, the Manager rec- ommended the parcel not be exempt from Standby Service Charges for the period 1977-78 and that District records be adjusted to indicate that Standby Service Charges are now due on both new parcels (the parcel was split when sold) for the 1978-79 period. D-i rector Sutton moved that the Board deny the exemption request of Mr. Joseph of Post Office Box 512, Truckee, California 95734, for Parcel No. 18-624-005, for the 1977-78 year. The motion was seconded by Director Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. With respect to Norma Jacobson, Parcel No. 19-120-006, it was the Manager's recommendation that the parcel not be exempt from Standby Charges until such time as the new owner has the two parcels combined to form one. Director Huber moved . to deny the exemption request of Norma Jacobson of Box C, Truckee, California, Parcel No. 19-120-006. Director Kuttel seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. Regarding Bertha Wolverton's properties, Parcels No. 1g-430-012, 19- 440-0132 19-440-015 and 19-440-029, it was the Manager's recommendation that the parcels not be exempt; all parcels have electricity to them. Mrs. Wolverton, when first requesting exemption, was not aware of that fact; further, she was unaware that she had previously paid standby charges on her taxes. Mr. Seymour indicated she wi shed -to withdraw her request. Director Huber moved the denial of the request of Bertha Wolverton of 688 West River View Circle, Reno, Nevada,, for Parcels No. 19-430-012, 19-440- 013, 19-440-015 and 19-440-029. The motion was seconded by Director Kut- tel . ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. It was the Manager's recommendation, regarding the request of Mr. and Mrs. Paul Fogg i ato, Parcel No. 19-560-051 , to deny the exemption The prop- erty cannot be used as residential property due to poor percolation, but it / Igo nrl 1� was noted this restriction does not preclude other solutions that would permit building; i .e. , alternative septic system. Director Kuttel moved that the Board deny the request for exemption made by Mr. and Mrs. Paul Foggiato, Parcel No. 19-560-051 , 3 Timber Cove Drive, Campbell , California. Director Sutton seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Relating to Mr., and Mrs. Samuel Ashworth's (429 Beth Avenue, S l i dell , Lou i s i anna) request for exemption on Parcel No. 46-370-024, Director Sutton moved that the application for exemption of both water and electric standby charges be denied; further, if a letter hasn' t been written in response to Mr. Ashworth's letter of November 21 , 1977, that someone answer it. Direc- tor Sutton requested the portion of her motion relating to a response to Mr. Ashworth's letter be stricken. The motion was seconded by Director Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. Representatives of Betty Lewis had still not arrived at the hearing at 8:30 P.M. , the Chairman noted. The Chair indicated he would entertain a motion to deny the request. Mr. Seymour advised there are seven electric- al connections and two water connections to the property in question; it was not known whether all three parcels have water or electric service to them. Teichert Aggregates, lessee of Ms. Lewis, has their own electrical lines running throughout the property. Parcel No. 18-560-012 very definitely has existing water and electric service, the Manager stated. Mr. Seymour rec- ommended one of the parcels be considered exempt (parcel 12) - he was not in possession of adequate information on the other two parcels to make a recommendation. Director Sutton moved that, in re the request of Betty Lewis, Parcel No. 18-560-12 be granted an exemption on the basis that it is re- ceiving service, and that Parcel No. 18-560-010 and 18-660-032. . .there was a discrepancy on the .1 i sts relating to the second two parcel numbers; Dir- ector Sutton, therefore, restated her motion. She moved that Betty Lewis be granted a permanent exemption on the parcel which is believed to be No. 18-560-012 and that the other two parcels that are listed as requesting an exemption be denied exemption. Director Huber seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. President Maass closed the Pub 1 i c Hearing at 8:36 P.M. He requested the record show his commendation of the District staff for this monumental task (preparation and collation of the proposed standby exemptions) . OCTOBER 1978 FINANCIAL STATEMENT The Chairman noted the Directors were in receipt of the November Fi- nancial Statement. Director Sutton moved that this be noted as received; if anyone wishes to ask questions or make comments, that they do so at the next meeting and that it be on the next regular meeting agenda - the October and November Financial Statements. No second was recorded. ALL AYE BY VOICE VOTE. SO MOVED. COMMITTEE REPORTS President Maass noted that the Special Committee on Tahoe Donner Water Matters met recently. D.i rectos Huber, noted that Dart wi 1 l be doing some geological exploration on the south side of the River, also, other sites north of the River. MANAGER'S REPORT General Status of District - Despite the cold weather, Mr. Seymour noted, there have been no significant electrical outages. There have been a large number of problems involving frozen water pipes - most on the customer's side of the service. He noted water consumption is up a bit from the fall due to the fact that more tourists are in the area. A copy of the water production report for the month of January and a copy, of the Manager's Report have been attached to these minutes. Write-off Policy - The Manager reported that last fall a list of uncol l ect- able accounts proposed to be written off was presented to the Board; no action was taken. 2/5/79 pg. 5 It was his recommendation that the Board adopt a policy regarding the write- off of "bad 'accounts.'' He explained that writing off a bad account does not mean that collection efforts wi 1 1 cease - a certain percentage of these ac- counts can be collected through services of the District Counsel , a collec- tion agency, and through a letter writing campaign by District personnel . The Board concurred that District Counsel should prepare a rough draft of a write-off policy for consideration by the Board at a future meeting. Presentation of preliminary Operating Budget for 1979 - Mr. Seymour re- viewed briefly the draft water and electric cash flow budget for 1979. A Copy has been attached to these minutes. The President asked that this item be placed on the next regular meeting agenda for discussion with the anticipation of a public hearing and adoption at a meeting in March. APPEAL TO THE BOARD FROM DIRECTOR SUTTON REGARDING HER REQUEST OF JANUARY 29, 1979 REVIEW OF BILLS PENDING IN THE LEGISLATURE WHICH MAY AFFECT THE DISTRICT TITLE PROBLEMS WITH DONNER CREEK WELL #2 PROPERTY EVALUATION OF LABORATORY ANALYSES OF WATER SOURCES CRWQCB, LAHONTAN REGION, DRAFT POLICY STATEMENT The Chairman asked that the record indicate Mrs. Sutton had request- ed several agenda items in letter dated January 29th; he noted he took the liberty to examine the seven items and took action he felt was appropriate placing three items on -the agenda, referring several to the Engineer. Pres- ident Maass asked that the following copies be attached to the minutes of this meeting: Letter of January 29, 1979, Sutton to Maass - Memo of January 30, 1979, Maass to Board of Directors - Memorandum of January 31 , 1979, Maass to Cook - Letter of February 2, 1979, Sutton to Maass - Letter of February 21 1979, Sutton to Seymour - Personal note of February 2, 1979, Sutton to Maass. The President reported that, Saturday, when he received the note, he really appreciated it considering the tensions experienced last week over an issue which he considered to be very important (the lateness of the meetings and length of the agendas) . The note greatly eased the tensions, he noted; in light of this , he recommended that item two under Special Bus- iness be scheduled specifically for discussion. REVIEW OF BILLS PENDING IN THE LEGISLATURE WHICH MAY AFFECT THE DISTRICT Director Sutton referenced her written report to the Board dated February 5, 1979, regarding pending legislation which may affect the Dis- trict. A copy of the report is attached to these minutes. She requested discussion of this matter be scheduled on the next meeting agenda so that the Board might have an opportunity to decide whether or not it wants to take a position. She went on to describe what she felt to be the most im- portant issue (from the District's standpoint) - Senate Bill 47, Nejedly, having to do with the management of groundwater resources. She also men- tioned Senate Bill 114, Beverly, relating to liability in construction con- tracts of public entities. Director Sutton moved that the bills named in the report dated Feb- ruary 5, 1979, (attached and called to the Board' s attention, plus any others that might be equally important, be set on the agenda for the next regular meeting for review and consideration by the Board. MOTION FAILED FOR LACK OF A SECOND. TITLE PROBLEMS WITH DONNER CREEK WELL #2 PROPERTY Director Sutton requested that this matter be reported on in some narrative form by the District Engineer for the Board 's benefit because the problem is an old one. Mr. Cook indicated he could provide a written report for the next meeting. The- President noted this item would appear under the Engineer's Report on the next regular meeting agenda. EVALUATION OF LABORATORY ANALYSES OF WATER SOURCES Director Sutton noted that the District had paid $850 to Cranmer En- gineering for laboratory analyses of all the water sources. She noted she would 1 i ke to see an evaluation by the District Engineer. Director Huber 9/q/7q nn �, noted she had prepared an evaluation and also compared it to federal standards. Director Sutton stated she only wanted something from the Dis- trict Engineer from the standpoint of the status of the water sources in the District based on the analyses. Mr. Cook indicated this would be pos- sible, however, no direction was given. CRWQCB, LAHON TAN REGION, DRAFT POLICY STATEMENT Director Sutton noted that there is still time for the Board to go on record, if it wishes, regarding Lahontan's inquiry on their draft policy statement. She presented to the Board a draft letter, a copy of which is attached, for their consideration. Director Huber stated she had not had time to digest the content of the draft since it was just received at the meeting. Director Sutton noted that, at the January 15, 1979, Board Meeting, several Directors expressed a desire to take some action. No action was taken or direction given regarding this item. Upon request made by Director Sutton, the President ordered that her memo of February 5, 1979, regarding the item on Lahontan inquiry on their draft policy statement and her memo of February 5, 1979, regarding pending legislation which may affect the District be attached to the minutes. REVIEW OF MANAGER'S RECOMMENDATIONS RE DON CASLER'S REQUEST FOR QUITCLAIM DEED TO BLANKET EASEMENTS ON PROPERTY LOCATED BETWEEN ELEMENTARY SCHOOL AND GAS STATION Director Sutton moved, since it was 9: 15 P.M. and Mr. Cas 1 er was pre- sent in the audience, that the Board change the order of the agenda and go to item 3 of New Business. The President indicated he had planned to do so; therefore, the motion was not seconded and died. Mr. Seymour noted the District was in need of additional information and requested that Mr. Cas 1 er be asked to provide the necessary data. After discussion, the Chairman suggested Mr. Seymour and Mr. Casl er meet and con- fer and thereafter make a presentation of the pertinent information to the . Board for consideration. Director Sutton suggested that Mr. Cas 1 er provide information to the District and also agree to pay for expenses the District may incur for legal or engineering services in a review of such information. Mr. Cas 1 er stated he would be willing to bear expenses up to $100. Mr. G rumer indicated his billing would not exceed $50. Director Sutton moved that Mr. Cas 1 er provide all the assistance and information possible for the determin- ation of the facts in his request relating to an easement recorded April 2, 1953, Book 184, Page 400, Official Records (of the County of Nevada) , and that Mr. Casler agrees to provide legal and engineering fees up to $100 for the District to evaluate the situation. The motion was seconded by Director Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. The President expressed the hope that everything would be in order for scheduling on the next regular meeting agenda. INCREASING SUBSTATION CAPACITY - AGREEMENT WITH SIERRA PACIFIC POWER COMPANY - FINANCING THE PROJECT - RESOLUTION SETTING FORTH SPECIFICATIONS AND CALLING FOR BIDS ON 120kV TRANSFORMERS Mr. Seymour advised that, as of the morning of February 5, 1979, Sierra Pacific promised to provide a letter (of agreement) during the coming week. The President indicated this matter could be handled at the Special Meeting scheduled for February 13, 1979 - the starting time of the meeting is to be changed from 7:30 P.M. to 7:00 P.M. Regarding financing of the project, Pres i dent Maass stated he felt determinations should be made by the Board as to which course should be followed. Director Huber moved that the Board declare its intent to pay cash for increasing substation capacity. The motion was seconded by Dir- ector Kuttel . ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, no; Maass, aye. SO MOVED. Director Sutton requested that the record show she is opposed to the financing of capital improvements by the past rate cash accumulation. The resolution setting forth specifications and calling for bids on l 20kV transformers was set over by the Chairman. 2/5/79 Pg• 7 t DEPUTY DISTRICT CLERK M r. G rumer presented the Board with copies of the two proposed reso- lutions. He noted that the resolu.tion establishing the position of Deputy District Clerk totally covers the pertinent code sections. Director Kuttel moved that the Board adopt Resolution No. 7904 es- tablishing the position of Deputy District Clerk. The motion was seconded by Director Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. The date of adoption and Resolution No. were included in the first sentence of the proposed resolution appointing Susan M. Craig as Deputy District Clerk so that it reads ''WHEREAS, on February 5, 1979, Resolution No. 7904 was adopted establishing the position of Deputy District Clerk; and." D i rector Kuttel moved, and D i rector Huber seconded the mot i on, tha t the Board adopt Resolution No. 7905 appointing Susan M. Craig as Deputy District Clerk. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sut- ton, aye; Maass, aye. SO MOVED. ORDINANCE ACCEPTING AND APPROVING PHASE If PIPELINE A typographical error in paragraph 10 was noted. It was changed to read "WHEREAS, Dart has now offered to convey said system to the District by Grant Deed.'' t was determined that the Truckee Sanitary District has provided a letter (dated January 8, 1979) stating that everything is in order relat- ing to Phase 1 I . Director Kuttel moved that the Board accept Ordinance No. 7902, as corrected, ordaining the approval and acceptance of the Tahoe Donner Off- site Water Transmission System, Phase 11 . The motion was seconded by Dir- ector Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. The President noted the Ordinance would be sent to the newspaper for publication. Also noted was the receipt of the Quit Claim Deed from Tahoe Donner to the District. FIRE AND LIABILITY INSURANCE It was noted that there was no item number 4 on the agenda. The Chairman moved on to item number 5. Mr. Seymour noted he had met twice with Mr. Stice (Stice and Wells Insurance) who informed him that Royal Globe would renew the District' s policy for the same premium as last year and possibly for a sli-ghtly l.ess.er amount than last year. It was Mr. S t i ce's recommendation, the Manager re- ported, that the District continue with Royal Globe until the term of the policy which is the -end of this year. At that time he recommended the Dis- trict go out to bid. Mr. Seymour advised he would attempt to obtain a let- ter of Comm i tmen t. BOARD DIRECTION RELATING TO REQUEST OF A. H. KOEPF (PROPERTY LOCATED BEHIND A & W) The Chairman advised a letter had been received from the County stating that they would process an abandonment of the roadway easement located on th i,s property upon receipt of the appropriate fees. Director Sutton remind- ed the Board of their decision to hold a Public Hearing for adjacent prop- erty owners regarding this matter prior to taking any definite action. Director Sutton moved, and Director Kuttel seconded the motion, that the District inquire of Mr. Koepf as to whether or not he is st i 1 l interested in the property; that he be advised of the $150 fee payable to the County by him, of the necessary public hearing and payment to the District of the value of the land; also, that the District does not want to schedule a public hea r i ng unt i 1 conf i rmat i on f rom Mr. Koepf has been rece i ved i nd i cat i ng that he intends to pursue the matter. ALL AYE BY VOICE VOTE. SO MOVED. 2/5/79 pg. 8 REVIEW AND APPROVAL OF R. W. BECK & ASSOCIATES ' RECOMMENDATIONS RE ELECTRICAL DISTRIBUTION SYSTEM IN TAHOE DONNER UNITS 8 THROUGH 11 It was noted that R. W. Beck's recommendations re the electrical dis- tribution system in Tahoe Donner Units 8 through 11 were not received until the afternoon of Februaty 5, 1979. In order to allow the Board time for review, the President put the matter over until the Special Meeting of Feb- ruary 13, 1979. He requested that the Directors review the recommendations prior to the meeting date. BOARD DIRECTION REGARDING THE HIRING OF A CONSULTANT TO FILE PRELIMINARY PERMIT APPLICATIONS FOR DEVELOPMENT OF HYDROELECTRIC PROJECTS AT STAMPEDE, BOCA AND PROSSER DAMS r .r - rw.�r �w.rw■r. Mr. Seymour noted receipt of Mr. W i l 1 er's (Tudor Engineering) letter regarding the Contract Opportunity Notice. Director Sutton moved that the Board designate Tudor Engineering as the firm to file the preliminary permit applications for development of hydroelectric projects at Stampede, Boca and Prosser Dams. MOTION DIED FOR LACK OF A SECOND. (Tudor Engineering's quote was for $3,000 - R. W. Beck' s quote was for between '$3,000 and $5,000. ) Director Sutton moved that the Board engage Tudor Engineering of San Francisco according to the outline of work and the lump sum cost of $3,000 for . the three items contained in their December 11 , 1978, letter to the Dis- trict. Director Huber seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. Mr. Seymour explained the Contract Opportunity Notice to the Board. Director Sutton moved that the Board authorize Tudor Engineering to file the Contract Opportunity Notice with the California Energy Commission for possible reimbursement for feasibility studies on retrofitting existing dams with hydroelectric generators. Director Kuttel seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. DISCUSSION REGARDING A SECOND TRUC KEE RIVER CROSSING: - REVIEW OF DIRECTOR KUTTEL 'S RECOMMENDATIONS Director Kuttel presented a letter containing his thoughts relating to a second River corss i ng. A copy of that letter has been attached to these minutes. It was Director Kuttel 's request that the PUD Board go on record as recognizing the potential difficulties in serving customers should the single bridge now existing over the Truckee River become unusable. After discussion, Director Sutton suggested the District make inquiry of the County and State to ascertain whether or: not they have plans for a second river crossing By Board consensus, the Manager was directed to write to the County and State inquiring as to whether or not they have plans for a second river crossing, and thereafter report bact to the Board. REVIEW OF MANAGER'S RECOMMENDATIONS RE REQUEST FOR REDUCTION OF SIDE-LOT EASEMENTS IN TAHOE DONNER FROM 8' to 5' The Manager advised that all the pipe lines are already in at Tahoe Donner; all electric lines will be in by the end of this summer - all the lines going in will be running down right-of-ways. : He further noted that 5' side-lot easements are normal and recommended the Board approve the re- duction from 8' to 5' . Director Huber moved that the Board direct the Manager to write a let- ter to the County stating approval of the reduction of side.-lot easements in Tahoe Donner from 8' to 5' . The motion was seconded by Director Kuttel . ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. 2/5/79 pgo 9 POSSIBLE DIRECTION REGARDING LIMITATION OF ADJOURNMENT TIME FOR REGULAR AND SPECIAL BOARD MEETINGS The Chairman noted this item was appearing on the agenda at the re- quest of Director Kuttel . It was Director Kuttel 's motion that the Meetings be adjourned at 1 1 :00 P.M. and, if necessary, reconvene at 6:00 A.M. the fol- lowing morning. Director Huber seconded the motion. The question was rais- ed as to whether a meeting at 6:00 A.M. would be any more convenient to the public than a meeting that continued after 1 1 :00 P.M. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, no; Maass, abstain. MOTION FAILED. Director Kuttel moved that the Board adjourn meetings at 11 :00 P.M. and that any remaining items be carried over until the next regular meeting. The motion was seconded by Director Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, no; Maass, aye. SO MOVED. REPORT FROM DIRECTOR SUTTON REGARDING MEETING ON JANUARY 30, 1979, WITH LAFCo REPORESNTATIVES Director Sutton advised that she had prepared memo to the Board concerning the LAFCo meeting with special districts she had attended on January 30, 1979. A copy of that memo has been attached to these minutes. She recommended the Board take action by motion to designate its representa- tive to the Special Districts Selection Committee; that the Board adopt a motion to set an item on the agenda of the next regular meeting in February for discussion of the entire question of the enlargement of LAFCo including the ramifications of the reservation or surrender of the District's latent powers; also, that District Counsel be directed to look into the matter of the latent powers and provide some background information to the Board on the function and effect of LAFCo; and that the Board make specific dec i- s ions, noted following, prior to March 19, 1979 - a) for or against enlargement of LAFCo, b) for or against the creation of a Special Districts Advisory Committee to LAFCo in the LAFCo Rules and Regulations, and c) for or against LAFCo Rules and Regulations allowing the reser- vation of latent powers to the districts. She indicated the meeting that was held on January 30, 1979, had been adjourned to March 20, 1979. It was Director Sutton's suggestion that District Counsel investigate the matter of latent District powers. Mr. Grumer agreed to do so; the Chairman requested that the matter be scheduled for discussion at the Feb- ruary 20, 1979, meeting. Director Huber moved, and Director Kuttel seconded the motion, that Director Sutton be designated as the TDPUD representative to the Special Districts Selection Committee. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. POSSIBLE ADOPTION OF RESOLUTION AMENDING SECTION 8b OF THE BYLAWS (RESOLUTION 7820) This item was tabled by the Chair. CONFLICT OF INTEREST CODE .A Director Sutton noted the Directors had received forms from the County Clerk; she did not believe the forms complied with the forms the District adopted in its code. She further noted that, to her knowledge, the Board of Supervisors had not yet approved the District Conflict of Interest Code. Mr. Grumer Iindicated he would investigate the matter and report at the next Board Meeting. DISTRICT ENGINEER'S REPORT Sanders Well - Mr. Cook indicated there was nothing new to report on Sanders Well . Placer County Annexation - Mr. Cook stated that there was nothing new to report regarding this matter. Mr. Seymour advised that the second mailing had gone out. Abandonment of Prosser Well - The report detailing the abandonment procedures recommended for the Prosser Well has not been completed as yet, Mr. Cook re- ported. Expanded env i ronmenta 1 impact assessment on South Side Springs water right- The District Engineer noted a letter had recently been received from Martin McDonough, Special Counsel , stating that the District is now lead agency. Also, he reminded the Board that the Water Resource Control Board request- ed the impact statement be expanded to include i nst ream benefits and rela- tionships that the granting of the water right would have on TTSA and sewer moratorium in the area, etc. Mr. Cook indicated he would prepare an overview for review by the Board prior to the April 2nd meeting. Mart i s Valley Estates, Unit 4 - Mr. Cook noted he would 1 i ke to see the District require the northerly extension of the line in Estates Drive to connect with Reynolds Way and loop across the existing east-west line. Mr. Cook noted that a Water Committee meeting would be held at 8:00 A.M. on February 6, 1979. At that meeting, he suggested the Committee ad- dress the South Side report and make determinations as to what action should be taken. PLANNING DEPARTMENT NOTICES Mart i s Valley Estates No. 4 - Director Huber advised that more information would be available on February 6th - input can be made up until February 9, 1979. She stated she presumed a letter would be written as a result of the Water Committee Meeting. Mr. Cook noted that the conditions and require- ments expressed in the near term source report should apply, in his opinion, to Ma rt i s Valley Estates No. 4. Timberline - Director Huber questioned Mr. Cook as to whether he was satis- fied with how his report was quoted relating to concerns in the South Side Springs area. Mr. Seymour stated that Mr. Cook was quoted almost verbatim. Proposed subdivision on Ski Slope Way - Director Huber noted that it was proposed to divide a 3/4 acre parcel into six lots. She questioned the current zoning, minimum lot size for Tahoe Donner, and whether or not there were adequate easements. She noted, if the project goes through, the Dis- trict will have to work up facility fees for connection of water since this was contemplated to be a single lot. She recommended a letter be written expressing the District's concerns. Pacific Telephone expansion - Director Huber expressed Director Sutton's concern that, even though the fire flow in this location is probably adequate, generally, fire flow in the downtown area is inadequate. Trail House Square - Concern regarding timeliness of the receipt of the notice was mentioned by Director Huber. The notice was received by the District January 29, 1979 - the final date for comment was January 29, 1979. She stated she felt the District's concern should be reiterated to the Plan- ning Commission and the Board of Supervisors. EXECUT I VE SESS I ON The Chairman adjourned the meeting to Executive Session at 1 1 :01 P.M. for the purpose of discussing legal and personnel matters. RETURN TO PUBLIC SESSION The meeting was reconvened to Public Session at 1 1 : 17 P.M. There was no action as a result of Executive Session. 2/5/79 pg. 1 1