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HomeMy WebLinkAbout1979-04-02 Min - Board REGULAR MEETING APRIL 2, 1979 The Regular Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass in the District office at 7:05 P.M. ROLL CALL: Directors Hatch, Huber, Sutton and Maass were present at the be- ginning of the meeting. Director Kuttel arrived at 7: 11 P.M. President Maass left the meeting at approximately 11 : 10 P.M. , and turned the meeting Over to Vice President Kuttel . Director Huber left the meeting at 11 : 15 P.M. CONSULTANTS PRESENT.- District Counsel Grumer and District Engineer Cook were present. EMPLOYEES PRESENT: A. Milton Seymour afnd Susan Craig were present. OTHERS PRESENT: Among those present were Cam Hunt, Dona Hunt, Cathy Smith, Debra Coleman, Don Strand, Tim Ivens, Glen R. Stice, Jim Thompson, Mary Way- m i re, John Sharp, and Michael Mohr. APPROVAL OF MINUTES Director Sutton moved that the final copy of the minutes of February 2230 1979, be approved as written. The motion was seconded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , absent; Sutton, aye; Maass, aye. SO MOVED. President Maass indicated corrections to both the February 2Oth and March 5th meetings were submitted by Director Sutton; he noted most of the corrections were minor and stated he saw no problems with them. Director Huber moved that the secretary be directed to type the minutes of February 20 and March 5, 1979, in final form as corrected. Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , absent; Sutton, aye; Maass, aye. SO ORDERED. STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL In answer to Director Sutton' s question, Mr. Seymour advised that the hot water steam cleaner purchased from Citation West ($2,395) is a new piece of equipment to be used for cleaning the water tanks and also for engines in District vehicles. The Chairman commented that a check written to Reed in the amount of $441 . 16 was listed under ''Payroll'' for March 15, 1979; also, under "Pay- roll" for March 26, 1979,' a check was listed written to Reed in the amount of $734.97 (Gross amount of $1 ,283.04) . Mr. Seymour noted the March 26th check represented Ms. Reed's vacation pay. There being no other questions or comments, Director Hatch moved that the bills submitted for approval on the March 26, 1979, statement, be approved for payment. The motion was seconded by Director Kuttel . Director Sutton noted that the amount of the bi 1 1 listed on Bills for Board Approval for Grumer & Pfotenhauer does not coincide with the copy of the March 1 , 1979 statement she received. Mr. Grumer informed Director Sutton that the copy of the bill she was reviewing was the previous months bill . She requested that a copy of the current bill be provided to her. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. COMMITTEE REPORTS Planning Department Committee - Director Huber advised that the Committee met l as t Thursday and aga i n on today's date as a resu I t of the Board of S upery i so r' s meeting. She requested that the record show that, even though the Planning Department says the District doesn' t really have to respond on the ARC level because there are three more hearings to go through, it is important that all 4/2/7g DO. 1 �I e.. A responses get in at the beginning . The Committee reiterated to the Board of Supervisors the problem of trying to respond when the notice is not received in a timely manner, which is a continuing problem. The Board of Supervisors responded that the notices were sent out two weeks in advance - there should be no problem - the notices should have been received sooner. Director Sutton explained that if any agency does not provide the kind of information the decisions are made on, the decisions are made and no changes are made at a later date. (Comments received at a later date are attached, but usually not noticed.) District Counsel Grumer commented that perhaps a form letter stating that there are environmental problems and more information would be forthcoming should be utilized. Director Sutton made note of the fire flow problem. She stated it was her opinion that the PUD should look to its responsibility for fire flow requirements. She suggested a legal opinion be obtained as to whether or not the PUD has any responsibility relating to fire flow requirements. The suggestion was made by Director Sutton that specific Planning Department Notices be discussed later in the meeting as noted on the agenda. MANAGER'S REPORT General Status of the District - During the past two weeks, Mr. Seymour re- ported, there have been no significant water or electrical outages. There are several water leaks in the District system, one in front of Bes i o's Ap- parel Shop in Gateway, which will be repaired on April 3, 1979. Isolating a section of the new line did not stop or slow the water leak, so it is ap- parent that the leak is in the older 10'' 1 i ne that is parallel to the new water main. There is the possibility of another water leak on Zermatt in Tahoe Donner which was reported on today' s date by the County. He mentioned a leak in the a 1 i ey behind the Bar of America; it is not certain whether the leak is in the District system or the customer's service. Director Kuttel noted the leak at the Truckee River Bridge and requested the District check into it. Annual Report - Board members have received a copy of the layout for the annual report, the Manager advised. He is presently working on the text for the report which has two functions: 1) to tell the public who the District is, the reason for the District, and action taken during 1978, 2) to project sim- ilar things for 1979 and beyond which will include the 1979 budget and a sum- mary of the most important rules and regulations as well as the rates of the District. He felt, he stated, the report would include valuable information for new and old customers alike. The report will not be a political piece designed to promote the present Board, or any member of the Board. It wi I l be accurate, forthright, honest and show the bad as well as the good. He stated he felt a summary of pending litigation should also be included in the report. He recommended strongly that the Board authorize continued effort on this project. Release of the report was estimated to be in June if the auditors have completed their work. Ms. Grimes ' cost estimate in the amount of $5,000, which includes the printing of the report, but not the mailing, was discussed. Director Sutton requested that Ms. Grimes provide a break-down of her services and costs related thereto. No direction was given. Director Sutton moved that the Manager be authorized to continue the drafting of the annual report subject to the Board 's approval before finaliza- tion. Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Prosser and Boca Dam Hydro - In a separate memo, Mr. Seymour reported, he advised the Board that the Energy Commission is prepared to fund $15,000 of a proposed $25,000 feasibility study. The money was applied for at the same time the Board authorized the employment of Tudor Engineering. The Energy Commission requested that the Board authorize the expenditure of the remain- ing $10,000 at this meeting. Mr. Seymour noted the feasibility study will be similar, but smaller in scope, to the study that will be prepared for the Federal Energy Regulatory Commission. Much of the work, according to Dave Alden of Tudor Engineering, done on the initial study will be applicable to the FERC study. 4/2/ / / D Q. 2 ,r Director Sutton moved that the Manager write a letter to the Energy Commission notifying them that the District is, indeed, interested in accept- ing a grant of $15,000, and of funding the additional $10,000 to complete the study. Director Kuttel seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. CORRESPONDENCE Claim of Debora Coleman - Having ascertained that Ms. Coleman was present in the audience, President Maass moved to discussion of her claim for damages to her automobile allegedly caused by .a PUD manhole and cover located at the entrance to the a l 1 ey (on Bridge Street) behind the Bar of America. Ms. Coleman expressed her concern relating to repair of the hazard, and noted three other instances where damages to vehicles were sustained at this loca- tion. President Maass explained the usual procedure followed by the Board when a claim is presented: the claim is denied, then turned over to the Dis- trict insurance carrier. Mr. Seymour relayed attempts made by District personnel to correct this problem. He noted two possible solutions - 1) placement of a very heavy water box and lid, or 2) movement of the service to another location. The possibility of the County of Nevada having some liability in regards to road repair around this PUD service was discussed. Mr. Seymour advised the Board that the service would be moved to a side- walk location within the next few weeks. Director Huber moved that the Board deny the claim of Debora Coleman Rahtz and refer the claim to the District insurance carrier. The motion was sec- onded by Director Hatch. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. The Chairman directed that copies of Ms. Coleman's (Rahtz) letters be attached to these minutes. ,�..... Claim of Gary Grady - The Manager described Mr. Grady's claim against the District. The water line between the box and main was frozen - Mr. Grady paid a plumber to locate and thaw the main lateral and water line to his house and is requesting reimbursement from the District. Mr. Seymour wrote to Mr. Grady after receipt of his claim advising him that when lines between the mains and the customers ' water box freeze, it is the District's policy to thaw and repair the lines at no cost to the customer. He further noted that the District is not responsible for frozen water lines beyond the water box nor for any consequential damages that may be suffered because of the freezing of the District owned water line. Noting that he could initiate a small claims action against the District for satisfaction, Director Sutton moved to reject the claim of Gary Grady for a plumber's bill for thawing water lines on Jeffery Pine Road and that the claim be referred to the District's insurance carrier; also, that Mr. Grady be notified of the Board's action. Director Hatch seconded the motion. In answer to a question posed by President Maass, Mr. St i ce, of St i ce and Wells Insurance, present in the audience, stated he felt any claim where neg- ligence is alleged on the part of the District should be denied and immediately referred to the insurance carrier. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Hatch suggested a blurb regarding frozen pipes and the District's policy relating thereto be printed on the bills next winter. The other Dir- ectors agreed that this was a good idea. Director Sutton requested that all correspondence relating to both the Grady and Coleman claims be attached to these minutes. PROPOSED ABANDONMENT OF EASEMENT AND POSSIBLE SALE OF FOREST LANE EXTENSION Before opening the public hearing, Pres i dent .Maass requested that Mr. Sey- mour provide a synopsis of the matter for the benefit of the public. The Manager explained that Mr. Koepf approached the Board several months ago re- questing that the District sell to his firm the strip of land known as the extension of Forest Lane to provide additional space for either parking or snow removal for their proposed commercial development (which is on an ad- joining lot) . It was the Board's desire that all property owners within 4/2/79 pg• 3 L�p 300' of the District parcel be notified that the District was considering Koepf & Lange's proposal and asked to provide comment. Mr. Koepf indicated by letter to the District that his firm would pay costs for the County to abandon the road easement presently on this piece of land and any other in- cidental expenses. Mr. Seymour stated the County has no plans to build a road on the present- ly existing easement. Michael Mohr, an adjoining property owner, indicated he had spoken with County officials who told him a road could probably be built through the proper legal channels. His concern, he stated, is access to his parcel (which he has been considering splitting into two lots) . No maps of the area were available showing the utility easements. Mr. Seymour noted that, if there is a County right-of-way, the whole right-of- way is a public utility easement; there would not be a separate, dedicated easement for utilities. The Chair declared the Public Hearing open at 8:07 P.M. for testimony and comment from individual parties. Glen St i ce, owner of property to the north of the easement, related to the Board the history of development in the area surrounding his home. He then stated he is entirely opposed to anyone coming any nearer to his property than the right-of-way permits; he felt it would be an infringement on his privacy. Tim I vens, owner of property next to St i ce's parcel , asked that the record show he is totally opposed to this proposal . President Maass read into the record correspondence from David E. Pearce dated March 22, 1979. A copy of that letter has been attached to these min- utes. Mr. Pearce, owner of property adjoining the Forest Lane easement, stated that he is totally opposed to any change in the status quo that results in the Forest Lane Easement land being used for commercial purposes. He also noted that he is willing to purchase, at a fair price, that portion of the easement that is adjacent to his property. Mr. Koepf of Koepf & Lange, the party requesting that the easement be sold, explained that his firm is planning to build a small professional office building on the parcel belonging to them. It came to their attention that title on the Forest Lane extension was clouded, Mr. Koepf expressed concern about having a piece of property with undefined title adjacent to their prop- erty. when it was learned that the PUD owned the property, they agreed to purchase the entire piece or that portion up to the center line. He noted there is presently a pole line covered with telephone cables running down the center of the property. The only change that would be made in the proposed plans if allowed to purchase the property from the PUD would be movement of the building 15 feet which would a 1 1 ow "cleaner" parking. The Chairman noted there were several other concerned residents present in the audience; they did not, however, wish to make comments for the record. The Chair closed the public hearing at 8:35 P.M. Director Sutton moved that the District not proceed in this matter any further to eliminate the road easement or to sell the property at this time. The motion was seconded by Director Huber . Discussion ensued. Director Huber moved the question. Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , no; Sutton, no; Maass, aye. SO MOVED. ROLL CALL vote on Director Sutton's motion: Hatch, aye; Huber, aye; Kuttel , no; Sutton, aye; Maass, aye. SO MOVED. Director Kuttel requested the record show he felt that to do nothing in this matter is bad. ORDINANCE RATIFYING APPOINTMENT OF A. MILTON SEYMOUR AS GENERAL MANAGER - ORDINANCE INCREASING GENERAL MANAGER'S SALARY The President noted that Mr. Seymour was hired by Resolution. District Counsel stated there is a code section in the PUC requiring that officers of the District (the Manager and Clerk are both officers) have salary imposed by Ordinance. Also, he stated the Manager should have been hired by Ordinance rather than by- Resolution. 13 Director Sutton stated she would be more comfortable, since it is now April , if the salary raise was not made retroactive to March 1st. She suggested the raise be made effective May 1st so that there could be a 30-day advertising period for the Ordinance. Mr. Grumer stated he would not like to see Mr. Seymour loose any salary because of the time extension he requested in order to prepare the proposed Ordinances. Director Huber moved that the Board adopt Ordinance No. 7903 ratifying the appointment of A. Milton Seymour as General Manager. Director Hatch seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Huber moved the adoption of Ordinance No. 7904 increasing the General Manager's salary retroactive to March 1st as was the Board's intent when the original resolution was directed to be drawn up (with the insertion of #7903 in the blank) . The motion was seconded by Director Hatch, ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. RESOLUTION ESTABLISHING DISTRICT POLICY REGARDING INVESTMENT OF SURPLUS FUNDS Mr. Grumer noted that he and Mr. Seymour met on Tuesday to discuss a policy for investment of District funds. The draft resolution establishing District policy regarding investment of surplus funds was reviewed. The third paragraph of the resolution referring to Bank of America certificates of deposit was changed to read 10.5% instead of 11% (the interest rate changed on March 29, 1979) . Mr. Seymour advised that the LAIF interest rate has also changed. It is presently 9.042% rather than 8.32%. The Manager noted that the Bank states that for every deposit of pub- lic funds they must own or purchase 110% of that amount in government secur- ities. n answer to a question posed by Director Sutton, Mr. Seymour advised he did not think the District could invest in treasury notes. Relating to provision No. 3 of the proposed resolution, Director Sutton noted she did not approve - she stated she felt the Board could not abdicate its general responsibility for the funds of the District by authorizing agents to use their best judgment. Mr. Seymour agreed with what she said, but stated the Board would not abdicate one iota of responsibility by delegating the re- sponsibility to the Treasurer and Manager or anyone else - proper reporting would be required and the Board would have the ability to countermand deci- sions. Director Sutton expressed concern that the restricted funds be in a particular kind of financial trust arrangement and that the general fund be more accessible tat least for the next six months when there will be bills coming in) . President Maass suggested that provision No. 2 be changed from ''The app rox- ximate sum of $300,000.00. . ." to "The approximate sum of $400,000.00.) District Counsel requested that an additional sentence be added to provi- sion No. 3 - "The amount of monies in LAIF and certificates of deposit would be reported to the Board.'' Director Sutton reiterated her concern that the Board be in a position to be constantly aware of the finances of the District. Relating to provision No. 3, the Board agreed that the additional sentence should read as follows"A regular accounting and fund activity report will be presented to the Board at the first regular meeting of each month." It was noted that this should be a separate detailed report. Mr. Grumer made note of these changes to the proposed resolution: 1) F i rs t paragraph - change $1 ,257,000.00 to $1 , 124,000.00. 2) Second paragraph - change 8.32% to 9.042%. 3) Third paragraph - change 1 1 to 10.5%. 4) Provision No. 2 - change approxx i mate to approximate; $300,000.00 to 4/2/79 pg. 5 ,4 $400,000.00. 5) Provision No. 3 - add "A regular accounting itemizing all fund activities shall be presented to the Board in detail at the first regular meeting of each month. Director Hatch moved that Resolution No. 7911 establishing District policy regarding investment of surplus funds, as amended by Counsel , be approved The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. REVIEW AND POSSIBLE DIRECTION - DRAFT LETTERS TO DEVELOPERS OF PONDEROSA PALISADES DUPLEXES AND NEW FRONTIER RANCHOS Mr. Seymour noted a draft letter to the developers of New Frontier Ranchos and Ponderosa Palisades Duplexes had been prepared on today' s date. The Board members were in receipt of a copy; Mr. Seymour read the letter and a review was made. Request was made that grammatical errors in paragraph two be corrected; al so, paragraph three i s to be changed to read ". . . i t wi 1 1 then be presented. . ." rather than ". . . it may then be presented. . ." A copy of the draft has been attached hereto. Discussion was held regarding agreements be- tween the District and developers. Director Hatch moved that the draft letter as proposed by the Manager to New Frontier Ranchos and Ponderosa Palisades Duplexes, as amended by Direc- tor Sutton, be sent. Director Kuttel seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. REPORT FROM DART ON AIRPORT WELL NEGOTIATIONS Dart representatives requested that the Board move to discussion of the items of interest to them; the Board so agreed. Mr. Strand, Project Manager, Dart Industries, reported that they had pur- chased the Airport Well on today's date. to copy of the purchase agreement was provided to the Di-strict). REPORT FROM DART ON HYDROG.EOLOG I C EXPLORATION John Sharp, hydrogeoiog i st for Dart Industries, informed the Board that an exploratory hole had been drilled on the Hilltop property - sedementary materials were found. The hole was drilled to a depth of 821 feet; from the evidence, Dr. Sharp indicated the water level was approximately 110 feet. It was his opinion, he stated, that this location is suitable for completion as a municipal water supply well in terms of productivity. Another exploratory hole will be dri 1 led on Dart property close to Tundra Way, Dr. Sharp noted. DART PROPOSAL TO START ENVIRONMENTAL AND OTHER PROCEEDINGS IN PREPARATION FOR THE CONSTRUCTION OF A PIPELINE FROM THE NORTHSIDE WELL TO THE TRUCKEE RIVER BRIDGE Mr. Strand reported that Dart is seriously considering going to the Airport Well as quickly as possible. He noted three things must be initiated: 1) de- sign, 2) environmental review, and 3) negotiations with the Committee. Director Sutton stated she felt Dart should be reporting directly to the Board in this matter rather than to the Committee. Mr. Strand noted he felt negotiations with the Committee were necessary in order to come up with a m logical proposal which would then be presented to the Board for considera- tion. Discussion relating to whether or not a Committee meeting would be necessary ensued. Relating to bringing the Airport Well on-1 ine, Mr. Strand advised the Board that there were no time limits stipulated in the agreement between the Airport District and Dart Industries. He clarified for the Board that one last attempt at drilling a well (close to Tundra Way) would be made prior to going forward with the Airport Well project. The Chairman noted that this matter would be referred to the Committee and would appear on the April 16th meeting agenda . Director Kuttel requested that a letter regarding the aquifer and possible contamination, prepared by District Engineer Cook, be forwarded to TTSA. h/7/7G nn �i The Committee meeting was scheduled for Wednesday, April 11 , 1979, at 9:00 A.M. PLACER COUNTY ANNEXATION - REVIEW OF TENTATIVE CONDITIONS FOR INCLUSION IN RESOLUTION OF INTENT Mr. Cook noted that, as pointed out in his last written report, the condi- tions of annexation would vary depending on the parcel . He stated he fel t this should .be set forth in a resolution. It was Mr. Seymour' s understanding that he, Mr. Grumer and Mr. Cook were to come up with a general list of condi- tions that would apply to all the parcels. Director Sutton moved that the Engineer, Manager and Counsel be directed to prepare the conditions of annexation of those properties shown on the map prepared by Cook Associates dated 3/8/79. The motion was seconded by Direc- tor Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton advised that she today received a telephone call from a property owner wondering about the delay in this annexation proceedings. She asked whether the annexation had to go into effect for CSA 19 by July 1 s t in order to include CSA 19 this year. Mr. Cook noted the annexation would not be completed this year, but it would not be delayed until the following July. The CSA funding process was discussed. Director Sutton suggested an informal meeting with parties involved with the annexation prior to public hearings so they could be kept informed of the progress. APPROVAL OF CHANGES TO CONFLICT OF INTEREST CODE TO BE LATER INCORPORATED INTO A REVISED DRAFT FORMAT District Counsel Grumer referred the Board to h i s ' correspondence regarding the Conflict of Interest Code dated March 27, 1979. His letter recommended the following changes: 1) Change 18000 to 81000 in the first sentence of the Ordinance. 2) Change the enactment clause to read "Be it enacted by the Board of Directors of the Truckee Donner Public Uti 1 ity District as follows:" 3) Change the filing date so that annual statements are to be filed during the month of January for the reporting period which is the preceding calendar year." Mr. Grumer requested that the Ordinance incorporate the Code rather than making it an attachment, and also that the Ordinance be approved only as to form (rather than adopted) until after review by the Board of Supervisors. Director Hatch moved that the proposed changes to Ordinance No. 7602 as proposed by Counsel be included and that it be typed in one final form and submitted to the County for their approval . The motion was seconded by Direc- tor Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. RECOMMENDATIONS REGARDING STANDBY BILLING AND REQUESTS FOR EXEMPTION No reply has been received from Nevada County relating to b i l l i ng costs, Mr. Seymour reported. The President agreed with his request to table the matter until the next meeting. Requests for exemption will also be discussed at that meeting. REPORT ON MEETING WITH FmHA RE WATER PROJECTS FOR 1979 Mr. Seymour advised that he, Mr. Cook and Mr. Hiatt met with Jim Taylor of Farmers Home Administration. They determined the following: 1) Farmers Home Administration does have available funds. 2) The TDPUD is not eligible for grant f unds because the debt ratio of the PUD is not high enough. 4/2/79 pg!-7-- FmHA recommended that the PUD fill out form 8621 , the pre-application form, because there are over 100 borrowers ahead of the District. It seemed unlike- ly to Mr. Taylor, Mr. Seymour reported, that FmHA approval could be obtained in time for construction during the 1979 season. However, if there is an urgent project and it is paid out of other funds, the loan may be processed and funds used for the project may be repaid out of the loan proceeds. Director Huber moved that the Manager be directed to go forward with the FmHA paperwork. Director Kuttel seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, absent from the room; Maass, aye. SO MOVED. RESOLUTION APPROVING A GRANT DEED AND AUTHORIZING RECORDATION WITH COUNTY OF NEVADA - RALPHS TO TDPUD Mr. Grumer noted the proposed resolution would accomplish three things - 1 ) Approve the grant deed as to form and direct the President and Manager to initial it. 2) Approve the escrow instructions , and direct the President and Manager to approve them. 3) Authorize the County of Nevada Recorder to record the deed. Payment of the purchase price in the amount of $50,473.51 is due on or before June 30, 1979. The survey authorized previously by the Board will com- mence after satisfactory closing of escrow, Mr. Seymour advised. He further noted that Inter-County Title Company indicated to him the Quiet Title action had been resolved. An inter-departmental transfer of funds from the Electric Department to the Water Department to cover this expenditure was discussed. Director Huber moved that the Board adopt Resolution No. 7912 approving the grant deed and authorizing recordation with Nevada County. Director Kuttel seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass , aye. SO MOVED. Director Sutton requested that the next agenda include a resolution auth- orizing a transfer of funds from the Electric Surplus Funds. DISCUSSION OF DISTRICT LETTER OF CONCERN REGARDING POLLUTION OF THE MARTIS VALLEY AQUIFER BY DISCHARGE OF TTSA EFFLUENT The draft letter expressing the District's concern regarding pollution of the Mart i s Valley aquifer was reviewed and discussed by the Board. Director Hatch moved that the draft letter to Mr. Burkhardt of TTSA to be signed by the President be approved. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber, absent from the room; Kuttel , aye; Sutton, abstain; Maass, aye. SO MOVED. WELL STANDARD PROPOSALS The Chairman requested that the Water Committee meet with District Engineer Cook to review the draft of the TDPUD well standard to be included in the Dis- tr i ct's Guidelines and Standards and thereafter bring the matter back for Board discussion. Mr. Cook was in agreement. President Maass referred the matter to the Water Committee for analysis, review and recommendations. STANDARDIZED METHOD OF COMPUTING WATER DEMAND OF DIVERSE DOMESTIC, COMMERCIAL AND INDUSTRIAL POPULATIONS IN THE TRUCKEE AREA Mr. Seymour advised that he felt the District needs a system or method of looking at Truckee and deciding what the water demand curve is for the typical year. The information could then be used to determine demand requirements for peak periods in various areas. Discussion ensued. The Chair referred this matter to the District Engineer and Water Commit- tee. 1 /1 I-7 n �. S2 r DISTRICT ENGINEER'S REPORT FmHA Project 77-1 - Roen Construction - Mr. Cook requested this matter be tabled until the drive unit on the pump at Southside Well No. 2 has been installed and the pump property tested. In response to Mr. Seymour' s question regarding the pumphouse at Southside Well No. 2, Mr. Cook advised that the layout of the building would be changed this summer. Narrative description of 77-1 Balance Sheet and District fund balance - The District Engineer provided a spread sheet setting forth the circumstances ex- isting between the project balance sheet that Cook Associates provides monthly and the fund balance sheet provided by the Office Manager periodically. A copy has been attached to these minutes. He noted that, when the general fund amounts are added to the project related cost to provide the phase converter and protective enclosure, the two systems of accounting show an identical balance. Sewer Assessment District No. 5 - Mr. Cook advised that SAD#5 is in the process of the Advisory Review Committee Meeting, which will be held on April 5, 1979• Determination will be made at the meeting as to whether or not an Environmental Impact Report must be written. SAD#5 includes the rebuilding of the Armstrong pump in its entirety and the relocation of the redwood tank. Mr. Cook stated he felt favorable com- ments by the District would be in order. Mr. Cook advised that there would be a two party agreement between the PUD and the Nevada County Board of Supervisors stating that the PUD wi 1 1 pro- vide the tank (as is, whereis) ; also, that the PUD will have the opportunity to review and approve the plans and specifications - upon completion of the work, in accordance with the plans and specifications, the PUD will accept the system for operation and maintenance. Statement re Cook Associates; Fee Adjustment Mr. Cook noted that, attached to the Engineer's Report, were the current version and 1977, 1978 versions of Cook Associates ' fee structure. Statement of legal limit f o r engineering fees - Project 77-1 The District Engineer advised that the maximum legal limit set forth is $22,543.90. To date, Cook Associates has billed $18,920.24 to the District. Report on incremental pumping costs from Airport Well to community system Mr. Cook presented and explained a chart showing additional cost of water from the Airport Well as compared to the Norths i de Well per 1 ,000 gallons. A copy has been attached to these minutes for review. Southside Well No. 2 Director Hatch asked what course of action was available to the District as ag i nas t Peerless Pump for delivery of the wrong pump. Mr. Cook advised that, with the penalty clause in the contract that can be exercised, the Dis- trict would have to carefully document activity so as not to appear partially respons i b 1 e. F President Maass left the meeting at this time, 11 : 10 P.M. , turning the re- mainder of the meeting over to Vice President Kuttel . PLANNING DEPARTMENT NOTICES Director Sutton noted that there were some Planning Department Notices to which the Planning Committee had some recommended responses. They were not discussed, however. SOUTHSIDE SPRINGS Director Hatch requested that the Southside Springs issue re water defic- iency be brought up as an agenda item. 4/2/79 pg. 9 t WATER COMMITTEE MEETING After brief discussion, Mr. Seymour was directed to schedule a Water Com- mittee Meeting. Director Hatch moved that the meeting be adjourned. MOTION DIED FOR LACK OF A SECOND. WILL SERVE LETTERS Director Sutton mentioned that, in a Planning Department packet received by the Committee, there was a will-serve letter written by Mr. Slattery (Gen- eral Foreman) . She stated she thought perhaps the Board should establish who has the authority to write will-serve letters. She suggested this become an agenda item, or thought perhaps the Board would 1 i ke to take action at this time to have the letter retracted. The Manager noted this letter refers to an apartment complex on the South side - on J of f erey Pine. The letter states the District will serve water and electricity to the project, but that there are as yet undetermined costs involved. (The General Foreman, Mr. Seymour advised, was not aware of the sensitivity of the water situation on the South side of town when the letter was written) . After discussion, Director Hatch requested the matter of will-serve letters be placed on the agenda for the next Board meeting. NOTICE OF CANCELLATION - DONNER LAKE WATER SOURCE 1 Director Sutton requested that a copy of the Notice of Cancellation and Termination of Agreement (SPPCo - TDPUD) for the Donner Lake water source dated March 21 , 1979, be attached to these minutes. EXECUTIVE SESSION Although listed on the agenda, no Executive Session was held. ADJOURNMENT Vice President Kuttel declared the meeting adjourned at 11 :24 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Y ames A. Maass, President s u n M. Craig, Deput istrict erk h/9/7g nn in