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HomeMy WebLinkAbout1978-04-17 Min - Board REGULAR MEETING APRIL 17, 1978 The Regular Meeting of the Board of Directors of the Truckee • Donner Public Utility District was called to order 'by the President in the District office at 7: 10 P.M. ROLL CALL: Directors Huber, Kuttel , and Maass were present. Director Sutton was absent. EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig. CONSULTANTS PRESENT: District Counsel Grumer was present. OTHERS PRESENT: Don Strand, Marigrey Fish, L. Martin Duffy, Larry Juliot, John Sharp, Bill Nork, Joe Joynt, Joel Grey, and Loretta Haskell . REPORT REGARD I N%]� ATTACHMENTS TO THE MINUTES District Counsel Grumer referred to his March 29 th memo regarding the two methods of preparing minutes. He noted that the Board had made the decision to adopt the factual accounting method of minutes. With either method, what should or should not be attached to the minutes is entirely within the discretion of the Board but should be relative to items on the agenda. Corrections to minutes that the Board does not wish to adopt may be attached because they are relative to a Director' s opinion. Mr. Grumer opinioned, based on the Board's decision regarding minute preparation, that the items requested to be attached to the minutes of the March 9th meeting be struck if the minutes are to be prepared in the new short form; he noted however, that this should be a Board decision. APPROVAL OF MINUTES Director Huber moved, and Director Kuttel seconded, that the minutes of January 10, 1978, be approved as corrected. ROLL CALL: Huber, aye; Kuttel , aye; Maass , aye. SO MOVED. Director Huber moved that the minutes of January 26, 1978 be ap- proved as corrected. The motion was seconded by Director Kuttel . ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye. SO MOVED. Director Huber moved, and Director Kuttel seconded. that the minutes of March 9, 1978, Draf t A, with the attachments requested by Director Sutton deleted, be approved as corrected. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye. SO MOVED. Director Kuttel moved that the minutes of March 20, 1978, be ap- proved. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Maass , aye. SO MOVED. Director Kuttel moved, and Director Huber seconded, that the minutes of April 3, 1978, be approved as corrected. ROLL CALL: Huber, aye; Kuttel , aye; Maass , aye. SO MOVED. Director Kuttel moved that the minutes of April 10, 1978, be approved as corrected. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Maass, aye. SO MOVED. BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND .AN Two bills were presented to the Board for approval ; there being no cos��ments or questions, Director Kuttel moved that the bills be approved. The i t i i6 0as s- o-%did b'r D i rector Huber. ROLL CALL: Huber, aye; Kuttel , aye; dss � . b M w REVIEW OF DECEMBER 1977 FINANCIAL REPORT The December 1977 Financial Report not being available at the time of the meeting, this item was tabled. COMMITTEE REPORTS No committees having met since the last meeting, there were no reports to be made. MANAGER'S REPORT General Status of District - Outa es Mr. Seymour reported that one major power outage occurred during the past two weeks when Sierra Pacific lost their 60 kV 1 i ne to the Donner Lake Substation. .The failure caused the operation of one a the District' s high voltage f uses to fail which had to be replaced before power could be restored. Report and recommendations re ro orals received from financial consultants P Mr. Seymour advised that the District has received one written proposal from Bartle, Wells & Associates; Stone & Youngberg telephoned the District and promised to follow up with a written proposal . As yet, no response has been received from Wainwright & Ramsey. Report respecting hydroelectric plants 1. It was noted by Mr. Seymour that interest in small hydro sites such as Stampede and Boca continues to grow in the Federal Government. However, no new funding has been authorized beyond the initial 21 million dallars for project study. A letter has been prepared to the Bureau of Reclamation in Sac- ramento to determine if there is any further possibility of development from their point of view. He further noted that he felt Sierra Pacific should be consulted concerning a joint venture with the District. Miscellaneous - Insurance Mrs y reported Seym our or ted that Glen S t i ce had telephoned the Dis- trict and advised that the insurance policy was received from Royal Globe but contained so man errors that it had to be returned for rewriting. He anticipated this would require another two weeks of time. In the interim, he assured that the District is properly covered. Illegal use of water President Maass noted he had received a call from a new District customer (livingin the old Vind house) questioning their bill - they had c not been charged for water. The possibility of their having a well was discussed. Mr. Seymour noted that District investigation of illegal water use is presently under way; this matter will be checked into and a report made to the Board. FARMERS HOME ADMINISTRATION LOAN AND GRANT PROJECT Mr. Cook was not present to report on this item. Mr. Seymour noted -ghat there had been no recent FmHA correspondence received by the i str i+-t He advised 'that formal approval for the additional FmHA loan had not jet beeh received by the District. RESoLUf I ON ESTABL!SH I NC TERMS AND COND I T I ONS OF LEAVES OF ABSENCE FOR MAN,AG.E f1L_ EMp : E _ Prey i dent Ilaass suggested, and the Board concurred, that District abrtE;o Fury&r ra f t po 1 i ty establishing terms and conditions of leaves c enc for r i ag r i a l employees should be referred to the Management GU i dP i nes Cole i ttee for review. _... At this point in the meeting, approximately 7:30 P.M. , Director Sutton arrived. 737 C� REPORT BY BILL NOR K RESPECTING SANDERS WELL #1 Mr. Nork reported respecting his evaluation of the Hydrosearch Report on Sanders Well f 1 . Some questions posed by M r. Nork were answered by Dr. Sharp who also advised that data in his possession would be made avai 1- able to Mr. Nork. After examination of this information, Mr. Nork will again appear before the Board. M r. Nork noted that the following questions remain to be answered: 1 . Testing results in the Sanders No. 1 Well suggest that re- charging boundary conditions were encountered. Do these boundary conditions exist? What are they? Are the recharging boundaries located toward the N-NE, or the S-SW, or possibly in both direc- tions? 2. If recharging boundary effects exist to the N-NE, would this not suggest that a good target area for future exploratory drill- ing be located east of Highway 89 and just south of Pannonia Rd.? Would this location have a better chance of success than the pro- posed Sanders No. 2 site? 3. How much of the 300 gpm pumped from the Sanders No. 1 Well was derived from the Lousetown Formation, and how much from the underlying Truckee Formation? if most water came from the Louse- town, does this not confirm that recharging boundary effects must be due to conditions to the N-NE? If the Lousetown provided only a portion of the water, then are not the Trans'm i ss i v i ty values derived for the Shane Well too high? 4. Was the 120-hour test representative of average conditions? How much was the test influenced by previous developmental pump- ing? How much by snow-melt recharging conditions? If either ef- fect influenced the test, is the 300 gpm rating of the Sanders No. 1 Well valid? 5. Prior to completion of Sanders No. 1 Well , the proposed Sanders No. 3 Well (Trout Creek) site was considered to be a good target site for drilling. Does the Sanders No. 1 experience alter this view? If not, what supporting evidence (geologic and geophysical) indicates this to be a good target site? 6. What evidence supports the belief that the proposed Sanders No. 2 location will be a good target site for drilling? 7. Assuming drilling, completion, and operation of Sanders No. 2 and No. 3 Wells, what effect can be expected on nearby Trout Creek? What will be the cumulative d rawdown effect of all three operating Sanders Wells on the Shane Well and other proposed domes- tic wells located near the Shane Well? REPORT RESPECTING TAHOE FOREST HOSPITAL DISTRICT BILLING Mr. Seymour reported that he and President Maass had met with Joel Grey, Administrator of Tahoe Forest Hospital , who requested an in- crease in line size for a fire protection connection. Said increase would be from their present 4'' line to a 61' 1 i ne. This does not constitute an increased demand. Mr. Seymour proposed that the District charge the Hospital $4,650 which is the difference in cost between the two line sizes; the Hos- pital has previously been charged for the 4" connection. The District's rule regarding detector check meters and the prevention of backf 1 ow into the water system was briefly discussed. Director Sutton noted her opposition to Mr. Seymou r' s proposal and moved that the Board not reduce the $9, 150 facility fee. No second forthcoming, the motion died. Connection, tapping, and facility fees were discussed by the Board. President Maass suggested that District rules relating to expansion of line size be examined and possibly revised. Board discussion ensued respecting f i re and consumpt i ve use of water. Director Sutton requested a recess in order to review Mr. Seymour' s letter to Mr. Grey dated October 25, 1977, regarding the Hospital 's water con- nections. Mr. Seymour thereafter clarified an erroneous statement made in such letter. Director Sutton moved that the item be tabled until the next ng and t meet- ing d that the District Engineer make either a written or verbal recommenda- tion. The motion failed for lack of a second. Director Huber moved that the Hospital 's facility fee be corrected to indicate their increase in use from a 4" main to a 6'' connection, and the of provision,rovision such as the detector meter, will be in effect, and that the connection fee be paid. The motion was seconded by Director Kuttel . ROLL CALL: Huber, aye; Kuttel , aye; Sutton, no; Maass, aye. SO MOVED. Director Sutton inquired as to a possible conflict of interest in this matter on Director Huber's part. Director Huber noted that she is not r { presently employed loyed by the Hospital and does not, at this point, intend to P resume employment at the Hospital ; no conflict exists. REQUEST OF LA RRY JULIOT TO PLACE FILL ON DISTRICT PARCEL LOCATED ON HWY 267 Mr. Juliot requested that he and Mr. Curtis be allowed to place clean fill (from the grounds surrounding the cemetary) on the 10,000 square foot parcel owned by the Di"strict and leased by them. Possible prohibit ions, environmental review and County and Health Department requirements were brief- ly discussed by the Board. Mr. Jul i ot, not wishing to cause the District un- necessary work, withdrew his request. REVIEW OF DRAFT LETTER TO UNDERGROUND CONSTRUCTION CO. Consideration of this item was deferred due to Mr. Cook' s absence. REPORT RESPECTING LEASE AND/OR SALE OF DISTRICT LANDS: REVIEW OF APPRAISALS: BOARD DIRECTION Mr. Seymour noted that the 1 .9 acres located across from the Bank of America and owned by the District, have not been appraised since November of 1976; Mr. Bonnett has advised the District that he will appraise such par- cel for approximately $150. Several inquiries by interested parties have been made regarding this parcel . Director Sutton moved that the Manager be direct- ed to obtain a reappraisal from Roger Bonnett regarding the parcel on Donner Pass Road opposite the Bank of America (the 1 .9 acres) . The motion was second- ed by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. The appriasal of ten excess District parcels prepared by Mr. Bonnett was reviewed and deliberated by the Board. Mr. Seymour advised of expressed interest in parcels (a) and (j) . Possible interest on the part of the Truckee Donner Recreation and Park District was considered. Mr. Seymour advised of Mr. Bonnett's recommendation that parcels 0 , (m) , (n) , and (o) be handled as one parcel . Access through some of the parcels and easements were discussed. Director Huber moved that the Board direct Mr. Cook to reinvestigate the status of the land around Tonn i n i Springs and any encroachments that may be necessary for District use of that land, also, the right-of-way for the South River Street through parcels (1) , (m) , (n) , and (o) , and make a rec- ommendation for an easement and possible recombining of those parcels to make usable lots. The motion was seconded by Director Kuttel . ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton moved that the Board direct the Manager to start the process as outlined in established Board policy in preparation for the of parcels (c) , (c) , (f) , (g) , and (j) . The possible advertisement of sale p motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. There was no direction by the Board in regards to parcel (p) . REPORT ON SIERRA PACIFIC 'S REQUEST FOR SERVICE TO CUSTOMERS WITHIN THEIR SERVICE AREA (FOWLE PROPERTY) The Board noted that they had received a copy of M r. S eymou r' s P most recent correspondence to Sierra Pacific. Mr. Seymour advised that no response has yet been received from Sierra Pacific. DIRE CTION CLARIFYING PREVIOUS MOTION AUTHORIZING PRESIDENT TO SIGN FmHA LOAN President Maass requested that this item be tabled at the present time and placed on the agenda after formal approval for the additional loan from FmHA has been received by the District. MISCELLANEOUS ,. Quintana Agreement Director Sutton stated that the Quintana Agreement had been signed by Mr. Q u i ntana before submission to her for signature, the reason being the District was offering a contract and no contract is had until the other party signs an returns d r rns the agreement. She stated she felt it should now be signed by the present President of the Board, not by the President of the Board at the time the agreement was approved. President Maass advised of his agree- ment. Sutton's letter dated 4/17/78 addressed to James Maass Director Sutton read to the Board her letter of April 17, 1978, addressed to President Maass and regarding Board policy respecting informa- tion and materials for Directors. She requested that such letter become an attachment to these minutes. The President read into the record portions of a letter received by h i m on March 20th, dated March 15th, from Director Sutton and relating to ''theory and practice of local government according to the Sutton standard.'' He noted his displeasure with such letter, stated he felt it was an attack against him and further stated he was displeased with the fact that a copy had been forwarded, unnecessarily, he felt, to District customer (B. Brooks) by Director Sutton. Disagreement between Director Sutton and President Maass ensued with President Maass stating he felt Director Sutton was not allowing other people to have their own opinion and he had used the opportunity to illustrate how people can operate using the Sutton Standard for requests for information by placing such requests on the agenda for Board consideration. President Maass said that had her letter of the 15th never arrived, Director Sutton' s accumulated Board material would have been sent out; there would have been nothing put on the agenda. Director Sutton asked if President Maass was retaliating. The President stated that he was not retaliating but was using Mrs. Sutton's re- quest to illustrate problems with the ''Sutton Standard'' by bringing this matter to the attention of the Board. (re the Board decision not to incur the expense involved in forwarding accumulated material to Director Sutton while on vacation.) Director Sutton asked that the record show this dis- cussion. Further disagreement followed regarding attachments to the minutes and the forwarding of accumulated material to Director Sutton while on vaca- tion. Mr. Duffy, a member of the audience, reprimanded the Board for their conduct. District Counsel Grumer again reviewed, for Director Sutton's bene- fit, his memo of March 29th relating to the preparation of minutes . He advised Director Sutton that the Board had adopted the policy of preparation of minutes in the shorter form. Mr. Grumer advised that attachments to the minutes must be relative and necessary to something on the agenda, and, on the agenda; re- quested corrections to the minutes not approved must be attached. President Maass cited his letter to Director Sutton dated February 9, 1978; that letter has been attached for clarification. For the record, Director Sutton stated she felt it was appropriate to send Mr. Brooks (District customer) a copy of her correspondence addressed to Director Maass; Mr. Seymour stated he felt it was not. Sutton's letter dated April 17, 1978 re Sierra Pacific Director Sutton requested her letter dated April 17, 1978 regard- ing Sierra Pacific be made an attachment to these minutes; this letter also relates to President Maass' memo of March 22, 1978, regarding "Responsibilities and Duties of a Director," which has also been attached. RESOLUTION AUTHORIZING TDPUD TO ENTER INTO AGREEMENT WITH THE STATE OF CAL- IFORNIA DEPT. OF GENERAL SERVICES, COMMUNICATIONS DIVISION, FOR SERVICE Mr. Grumer and Mr. Seymour explained to the Board the benefits of contracting with the Department of General Services for maintenance of the District's radio equipment. After a brief d i scuss i on, Director Huber moved that the Board adopt the resolution (78-22) authorizing the TDPUD to enter into agreement with the State of California, Department of General Services, Communications Division) for service subject to clarification of the dates mentioned in Section 8 of the Agreement attached thereto. Director Sutton seconded the motion. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. DETERMINATION RESPECTING ATTENDANCE AT PROGRAMMING SCHOOL FOR OPERATOR, LIBBY WISER Mr. Seymour described a computer programming course offered in Maynard, Massachusetts which would enable Libby Wiser, previously having attended a beginning course, to do basic programming and reduce the District' s reliance on outside firms. After a short discussion by the Board regarding a commitment to continue working for the District, Director Sutton moved that the Board authorize the Manager to send an employee to ro in school for the computer during the next six (6) programming ramm 9 months. The motion was seconded by Director Huber. ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. MISCELLANEOUS No miscellaneous new business was brought before the Board. DISTRICT ENGINEER'S REPORT Status report on Biltz Tract The District Engineer being absent, this item was not reported on at the meeting. Report on Prosser Well President Maass reported that there was nothing difinitive regarding the Prosser Well . Progress report on annexation in Placer County- - CSA 19 and other properties Mr. Seymour noted that he had forwarded a memo to each of the Directors regarding the progress being made to annex properties in Placer County and explained the procedure which would be followed. DISTRICT COUNSEL'S REPORT Other r M r. G rumer requested direction from the Board regarding the Management Guidelines. A copy of the guidelines will be provided to Director Sutton as soon as completed for review by the Committee. PLANNING DEPARTMENT NOTICES Donald Toomey - Others The following Planning Department Notices were discussed briefly: Donald Toomey William Baskin Robert Moore and William Baskin CORRESPONDENCE President Maass brought the following correspondence to the attention of the Board: Letter from Karsh to Maass dated April 6, 1978 thanking President Maass for courteous treatment of Dart Resorts at April 3, 1978 Board Meeting. rres Co ondence received by the District from Ruralite ��.. p Services concerning a seminar. State Water Resources Control Board Letter, Lahon to n Region letter dated March 27, 1978, regarding the Truckee sewer ponds. The President noted that this item will be routed to each of the Directors for review. Director Sutton requested a copy for herself. DISTRICT COUNSEL'S REPORT Other Mr. Grumer commented on the topic, ''Miscellaneous'' appearing on the g Y h agendas. Mr. Seymour stated he thought it necessary to establish Board policy as to what could be brought up under such topic. t was suggested by the President and Mr. Seymour that perhaps items entitled, ''Miscellaneous informational material only'' and ''Public in ut " be P laced on future agendas. No Board direction was given. p � EXECUTIVE SESSION The Board adjourned to Executive Session at 10:55 P.M. to discuss personnel and legal matters. The Board reconvened to Public Session at 11 :42 P.M. Director Huber moved that the Board direct Mr. Seymour to contact Bill Nork and determine if he can have an evaluation of the Sanders Well #1 ready by the meeting of May 15, 1978. The motion was seconded by Director Kuttel . ROLL CALL: Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. There being no further business before the Board, upon motion made by Director Sutton and unanimously carried, the meeting was adjourned by the President at 11 :43 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By: ,-•, - - -- t.,..�- . �. Ja A. Maass, President Approved: May 1 , 1978 r Susan M. Craig Executive Secretary i TRUCKEE DONNER PUB LIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - April 14, 1978 i Bank Balance - March 30, 1978 $ 1129658.73 Truckee Electric & Water Revenue 21 5050.21 . i Donner Lake Electric Revenue 12,962.22 Electric Connection Fees 25450.00 Water Connection Fees 850.00 400.00 Facilities Fees . Standby Revenues 441 .00 LAI F Transfers to General Fund: 6 3 78 75,OOo.00 11 4/7/78 48 5 500.00 Miscellaneous Billings Reven ue 2 9511 .55 Miscellaneous Revenue 50.00 $ 276,873.71 Approved Bi 11 in $ 161 5100.81 pp gs Bank of America - Federal tax deposit 29386.82 Internal Revenue Service - Balance due for quarter on federal tax deposits 92.83 Petty Cash - Replenish fund, 4/3/78 96. 52 4/12/78 87.27 Paul Snider Pontiac - 1978 Subaru for mgr. 5,459.00 State of California - quarterly deposits: Board of Equalization - Franchise tax 101 .54 Energy surcharge 1 ,998.25 Dept. cf Benefit Payments - State income tax, unemp.l oy ment and disability insurance 39923.82 State Compensation Insurance Fund - Quarterly deposit 29196.87 Social -Security - Quarterly deposit 10 5293.02 U.S. Post Office - Trust fund 20.00 1013 stamps 65.00 $(1879821 .75) PAYROLL 3/30/78 OT DT Standby Gross Net Barry 686.40 523.04 Chapman 85.44 768.96 546.84 Connell 744.00 531 .29 Craig 500.0 0 361 .89 Grow 954.24 685.85 Jones 520.32 374. 11 Lopez 34.61 36.92 92.30 1052.75 705.65 Pomponi o 545. 28 404.56 Reynolds 28.26 37.68 1072.78 762.89 Rose 671 .04 439.11 Ru l l y 781 .44 515.49 Seymour 1250.00 848. 18 Silva 7.46 99.40 961 . 70 690.45 Slattery 750.00 541 .79 Straub 6.92 893.00 619.25 Tamietti 781 .44 606.99 Waltrip 618.24 452. 46 Wiser 545.28 380.01 162.69 74.60 191 .70. 14096.87 99 89.85 Temporary and Part time Employees: Samuel 91 . 25 81 .58 Shapiro 392.64 321 .48 483.89 403.06 Totals 162.69 74. 60 191 . 70 14580.76 10392.91 $( 105392.91 ) Bank Balance - April 14, 1978 $ 78,659.05 Bills for Board Approval : Arthur Young & Co. - Interim payment for audit services 4 9000.00) La Bel l avi a - Overtime meal 17.70) Bank balance after payment of above $ 74 9641 .35 0 0 co r4 w w 0 0 W4 rd p,%:,4" 0 $4 S� p 0-r-i z w cd 0-�ri-r-4 0 4-:) (1) 4) -ri 4->-P*rA cd 4-4 4-4 4 r4 rd a) co Fti C� C� Co r4 r4 rd p 0 00 (1) S:114 V. b.0 43 0 (1) r-.4-1 CO r4 4--1 0 �5 4 4-1 4 V z P4 4-) Q) . 4-1 4-4 4- to 0 0 ED +7 rd 0 4-l' rd cd �a rq U) cd to 0 p o z co U p •r-i P 4-> Co >�j -C-4 (1) &r4 Cod co U) co r-4 +:>rd q-4 Co-r4 0 p 4-4 rd-P 0 cd 0 U)-rA H p 0 C: Cd pq 4) r-4 r-4 S:: W 0 f-i U) ct. 4-4)) ::5`4 0 © 0 C co a) 4w C P-4 t�; p-, 0 C: P- rd �4 E P.,x (1) C.) a) m 0 X r-4 U) (1) +3 0 0 () 14 w rd r-i 1:4 4-4 0 0 r(:j >-�- CO 0 c:r-i co"40 H r-4 U) w 75 CIO rd rd (3) 0 Z rd C.) -4 U) U) P.,0 E�- o a) -H rd 0 cd r R 0-r-i 4-1 -ri 4-11 S:� P rd 4-4 4-1 (1)-H 4-> 4-:) o �4 S:44 , C) 0 C 4-1 cd 4-1 rd ::5-r-4-r4 wri �4 rd 0 94 f� 1�4 t�� S:� �4 G) CO >D (1) 0 P r-4 (1) 0 (1) p Cd :8 (D rd ::s o (1) P-rd r-4 b-C rid 0 C: >�-r-4:>- 0 (1) 0 (1) �4 . 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For the Board to have refusing "oostage expenses alarms 'me • denied this by specifically refus* The total approximate wei,,crht of thel- accumulated mateIals which picked un todav was 4 lbs 4 oz , according to the weip-ht deter- mined by the Manager in -my -presence on the District' s postal scales* The cost of first class postage is 130 for the first ounce 110 for each additional ounce in the same mailing t If we pres ume that each of the 68 ounces was mailed separately, the total postage would have amounted to $8 .84. During -my month' s 1 saved the absence , I missed two regular board meetings , which sav District a total of $100 regular Directors' compensation. The Board' s concern for a minor postage expense in the range of or $8 for 4 weekly packets of materials to be mailed to me and easily available to me u-n on. my return to town is so petty that it staggers the imagination. can only conclude that the disposition of my request was based either personal animosities , ignorance , bad advice , or poor on el .11 i s i me rpre tat i on jud.gement 0 It obviously was based on a gross m of Dolicy r_egardina the free flow of information to individual rbi. Directors , and I regard the hanaiinz of this matter as an a trary and capricious action by the Board with serious implications for the conduct of Board business I therefore reauest that an item be placed on the agenda for the W.,.ay 1 re�_rular m eetinxr entitled "Discussion of Board Policy re Information & Materials to Directors ,*" I futher request that a copy of this letter with its attached copies of the following correspondence Sutton to Maass , March 15t 1978 Maass to Sutton, March 200 1978 Maass to Sutton, April 49 1978 be attached to the Minutes of this Meeting held on April 1?9 1978o Yours truly, coloies, tot other Directors Milt Seymour PAT S- TTON Steve Grumer TDPUD Director Dan Cook � 9 larch 15. 1978 L • m Maass Board President .L i D&v• %J&D i P. , Box 7101 Trucke q, Ca 95734 Dear Ji�: • h - cos+ of the month, I Since I . j 3. .�%. ou+ of tox dtlri 1 } �� �. ',r -�' r^ � 3 P. ' '?`'=i�"i 'P ? -#fir t h;ava' al_. she ._1 -te.7ials tl,%,I3t aCC umuls. te f or re as a member of the B oar-d to be m�i led p .r aDs Fr'id-:ZI P?• 'fit ���� .� ��C� a ���'�'�• � to rr-, • fairly larcre -packets , for this }��rt?cular Since this 7_��� involve fair .� ` � _ this er od of fire , foul a�efer, that the purro �► durl�� t e .al be sent to Bc'o' b�.zs1 -ss mailing address: accu ul . fed mat .. Pat- Sutton Drawer A Trvic7<e r-,3�, Ca q` ?34 the ? t of b1 �. t 3 c i a 1 The us ual Tvaili n;r3 of the �...; .nd etc shop stlLl be sent tom ret j at:1 ldresso Box 3121 r uc'<"e , Thank you for -%r o inm n e l on th i s i nc.e re ly, PAT S)UTTGN c oDjes Drovi ed tot 0" � !tl j 1t s_r . 7 s. t. TRUCKEE-,DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587 3896 March 20, 197$ Patricia Sutton Post Office Box 1123 Truckee, California 95734 Dear Pat: am in receipt of your letter of March 15th requesting materials be mailed to you at either Bob's business address or your own personal address for the next several weeks while you will be out of town. Since the amount of material received on a periodic basis can sometimes be rather voluminous, I feel I should get direction from the Board before expending the District' s funds for excessive postage. There- fore, l am placing this -item on the agenda for the first meeting in April , inasmuch as your request did not arrive in time for addition to the March 209 1978 meeting agenda. Sincerely, r Ji Maass President of the Board JM/smc cc: Board of Directors A. Milton Seymour, General Manager. Steven E. Grumer, District Counsel o?S,� TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 April 4, 1978 Pat Sutton Post Office Box 1123 Truckee, California 9573110 Dear Pat: Last night at the Board meeting, the Board decided not to authorize any expenditure of postage for materials that have been ac- cumulating in your file. These materials, normally picked up period- ically by .each of the directors, will be held in your file until either you or someone specifically designated by you calls for them. Material that is generally mailed to members of the Board has been forwarded to you as well . Sincerely, im Maass -Wow-* President of the Board JM/smc cc: A. Milton Seymour Board of Directors Susan Craig f T� UCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 Febrdar y 9, 1978 Pat Sutton, President Post office Box 1123 Truckee, California 95734 Dear Pat: I am extremely concerned about several things which have occurred over the past few days. I am concerned as one of five directors responsible for the operation of this District. One director must not, and cannot, take on such responsibilities alone. To do so usurps the power of the Board as a legislative and deliberative body. Pat, I 'm not writing you because of any real or potential person- ality conflict. I believe such conflict must be avoided at all costs because only the District will suffer. Therefore, please consider the following re marks from one director who is concerned as to the direction the President of the Board is leading that Board and also the District. Here are some of my perceptions and specific concerns: 1 . The Dan Cook Incident. Regardless of what you feel ) Pat, ed the same thing - the three directors, the manager and Mr. Cook all perceived that you believe Dan might have billed the District twice for work per- factN- formed. All I can say, Pat, 1s, if you drive Dan toquity it will cost this it You wi 11 have to District thousands of dollars to "train a new engineer. answer to the community for such a circumstanceif it should occur. 2. Minutes. After looking through your corrections to the January 4) 1978 minutes , I am begi nn i ng .to wonder if there is anyone alive that can transcribe the tapes like you want them done. Shall we hire a court reporter? While some of your January 4th corrections seem warranted� I believe others are not. I t appear s to me that you may be clarifying items in such a way as id during the meeting to what to change the meaning from what was actually said you want to be read in the minute book• is it the purpose of the minutes to record the actions and discussions of the meeting; or is it the purpose of the minutes to reflect what the directors want reflected - - after the fact? Differences between recorded discussions and proposed corrections cannot be and must not be acceptable to a responsible board. President' s Roll with Regard to the District Counsel . It ap- 3. 0 pears that several times in the past few months Steve has had draft resolutions that had to be redone because of misunderstandings. I 'm now questioning whether Pat Sutton, President February 9, 1978 Page 2 or not it was S teve' s fault f or any such misunderstandings. on Wednesday, February 8th I was in Milt's office with Steve when you called regarding some questions. Steve and I conferred about the proposed ordinance on com- mercial electric rates after your call . According to Steve, you said that the Board s interest was to combine the fuel charge with the state surcharge. ' s going on Pat? You know what the intent of three directors is regard- ing the fuel charge. Had 1 not been there, have been drawn up. Whose fault? 4. Length of Meetings. our last meeting lasted nearly seven hours. Can you believe it? That is almost equivalent to a second job for some of us. There is no need for such marathons; most of the balme must rest with the Chair. Towards the end of the meeting you made a comment about the other directors conducting "idle chit-chat" during the meeting - extending the length. Well Pat, that is about all the talking we hence, g watch and accurately record get to do. May 1 suggest that you get a stopwatch the am ount of time each director spends talking. You' 1 l find that Karl , Roberta and I took u verysmall percentage of that seven hour meeting. 5. Motions Made, etc. 11 for one, and probably Karl and Roberta a re gettingupset by the fact that we can' t make a motion without you putting words in our mouths. It seems like everything must be done your way, wordedyour way, etc. Don' t you realize you are only one of five di- rectors?rectors? You weren' t elected to be the Board, Manager and employee. You must share your powers and duties with four others on an equal basis. It s time you ou allow the other directors to exercise their elected duties. 6. Distri ct Costs and Expenses. I 'can' t help but think that a good deal o yo ur our actions requests) etc. are costing this District thou- sands of dollars in unnecessary consultant fees and managerial time. Your absolute need for minute u e details is costing money. When resolutions , draft are done and redone and redone again, the consumer ends up 3 letters,, etc.paying. it' s time this Board takes a closer look at this excessive waste that is caused by such unnecessary actions. Pat, last August Au and September, this Board seemed to go through similar problems. You asked for, and received, a one month reprieve. Since s then, your leadership h had been good enough so that Roberta, Karl and I could su ort our continuing as President of the Board. However, after this last pp Y meeting, you reverted back to the same attitude and tactics that we saw last s idly changing which leads me to question August. C' rcurns tonce are now rapidly� P your leadership abilities* rel hoe you will consider the points I have made as con- structive sincerely P • m and not as a personal attack, for we've been friends too struct�ve criticism long for that. You know my ultimate concern, as is yours, is for this Dis- t r i ct. Sincerely, J i m ,Maass, �., -2- Moe,,3 Pat Sutton, President February 9, 1978 Page 3 - JM cc: Board of Directors Jack Wilson P. S. Pat I know it is in your nature to present a defense , of yourself f each point. However, I have perceived these things , as I 'm sure Karl and Roberta have. So no defense,. either oral or written, will change my mind. 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" p C+(111 Fie Fi-a CO (D He c+0 0 Pi(D He 0 m He pa �-b CD VD F-i 10:5 C+ CD He(D He 0 :3 d o 1.4 pv F-j- �-d (D t-i He He (n C+ ci-Fie o pa C-F>4 CD (D IZL (D m P ED 0 C+ 01-d He C+ C+ pa crq CD �5 i-j He C+0 0 w Go tl �3 m �3 CD (D Cfl 00 C+a) Pj(D �l C-9 0 �3 1-d �3 w 0 (D I-d CO (D C4 C+ C+ pa Ft IN CD 0 (D 0 ca &l9q 0 CD z 0 0 ED C+ (D (D o 03 C+ pi cr) 0 �-b cn cn 1110 0 CO F-"(D Zg C+ C+ CD P,CD 0 C) He -13 W F-J c+He 0 �-a o CD CD Cf) �3 C+f-d 171 �l 00 C+ (D c+ PD td Z r--4 F-I•P-a ::3 Id co P F--j 0 M C+ C+PO (D c+(D He(D 0 CD He C+o po 5 5 r o 0 He N�0 c+CD (D He CD c+H 0 C+ a* CD I-j C+(D CD 0 CD �3 He C-9 ol 0 F-10 10 P.,I-j (D 0 C+0 CD 0 W 5 p * �3 F-lo En CD ::r t-I m 0 m m ci-0 w C) He C+ P) �j (D pa I*d �*l 5 He H 0 0 'j �j (D 0 "M �3 �3� m1-iC��r F-4 t'i C-L P) 5 0 m 0 (DIZLP'0 I-j (D . c+p) tj F-1- 0 H t-I C-L�3 tj He Z3 CD CD!fq 0 CD PO ci- CD CD �-J C+ F.e. 0 Cfl He (D �3 z 0 �i >4 P) 0 PD C-L 1 0 (D C+ 0 I'd C+ 0 :3 0 Cf CD CD C+0 I-d 0 �3 0 (D 0 He <+:3 a Fil �-j 0 1-1 W C+ (D c+H He CD 0 He C+ He r-L r-L (D 0 �3 0 He C+ (D C+ 5 r.L r-L CD CD He 0•C.C4,A �r 0 Pi 1 (D Sutton to Maass April 1?, 1,978 re: Maass ilierno of March 22 1D 2.p-,e 2 The concerns expressed in my memo of March 1,5 were proper concerns for me as an individual member of the Boards I did not imply that 'my concerns and opinions reflected anyone' s except m.y own* and there was no impropriety involved in copies being sent to Sierra Pacific . Perhaps 1 also should have sent a copy to the property Iowa",- owner; it did not occur to me at the time , Although I regard confidentially as an essential ingredient in personal relationshipsg I try to operate in my capacity as an elected official by sayina and writing' only those things which I do not care if the entire world hears or reads , The Dublic ' s business should not be conducted under an aura of confidentially or with a sense of proprietorship; I have opposed that attitude as a citizen and as a member of this body, and I shall continue to do so. I shall also continue to rake inquiries wherever necessary in order to be able to evaluate information and issues involved in District business , and I shall send copies of things I write to anyone I wish, particularly to those persons or entities which may be the topic of such corres-o and ence. I request that a. copy of this letter, with its attached Memo of March 22 from you to the Directors , be attached to the Minutes of this meeting held on April 17, 19?8* Y s truly, s PAT Sr,?TT ON TDPUD Director Box 1123 Truckee , Ca cories provided to: other Directors Milt Seymour, Mgr. Steve Grumer, Couns , Dan Cook, Enar. BoB. Brooks F. Giovannoni , SPPC G,, Soule , SPPC T. Illardi , SPPC TRUCKEEaDONNER PUBLIC UTILITY DISTRICT POST OFFICE EDX 309 TRUCKEE* CALIFORNIA 95734 TELL PHONE 587-3896 March 22, 1978 Pat, Roberta and Karl MEMO TO: • MEMO FROM: m RE: RESPONSIBILITIES AND DUTIES of A DIRECTOR • the. Board required that a ll for to the retail election last year Pr ants through the manager. I cannot • s contact the district consult should have ac- dtrector • of Policy since all of the directors agree with th this type P 1 at i n to the business of the teas to the consultants for questions relating district* rs contacting outside parties ver when it comes to the d t recto t matter* Each .Howe ' • he district, this is a different that have business with t constituents of the district because has the right to contact the the else of the director right to determine p elected officials and have the rig al in with an in- we are , - issues. But when the board is dealing s cornmun i ty on cer to I n we, a dividual party that has come to the board for a specific reason, • keeping the policy decision ma king • must be extremely careful ref u i i n p 9 d i rectors, - process within the board �tself. - Pacific by telephone and then wrote .Last week Pat contacted Sierra Pa and i n an issue • w i th co pi es to S i er ra Pac i f i c re9 g have the directors a memo p misunderstandings occurred which ha currently before the board. Some misunde now been cleared up* . re proper for board consid- that Pat ra 1 sed i n her memo We P p in the way The Issues d never have been contacted • n• The outside parties should open meeting of the era io � concerns should be discussed in an P rutted to they were. Pat s or the president should be inst board and then either the manager should d one director on his/her own take the outside party. Never sho her. memo contact pat was speaking as one director, on. such uch responsibilities. While this. reseeding phone call to . i s, SPPC took the memo and the p did not indicate be distract policy. e operations o e in the best interest of the f this district p So, t t would b rest handling n of matters that are the re- f us be Very g that all 0 careful t n our ' spons i b i l i ty of the entire board. JM/smc cc: Milt, Dan, Steve