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Home My WebLink About1978-04-03 Min - Board REGULAR MEETING APR IL 3, 1978 The Regular Meeting of- the Board of Directors of the Truckee Donner Public Utility District was called to order by the President at 7:07 P.M. in the District Office. ROLL CALL: Directors Huber, Kuttel and Maass were present. Director ., Sutton was absent. EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig. CONSULTANTS PRESENT: Dan Cook, District Engineer, was present; Steven Grumer, District Counsel ,, was not able to be present. OTHERS PRESENT: Sid Karsh, Michael L. Bergstrom, John Sharp, Don Strand, Katy Meyer, Dan Rehkop, Mari grey Fish, Larry Jul iot, Grover Curtis, John Adams, and James Thompson. BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND Director Huber inquired respecting the previously requested summary of expenses incurred for the lunchroom. Mr. Seymour advised that, upon com- pletion, such listing would be provided to the Board. President Maass inquired regarding the $20 payment to the R.E.A. Athletic Fund for the Managers Conference. It was decided that, since Mr. Seymour paid this amount personally, it would be added to the list of ex- penditures to be presented to the Board following the conference. The $84 Tahoe Truckee Sanitation Agency b i 1 l i ng and Bookkeeper Mary Chapman's letter to Mr. Seymour were discussed briefly. Mr. Seymour brought to the attention of the Board the voluntary contribution for FCC frequency coordination to the Utilities Telecommunica- t i ons' Counsel in the amount of $35. Mr. Seymour noted that there was a considerably larger balance than the $57.92 shown on the Statement of General Fund; because of the com- puter programming problems relating to the refund, the District has not been bi 1 1 i ng. Director Huber moved that the District pay the bills. The motion was seconded by Karl Kuttel . ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye. SO MOVED COMMITTEE REPORTS The Electric and Water Committees had nothing to report. President Maass noted that the Bylaws Committee had finished its work (the considera- tion of the proposed bylaws and possible action appearing on this meeting' s agenda) . MANAGER'S REPORT General Status of the District Mr. Seymour reported as follows: a) Outages - No significant electric outages occurred during the month of March. A short water outage was necessary for the Armstrong Tract in order to repair a serious leak - water was off for less than four hours. b} Water consumption - Water consumption for March was 25,341 ,000 gallons. Of this amount, 3,100,500 gallons were consumed by Tahoe Donner and 230133,000 gallons were consumed in the Prosser Heights, Prosser Lakeview Es- tates and Trailer Court areas. The balance, 19,009,000 gallons, was consum- ed in the rest of the District. The production meter at the Northside Well was recently repaired after being out of service for two months. The repaired meter indicates that water production figures from the Northside Well from October through December of 1977 were 10 to 15% low. This means that, for 1977, the District' s total production was probably about 440,000,000 gallons instead of the pre- viously reported 429,000,000 gallons, the reason being that from October through December meter was in the process of failing and was not reading accurately. Report on Advice Obtained from Bond Counsel McElligott Respecting AB394-395 Mr. Seymour advised that he had been unable to contact Peggy McElligott respecting the effect of the expiration of these two bills on the District. However., Steve G rumer' s office looked into the matter and reported that the expiration of these bi l is should have no effect on the District' s loan program from Farmers Home Administration. Mr. Seymour further reported that Section 16578 of the California Public Utilities Code specifically permits the Dis- trict to borrow money and/or accept grants from the Federal Government with- out restriction. Report Respecting Details of Borrowing Funds from the Federal Financing Bank Mr. Seymour reported that a follow up call to Mr. Hill of the R.E.A. in Washington, D. C. resulted in the information that the District, contrary to earlier opinion, is not eligible to finance through the Federal Financing Bank. Report and Recommendations re Proposals received from Financial Consultants Mr. Seymour noted that Bond Counsel Peggy McElligott recommended the fol- lowing firms: a} Wainwright & Ramsey - Frank Fargo b) Stone & Youngberg - James Saffron c) Bart 1 e,,We l 1 s & Associates - Ed Wells Mr. Seymour advised that he was in the process of corresponding with these firms and requesting written proposals. Illegal Water Use t was reported by Mr. Seymour that the investigation of illegal water use is continuing by systematically reviewing the water supply situation for all customers being charged for electrical service but not for water. A report will be made to the Board when the investigation has been completed. Miscellaneous a) Minimum Wage Law Mr. Seymour advised that the recently enacted minimum wage law, according to Steve Grumer, does not apply to the Truckee Donner Public Utility District. Therefore, the $2.50 per hour wage the District has been paying local high school students is not, and will not, be illegal . This item was briefly discussed by the Directors. Director Huber moved that, in order to obviate the necessity of making a new motion every time the minimum wage goes up, the District always pay the minimum wage to the students. The motion was seconded by Director Kuttel . ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye. SO ORDERED. b) CEQ.A Publication Bill Mr. Seymour reported that the cost for publishing the CEQ,A Ordinance and Guidelines was $512. Inasmuch as the District Counsel was not firm in stating that the publication was required, and inasmuch as he had noticed no other Dis- trict publishing similar lengthy documents, he wondered if this was not an un- necessaryexpenditure of District funds. Directors Huber and Maass noted that • ' correspondence, he was of the firm belief that according to Mr. Grumer s recent the entire Ordinance should be published. c) Manager' s Vehicle Mr. Seymour stated that, after applying a great deal of pressure on the dealer awarded the bid on the Subaru station wagon, the dealer now states that the only four-wheel drive station wagon available is colored white with medium blue upholstery; if the District is willing to wait perhaps as long as eight to ten weeks, the dealer will be able to obtain a yellow vehicle with black upholstery. The Subaru has changed upholstery colors recently and the tan upholstery is no longer available. The Directors deferred this decision to r the Manager. CONSIDERATION OF PROPOSED ELECTRIC & WATER CASH FLOW BUDGET FOR 1978 REVIEW AND CONSIDERATION OF PROPOSED WATER RATE SCHEDULE FOR DISTRICT CUSTOMERS Mr. Seymour gave a brief introduction explaining the proposed Electric and ... Cash F 1 ow Budget for 1978 and proposed water rate schedule for District customers. PUBLIC HEARING President Maass opened the Public Hearing at 7:43 P.M. for comment or questions. No members of the public wishing to speak, President Maass noted that the hearing would be continued until the Special Meeting of April loth. REVIEW OF ALL COMMITTEES AND COMMITTEE ASSIGNMENTS: POSSIBLE ACTION President Maass noted that it was the direction of the Chair that the fol low- ing committees be dissolved since the objectives of these committees had been attained: The Budget Committee - President Maass noted that in the future, the Electric & Water Committees would be responsible for preps r- at i on of the budget The Bylaws Committee The Chair ordered that the following Committees be retained: Solar Energy Committee comprised of Director Huber and possibly the new Director Water Committee, consisting of Directors Sutton and Kuttel Electric Committee, made up by Directors Huber and Maass. President Maass noted that he felt the purpose of the Electric and Water Committees was the general overview of the District's responsibilities in those areas , long range planning, etc. The Chair ordered the creation of a Management Guidelines Committee assigning Director Sutton and, possibly, the new Director to that Committee. The Chair further ordered the creation of a Special Committee on Water Matters relating to Tahoe-Donner comprised of himself and Director Huber. This committee will deal with the development of water source and supply, transmission lines and work on the supplemental agreement with Dart. REPORT BY BILL NORK RESPECTING SANDERS WELL #1 Mr. Seymour advised that he had contacted Mr. Nork, who indicated he had nothing to report at this time, not having received information from Dr. Sharp on the technical aspects of drilling the wel 1 , President Maass directed that this item be placed on the agenda for the April l7th meeting. DISCUSSION REGARDING SANDERS WELLS #2 and #3 Mr. Thompson, attorney for Dart Industries, requested that the report by Bill Nork and this item be carried over to the Special Meeting of April 1 Oth for discussion and possible direction. Dr. John V.A. Sharp provided a summary of his report entitled "Current Status - Water Supply Wells - Tahoe Donner Project," prepared for Dart Resorts. He advised that the report covered the Norths i de Wel 1 , Sanders Number 1 Well , results of the Sanders Number 1 Well , the effects upon the Shane Well , the ef- fects upon the Prosser Heights and Prosser Wells, the private wells on Pannonia Drive. He spoke respecting joint use of the Sanders Number 1 and Northside Wells and the necessity for one or two more wells to meet the total requirements of Tahoe-Donner. In order to allow the Directors time to review Dr. Sharp's report and Mr. Thompson's letter of March 30th, President Maass set this matter over to the Special Meeting of April 10, 1978. Mr. Thompson, attorney for Dart, stated that they had previously provided a new draft of the supplemental agreement to the Board. REVIEW OF BIDS RECEIVED ON THE 10,000 SQUARE FOOT PARCEL LOCATED ON HWY 267; RECOMMENDATIONS AND POSSIBLE AWARD District Engineer Cook advised the Board of the requirements necessary for the District to meet in order to lease the subject parcel . Sanitation require- ments of the County Health Department were discussed by Mr. Curtis and Mr. Cook. District Engineer Cook recommended that the District accept the offer of Mr. Curtis and Mr. Jul i ot. Director Huber moved that the bid proposal of Grover Curtis and Larry Juliot be accepted and that the District find out exactly what the County requirements are for this particular parcel as far as sewer disposal and building are concerned. The motion was seconded by Director Kuttel . ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye. SO MOVED. STATUS REPORT ON B I LTZ TRACT Dan Rehkop, representing the Biltz Tract property owners, reported that they had approached the Nevada County Board of Supervisors with a two-part proposal ;; one, that the County go forward with acquisition of the Biltz Tract portion of the Donner Lake water system and add the same on to the Truckee Danner Public Utility District service area, and the second portion related to a maintenance agreement with the County for roads and sewers. He further reported that Leo Todd, County Counsel , had been contacted respecting condemna- tion. Mr. Rehkop stated it was his desire that the District be aware that the Biltz Tract property owners might, in the future, approach the Board asking that the District condemn the Biltz Tract portion of the system as it does not meet the requirements of the District's service area. Mr. Cook noted that an important matter was the circulation of petitions for acquisition which must include an approximate value of the system so that it may be assessed. A maintenance contract for the roads and sewers in Biltz Tract was dis- cussed briefly. REPORT RESPECTING LEASE AND/OR SALE OF DISTRICT LANDS Mr. Curtis, a member of the audience, inquired as to what parcels of District land would be available for lease or sale, and their location. It was noted by Mr. Seymour that the appraisal on these parcels wi l 1 be av is l- able soon, and the District will probably be going to bid. The P.U.D. house and its removal by Kwitcherkikin was briefly discussed. FARMERS HOME ADMINISTRATION LOAN AND GRANT PROJECT Mr. Seymour advised that he had ascertained that it was possible for Farmers Home Administration to loan the District additional funds. He further reported that correspondence was received from the State Controllers Office stating that the District was exempt from the accounting requirements. Mr. Seymour advised that when the Electric and Water Cash Flow Budget had been approved, the District will submit the budget and new rate schedule to Farmers Home Administration. Mr. Cook discussed the effect of a referendum movement pertaining to the new water rates on the FHA project. The approval by Farmers Home Administra- tion of the bid award was briefly discussed by the Board and Mr. Cook. The FHA Check List and action to be taken to comply with FHA requirements was re- viewed and discussed by Mr. Cook, Mr. Seymour, and the Board REVIEW OF DRAFT POLICY RESPECTING TERMS AND CONDITIONS OF LEAVES OF ABSENCE FOR MANAGERIAL EMPLOYEES President Maass noted that the Board had previously received M r. G rumer' s draft policy cY respecting terms and conditions of leaves of absence for managerial p employees. In order to allow the Directors to thoroughly review the proposed policy, this matter was rescheduled for the April 17th meeting. RESOLUTION REAFFIRMING DIRECTION TO COMBINE FUEL AND ENERGY CHARGES Director Huber moved, and Director Kuttel seconded, that the resolution reaffirming direction to combine the fuel and energy charges be adopted. 467 ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye. SO MOVED. CONSIDERATION OF PROPOSED BYLAWS OF THE BOARD OF DIRECTORS; POSSIBLE ACTION President Maass, speaking as a member of the Bylaws Committee, recommended the adoption of the Bylaws. A motion was made by Director Kuttel , and seconded by Director Huber, to adopt Resolution Number 7820, Truckee Donner Public Utility District Bylaws. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye. SO MOVED. REVIEW AND REPORT RE ITEMS ON UNDERGROUND CONSTRUCTION CO. BILLING AND THEIR RESPONSE TO THE DISTRICT Mr. Cook reported respecting the construction - undertaken by Underground Construction Company and their response to the District's billing for damages to the District' s system. The Board requested that Mr. Cook prepare a draft letter to Underground. Construction and submit the same to the Board for approval . REVIEW AND POSSIBLE DIRECTION RESPECTING PROPOSED COMMUNITY MEETING IN JOINT SESSION WITH TRUCKEE SANITARY DISTRICT RE CONSOLIDATION POSSIBILITIES Mr. Seymour advised that no correspondence had been received from the Truckee Sanitary District concerning -the proposed community meeting in joint session. Director Kuttel noted that Marge (Adkerson) had invited h i m to at- tend the Truckee Sanitary District Board meeting of April 4, 1978; Mr. Seymour advised that he was also planning to attend. President Maass requested that this item be placed on the agenda for the April loth meeting and a report re- garding the Truckee Sanitary District meeting be given at that time. REVIEW OF LETTER FROM COUNSEL RE PREPARATION OF MINUTES: POSSIBLE ACTION Mr. Grumer's letter dated March 29th re preparation of minutes was read by the President and discussed by the Board. That letter has been made an at- tachment to these minutes. President Maass noted that, at the last meeting of the Board, Director Sutton' s suggestions regarding minute preparation was re- jected. Director Huber noted that the directors had generally agreed that the minutes should be clear, concise summaries of discussion and summaries of what was done so that someone not present at the meeting would have some indication of what went on at that meeting but not a word by word chronicle. Director Huber moved that the minutes of the Truckee Donner Public Utility District Board be so constructed that discussions of items be limited to those points that are pertinent to the final decisions that are made. The motion was seconded by Director Kuttel . ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye. SO MOVED. ELECTION OF TDPUD DIRECTOR IN JUNE The Executive Secretary reported that two candidates for the position of Director for the District have filed with Nevada County; Martin Duffy and Doug Hatch. PROSSER WELL Mr. Cook noted that Mike Marron was to contact Mr. Cattan regarding the Prosser Well'. Mr. Cook wi 1 1 check into the matter and report at the next regular meeting. DISCUSSION AND POSSIBLE DIRECTION CONCERNING SIERRA PACIFIC'S REQUEST FOR SERVICE TO CUSTOMERS WITHIN THEIR SERVICE AREA (FOWLE PROPERTY) Mr. Seymour reported that the District had heard nothing from Sierra Pacific since the recent meeting between the representative of Sierra Pacific, himself, and President Maass. DISCUSSION AND POSSIBLE DIRECTION RESPECTING SUTTON'S REQUEST TO MAIL ACCUMU- LATED MATERIAL; EXPENDITURE OF EXCESSIVE POSTAGE The Board discussed the letter which had been received from Director Sutton dated March 15, 1978 requesting that accumulated material be mailed to her. Cost of postage and preparation of mail were discussed. By consensus, the Board deter- mined, and the Chair ordered, that such material would not be mailed to Director Sutton, but would be held in her file for pick-up. DISCUSSION RESPECTING BRIGGS ' LETTER RE PROPOSITION 13 - THE JARVIS-GANN INITIATIVE President Maass noted that the Board had received a form letter from John Briggs requesting the District's opinion in relation to the Jarvis-Gann Initia- tive. The Board briefly discussed Proposition 13; no action was taken. DISCUSSION AND POSSIBLE DIRECTION RE PREPARATION OF INCOMPLETE 1977 MINUTES Mr. Seymour advised that there are ten sets of incomplete 1977 minutes going back as far as March of 1977. Tapes are available for some of the meetings - some meetings may have been executive sessions only. He fur- ther advised that the auditors must read the minutes before issuing their report. President Maass suggested the hiring of a temporary secretary to assist in the preparation of the minutes. It was the general consensus of the Board that the Manager hire the help necessary to complete this task. DISCUSSION AND POSSIBLE DIRECTION RE HOSPITAL DISTRICT HEALTH SCREENING PANEL The Board discussed correspondence received from Judge Pifer recommending the Hospital District Health Screening Panel . President Maass noted that, at the March 6th meeting, it was the direction of the Board that employees could take advantage of the screening panel , if they so desired, at their own ex- pense. President P1aass stated that the direction of the Board stands. REPORT RESPECTING LEASE AND/OR SALE OF DISTRICT LANDS Mr. Seymour reported that he had talked with the appraiser, Roger Bonnett who indicated it would probably be another week before the appraisal was avail- able. This item, the President advised, should appear on the April 17th agenda. The Board discussed sewer assessments; Mr. Seymour noted that the District was going to request that certain District parcels be dropped from the County as- sessment rolls. He further noted that the Truckee Donner Recreation & Park District had advised the TDPUD auditors, in response to their request, that they were not indebted to the TDPUD for sewer assessments. DISTRICT ENGINEER'S REPORT Progress report on annexation in Placer County - CSA 19 and other properties M r. Cook advised that the Placer County representatives would be meeting with the District in regards to annexation procedures on April 5th at 9:00 A.M. He further advised that field inventory was now possible. The President noted this item should again appear on the District Engineer' s Report at the April l 7 th meeting. Deerfield Line Reoccurring problems of freezing pipelines on Deerfield Line were dis- cussed. Mr. C,00k and Director Kuttel recommended that freezing points be marked and lines at these points be placed lower. Quintana Construction Co. The President requested that the agenda for the first meeting in May in- clude an update on construction by Quintana Construction Company. PLANNING DEPARTMENT NOTICES County of Nevada Planning Department Notices regarding Wes Bentley's request to remodel Ken' s Tire Center, and Ponderosa Palisades ' planned develop- ment of 15 or 16 duplexes were briefly discussed; no objections were noted by the Board. It was noted by Director Huber that the Gateway Estates hearing had been rescheduled to the 20th of April . CORRESPONDENCE Th e letter from the Truckee Sanitary District re Charlie Osbu rn' s retire- ment from the Truckee Sanitary District Board was discussed along with the Sanitary District's request to pass a resolution honoring him for his service; no action was taken. A letter from Mr. Beardsley received some time ago regarding the rates was briefly discussed. Director Kuttel advised that Mr. Beardsley had since request ed his letter be disregarded as his position had changed. Director Huber noted that the City of Santa Clara has purchased 10,000 acres i n Sierra Valley and is planning to develop a geothermal plant for PG&E in ex- change for a reduction in their rates. M r. Cook noted he had received a call from a Sacramento rea 1 to r requesting information on Section 1 located near the old airport. (land previously owned by the District.) EXECUTIVE SESSION The meeting adjourned to Executive Session at 10:43 P.M. to discuss intra- Board and personnel matters. ADJOURNMENT The meeting reconvened to Public Session; there being to further business or action to be taken, the meeting was adjourned by unanimous consent at 1 1 :00 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT B .... . Jam A. Maass, President of the Board Approved: April 17, 1978 Signed: f f 1 Susan M. Craig Executive Secretary smc i S BILLS FOR BOARD APPROVAL: Electric Water General Total Ace Hardware Work gloves, washers, extension cord, heat tape, misc. 31.80 20.79 52.�9 2 ,l g 20.18 • ignition ti on points, condensor 0 Al 1�ed Automotive Wrench, gas filters,, g p � 45.18 45.18 Armanko Office supplies 980.51 980.51 Atlantic Richfield Gasoline and diesel fuel 96.00 • mounting n modules for di s 1 ay map (telemetry) 96.00 B & J Machine & Tool Lamp g p .12 1775.12 ' s See comments 1775 R.W. Beck & Associates 1979.46 1979.46 Blue Cross Health plan premiums 227.02 and re 227.02 Brown-Mi 1 bery Motor parts pairs 918.93 918.93 Builders Service Center Sink, flooring, cabinets and formica for lunchroom 2180.40 2180.40 Cal Western Life Pension plan premiums 227.90 227.90 Camellia Valley Supply Meter idlers 46.20 46.20 Continental Courier Pickup service for water analyses 12.70 1783.05� • Consulting ti n services - Billed l ed TTSA 569.70, Billed 11 ed Dart 120.00 569.70 1200.65 Cook Associates Con u g 114.58 114.58 Davis Auto Parts Miscellaneous vehicle parts Digital Equipment Corp. Maintenance agreement for computer 2/77, 3/77, diskettes 32 2.39 32 2.39 g7l.30 71.30 Direct Safety Company Search spot lights 206.70 206.70 El ectroni c Cal cul ator Co. Electronic calculator for office 49.86 4 9.86 W.W. Grainger High pressure hose 304.37 304.37Ronk capacitorGraybar 77.10 77.10 Group III Electronics Ribbons for line printer 1442.40 1442.40 Steven Grumer Legal services 62.9 62.92 Home Lumber Co. Particle board for lunchroom . 31.20 Mileage to CMUA conference in Sacramento 31.20 Roberta Huber 9 75.37 75.37 ID High Country Answering Service ce Service for Feb. & March 45.46 45.46 IVC Printing Office supplies 10.00 10.00 L & V Fuel, Inc. Key lock deposit for gasoline pump 133.00 s Notice to former customers 133.00 Los Angeles Time 140.00 ' n Snow removal 140.00 M & R Construction 112.75 112.75 Martin McDonough Legal services g30.85 30.85 Mission Linen Supply Linen service 799.07 799.07 t Second installment - sewer assessments Nevada County 6.89 6.89 Nevada Zee First Aid Supply Disposable blankets 437.40 437.40 Osburn`s Garage Vehicle repairs 29.04 29.04 Transport Clearings ngs Freight charges for Pri ntroni x printer p 387.00 387.00 Pacific Telephone Co. Monthly charges s 162.75 162.75 Pacific Telephone Co. Telemetry charges 124.00 124.00 Poole Fire Equipment Co. Fire extinguisher inspection 84.00 Inc. Refund notice 84.00 Reno Newspapers, 93.50 • Safety training 93.50 Ruralite y 50.24 Refund note ce 50.24 Sacramento Bee 411.28 Sangamo Electric Meters 411.28 BILLS FOR BOARD APPROVAL (Cont) Electric Water General Total Sie rra rra Pacific Power Co. Power useage 142793.91 142793.91 Sierra Sun Advertising: Bids, Ordinance 7803, Com'1 Electric Rates 34.00 58.50 51.39 143.89 Robin Smith Welding for job at Chapel of the Pines 100.00 100.00 Snap-on Tools Ball pi en hammer, spark plug socket 14.47 14.47 Standard Oil Motor oil , kerosene 269.17 269.17 Tahoe Instant Press Office supplies - refund 142.05 142.05 Tahoe Office Systems 90 day copy machine performance fee plus supplies 429.16 429.16 Tahoe Chemical Laboratories Water lab analyses 78.00 78.00 T.T.S.A. Adjusted billing for 7/1/77 thru 12/31/77 84.00 84.00 Tahoe Supply .Truckee Su l Misc plumbing supplies for warehouse lunchroom 49.48 49•48 Tei chert Aggregates gregates and cold patch for Armstrong & Tahoe Donner 44.28 44.28 Aggregates Tom's T.V. Cassette tapes 30.21 30.21 Truckee Donner Glass Safety glass for backhoe-submitted to Sti ce & Wells for 100/ reimbursement 104.81 104.81 Truckee Tahoe Lumber Co. Paint supplies for office shelves, electric & water map boards 43.36 30.99 74.35 Utilities Telecommunications Coun- sel Voluntarycontribution for FCC frequency coordination 35.00 35.00 Purchasing n & Stores One year subscription 12.00 12.00 Utility g Wedco, Inc. Incandescent lamps, bushing assembly 145.17 145.17 West Publishing Company Com an California Annotated Public Utility Codes 79.50 79.60 Xerox Copy machine rental for 1/78 w 174.90 174.90 Phil Willard Janitorial services, 3/78 148.50 148.50 146822.20 2273.10 12005.51 161100.81 Comments: f R. W. Beck & Associates $ 308.29 inspection fees relating to reconductor i ng o Feeder F - Billed to TTSA 1 ,466.83 Power Requirements Study, Two-Year Work Plan, Financial Forecast TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - March 30, 1978 Bank Balance - March 17 1978 $ 52 9 783.80 Truckee Electric & Water Revenue 40,601 .88 Donner Lake Electric Revenue 189566.27 Standby Revenue 70.00 Electric Connection Fees 750.00 Water Connection Fees 280.00 Miscellaneous Billings 1 ,377.35 Miscellaneous Revenue 135•00 $114,564.30 Approved Billing 1 1 i ng $ 99.64 PP Bank of America - Truck loan payment 474.02 George Cattan - monthly pension payment 258.75 Directors - Board Meeting compensation 350 X Hotel Washington - 5 nights reservations at R.E.A. Managers' Conference 190.00 Less: Void check #13486 - for one night only 38.00} Petty Cash - replenish fund 92.41 Refunds: Credit balances on closed accounts Rick Buttl er - Acct. #68-085-01 21 .81 Michael Caston-Acct. #14-037-05 35.00 Paige Williams-Acct. # 7-250-01 5.00 Richard Racich-Acct. # 2-928-01 37.62 Steve Goodall -Acct. # 2-182-02 42.88 Tahoe National Bank - Computer loan payment 356.44 Void check #13485 to R.E.A. Athletic Assoc. Not approved by Board-had to be sub- mitted by March 27-Milt issued a per- sonal check 20.00) ($ 1 ,905.57) Bank Balance - March 30 1978 $1 12,658.73 Bills for Board Approval (see attached) ($16130100.81 Bank Balance after f payment of above . ($ 48,442.08) p y Transfer from LAI F to cover accounts payable - transfer made 4/3/78 $ 48,500.00 Balance of account after LAI F transfer - General Fund balance in LAI F after transfer is $168,990.22 $ 57.92 -P 0 0 (1) (0-0 En 41 Q).9 -r-4 En 4 >i 4J M 4J 4-) 4J 4.) 0 -H 44 ori 4-4 -rA (1) 0 0 o 0 0 4J 04 04(d 4J F-I 41 pcn to Fi 4 4J 0 0 44 ori �: 41 z 0 co 40 4J ' 4 r4 4J 4-) P 4-)-r4 a) 0 EO r(j r-4 C:4-) 41 to z p 44 0 (El AJ C4 44 4 A 4 -r4 4J r-i CO 44 0 04 0 4-) 0 �4 4-) CO -H Fj (1) a) 0 �r. 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He member who introduced a main motion, but not of the assembly, and not what is said by the should enter the essentials of a record, as previously seconder. m societies the minutes are signed by the stated, and when a count has been ordered or where In some president in addition to the secretary, and when pub- the vote is by ballot, he should enter the number of lashed ty always he should al s be signed by both officers. votes on each side; and when the voting is by yeas Y are not habituall approved at the next and nays he should enter a list of the names of those Y If minutes • of voting on each side. The proceedings of the commit- meeting, then there should be written at the end g F • "Approved" tee of the «-hole, or while acting as if in committee of � the minutes the ward Approti ed and the date of the t r in the minutes, but signed b the secretary. the whole, should not be entered ' approval..' which should be g Y 1 o Mark ink in a well-- the report of the committee should be entered. When They should be entered in good * a question is considered informally, the proceedings bound record-book. should be kept as usual, as the only informality is in s a report containing resolutions has The Form of the Minutes maybe as follows: � the debate. I f p g M. L. Society, held in been agreed to, the resolutions should be entered in At a regular meeting of the Thursday evening, March 19, 1914, the full as finally adopted by the assembly, thus: "The a their hall, on y g . president in the chair, and Mr. N acting as secretary, committee on ............ submitted a report with a . series of resolutions which, after discussion and � the minutes of the previous meeting were read and se to s:" then should PP a roved. The Committee on Applications reported amendment, were adopted as fof w the names of Messrs. C and D as applicants f or be entered the resolutions as adopted. Where the pro- membership, and on motion of Mr. F they were ad- ceedings are published, the method.shown further can . d s members. The committee on ...........• should be followed. If the report is of great impor- mitte a r' of resolutions, which tance the assembly should order it "to be entered on reported through Mr. G a series ed and amended, and finally the minutes," in which case the secretary copies it in were thoroughly discuss � full upon the record. ado ` ted, as follows: P 8 P Where the regular meetings are held weekly, #- Resolved, That.................................. monthly, or quarterly, the •minutes are read at the °= ' " he soviet adjourned rned at 10 P.M. • opening of each days meeting, and, after correction. On motion of Mr.L t Y ] should be approved. Where the meetings are held R......... N.............. _ } Secretary. several days in succession with recesses during the day, the minutes are read at the opening of business much depends upon the y In keeping the minutes, ep P each day. If the next meeting of the organization will • P her the minutes are to be ' t be held f or a lon eriod, as six months or a year. kind of meeting, and whether not g P published. In the meetings of ordinary societies and } the minutes that have not been read previously should rds of ers and trustees,there is no ob]e0 be read and approved before final adjournment. I f of boa mans g in reporting the debates; the duty of the secretary, in this is impracticable, then the executive committee. or such cases, is mainly to record what is "done by the a special committee, should be authorized to correct = • In many organizations it is prefe�•awe for the secre- and approve them. In this case the record should be notes in a pocket memo- signed as usual, and after the signatures the word tart' to keep his original pencilP t hicb he carries to every meeting,and these "Approved, with the date and the signature of the randum boob w PP original notes, as corrected, are approved and then copied chairman of the committee authorized to approve into the permanent records. This plan usually results in - neater records, but the original notes should be kept them. At the next meeting, six months later, they until they are carefully compared with the permanent need not be read, records. unless it is desired for information. In such case it is better to have the minutes as it is too late to correct them intelligently. When sI ed b both president and secretary as a guarantee } against errors in copying. the reading of the minutes is dispensed with they can e q4 i Y