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Home My WebLink About1978-03-09 Min - Board ZOX SPECIAL MEETING MARCH 9, 1978 The Special Meeting of the Board of Directors was called to order by President Maass at 3: 18 P.M. in the Board Room at the District office. ROLL CALL: Directors Huber, Kuttel , Maass and Sutton were present. EMPLOYEES PRESENT: A. Milton Seymour, Mary Chapman and Susan Craig. OTHERS PRESENT: Don Strand, L. Martin Duffy, M. Thomas, and Bob Sutton. REORGANIZATION OF BOARD AND ELECTION OF OFFICERS President Maass noted that the Board had a vacancy for the position of Vice President. Director Sutton nominated Karl Kuttel . Director Kuttel a the last meeting (March G, 1978) he nominated Pat Sutton for noted that, t 9 the position of Vice President; she declined the nomination at that time. He asked Pat Sutton if she would like to reconsider; she stated that she would not. Director Sutton made the motion that a unanimous ballot be cast for Karl Kuttel for the position of Vice President. The motion was second- ed by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye; Sutton, aye. SO MOVED. PRESENTATION OF 1978 BUDGET; DISCUSSION AND DIRECTION Mr. Seymour explained in detail the Electric and Water Cash Flow Budget for 1978, a copy of which has been attached to these minutes. He noted that the income listed for the Water Department on the draft budget, as well as the Electric Department, is based on current rates, not on the new, proposed rates. President Maass noted that it appeared a summarizing section would be helpful in order to have a better understanding of the proposed budget. Mr. 9 r Se mou agreed, indicated that an analysis would be prepared for review, Y and verbally summarized the budget. President Maass opened the matter of the proposed 1978 budget for comment and discussion inviting the audience to participate. Director Sutton noted she would like to see the vehicle operating expense figure "firmed up." Regarding Administrative Salaries, Director Sutton expressed a desire to see a salary breakdown between management employees and hourly employees. Mr. Seymour stated that this would be no problem. After inquiry relating to the warehouse office, Director Sutton asked if the Board could have an accounting of the expenditures over the last year for the lunch room construction ( in the warehouse) . Mr. Seymour agreed to provide the Board with this information. After discussion of the proposed budget by the Board and Manager, L. Martin Duffy stated that he felt the District had done a good job on the budget; he thought the Board and staff deserved someone besides him saying so. The Board thanked Mr. Duffy. Director Kuttel expressed his thanks to the staff for a job well done. Director Sutton, in agreement with President Maass, suggested the item (1978 budget) not be placed on the agenda for Public Hearing until prepared i n f i na 1 form. President Maass noted that on the 20th of March (at the regular Board meeting) the Board should work with the rate change and budget as a conjunctive item. Mr. Seymour suggested the agenda item be entitled "Budget refinement and incorporation of new water rate figures." After discussion by President Maass, Director Sutton and Mr. Seymour, Director Sutton stated that she felt the District should dis- cuss depreciation reserve with Mr. Cook; President Maass agreed. She also noted that the District might require more than one type of budget. EXECUTIVE SESSION President Maass adjourned the meeting to Executive Session at 5: 18 P.M. to discuss the Board vacancy. The Special Meeting reconvened at 5:34 P.M. Director Huber moved that the Chairman be directed to contact Mr. Wilson and, dependent on his decision, either place an item on the agenda appointing him to the vacancy, or possible action to fill the vacancy. The motion was seconded by Director Sutton. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye; Sutton, aye. SO ORDERED. There being no further business , Director Sutton moved to adjourn the meeting. Director Huber seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. The meeting adjourned at 5:35 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT B y ,.:. Ta-q'e4 A. Maass, resident Approved: April 17, 1978 Signed: U- Susan M. Craig Executive Secretary -� _ TER CASH FLFLOW BUDGET , 1978 , ELECTRIC AND WA Total ' • Electric Water, J anu arY 1 � 1978 480,206 Beginning Balance 480, 0 s:. Cash in Bank �0.. 355074 35,074 I Hues temenis in LAIF. -00- 166,304 1669304 500 al Funds 0-0- 1 , General 1 ,500 Refund 068 2151541 541 S•P•P•C 69,473 146, 237 Receivable 164,310 195, Notes • Accounts Receivable 30� 27 va 4 and supplies is e 1 907 31814 Materials 1 ,907 3 42 i d Expenses: _0_ 2 , . 7 ---- Prepaid 23,742 634 Expenses F mHA Loan 634 -0_ es relating to Interest Receivable 128,183 99 ce�va 3 869 1 ,122,052 Total Current Assets 56 4 369,247 • �es 69,683 299, • Current Liabilities i 1 i t 1229404 Less: Cu _�_ 122,404 5 732 ants Payable 11 ,170 1 Ac co 49562 49182 Refund Payable213 2,969 Payroll I 95 29830 Accrued Pay 1 ,135 1 �6 Pa roll Taxes 646 1 ,651 Accrued y Notes 5 1 ' Accrued Interest on No Taxes 448 516,046 Accrued 76-1598 439 Current Liabilities 606 1006 Total Cur519585 5545421 N et Beginning Balance B. Income Sales: 1499600 29199,369 2 430,57 5 Residential 1 606 . 0 � commercial _0_ 56,584 Industrial 168 56,3416 103,a23 Resale tal 46,023 57,500 105215 Imerde artmen -0- 109215 1039200 103,200 Standby Charges 26,3400 76,800 5'000 Transfer Fees Line Extensions 5,000 -0- ConneCtion Fees and 20,500 0_ 20,500 Tapping Fees -0- 29980 2, l ,239 Facility Fees 1 ,239 0_ 5 006 Fire Standby Revenue _ Rents 0_ 51006 Fire Hydrant 3 500 Pole Contacts Rents 00 1 .1000 uti ons: �� 2,040 Customer Contributions: 2,1000 ..0- 0 Work _0_ 299�00 Misc. Job k e airs 299 ,000 merci al Ser p Com ve ce R 21 ,863 Loans and Grants 65313 313 Lo income• 159550 4 9000 Other miscellaneous ds OQ 35000 0 str�cted Fun 1 �� on Re _0_ -0.. Interest _0_ Sur lus Sales , etc*p 085 Miscellaneous come I n 6539566 2,34159619 35069 • able 3,675,1�1 Total Income Avail 151 2,970 ,040 Tot 705, • •n Balance and Income C. Total Beginning t Cash Flow Budget - 1978 �I e tri c and Water Ca page 2 Water El e ctri c Total D. Appropriations Operations and Maintenance: 38 20QO 1085390 1465390 Qepartment Salaries 10,070 289723 38,793 Department Employee Benefits 585000 1 ,7395000 1 ,797,000 Purchased Power 43 927 153,182 1979109 Plant Materials 79200 145400 21 ,600 { Vehicle Operating Expense 1 000 -0- 12000 Water Quality Control ' 39600 39600 75200 Backh oe Operating Expense 15200 -0- 1 9200 Telemetry Maintenance 2,000 -0- 25000 Telemetry Leased Lines 540 1 ,260 12800 Radio Maintenance 29000 500 2,500 Equipment Rentals 1 ,500 39000 4,500 Small Tools and Instruments 10 000 -0- 109000 Commercial Meter Replacement Materials General and Administrative: Customer Accounts Expense: 3$ 93 89384 115977 Billing and Office Supplies 19,500 49200 5,700 .� . . Postage 1 31200 29700 39900 Telephone 1 ,357 3,166 42523 Office Equipment Maintenance and Lease q . Outside Services : 24,000 24,000 48,000 Is District Engineer 8,000 -0- 8,000 Other Engineering 6500 125800 199300 District Legal Counsel -0. 33,000 3,000 Financial Consultant 3,200 65300 99500 Auditor 600: 25400 3,000 Computer Programmi ng 79650 79650 15,300 °- Insurance 4,200 1 5800 6 s0O0 Board of Directors Fees ?20 15680 29400 Travel and Meetings 2,004 49700 6 ,700 Building Maintenance 200 1 ,500 l ,700 Election Expense 2,400 55600 89000 Administrative Vehicle Operating Expense 800 1 ,900 2,700 Utilities 639000 136 ,680 1999680 Administrative Salaries 17,630 38 9395 569025 Administrative Employee Benefits 0 45,000 612000 PPC Princ. & Interest 15,0 Dent Service FmHA, REA, S 1 283 8,682 9,965 Loan Repayment, Li ne Truck Repayment s 19100 Computer Lo19100 -0- Sewer Assessments 00 -0- 51000 Reserved for Future Meters 209500 • (FacilityFees} 20,500 -0- sfer to Restricted Funds 69313 21 ,863 Transfer Restricted Funds 15,550 Interest Transferred to Re 89 820 2,3815305 2,771 ,125 Total Appropriations 315 331 588,735 9049066 E. Net Beginning' Balance & Income Less Appropri ations --erFT flivl ,M 5, �Jpctric and Water Cash Flow Budget 1978 Total poge 3 Water Electric F. Other Appropriations Extra Ordinary Legal and Engi neeri ng 60,1000 609000 G. Capital Appropriations 2759258 -0- 2759258 FmHA 77-1 610 00 -0- 69000 Loop Hospital Water Line 10t000 0- 102000 Loop Palisades Drive 1 ,9000 _O- 19000 R*ver Crossing 6v00O Cable Support1 -0- 61000 Pannonia Road Line Relocation -0- 109000 105000 Line Relocations Donner Lake -0- 85515 81,515 Capacitor Program -0- 305000 30 sOOO Prosser Lakeview Estates Line Extension -0- 105000 103=0 Line Rearrangements and Balancing 19500 3,3500 59000 Building Painting 39600 8,400 12,000 Parking Lot Resurfacing 15800 4.1800 6s600 Plant Office 159950 189050 34$000 Vehicles -0- 6$000 Telemetry Additions 6sOOO 41000 11200 29800 Major Roof Repair 31210 6 ,840 10 ,050 New Radios 49500 10,9600 15.1100 New Office Equipment Bui I ding fir,, .600 1 9400 29000 Inflammable Storage900 2,100 39000 Fencing and Outside Storage -0- 29000 9 Southside 29000 Relocate Pressure Reducing Valve at 29000 29000 4�000 Snomobiles 600 1 ,400 2,000 Office Flooring 85320 8,320 Pole Replacements 336 118 1345725 4705843 Total Capital Appropriati ons 396 118 1349725 530,843 Total Other and Capital Appropriations - 00' Awl-