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HomeMy WebLinkAbout1979-05-21 Min - Board REGULAR MEETING MAY 21 , 1979 The Regular Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7: 10 P.M. in the Dis- trict Board Room. ROLL CALL: Directors Kuttel , Sutton and Maass were present Directors Hatch and Huber were absent. CONSULTANTS PRESENT: District Counsel Grumer was present; District Engineer Cook arrived at approximately 7: 16 P.M. EMPLOYEES PRESENT: Susan Craig was present. OTHERS PRESENT: Among those present were Don Strand, Missy Smith, Kevin Metcalfe, and Mssrs. Bezzerides and Haddock. APPROVAL OF MINUTES Director Kuttel moved that the Board adopt the minutes of April 9, 1979• The motion was seconded by Director Sutton. ROLL CALL: Hatch, absent; Huber, absent; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Relating to one set of draft minutes (April 2, 1979) , Director Sutton noted a correction should be made to the date of a letter she requested be attached to those minutes (letter from Sierra Pacific re cancellation and termination of agreement - Donner Lake water correct date is March 21 , 1979) . Thereafter, Director Sutton moved that the minutes of April 2, April 16, and April 30, 1979, be prepared in final form. Director Kuttel seconded the motion. Since none of the Di rectors present thoroughly examined these draft minutes, the Cha i rman noted that if any errors come to light, corrections will be considered. ROLL CALL: Hatch absent• Huber, absent• Kuttel aye; Sutton aye; Maass aye. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL President Maass advised that only one bill was being presented for approval . Respecting the Statement of General Fund, Director Sutton called attention to interest on consumer deposits in the amount of $10.34. The Chairman noted this was probably interest paid to customers. Director Sutton stated she did not understand why the entry shows on the General Fund since the Consumer De- posit account is a separate account. President Maass requested that the Office Manager provide an explanation; if the explanation is not satisfactory, he noted the matter would be brought up at the next meeting. Director Kuttel moved that payment in the amount of $471 .81 to Gail Terry Grimes be approved. Director Sutton seconded the motion. ROLL CALL: Hatch, absent; Huber, absent; Kuttel, aye; Sutton, aye; Maass, aye. SO MOVED. REVIEW OF FEBRUARY AND MARCH FINANCIAL STATEMENTS President Maass stated it would be difficult to review these financial state- ments without the Manager. Director Sutton moved that this item be tabled until the next meeting. The motion was seconded by Director Kuttel . ALL AYE BY VOICE VOTE. SO MOTED. 1000"- COMMITTEE REPORTS It was noted that no Committees have met since the .last meeting. T RAILHOUSE SQUARE Mr. Bezzerides, developer of Tra i 1 house Square (to be located between the School District and Shell Station) , and Mr. Haddock of the Historical Society were present in the audience. Mr. Haddock presented the President with a let- ter regarding placement of the G rave's plaque and the White Cross. The letter set forth items that the developer has agreed to do. (A copy has been made an attachment to these minutes) . Mr. Cook noted his agreement with the actions proposed in the Historical Society correspondence, and advised there was an ad- ditional item that was agreed to at the recent- Planning Commission meeting - 5/21/79 pg. 1 ,1 D i'rector Kuttel noted that a house is being built on West River Street. Mr. Cook indicated that he believed there had been a zero assessment on the property being built upon (because it was considered unbu i l dabl e)--he further ad- vised he would take care of the problem. Also, he noted Mr. Toomey (Donner Creek Trailer Park) will be making a contribution to the assessment district as well as the extension of. the line. Further, he noted a proposed industrial/commercial and residential subdivision (Northrup) from his property to West River Street and perhaps around the Guzman property - a line extension will be necessary. Director Sutton suggested that District staff be apprised relating to the procedure to follow when the house Director Kuttel brought to the Board' s at- tention is completed and a request for hook-up is made. Mr. Cook stated he would prepare a letter relating to this matter and noting the values applying to this parcel . Director Sutton noted that Mrs. Chapman's memo indicated the General Fund had been reimbursed. She stated she felt these transfers should show on the Statement of General Fund as unusual deposits to the General Fund. DISTRICT ENG 12NEER I S REPORT Information re Dart pipeline from Airport Well to Town Tank - EIR Mr. Cook advised that Don Strand, Fred Whitford, Keith Sauers, and Ken Allen (new engineer for C ranmer Engineering) , visited his office and presented a copy of a study prepared by them entitled ''Study for Airport Well Transmis- sion Pipeline, Tahoe Donner Project 1979." The study identifies six schemes that are possibilities and a matrix that ultimately results in one scheme having an advantage over the others. Mr. Cook noted he had made a quick review of the study; the most significant thing is that the optimum size transmission line and ultimate delivery to Tahoe Donner is 14". Dart Industries is recommending scheme 5, which consists of the well at the Airport with a new pump - this would deliver 2,500 GPM to a tank (surface mounted) that would be constructed in the vicinity of the well - from the tank fire f i ow would be pumped to the airport through an independent system. A series of booster pumps would lift water to the Town Tank; a new booster station would be constructed to boost the total 4,000 gallons from the Town Tank to Donner Trails. Mr. Cook noted that the construction and operating costs would be high for scheme 5. Scheme 6, the District Engineer stated, is the alternate the written report recommends. This would be similar to scheme 5 except it does away with the booster at the Town Tank. The various aspects of project construction were discussed. Mr. Cook stated an assessment addressing certain problems would be prepared by the end of the week. A meeting of the Tahoe Donner Water Committee will be held on Wednesday, May 30th at 2:30 P.M. CORRESPONDENCE Review of Jim Lloyd's opinion letter re leave of absence policy for managerial employees Mr. Lloyd's letter regarding the leave of absence policy for managerial employees was reviewed by the Board. The President noted there is presently a committee working on the management guidelines and thought perhaps this leave of absence policy should be a part of those guidelines. Director Sutton suggested Mr. Grumer prepare a group comparison of the opinions received relating to the leave of absence policy. President Maass indicated an item entitled "Leave of Absence Policy for Managerial Employees - compare and contrast of the various opinions received" w i l l appear under O l d Business; Mr. Grumer will prepare the comparison. Letter from Martin McDonough dated May 15, 1979 - Sierra Pacific Rate Request t The Chairman read Mr. McDonough's letter to the Directors and requested that a copy be attached to these minutes. Director Sutton moved that the President of the Board contact Mr. McDonough to request that R. W. Beck proceed with the rate case. Director Kuttel seconded the motion. ROLL CALL: Hatch, absent; Huber, absent; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. q/91 /7q nn 4 s X 4 f President Maass requested that Board direction re Standby Charge exemptions for Groups 11 and III be placed on the next meeting agenda. Relating to Group I 1 I , Director Sutton requested that the Manager provide input at the next Board Meeting. The Chair put the matter over to the June 4th meeting. DIRECTION RE OFFICE REARRANGEMENT AND NEW BOARD ROOM Mr. Cook explained the f loor plan the staff, by consensus, agreed upon for rearrangement of the District office and addition of a new Board Room. At this point, Mr. Cook noted, Board direction was necessary. He stated that the pro- posed Board Room could be used for many other purposes (such as a court room) ; there will be access for the handicapped and seating for approximately 40 people. Mr. Cook advised the Board that he would provide an estimate on the plan (he will subtotal the remodeling cost and cost of the new Board Room for comparison of cost per square foot) . DISCUSSION RE FUTURE RESOLUTION RATIFYING BOARD'S POLICY WITH RESPECT TO RE- STRICTED FUNDS COLLECTED FOR FACILITIES FEES, INTEREST EARNED AND RESERVE FOR FUTURE METERS Mir. Grumer advised that the auditors felt it was important to take monies collected for facilities fees, put them into restricted funds, and earn interest on them - this should be established by policy. He noted three things the audit- ors consider necessary: 1) a policy setting forth what is being done with restrict- ed funds for faci 1 i t i es fees, 2) d i spos i t i on of i nterest earned, and 3) future meter reserves. Director Sutton stated she felt the Board should establish this policy by resolution. After some discussion, District Counsel suggested two resolutions be prepared - one relating to facilities fees, the other relating to future meters. The Chair directed. that Mr. Grumer prepare the draft resolutions for consideration at the next Board meeting. QUINTANA PROPERTY Director Sutton stated that she is aware that the property that Quintana developed that has the connection to the County water service has changed hands and is also for sale. She noted she felt the problem should be resolved before the property changes hands again. The Chair referred the matter to Counsel and District Engineer and noted this item would be referred to as the ''old Quintana problem on West River Street.'' They will provide a briefing re the problem and recommendations for resolution. CHP RADIO COMMUNICATION SITE Director Sutton noted it is her belief that a County use permit is required if a non-utility use is being made of the Public Utility District property. The communication site would be a non-utility use. Mr. Grumer indicated he would check into the matter and advise the Board. REVIEW AND POSSIBLE ACTION RE PLANS, SPECIFICATIONS AND COST ESTIMATE ON EMERGENCY IMPROVEMENTS - SOUTH SIDE Mr. Cook advised that he provided the plans at the May 7th meeting; but, as yet, District personnel has not reviewed them. After brief discussion re the Southside Springs, the . item was tabled. PAYMENT STATUS REPORT - WEST RIVER STREET ASSESSMENT DISTRICT The memorandum regarding delinquent assessment district payments was review- ed by the Board. A copy has been attached to these minutes. President Maass suggested that District Counsel immediately forward the form letter from such delinquencies previously approved by the Board. Director Kuttel moved that District Counsel send the approved form letter to the -delinquent payers of the West R i-ver Street Assessment District. The motion was seconded by Director Sutton. ROLL CALL: Hatch, absent; Huber, absent; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. 5/21/79 pg. 3 i F during the course of construction, if wells are discovered, they will be abandoned in accordance with the District well standards that are presently being conisdered. The agreement, Mr. Bezzerides stated, will be put in form legally binding upon himself, and will be ready prior to the next Board Meeting. Dis- trict Engineer Cook advised that he would prepare the agreement in conformance with the Districts requirements. The agenda item necessary to finalize this matter should include the following: an amendment to the site plan prepared by Raymond Vail and Associates (Mr. Bezzerides indicated this would be a legal deeded easement to the Truckee Donner Historical Society) . Relating to the placement of the Grave's plaque and the White cross, Direc- tor Sutton stated she was very pleased with the resolution of the problems. The Chairman indicated appropriate resolutions and documents would be available and placed on the next meeting agenda. Mr. Grumer advised he would amend the resolution previously drafted to conform with the items set forth in the Historical Society's letter. Director Sutton moved that the Board authorize the drawing of an agreement by Mr. Cook regarding the proper abandonment of any wells on the property that might be discovered at the time of grading; that Counsel for the District be directed to redraft the resolution reflecting the agreement between the develop- er and the PUD (re wells and historical markers) , and authorizing the execution of a quitclaim deed for the June 4th meeting. Director Kuttel seconded the motion. ROLL CALL: Hatch, absent; Huber, absent; Kuttel , aye; Sutton, aye; Maass, aye. SO. MOVED. PROCEDURE FOR VACATING EASEMENTS Director Sutton mentioned her recent memo to District Counsel regarding the procedure for vacating easements. Mr. Grumer advised that he was checking into whether or not the District has the authority to vacate easements that have been recorded with the County. DISCUSSION, POSSIBLE BOARD DIRECTION - REQUEST BY GEBHARDT/MC FARLAND FOR ABAND- ONMENT OF RIGHT-OF-WAY ON MC FARLAND PROPERTY LOCATED AT HIGHWAY 267 AND INTER- STATE 80 Mr. Grumer noted that, originally, this item was to be consideration of the adoption of a resolution. After discussion with Mr. Seymour, Mr. Grumer had con- cern relating to establishment of agreements between Mr. McFarland and the Dis- trict - he felt the agreements should be finalized prior to the passage of a resolution. Director Sutton reminded the Board that they had designated Director Kuttel as representative for the District in a meeting between the Cemetery District and Mr. McFarland. As yet, Director Kuttel advised, he had not been contacted by either Mr. McFarland or the Cemetery District. Mr. Grumer suggested the District establish, by Ordinance, a procedure for abandoning easements. Further, he stated he felt the issue between Mr. McFarland and the Cemetery District should be resolved before the District goes forward with this matter. Director Sutton recommended that Director Kuttel initiate contact with the parties and attempt to schedule a meeting with them. The Chairman suggested he advise them that the Chair will not place the item on the agenda until Direc- tor Kuttel is satisfied that the existing problems have been resolved. RECOMMENDATIONS REGARDING STANDBY BILLING AND REQUESTS FOR EXEMPTION The summarization of requests for Standby Service Charge exemptions was briefly reviewed by the Board. Group I is comprised of parcels which received service prior to July 1 , 1978. The Chairman indicated that, since no refunds are due to this group, the matter could probably be taken care of at the next meeting. An appropriate reso- lution for Group i is to be prepared by Counsel and placed on the next meeting agenda. Group Ii is made up of parcels which received Standby Service Charge bill- ings in error; no refunds are due. President Maass requested that Mr. Grumer also prepare an appropriate resolution for Group II to be considered by the Board at the next meeting. Director Sutton advised that she has some questions regarding this group. After brief discussion, it was decided to put off prep- aration of a resolution respecting Group II . ...- �•._-�.-,,,.YIPiYW1IFYlWiYIMWM r: Protests made by Piute Indian Tribe - Southside - Boca - Prosser President Maass indicated three protests had been received by the District. Tudor Engineering and Mr. McDonough have been advised of the protests and pro- vided with copies. President Maass will request that Mr. McDonough keep the Dis- trict informed respecting these protests. PLANNING DEPARTMENT NOTICES Timberline Village_Shopping Center - Upon questions posed by Director Sutton, Mr. Cook stated he �thought�all the physical things necessary to protect the water supply, to provide for the expansion of the distribution system, and to meet the fire f 1 ow requirements have been accomplished. He further stated that he thought there were some secondary items that could be addressed. EXECUTIVE SESSION The Chair adjourned the meeting to Executive Session at 9: 14 P.M. for the purpose of discussing legal and personnel matters. RETURN TO PUBLIC SESSION The meeting was reconvened to Public Session at 9:58 P.M. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 9:58 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Y , Ja6 s A. Maass, President Susan M. Craig, Deputy District rk 5/21/79 pg• 5 r TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - May 16, 1979 Bank Balance April 30, 1979 $ 1105507.67 Truckee Electric & Water Revenue 1349248.24 Donner Lake Electric Revenue 335228.26 Electric Connection Fees 115250.00 Water Connection Fees 49340.00 Facilities Fees 250.00 Standby Revenue 29668.74 Transfer from LAIF 975000.00 Miscellaneous Billings Revenue 15374.77 Miscellaneous Revenue 952.57 $ 3955820.25 Approved Billings $ 207,370.18 Bank of America - Federal tax deposit 2,705.82 Dept. of Benefit Payments - State income tax and State disability insurance deposit 19288.57 Petty Cash - Replenish fund 172.30 Truckee Donner P.U.D. - Interest on consumer deposits 10.34 U.S. Postmaster - Postage meter $ 200.00 Trust fund 20.00 220.00 $(2119767.21 ) PAYROLL 4/30/79 OT DT Standby Gross Net Black 385.44 309.08 Bennett 606.32 441 .50 Boone 385.44 271 .01 Chapman 729.17 520.56 Connell 721 .23 515.40 Craig 650.16 453.41 Grow 936.32 656.79 Hossack 494.71 393.20 Jones 510.40 378.23 Layton 869.44 536.38 Lopez 869.44 605.32 Marsh 641 .52 464.59 Reynolds 40.32 100.80 1028.16 656.49 Ru l l y 766.48 515.44 Seymour 1600.00 1023.86 Silva 936.32 684.74 Slattery 750.00 542.25 Straub 29.64 39.52 98.80 1037.40 700.75 Tamietti 766.48 606.39 Waltrip 5.54 654.98 473.04 35.18 79.84 199.60 15339.41 10748.43 Temporary and Part-Time Employees: Lyson 385.44 288.77 McCarthy 350.40 300.36 McQuary 72.50 65.30 -0- -0- -0- 808.34 654.43 35.18 79.84 199.60 16147.75 11402.86 $( 115402.86) Bank Balance - May 16, 1979 $ 172,650.18 Bills for Board Approval : Gail Terry Grimes - Writing, design for annual report, April , 1979 471 .81 ) Bank Balance after Payment of Above $ 1729178.37 General Fund Balance in LAI F and Public Time Deposit $673,464-46 ;14,``+c1Y T •"n x gg r+ �9f`.VY.,,•J•s ja`{# f t!;jfr,,t a'1 t y t%►cx •'rah Ir',,-'.�. �J{,1jl�jjl� 1 JI= .., ,�A ,1,`l Ir IW o c e : e : ± f i t■ 'F w x t - +�/i, i � � 4 ,} i�r I � 7 j= f f, (� 'Ij► ,,� I d y-i (�':79t�'i ell f r:l • f i� I'� ,'' '' •• 1�.y�;��'����j�>if' ��ryy!!etir+`�, / f;f! 1 ! q1 al,t.' }.1�' '4r.i• J •A:� '4 t' � 7 ,�.,�\t.,,•h I). fYW- it �dl �•/."./ i ...-r. r w1,.;'K, a r S J p rtiLf A i f 11I ,f,,;�l ly.Yy,€',"S' `�i+',t.' ,rfi ).. ...1f.• }irk• I, ==� °` �•. 4"': .�a ��' ',71'',� � `�.` '� •p,«:�€ +�y�yp � r I:,�C.�t �}�'' �.`_���� .F�,'tr 'k,�l�.a...r..�,ir?,�.r..::w��,5....�'� {I �/ i '^11 A P 1�t� ). a�f i..+'°" �;s�R: '', !� 1:: •' ".f;J,' r {M y' .r,. °y,;t�rl.� t j.�x .'"y,(�+�,I'.• ..61' j1.�r�,;,rr g+'i`i,:-yJw}y�VF1 1 I,...,.. }Ti •,f� :. _e�tf p`I,I� 1� � r ,�" :i;Jr,r ; ;+➢4'�Y. , X• �' ;.. �4J�` c"rIr .�,if r,.A ,.0.�. `*;1;j,�1 { � �Y.a11 +,�,. 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Trail -`kA r , ;tA �►�.c��►.��,+p.:�� °��� °� ,��.�r.�v�� �x �,r�car�ar�.�:evi acc Donner Lake J ,b) $ate �D ,�1 ! r.'ior,tner Memorial Dontierr, P� t,F .Sl ate �'zjr•k and a r,.to gin J '. r }r °�'c�l d's Largest Ski Com l exr The Play ,rou0d, io f r{he S)ie3•ra 1RUC „EE.-..-Gateway to C r,��'r��o r��sic ,�.a�� �a�iv e �'' � ,�' � 1p.=;-tool'!111r, '1. �j �•/ ' A 'fle /y cr,6*.,r.)n, o� A.,rz.. , �yry�y /`♦~ - � �r,.c��...� '-d o r"�'..1C.�fj.on. to)-,dn �I 1. r, � •i\.., r �11 Syr�.. w� � ,.,►�(�t.�!�.('.:�„ clzuy. !74C-6 v,,AVa.-uo.on. G O UA -�O cat• m(:aurn l-&I, .�.�.. ". . j1 a�ub,4►ic G�. ....-.�:.�C ��� ::1T,t.. 7{ abarZ4+.nl. -teat. �".�{.��,tijn � F o, -h ,��.�Zr�:1�F�.it��t,�:�.;.�� tf.*'4 e,,..a.e rail;?n t,n e._rtt Ij ujo ed .to Tharu�', you, you/z. co(?peacz;6�on, dt,Vatptp� (ICL�)ch'� PAC;�Zjlj-dp-lc;� ( i, .N .. .�.ri\R>•'r.r.pti�l .....: .ems.r.d•lSl ..\IDM -Y:'Y' �['�:?I"'Yf.«I'�"`.'lu,/.' -11 (�' A TRUCKEE-DONNER PUBLIC UTILITY DISTRICT �' POST OFF�ICE BOX 309 TRLJCKiE-:Eq CALIFORNIA 95734 TELEPHONE 5$7-3896 May 9, 1979 MEMORANE)UM TO: Board of Directors FROM I: Mary Chapman, Office Manager L)BJ CT 0 P a')lmen t St,,a t LI S E West River Street Assessment District According to Dot Piercy of the Nevada County Tax Col lector's office, -the following tsar cels are delinquent in their assessment district pay- ments: Parcel No. Otqner Amount Due 19-300-038 Lowell Northrup $4617.50 + 6% penalty Ist and 2nd installments 1978-79 19-300-042 W. River St. Warehouses 451 .96 + 6% penalty 2nd installment 1978-79 Mrs. Pier- 4,y also added that they have several payments which have not yet been posted. I will check -in another week to see if the above accounts were among those payments. Our present a,,,_-.-count balance is $1 ,031 .82. Nevada County will be sendirif Us a check- ii,-i the near future for, $1 ,979.53 bringing our account .1 balance to $3,011 35. The $1 ,979.53 is the ari-iount that they have on deposit in OUr account thru April 30, 1979. On July 2, 19-19 a bond -in the amount of $5,000.00 and interest in ' the aiTic)unt of $3,750.00 will come due. If we do not receive enough money from the County by the week prior to -the due. data, I will ask for a temporary transfer. Currently, all tempo-rai­y transfers from the General Fund have been paid back. TRU(6*0*KEE-D0NNER PUBLIC UTILITY DISTRICT POST CWFICE BOX 309 TRUCKEEP C"lick LIFORNIA 95734 TELEPHONE 587-3896 May 16, 1979 MEMORANDUM 1,0q. Board of Dirt.)ctors FROM10. Mary Chapman, Office Manager S li B J E C T:- Payment StatUS West River St,reet Assessment District As a followup, tO I'llY Memo of Ma,y 9, 19795 1 have checked again with Dot Piet cy of' Nevada r,c)j,,qj-ty Tax Collectors office. 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