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HomeMy WebLinkAbout1979-05-07 Min - Board a t J /R;f Y�d REGULAR MEETING May 7, 1979 The Regular Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:08 P.M. in the District board room. ROLL CALL: Directors Hatch, Huber and Maass were present at the beginning of the meeting; Director Sutton arrived at 7: 10 P.M. and Director Kuttel ar- rived at 7: 16 P.M. CONSULTANTS PRESENT: District Engineer Cook arrived at the meeting at ap- proximately 8:09 P.M. ; District Counsel Grumer was absent. EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig. OTHERS PRESENT: Among those present were F. G. Kohler, M. Vaillancourt, Don Strand, H. L. Owens, J . Antonucci , Kevin Metclafe, Beatrice Thys, K. Huffman, Tom Lehner, Don Casler, Dwayne Haddock and Craig McFarland. APPROVAL OF MINUTES Director Hatch moved that the minutes, as typed, for March 5, March 19, March 20, and March 29, 1979 be approved. Director Huber seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel ,, absent; Sutton, absent; Maass, aye. SO MOVED. Director Hatch moved that the minutes for April 9, 1979, as drafted, be typed in final form. Director Huber seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , absent; Sutton, absent; Maass, aye. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL M r. Seymour noted a gain of $53,000 in the general fund; he advised that the time deposits are in the Bank of America at an interest rate of 10 1/8% for 180 days. The Chairman commented about the Cook Associates' billing which in- cluded charges for Project 79-1 engineering time (in the amount of $7,387, dated May 3rd) . (The Cook Associates' billing appearing on the Bills for Board Approval for March 1979 consulting services is in the amount of $7,054.57.) Director Huber mentioned there were some items necessary for the conclusion of Project 77-1 ; transfers from the 77-1 account to the general fund to repay the general fund for expenses. Director Sutton re- minded the Board that C. W. Roen has not yet completed their portion of the Project. The Chairman requested this matter be listed on the ''things to do'' list for completion at the appropriate time. Director Hatch moved that the Statement of General Fund for April 30, 1979 be approved, and the bills submitted for Board approval be paid. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton noted that, on the bills presented for approval , there was an item in the amount of $186.96 for coffee, Sanka, etc. (Reno Home Foods) . It was her opinion, she stated , that a ''coffee kitty'' - contribu- tion system should be initiated; she did not feel these items should be paid out of the funds of the District. The Chairman noted he would tend to agree with Director Sutton. Mr. Seymour stated the Board should consult with the Union prior to taking any action, as the Memorandum of Understand- ing says that any benefit that is established by precedent and by custom will be maintained. Director Sutton moved that the District establish a ''coffee etc.'' con- tribution container in the kitchen for employee, Board Member, and member of the public use to contribute towards the expense of beverages and tidbits at Board Meetings and during working hours. MOTION DIED FOR LACK OF A SECOND. 5/7/79 Pg. 1 F DECEMBER 1978 AND JANUARY 1979 FINANCIAL STATEMENTS Mr. Seymour advised taht the December 1978 Financial Statement was issued even though there may be some changes by the time the audit has been completed. He noted that the $100,000 increase in the net margin is due to the Sierra Pacific refund that was put into 1978 - it may be taken out de- pending upon how the auditors decide to handle the matter. President Maass noted that the Water Department is still showing a loss. Mr. Seymour commented that the margin for the Water Department picks up in January - February wi 1 l show an $800 loss. Revenues in January for both the Water and Electric Departments are up considerably as are the ex- penses. COMMITTEE REPORTS The Planning Department Notice Committee met, President Maass noted, and will report later in the meeting. MANAGER'S REPORT General Status of the District - Mr. Seymour reported that, at the time his report was written, the District had not had many electrical outages since the last Board Meeting; however, since the storm has hit there have been several outages, although none were of a serious nature. The water crews have moved one of the troublesome services in the alley behind the Ponderosa Deli , and work is scheduled to move two other services in the alley that have been badly damaged by heavy trucks. Mr. Seymour further reported that the Souths i de Well #1 pump is back on-line. The District is in the process of pumping the well and making bacterial tests before putting it back on the system. The overhauled pump appears to be putting out approximately 270 GPM., which is more than the pump put out prior to overhaul . Annual Report - Mr. Seymour noted that all the. D i rectors have reviewed the annual report. Upon return by Director Sutton, the report and Directors' comments relating thereto will be returned to Gail Grimes along with the District's rules, regulations, rates and financial information. The Mana- ger requested that President Maass return the draft letter, which will be printed in the annual report, along with his corrections prior to Monday, May l 4th for delivery to Ms. Grimes . HR3526 - A letter and telephone call were received from Tudor Engineering last week, Mr. Seymour reported, regarding HR Bill 3526 introduced by Rep- resentative Johnson into the House of Representatives. HR3526 wi l 1 appro- priate funds and provide for the construction of power plants at Boca, Prosser, Fri ant, and other dams in California. Apparently, Mr. Johnson did not consult with the public prior to introducing the bill - he felt that the Energy Depart- ment wasn' t doing their job - he looked up all the dams without hydro plants in his district, and thereafter introduced the bill . Mr. Seymour advised that, late Friday afternoon, he talked with Mr. Johnson's legislative assistant; he said Mr. Johnson thought the bill had a good chance of passing, and that he was surprised the District had already applied for a FERC permit - further, if there were hearings on the bill , he would like to have somebody from the District appear in Washington to testify. Mr. Seymour noted Tudor Engineering is in a quandry as to what to do because of the b ill , and the grant from the _. State Energy Commission for the feasibility study. President Maass noted that, towards the feasibility study, the State will contribute $15,000, the District must contribute $10,000 - $3,000 plus the filing fee has already been expended by the District. He stated that, if the bill passes, the Dis- trict will be out $15,000; if it doesn' t pass, the District must still pay the $15,000 plus the cost of putting the plant in. After discussion, Mr. Seymour advised that he would write a letter to Mr. Johnson regarding the District's investment in the feasibility study, possible reimbursement, and allocation of power. 1�/7/7a nr+ 7 Bacterial count - District water system - TTSA has reported sporadic bacterial cont amination of District water. When a positive sample occurs, TTSA notifies the Department of Health and the TDPUD thereafter makes a follow-up sample - if the check sample is negative, the Department of Health assumes there is no prob- lem since errors are possible. Mr. Seymour advised that this has been happen- ing fairly regularly with TTSA testing. The District has started taking duplicate 9 Y 9 Y samples going to TTSA, the other to a lab in Sacramento; one will be posi- tive - one9 9 9 ive - one negative. Samples will now be submitted to the Department of Health lab in Berkeley. Hopefully, they wi 1 1 resolve the problem. VON. ` A copy of the Manager's written report has been made an attachment to these minutes. UNFINISHED BUSINESS President Maass noted that District Counsel Grumer, by a letter hand- delivered by a member of his firm, advised that he has been ill since Thurs- day. He sent the resolution setting up a loan between the Water and Electric Departments and authorizing a transfer of funds. In his letter, Mr. Grumer said he was dissatisfied with the draft resolutions for Items l and 6 under Unfinished Business, and felt it would be better to delay the documents until he has had a chance to discuss them with the Board. RESOLUTION RATIFYING EXECUTION OF TDPUD - SPPCo LETTER OF UNDERSTANDING (MARTIS VALLEY SUBSTATION) President Maass tabled this item. RESOLUTION AUTHORIZING EXECUTION OF QUITCLAIM DEED TO TRUCKEE I NVESTORS, A E A PARTNERSHIP (CASLERIS REQUEST FOR QUITCLAIM DEED TO BLANKET EASEMENTS ON PROP- ERTY LOCATED BETWEEN ELEMENTARY SCHOOL AND GAS STATION) The Chairman made note of a letter received by the District within the last few days from Mr. Haddock of the Truckee Historical Society. His letter made reference to the 20' wide parcel between the elementary school and the proposed osed project (Trailhouse Square) . The Historical Society is proposing to move the cross marking the Graves cabin site. Mr. Seymour said he had talked to Mr. Bezzerides (developer) , who indi- cates he will be glad to work with the Historical Society. Mr. Seymour further advised he has been unable to determine whether or not the PUD owns any property between the school and the Bezzerides property. The Board discussed the present and proposed location of the monument. Mr. Haddock, present in the audience, stated the Society would like the monu- ment to be on public, rather than private, property. Mr. Casler opinioned that the District presently has no rights on the property in question. Director Kuttel stated his belief that the District has a floating easement on the property. Mr. Haddock noted the State may have a claim on part of the land where the monument is located. There was much dis- cussion regarding possible placement of the Donner Cross and monument. President Maass pointed out that it does not appear the TDPUD should be involved in this matter other than peripherally. Mr. Seymour advised that Mr. Bezzerides indicated he would sign an agree- ment with the District stating that if any wells were discovered they would be properly abandoned to the District's satisfaction. Director Sutton said she felt the District should make a requirement on approval of the site plan appli- cation at the hearing May loth having to do with the wells - it should be a condition of the site plan approval by the County. The Historical Society' s request was again discussed. President Maass suggested Mr. Haddock and the developer meet and discuss this matter. Director Sutton moved that the District inform the Planning Commission, prior to May loth, that it wishes to have, as a condition of approval , the existence of wells located on the property that will be T ra i 1 hoes e Square owned by Mr. Bezzerides determined, and that the D i'str i ct be notified so it can super- vise the abandonment of such wells. Di rector Huber seconded the motion. proper 5/7/79 Pg 3 Director Hatch noted the Board had requested legal counsel and engineer to meet and make recommendations. Director Sutton stated she did not feel an item should be placed on the agenda unless the required material was received in adequate time for review (in this instance, no recommendations were received.) M r. Kohler related the chain of events leading to this item being placed on the agenda. He noted that, when he checked with Mssrs. Cook, Grumer and Seymour a week ago, he was. informed everything was ready and the item would appear on the agenda. Mr. Cook advised that he has no problem with the concept of the pro- posed osed drawings, and further noted that Mr. Grumer had planned to attend this meeting with the necessary guideline. President Maass made the following statements for the record. First of a 1 1 , for the last three or four meetings, he has not been able to super- vise the agenda preparation as he should. . .second, he has already made the comment that nothing is to appear on the agenda unless items are in the Board of Directors' hands the week preceed i ng the meeting. He would expect, in his absence, that this directive would still be upheld; he noted he was upset that it was not. He assumed, when he received the agenda in the mail on Friday, the item was ready for action. He apologized for the Board and Staff to Mr. Kohler for his being inconvenienced again. Director Hatch asked that the matter be set for the agenda in two weeks, and requested everything be ready to conclude the matter. Mr. Kohler indicated he would be available to attend the meeting at that time. The Chairman agreed. President Maass requested that the draft agenda be delivered to him at 9:00 A.M. on Wednesday, May 16, 1979, for review. RECOMMENDATIONS REGARDING STANDBY BILLING AND REQUESTS FOR EXEMPTION Mr. Seymour advised that the staff was working on this matter, but had not yet presented any information for Board review. The President tabled the item. RESOLUTION SETTING UP LOAN BETWEEN WATER AND ELECTRIC DEPARTMENTS AND AUTH- ORIZING TRANSFER OF FUNDS The Chairman noted this draft resolution was hand delivered this eve- n i ng. Director Sutton moved for a recess to review the draft. SO ORDERED by the President. President Maass advised that the resolution was prepared in accordance with Board direction. Mr. Seymour stated he had researched the records of the District and found financial statements back to the year 1962. In 1962, the Electric Department loaned the Water Department $152,000 in an informal manner - he found no record that this particular loan was repaid; however, in the same year, the District sold property to Mr. Beavers for the sum of $35,000. He presumed, he stated, that the property was Water Department property. The notes and the financial statement say that the property was donated to the District many years ago - they don' t say where it came from. It was sold and the money went into the General Fund for the operation of the District (both Water and Electric Departments) . Between 1962 and 1975 other smaller pieces of property were sold - sometime in the early 60's there is mention of a lease with an option to purchase on the golf course. In subsequent financial reports he did not see, he stated, where the purchase had been consummated, but he be- 1 i eved it was. In 1973, 120 acres were sold to Dart Industries for $180,000; this money went to pay the power bills and the general obligations for the District. If all these transactions are considered, it appears as though the Electric Department or the District in general is in debt to the Water Depart- ment in the amount of approximately $200,000. Seventy percent is debt owed by the Electric Department to the Water Department. He noted he did not feel it is necessary for the Electric Department to loan the Water Department money - they would, in actuality, be paying them back. Director Sutton stated she felt the Board should go forward with this loan. She suggested the accounting firm do a special reconstruction of past transactions and provide the Board with documentation so the exact amount the Electric Department owes the Water Department is known - at this point, an adjusting transaction could be made. 5/7/79 Pg. 6 Relating to his proposed development, since trenches will be dug, he would like to do as much undergrounding of wires as is possible. He further noted that, in a letter written to Mrs. Gebhardt in September 1975 by the PUD, the PUD advised it would be financially responsible for moving the poles. The Manager noted Mr. McFarland told him he would be wi 11 ing to provide an easement to the PUD for underg rounding the 12kV line to the interchange, do the trenching and provide the conduit, if the PUD would provide the cable. After discussion, the following needs were determined: 1) The Cemetery District would 1 i ke the PUD to record the easement for the water line and they wou 1 d l i ke a 1 a rger easement f rom Mr. McFar 1 and so they wi 11 not have to move the vault. (Mr. Owens, Cemetery District Board Member, explained why the Dis- trict does not wish to move the building. M r. McFarland stated he would not be willing to grant a larger easement to the Cemetery District; however, he would like to cooperate with the PUD and Cemetery District in resolving the problems.) 2) Mr. McFarland would like to resolve the water easement problem with the PUD and be advised of the current requirements for underground i ng electrical lines. Director Huber requested that Mr. McFarland provide a copy of the deed specifying the 10' easement. Mr. Seymour summarized the discussion as follows: The PUD should be provided a copy of the deed and the original easement prior to abandonment so the purpose of the easement may be determined. Both the electrical and water line easement problems should be resolved . He sug- gested Mr. McFarland "make his peace" with the Cemetery District. Thereafter, he recommended a resolution be drawn abandoning one easement, authorizing ac- ceptance of another, and setting forth an agreement respecting underground i ng on the McFarland property. When all problems (with both the Cemetery District and PUD) have been resolved, the Chairman noted, the matter will again be placed on the agenda. Director Sutton, noting that the PUD does not have the power to force Mr. Mc- Farland to resolve the Cemetery District problems, asked for some indication at the time the item again appears on the agenda that there has at least been an attempt to resolve the problems. Mr. McFarland noted he would contact Mrs. Gebhardt tomorrow by phone and arrange for a meeting with the Cemetery District. By direction of the Chair, Director Kuttel was appointed as the TDPUD representative at such meet- ing. REVIEW OF STAFF RECOMMENDATIONS RE HILLTOP PROPERTY EASEMENTS The Manager. advised that Mr. Grumer indicated he would contact Mr. Cook regarding the Hilltop property easements prior to this meeting and have recom- mendations ready; however, no recommendations were received from Mr. Grumer's office. Mr. Cook noted that he had drawings, but no commentary from Mr. Grumer. He further noted that, on April 3rd, a proposed amendment to the deed was re- ceived; he interpreted it as Mr. Kohler's suggestion as to how to clean up the deed so that he can go forward with his project. Mr. Kohler explained the proposed project drawings to the Board and stated his desire to. have electrical and telephone wires underground where- ever possible. Mr. Kohler noted that two and a half years ago, when he first appeared before the Board, it was his understanding (which appeared in the recorded minutes, he further stated) that the PUD would solve the electrical problems that were created when the District owned the property (Hilltop) - Mr. Kohler would , if there were additional costs to underground, pick up those costs. At this time, Mr. Kohler stated that not only would he pick up the ad- ditional costs to underground, he would fix the existing problems as long as the PUD pulled the wires and set the transformers. Mr. Seymour advised that the letter received from the Theodore Judah Venture is specific as to their desires. He further advised that Mr. Cook was going to review the letter and examine the property from the District's point of view and determine District needs (road access to Tonini Springs - specific easements for power 1 i nes) . it was noted that there are presently water lines and spring rights on the subject property. 517I79 Pg• 5 Director Sutton clarified the motion as follows: that a condition of the site plan approval be that the developer determine whether or not there are wells on the site; if so, they notify the District and they be abandoned to the Dis- trict's satisfaction. District Engineer Cook advised that the TDPUD does not own any property adjoining that owned by the School District, but does have an easement on the school property. The President noted that the monument could be placed on the PUD easement with both the PUD's and School District' s permission. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye; SO MOVED. President Maass expressed the hope that District Counsel Grumer would have everything in order to conclude this matter at the next Regular Meeting. RESOLUTION ADOPTING 1979 WATER AND CASH FLOW BUDGET It was determined that the draft resolution had been presented several weeks ago. Also, M r. Seymour prepared a narrative which was mailed to the Directors since the last Board Meeting. Director Sutton wondered if certain things the Water Committee indicat- ed should go into the budget had been included in the final budget. ($6,,000 for a hydrogeologic analysis, $1 ,000 for a leak map, and $2,000 for preliminary electrolytic analysis of water lines in the District, excluding the Tahoe Don- ner area.) Mr. Seymour noted $9,000 could be added to the Outside Services (Other Engineering) category of the budget. The Board was in agreement that this item should be added to the budget, Exhibit "A" to the resolution adopt- ing the 1979 Water and Electric Cash Flow Budget. Director Hatch moved that Resolution No. 7915 of the Truckee Donner Public Utility District adopting the 1979 Water and Electric Cash Flow Budget, with Exhibit "A" as amended by Director Sutton, be approved. Director Huber seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Sutton, aye; Maass, aye. SO MOVED. REQUEST BY GEBHARDT FOR ABANDONMENT OF RIGHT-OF-WAY ON MC FARLAND PROPERTY LOCATED AT HIGHWAY 267 and INTERSTATE 80 District Engineer Cook provided an aerial photo of the McFarland property and surrounding area. He pointed out the PUD and Sierra Pacific Power Co, easements and the location of the pipeline on the McFarland property; also, the Cemetery District property boundaries and existing PUD easement on that land which has been recorded, according to Mr. Cook. Mrs. Antonucci , repre- senting Y the Cemetery District, stated that she did not think the easement had been recorded. Mr. Seymour noted that the following action should be taken: 1 ) Recordation of the easement, 2) Procurement of a proper easement for the part of the six-inch water main located on private property, 3) As requested by Mr. McFarland, abandonment of the easement which might have had something to do with Old State Highway 89. Mr. Seymour presented a map given him by the Cemetery District and pointed out the Old Highway, and former and present boundaries of the Cemetery District. He explained that there had been a land exchange between the Cemetery District and Mrs. Gebha rd t some time ago when it was discovered that several bodies were buried outside the Cemetery boundaries. As a part of the exchange, there was a verbal promise (recorded in the minutes of the Cemetery District) to relocate a small Cemetery District building. At this same time, the Geb- hardt's gave the PUD an informal 10' easement to construct a power line to pro- vide electricity to the signs at the Interstate 80 exchange. It was his understanding, Mr. Seymour stated, that Mr. McFarland is in- terested i n hav i ng the "L" shaped easement abandoned - he i s w i 1 1 i ng to grant the PUD another easement, and he would like to cooperate with the PUD in under- grounding the single phase line that parallels the Sierra Pacific easement. Mr. McFarland reported that he has been talking with Sierra Pac i f i c about cooperating financially with him in moving three or four poles. p After discussion, Director ' r Hatch expressed the desire that the Board sufficiently fficientl outline the parameters of research on past transactions to be don e b the accounting firm. He felt it was necessary to prepare a written outline before requesting an estimate. He summarized the District's needs in this matter as follows determination of funds obtained by either sales or leases and identified by parcel and tabulated to date. Director Sutton sug- gested ested this matter be placed on the next meeting agenda for consideration. Director Hatch stated he would prepare a proposal for the meeting. Director Hatch moved that Resolution No. 7916 of the Truckee Donner Pub- lic Utility District establishing a loan between the Water Department and Elec- tric interdepartmental transfer of funds be ap- Department and authorizing the proved with the insertion in clause 2 of an interest rate of 72%. Director Kuttel seconded the motion. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. AWARD OF BIDS - UTILITY POLES, PAD MOUNTED TRANSFORMERS, AND POLE MOUNTED TRANSFORMERS Mr. Seymour noted that apparently only one supplier received the bid for pole mounted transformers although they were sent to about four suppliers. The pole ole bids were quite high - $180 per pole compared to $124 last year. P Last year the successful bidder bid Lodg epole Pine poles - this year all bid- ders bid Douglas Fir, which is more expensive (both are REA acceptable) . Bids were received on pad mounted transformers; RTE was the low bidder. Mr. Seymour stated relating to power poles , that he would like to change the specifications slightly and go back to b i d (hoping to receive bids on Lodge- pole Pine poles as well as Douglas Fir.) After discussion, the following action was taken: Director Hatch moved that the Board reject the three bids received on p poles,ower and further, that the District go back out to bid with the same specifications except that the wording be changed from "Douglas Fir or equ i v- alent" to "Lodgepole Pine or equivalent;" that the bid opening date be June 1 , 1979 (at 4:00 P.M.) and that the bids be presented to the Board for considera- tion at the June 4th meeting. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Mr. Seymour noted a spread sheet had been prepared on the bids received for pad mounted transformers but had not been distributed. (A copy has been attached to these minutes) . The low bid was not based on cost only - but also on the cost of losses over a ten-year period. RTE transformers had much lower losses than either GE or Westinghouse; when losses are taken into account, RTE comes out to be the lowest in cost over a ten-year period (also, they have the best delivery according to Mr. Seymour.) Director Hatch moved that the low b i d from RTE Corporation concerning one 150kVA 30 pad mounted distribution transformer for $3,220, and three 1122 kVA transformers at $2,726 each, and three 75kVA transformers at $2,667 each be awarded. The motion was seconded by Director Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Di rector rector Sutton moved that the District reissue a call for bids on pole mounted transformers with specifications as previously approved by the Board; the bid opening is to be 4: 15 P.M. , June 1 , 1979. It was noted that no bids were received on the previous call for bids. The motion was seconded by Direc- tor Huber. ROLL CALL: Hatch, aye; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. DISCUSSION_, POSSIBLE DIRECTION REGARDING DEVELOPMENT OF MUNICIPAL SOLAR POWER Director Sutton moved that the Board refer the inquiry regarding develop- ment of municipal solar power to the Electric Committee for review and a report back to the Board. MOTION DIED FOR LACK OF A SECOND. As a member of the Electric Committee, Director Huber noted she had already advised the Manager to proceed with this matter. President Maass stated he had already received a copy of the letter written by Mr. Seymour to the Department of Energy on May 3, 1979• 517/79 Pq* 7 NOTICE OF CANCELLATION AND TERMINATION OF AGREEMENT - SPPCo - TDPUD - DONNER LAKE WATER Director Sutton noted she had requested the matter be placed on the agenda as the Distraict _received notice of cancellation over a month ago. She stated she thought perhaps the Board should discuss the matter with Spec- ial Counsel McDonough. Further, she noted she thought the cancellation of the contract ought to encourage the settlement of the Attorney General 's suit against the District and Dart. Director Huber advised she would be absent for six weeks beginning June 14, 1979- It was decided by the Directors that Mr. McDonough be requested to attend a Special Meeting relating to this matter on June 1 1 , 1979 - the meet- ing will be primarily an Executive Session, the President noted. DISCUSSION RE BOARD'S INTENT TO RESTRICT FUNDS COLLECTED FOR FACILITIES FEES, RESERVE FOR FURURE METERS AND INTEREST EARNED ON RESTRICTED FUNDS Director Sutton noted that the reason this item appears on the agenda is because the Office Manager could not locate an applicable resolution; the auditors asked her to produce a basis for the restrictions. The Chairman stated his belief, and the other Directors agreed, that it is and was their intent to place these funds in restricted funds. A reso- lution should be drawn up for the next meeting, he noted, setting up two dif- ferent restricted fund accounts (one for meter money, one for facility fees, and the provision for transferring interest earned to the appropriate restrict- ed funds) . It was noted this cou l'd be handled with either one resolution or three different resolutions. Director Sutton men't i oned that, regarding a reserve for future meters, it might be desirable to have a termination date. The Chairman requested that fir. Seymour have a draft resolution pre- pared for rev i ew at the next Board Meeting. Director Hatch suggested that a retroactive clause be included in the resolution for accounting purposes. WEST RIVER STREET ASSESSMENT DISTRICT .Director Sutton requested that information be provided to the Board at the next meeting relating to the West River Street Assessment District so that if there are parcel holders delinquent, action may be taken in the proper manner. There were no objections from any of the other Directors. Also, Director Sutton noted that, if there are delinquencies, some direction should be given towards straightening the matter out. DISTRICT ENGINEER'S REPORT Mr. Cook delivered copies of his report to the Directors, as they had not been received through the ma i 1 . Status report on SAD #5 - Mr. Cook reported a revised schedule for SAD #5 that is the result__of the County Counsel 's ruling. On June 4th all the documents are to be filed with the Board of Supervisors - one of those documents is an operating agreement between the PUD and the County. The agreement will be pre- pared red by Mr. Ness, and will say that if the improvements are installed i n ac- cordance with the plans and specifications, then, without incurring any indebt- edness , the PUD will operate those facilities. Also of a significance, on August 9th the project could proceed with the exception of Proposition 13. Presumably, Mr. Cook noted, the work wi 1 1 start on August 22nd. He delivered to Mr. Seymour the preliminary plans for the booster, tank, and line on Rich- ards Blvd. Regarding the redwood tank, the Sanitary District has accepted the PUD's offer and built the tank into the specs as an alternative (the other alternative i s a steel tank at the contractor' s option) . Status report on emergency improvements at Southside - Mr. Cook made note of the installation at Southside #1 - Mr. Seymour advised it would be on-line as soon as the testing is completed. Relating to Southside #2, a letter was received from Peerless on May 6th which indicated that the new motor will be 1;/7/7q nn R d V installed on the 3 Oth of the month. At the time of early summer demands in the side area the District will have both Southside #1 and Southside #2 on South s , line i - also, Southside Springs. The improvements necessary to distribute the water for the J ro'ected needs a re i ncl uded on the preliminary pl ans, which Mr. P Cook de livered to the Manager. Mr. Cook expressed the hope that the Board would v i ew the plansprior to the next Board Meeting so that a call for bids may be re P issued. Director Sutton noted that calling for bids on the plans would require a decision as to a method of financing the improvements, which has not yet been determined . Director Sutton requested that Mr. Cook assist the dater Committee in g mak i n this determination and recommendation. A Water Committee meeting will be held May loth at 10:00 A.M. DISTRICT COUNSEL'S REPORT Mr. Grumer not being present, there was no District Counsel 's report. CORRESPONDENCE The Chairman made note of correspondence received from FMK Investment Company requesting that the District abandon another easement close to the proposed Safeway project, and Mr. Seymour's response to that letter. The item will come before the Board when there is sufficient information available. PLANNING DEPARTMENT NOTICES President Maass advised that the Planning Department Notice Committee met today. Director Huber noted that quite a few items would be heard at the Planning Commission hearing scheduled for May 10, 1979 these include some matters the PUD has commented upon. Relating to Timberline, she noted that, as yet, the District has not seen any firm drawings. The meeting will be the last chance the District has to be heard regarding this. Mr. Cook advised that the District commented upon the site plan at the time it was being discussed diversion of water to the Southside Complex and ineffectiveness of the pro- posed subsurface leaching system for storm water were addressed. The next step in this development was the impact statement wherein mitigation measures and resolutions to potential problems were addressed; however, the drawing that was attached was not detailed. Nothing was received after that time, Mr. Cook advised. Discussion relating to expansion of the District's systems ensued. It was decided that Mr. Cook would attend the Planning Commission Hear- ing- on May 10th and provide input relating to the following: Timberline - runoff and drainage problems. It was Director Sutton's suggestion that the District object to the approval of the site plan until the District receives the specific information that is required; Mr. Seymour agreed. She moved that the Board direct the District Engineer to inform the Planning Commission the District objects to the site plan being approved until such time as the District receives the information necessary in order to determine that the runoff and drainage will not be detrimental to the public water source. The motion was seconded by Director Huber. ALL AYE BY VOICE VOTE. (Not voting was Director Hatch, who was absent from the room) . SO MOVED. Ponderosa Estates - Draft EIR - Director Sutton stated that she and , .. Director Huber wondered whether or not the District should comment on the Prosser Well problem in some way during the preparation of the EIR - also, whether or not the District should express some concern about 125 lots being planned to be served by private, individual wells when the County has no well standards as this might be detrimental to the water sources. (See page 14 for a motion relating to this matter.) Bezzer i des (Trailhouse Square)- Director Sutton referred Mr. Cook to direction given earlier in the meeting having to do with proper abandonment of any wells discovered under District supervision. This would be a condition of the use permit issued by the County. Mr. Cook provided the Board with the 9 pro- ject grading plan and advised the Board as to where the wells were thought to be located (one outside the limits of the project, the other in a low area just to the west of the creek) . Ed Lof t i s Cocktail Lounge and Restaurant and 100-unit motel - (near the A i rP ort - Director Sutton recommended the District reconfirm the problems in 5/7/79 Pg. 9 ;s the Sou the i de area. Tahoe Meadows #2 - 40 planned development units - Director Sutton in- dicated this is a tentative map and zone change request. To date, there has been no evidence of an EIR on this proposed development. She suggested that whatever was emphasized before be reemphasized. Baptist Church on Deerfield Drive - Use permit application - Mr. Cook indicated he has reviewed the application and found no problems. Nancy Kearns - lot split Mr. Seymour noted that if there are not two services this must be corrected (there are now two houses on the property) . Mr. Cook requested that the Manager advise him in this matter prior to the Hearing. Director Sutton noted that there are several items coming before other agencies this week: the Jack Leones i o parcel map review for land division (Coffey' s Garage) - the Committee was unable to determine what was to be divided. Brief discussion regarding the plans and fire f 1 ow ensued. Director Sutton stated the Committee felt some comment relating to the deficiency in the fire flow in the area should be made; Variance Committee notice - Mary Marsh - Olympic Heights - to create two lots that are less than the minimum - she noted that water service is probably the only thing the PUD would have concern about. Director Sutton advised Mr. Cook that there is a notice of preparation of an EIR on Martis Valley Estates #4 - the comments are required by May 14th. Mr. Cook indicated he had not yet taken any action on the matter. She also mentioned the EIR on Martis woods Estates - the comment period on this project is June 1st. Mr. Seymour noted that there are several problems relating to this matter, one being high elevations. Mr. Seymour advised that the District needs a development agreement for both New Frontier Ranchos and the Ponderosa Duplexes. The District En- g i neer indicated he has received the information necessary to draw up these agreements. Director Sutton suggested that the Board endorse the information pro- vided by Mr. Cook on April 25th relating to the Ponderosa Estates EIR (the well standards - no formation of a mutual water company - on-site distribu- tion system - loop distribution system - construction of a water source near the eastern property boundary) . She moved that the Board endorse this in- formation that was provided by Mr. Cook on April 25th to Larry Seemen and As- sociates. The motion was seconded by Director Huber. ALL AYE BY VOICE VOTE. SO MOVED. Director Sutton requested that Mss rs. Seymour and Cook take some action regarding requirements to be included in the environmental impact report for Martis Valley Estates A. Mr. Cook indicated they would follow through. EXECUTIVE SESSION No Executive Session was held. ADJOURNMENT Director Kuttel moved, and Director Hatch seconded the motion, that the meeting be adjourned. ALL AYE BY VOICE VOTE. SO MOVED. The meeting was adjourned at 11 :25 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By ,, .�.., ,.... Ja s A. Maass, President Susan M. Craig, Deputy -D i str i c Clerk [�/7/7a nn 1n