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HomeMy WebLinkAbout1978-08-21 Min - Board a SPECIAL MEETING AUGUST 21 , 1978 The Special Meeting of the Board of Directors of the Truckee Donner Public Utility District for Monday, August 21 , 1978, was called to order by President Maass at 6:52 P.M. in the District office. The delay in starting time was due to the absence of several of the Directors. ROLL CALL: Directors Huber, Kuttel , Sutton, and Maass were present. Director Hatch was absent. EMPLOYEES PRESENT: A. Milton Seymour. CONSULTANTS PRESENT: Substitute Counsel , Mark Pfotenhauer. EXECUTIVE SESSION The President adjourned the meeting to Executive Session for the purpose of discussing legal and personnel matters. RETURN TO PUBLIC SESSION The President reconvened the meeting to public session at 7:50 P.M. There was no action resulting from Executive Session. ADJOURNMENT There being no further business before the Board, Director Huber ^ moved that the Special Meeting be adjourned. Director Kuttel seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. The President adjourned the meeting at 7:51 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT r By: -cam-�✓ Ja s A. Maass, President A. Milton Sey our Clerk of the Boa d 8/21/78 pg. 1 The public is encouraged to 9 before comment on-any-item the Board TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR MEETING low-- Please note of the change from BOARD OF DIRECTORS usual meeting MONDAY time. AUGUST 21 , 1978 8:00 P.M. 1 . Call to order 2. Roll call 3. Approval of minutes: a) Review of draft minutes of 2/6/78, 6/19/78, and 7/24/78; Board direction b) Review of minute corrections for 6/14/78 (minutes pre- viously approved) ; possible Board action 4. Bills for Board Approval and Statement of General Fund 5. Review of February Budget Report 6. Review of February, March and April Balance Sheet and Statement of Revenue and Expense 7. Committee Reports SPECIAL BUSINESS ROW- 8:30 P.M. Discussion regarding the 1 .9 acres of TDPUD potentially commercial land; PUBLIC INPUT Possible direction MANAGER'S REPORT 1 . General status of District a) Outages 2. Report on investigation of non-paying water customers 3. Report re follow-up with Sierra Pacific respecting joint venture in hydro plants. 4. Report respecting meeting with representative of Lincoln National In- surance Company re package insurance plan 5. Report respecting response from the Truckee Donner Recreation and Park District about possible donation of certain TDPUD parcels unnecessary for District use 6. Status report - Jul i of-Curti s lease of District parcel on Highway 267 7. Report on customer complaint procedures -� UNFINISHED BUSINESS 1 . Approval of 1977 Financial Statements prepared by Arthur Young & Company 2. Standby Charges a) Status report on collections for 1977-1978 b) Report respecting advice obtained from Assemblyman Chappie c) Resolution designating the County of Nevada as collector of delinquent Standby Charge collections d) Resolution requesting Nevada County to bill current Standby charges through its computer system 3. Review of proposed mitigation agreement and negative declaration on Sanders Wells No. 2 and 3; possible direction and/or action 4. Review of bids received on surplus District vehicles; possible acceptance �^�• by Board 5. Review and possible action respecting recombining parcels M, N, 0, and P, (Lots 28 and 29) located near Tonini Springs 6. Review of. FmHA Project 77-1 change order; Board direction 7. Discussion and possible direction and/or action regarding the write-off of o l d accounts 8. Discussion re the possible annexation of properties in Placer County; review of map prepared by the District showing which properties ,..._ the TDPUD feels would be in its best interest to annex - review of draft letter prepared by the District to the owners of prop- erty; possible action and/or direction 9. Resolution authorizing the Manager, in emergency situations, to offer rewards for information leading to the arrest and conviction of individual damaging TDPUD property 10. Resolution setting forth specifications and calling for bids on recon- struction of District parking area August 21 , 1978 Agenda Regular Meeting Agen a Page 2 UNFINISHED BUSINESS - continued 11 . Determination regarding recordation of Tahoe Donner grants and deeds 12. Resolution establishing a leave of absence policy for managerial employees 13. Appointment of committee to review the possible merger of services of the Truckee Sanitary District and Truckee Donner Public Utility District to work in conjunction with the Truckee Sanitary District 14. Direction regarding interviews with financial consultants NEW BUSINESS 1 . Review of plans and specifications for Sanders No. 1 Well pump, pumphouse, and appurtenances; possible action 2. Consideration of power line extension to serve Sanders No. 1 Well ; possible action MISCELLANEOUS INQUIRIES DISTRICT ENGINEER'S REPORT 1 . Status reports: a) Abandonment of Prosser Well b) Project 77-1 construction and funding c) Quintana construction ' d) Tahoe Donner Phase I & II construction DISTRICT COUNSEL'S REPORT PLANNING DEPARTMENT NOTICES CORRESPONDENCE ADJOURNMENT CERTI F I CATION I hereby certify that the foregoing agenda has been posted in the District Office, United States Post Office, Government Center and Nevada County Library, Truckee Branch, and mailed to the Directors and other interested parties on Thursday, August 17, 1978. -.0 10q Susan M. Craig, Executive Sec etary ....I TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR MEETING of the BOARD OF DIRECTORS MONDAY AUGUST 21 , 1978 8:00 P.M. ADDENDUM TO AGENDA UNFINISHED BUSINESS 15. Establishing scope for TDPUD-TSD Joint Committee to review possibility of merger of services; discussion and possible direction CERTIFICATION I hereby certify that the foregoing addendum to the agenda has been posted in the District Office, United States Post Office, Government Center and Nevada County Library, Truckee Branch, and mailed to the Directors and other interested parties on Friday, August 18, 1978. Susan M. Craig, Executive S etary REGULAR MEETING AUGUST 21 , 1978 The Regular Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by the President in the District offices at 8:00 P.M. The change in time from the ordinary 7:0 meeting time was due to a Special Meeting being held prior to the Reg- P.M 9 ular Meeting. ROLL CALL: Directors Huber, Kuttel , Sutton, and Maass were present. Director Hatch was absent. EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig. CONSULTANTS PRESENT: Substitute Counsel , Mark Pfotenhauer, District Engineer Cook, and Matt Gomez of Arthur Young & Company. OTHERS PRESENT: Don Strand and Charles White. APPROVAL OF 1977 FINANCIAL STATEMENTS PREPARED BY ARTHUR YOUNG & COMPANY President Maass moved to the approval of the 1977 Financial State- ments to accomodate Matt Gomez, who would be returning to Sacramento following his appearance. Mr. Gomez noted that, at a previous Board Meeting, each item in- cluded in the Financial Statements, as well as the Management Letter, had been reviewed in detail . He described slight changes made to the Statement of Revenues and Expenses, Statement of Operating Margins, Non-operating Margins, and Capital Gains, and Combined Statement of Departmental Opera- tions. The breakdown of operating revenues, which includes Standby Charges, listed on the combined statement of departmental operations was discussed at length; it was suggested that perhaps, in future years, Standby Charges be shown separately. In answer to Mr. Seymour' s question regarding interest payments on loans Mr. Gomez advised that most of the interest due is paid during the initial term of a loan; therefore, it would not be beneficial to the District to Y a off loans once the initial term is past. The Statement of Changes in pay Financial Position was reviewed; Mr. Gomez stated that he felt the District had a year ear due to realistic, advance planning. For Director Sutton's 9 benefit, Mr. Gomez explained depreciation expense not requiring current-use of funds in the amount of $116,190. (Net margins include depreciation depreciati on does not require the use of cash during the current year) . Mr. Gomez noted that the Management Letter had not been changed from the draft which was previously presented to the Board for review. Director Kuttel moved that the Board accept Arthur Young & Company' s Financia l Statements. for 1977 and 1976, and that the District pay the bill . The motion was seconded by Director Huber. President Maass noted that the Finan- cial Statements were for 1977 only. Mr. Seymour noted that the District owed Arthur p ur Young & Company $9,000, of which $4,000 had already been paid. A bill- ing for th e balance due has not yet been presented to the District for approval . discussion Director Huber withdrew the second to the motion, stating she After had not yet examined the Arthur Young & Company billing. Director Kuttel with- drew his motion. The President advised that, when received, the Arthur Young billing would be placed on the Bills for Board Approval list and paid shortly after September S, 1978- Director Kuttel moved that the Board accept the Financial Statements Arthur Young & Company. The motion was seconded by Director for 1977 from Arth g Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. 0 S MOVED. A copy of the Financial Statements and Supplementary Informa- tion Y for the year ended December 31 , 1977, has been made an attachment to these minutes. Publication of the accounting of the District's financial condition wa s discussed. Mr. Gomez recommended that a condenses Statement of Revenues and Expenses be published. Director Sutton moved that the District print in the legal notices, in the Sierra Sun, the required number of times, as soon as g audit. Dire possible, the proper statement or information from the 1977 that i t would or Huber stated that the motion was vague. Director Sutton repliedt 8/21/78 pg. 1 leave to the discretion of the Manager and Counsel the determination of what should be printed; she felt the public should be informed of the District's financial condition. THE MOTION DIED FOR LACK OF A SECOND. Mr. Seymour advised that he was presently in the process of pre- paring a proposal to the Board concerning the printing of an annual report for the voters of the District. Director Sutton moved that the proper financial information be printed in the Sierra Sun the proper number of times, as soon as possible, as determined by Manager and Counsel , in the legal notices. The motion was '—` seconded by Director Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. DISCUSSION REGARDING THE 1 .9 ACRES OF TDPUD POTENTIALLY COMMERCIAL LAND It being slightly past the hour of 8:30 P.M. , the time scheduled for discussion regarding the 1 .9 acres of TDPUD property, the President moved to this item. He noted that public input regarding the use of this parcel of land had been received at the last two Board Meetings. He further noted that a letter had been received from Mr. Beardsley. Mr. Seymour read the letter to the Board and audience; it stated that Mr. Beardsley felt the land should be held until there is a need to finance some major addition to the District. That letter has become an attachment to these minutes. The President advised that he had been approached by Jerry Kennedy, who could not be present at the meeting, and who expressed the same view as Mr. Beardsley - that the District not sell the 1 .9 acres of land, but perhaps lease i t. Charles White, a member of the audience, noted that the Chamber of Commerce is looking for an office location; perhaps the land could be loaned to them. The President reported that Marigrey Fish had suggested the District build a building for the County on the property and lease it to the County; another suggestion had been made that a new District office building be con- structed with space for other governmental entities in the community, thus making it a Government Center. Mr. Seymour noted the suggestions he had heard: 1) do nothing with the land, 2) donate the land or build a suite for County use, 3) lease the land to the highest bidder for commercial use, 4) use the land for recreational purposes. Discussion ensued regarding the goals and objectives of the District with respect to its property. Director Kuttel stated that, in his view, the property should be used for business rather than governmental buildings; he would prefer that Truckee have separate sections for business , recreation, offices, etc. He noted he felt that the land should be leased. Director Huber advised that she would like to see the parcel leased as long as the District retained both use and architectural control ; income generated by the lease could be put to good use by the District. Director Sutton said that, as an alternative, she could envision the District building a new District office on the property, putting the Dis- trict yard in an appropriate area (other than the 1 .9 acres) , and selling or leasing the property upon which the present District office is lcoated for commercial development. After further elaboration of the ideas expressed, President Maass ._.., noted the following: 1) It is not the District's goal to sell the 1 .9 acres. 2) A decision should be made as to whether the land should be used or not used. t was agreed that the District would like to make use of the land. Director Sutton moved that the Board refer this matter to District staff for a recommendation of possible uses of the 1 .9 acres, and that a special 8/21/78 pg. 2 workshop meeting be held with the Board when staff has had an opportunity to generate some information within the next two months. THE MOTION DIED FOR LACK OF A SECOND. Director Sutton moved that the item be tabled. FOR LACK OF A SECOND, THE MOTION FAILED. President Maass stepped down from the Chair and moved that the Board direct the Manager, Engineer, Counsel and himself to examine the 1 .9 acre parcel and come up with a tangible list of alternatives for the Board within the next 30 days followed by discussion at either a Special Meeting or a Regular Meeting. Director Sutton seconded the motion. ROLL CALL: Kuttel , aye; Huber, aye; Hatch, absent; Sutton, aye; Maass, aye. SO MOVED. APPROVAL OF MINUTES REVIEW OF DRAFT MINUTES OF 2/6/789 6/19/78, and 7/24/78 The President noted that the Board had received some corrections to these minutes. Director Sutton moved that the minutes of February 6, 1978, be ap- proved as corrected by Directors Sutton and Huber. The motion was seconded by Director Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton moved that the minutes of June 19, 1978, be approved as corrected. The motion was seconded by Director Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. REVIEW OF MINUTE CORRECTIONS FOR 6/14/78 (MINUTES PREVIOUSLY APPROVED) Director Huber moved that the minute corrections for 6/14/78 be attached to the minutes. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, abstain; Maass, aye. SO MOVED. IN BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND It was noted that, in addition to the bill presented for payment approval to Marc Jones for carpentry work in the office and pump houses in the amount of $342.00, bills relating to the FmHA project from Cook Associates and Wilson, Jones, Morton & lynch had been presented for approval . Director Kuttel moved, and Director Huber seconded, that the Board pay the bill presented by Marc Jones. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton moved that the District pay the bills from the Farmers Home Administration Construction Fund - $4,413.60 to Cook Associates for inspection services through June 30th, and $3,022.55 to Wilson, Jones, Morton & Lynch, Bond Counsel . The motion was seconded by Director Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. REVIEW OF MARCH BUDGET REPORT President Maass noted that a review of the February Budget report had been listed on the agenda in error. General discussion of the March Budget Report ensued. A copy of that report has been made an attachment to these minutes. REVIEW OF FEBRUARY, MARCH AND APRIL BALANCE SHEET AND STATEMENT OF REVENUE AND EXPENSE The President advised that Balance Sheets and Statements of Revenue and Expense for February, March and April had previously been received by the Board; also, in a recent mailing, the May reports had been received. Review of February, March, April , and May Balance Sheets and State- ments of Revenue and Expense - inquiries from Directors and input from the Manager - will be placed on the next meeting agenda. 0/71 /7R r,n Z COMMITTEE REPORTS PLANNING NOTICE COMMITTEE The Planning Notice Committee met on Friday, the 18th of August. (Notices concerning Powers, Holmes, Village Green, Tom's T.V. , and Martis Associates were discussed.) Mr. Seymour advised that the committee had some ! In recommendations with regards to the theatre complex at Palisades Drive. addition to Mr. Cook's comments regarding the possible hazards of the gaso- line station proposed and drainage problems, the committee recommended Mar- t i s Associates be required to construct a fence between the theatre and the District's South Side water sources to prevent theatre parking over the well 4 and spring areas. A hearing concerning this proposed project will be held on August 24, 1978, in Truckee, Mr. Seymour reported. The committee, Dir- ector Sutton reported, recommended that the Manager respond to the four items discussed during the committee meeting; further, the committee agreed that the District should respond even when there is little comment to be made whether favorable or otherwise. A motion will be made later in the meeting, Director Sutton noted, under the agenda item entitled Planning Department Notices. MANAGER'S REPORT General Status of District Mr. Seymour reported that, as all Directors were aware, there had been a failure of the pump motor for the Norths i de Wel 1 . Through the efforts of the pump manufacturer, the people in town, Dart Industries, District em- ployees, and advertising over the radio and television, the District was able to voluntarily restrict water usage so that no one was without water. The pump was back in service 30 hours after the failure. (August 8, 1978) The cost of the replacement pump was approximately $4,000; the original motor was rewound and will serve the function as a replacement motor in the event that a similar incident should occur. During the same time, there was a major leak in the Deerfield line which has been repaired also. President Maass noted that there is presently a major leak in Prosser Heights. Mr. Seymour reported that there were more leaks within the last two months than during all of last year. Report on investigation of non-paying water customers The Manager noted that a form letter had been prepared to send to all those customers who have been illegally connected to the District's water system. It, along with the Manager's Report, has been made an attach- ; ment to these minutes. He further noted that, before any of the letters have been sent by the District, the mailing list will be circulated to the Board in order to avoid unnecessary mailings; it was suggested that this list be reviewed by all Board members during Executive Session. Report re follow-up with Sierra Pacific respecting joint venture in hydro plants Mr. Seymour had nothing to report on the joint venture with Sierra Pacific Power. He brought to the attention of the Board a proposal from White Pine County, Nevada, which asked . if the District would be interested in becoming a participant in a very large, coal-fired steam plant planned for that County. The President noted that the proposal was placed in the Dir- ectors' files tonight and would be discussed at the September 5, 1978, meet- ing. The Manager requested the Directors to review the proposal , as there will be a meeting on September 7th (in Ely, Nevada) which some of the Dir- ectors may like to attend. Report respecting meeting with representative of Lincoln National Insurance Company re package insurance plan Director Huber and he, Mr. Seymour reported, had met with repre- sentat i ves of Lincoln National Insurance Company but he did not feel the 8/21/78 pg. 4 meeting was worth comment as far as insurance was concerned. Report respecting response from the Truckee Donner Recreation and Park District about possible donation of certain TDPUD parcels unnecessary for District use The Manager reported that no response had been received from Doc Tapia as yet. Status report - Juliot-Curtis lease of District parcel on Highway 267 No response had been received from Mssrs. Juliot and Curtis, Mr. Seymour noted. Report on customer complaint procedures District staff is still working on a new procedure to handle cus- tomer complaints. Juliot - Curtis lease In answer to a question posed by the President, Mr. Seymour noted that this land on Highway 267 had been declared surplus by the District be- cause someone in the District desperately needed a building site - this par- cel was ideal for his purposes. According to the law, it was necessary to go out to bid for a long-term lease. The person originally seeking the property was out-bid by Mssrs. Juliot and Curtis. Information has been re- quested of Juliot and Curtis necessary to the preparation of the lease; such information has not yet been received. The President requested that Mr. Sey- mour research this matter and report at the September 5th meeting. The agenda item will be placed under Unfinished Business. Bent 1 ey's offer of gas pumps and tanks to the District Mr. Seymour advised that Wes Bentley had offered the District (or any other party) the gas pumps and tanks located at Ken's Tire Center in ex- change for their removal . He further advised that the Airport District could make use of some of the tanks, but did not have a backhoe; he felt the TDPUD could use a dispenser and tank for unleaded gasoline. It was his suggestion that, time permitting, the TDPUD remove the tanks and pumps for use by the TDPUD and the Airport District, and share the cost of their removal with the Airport District. Mr. Seymour was instructed by the President to use his best judgment in making a determination regarding this matter. STANDBY CHARGES STATUS REPORT ON COLLECTIONS FOR 1977-1978 The Manager advised that, as yet, this status report has not been prepared. REPORT RESPECTING ADVICE OBTAINED FROM ASSEMBLYMAN CHAPPIE Neither Mr. Seymour or Mr. Pfotenhauer, Substitute Counsel , had yet heard from Assemblyman Chappie's office. RESOLUTION DESIGNATING THE COUNTY OF NEVADA AS COLLECTO.R :OF DELINQUENT STANDBY CHARGE COLLECTIONS Director Sutton suggested that a Special Meeting be held to approve this resolution after the exhibit to such resolution has been prepared. It was noted that the draft resolution did not call for an exhibit to be attached. Director Sutton stated she did not feel the proposed resolution cited the prop- er code sections. Director Huber requested that a resolution be prepared in proper form for presentation at the Special Meeting to be held on August 28th. It was determined that there should be an exhibit which would consist of IBM cards for each delinquent standby charge collection; after processing the cards on the County's computer, there will be a print-out of these cards which can be attached to the resolution as an exhibit. Director Sutton requested action be taken respecting the status report of the collections for 1977-1978 and a report respecting advice ob- tained from Assemblyman Chappie's office. Mr. Pfotenhauer will follow-up on contact with Mr. Chappie's office. 8/21/78 pq. 5 RESOLUTION REQUESTING NEVADA COUNTY TO BILL CURRENT STANDBY CHARGES THROUGH ITS COMPUTER SYSTEM The President advised that consideration of the resolution re- questing Nevada County to bill current Standby Charges through its computer system will be had at the Special Meeting on August 28th. REVIEW OF PROPOSED MITIGATION AGREEMENT AND NEGATIVE DECLARATION ON SANDERS WELLS NO. 2 and 3 "" The President noted that this item had been tabled from a pre- vious meeting. Mr. Cook reported that members of the Water Committee on Tahoe Donner Matters had met with representatives of Dart Industries re- garding the proposed mitigation agreement and matters relating to Sanders Wells No. 2 and 3. Mr. Thompson, Counsel for Dart, presented a letter at the time of that meeting stating that Dart does intend to conduct a test hold exploration on both Sanders No. 2 and Sanders No. 3 in accordance with the mitigations that were proposed in the environmental impact assessment and the mitigation agreement. They propose to proceed with or without the benefit of the TDPUD's blessing on the exploration holes. In each case, the exploration hole will be abandoned after completion; the production well will be started from scratch - maybe at the same site, possibly at a different site in the same general location. They propose starting as soon as the equipment is available. Director Sutton stated that it seemed to her that Dart was de- vi at i ng from the supplemental agreement and flow chart. She stated that she had concerns, as one Director, about Dart's actions proceeding independent of the District on its water exploration as indicating a problem from the standpoint of the provision of the 1973 agreement and the f 1 ow diagram, which are both supposed to be the guiding instruments for providing groundwater sources for the project. REVIEW OF THE BIDS RECEIVED ON SURPLUS DISTRICT VEHICLES; POSSIBLE ACCEPTANCE BY THE BOARD It was noted that many bids had been received on the three sur- plus Water Department vehicles. After a brief review of the bids received, Director Huber moved that the District accept the highest bidder for each of the trucks - for the 1968 Ford, 2-wheel drive 1/2 ton, L. M. Jones in the amount of $410.00; for the 1969 4-wheel drive 1/2 ton, Ford, Gorsoch in the amount of $1 ,200.00; and for the 1969 1/2 ton Dodge, 2-wheel drive, J. F. Kollen in the amount of $775.00. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Huber moved that, in the event that the selected bidder did not qualify for some reason, the bid be awarded to the second highest bidder for each specific truck. Director Sutton seconded the motion with the provision that it only goes as far as the second bid on each vehicle. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. REVIEW AND POSSIBLE ACTION RESPECTING RECOMBINING PARCELS M. N, 0, AND P, (LOTS 28 and 29) LOCATED NEAR TONINI SPRINGS District Engineer Cook advised that he is working on this matter on the basis of directions received at the last Board Meeting. President Maass noted that the matter will be held over until the September 5th meet- ing. REVIEW OF FmHA PROJECT 77-1 CHANGE ORDER; BOARD DIRECTION Mr. Cook explained that this change order is for extra trench excavation, backfill and concrete cut-off-walks at Tonini Springs; the work has already been accomplished; the $1 ,000 was an estimate - the final bill turned out to be somewhat less than that amount. Director Huber moved that the Board authorize Change Order No. 1 for project 77-1 . Mr. Cook advised that there was another Change Order for C. W. Roen which includes two items, and a Change Order for Jetco for some rework in the vicinity of the "76" Station; these Change Orders will come before the Board for review at a later time. Director Kuttel seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. The President noted that the additional two items will appear on the September 5th meeting agenda. 8/21/78 no- h DISCUSSION AND POSSIBLE DIRECTION AND/OR ACTION REGARDING THE WRITE-OFF OF OLD ACCOUNTS Mr. Seymour suggested that the Bookkeeping and Billing Department be requested to prepare a list of old accounts still owing the District for the Board to review and decide which should be written off. Director Huber asked that the list include the name, amount, and date incurred; if a series of charges are overdue, she requested an aging, also. Mr. Seymour wished to include in the listing an explanation of the charge. He further noted that most of these customers are now gone from the area. When a "live address" is available Director Huber requested that it also be included on the list. If information is available at the time, this item will be placed on the Septem- ber 18, 1978, agenda for discussion during Executive Session. DISCUSSION RE THE POSSIBLE ANNEXATION OF PROPERTIES IN PLACER COUNTY Mr. Cook presented two draft letters concerning the possible annexation - one directed to improved property owners, the other to unim- proved property owners. He explained the labeling procedure which would be used to implement the mailing process and identify the returned letters. He reviewed with the Board a map of the possible annexation area. The above noted items have been made attachments to these minutes for reference pur- poses. He stated that he believed the next step in the annexation procedure was to formulate the questionairre, provide for mailing, obtain a response, and forward to the Nevada County LAFCO where the jurisdictional question will be decided. President Maass advised that this item will be placed on the agenda for the September 5th meeting for Board review and action. RESOLUTION AUTHORIZING THE MANAGER, IN EMERGENCY SITUATIONS, TO OFFER REWARDS FOR INFORMATION LEADING TO THE ARREST AND CONVICTION OF INDIVIDUAL DAMAGING TDPUD PROPERTY After review and discussion of the proposed resolution, it was determined that the amount of the reward shall be determined in the descre- tion of the District Manager, but in no event shall exceed the smaller of the sum of $1 ,000.00 or 10% of the amount of the estimated damage. Director Sutton stated she felt the District property should be posted with signs in- dicating that a reward will be offered for information respecting anyone committing an act of vandalism. Mr. Seymour advised that signs have been ordered, as directed by the present Board, and District properties will be posted upon their arrival . Director Huber moved that the Board adopt Resolution No. 7843 authorizing the Manager to offer a reward for information leading to the arrest and conviction of persons damaging District property with the amount to be rewarded to be $1 ,000 or 10% of the estimated damage, whichever is the smaller amount. The motion was seconded by Director Kuttel . ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. RESOLUTION SETTING FORTH SPECIFICATIONS AND CALLING FOR BIDS ON RECONSTRUCTION OF DISTRICT PARKING AREA President Maass noted that this resolution was for the reissuing of a call for bids for the reconstruction of the District parking area. After discussion, it was determined that the time for the bid opening would be September 5, 1978, at 4:00 P.M. it was noted that the Airport District is presently having work done by a paving contractor; that company may wish to submit a bid for the TDPUD work. Director Sutton moved that the Board adopt Resolution 7844 reissuing a call for bids on the reconstruction of the office parking lot with the bid opening to be September 5, 1978 at 4:00 P.M. The motion was seconded by Dir- ector Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. DETERMINATION REGARDING RECORDATION OF TAHOE DONNER GRANTS AND DEEDS Hearing no objection, the President tabled this item. RESOLUTION ESTABLISHING A LEAVE OF ABSENCE POLICY FOR MANAGERIAL EMPLOYEES The President noted that this item has been on the agenda for several meetings. Substitute Counsel Pfotenhauer remarked that this policy i would be discussed with Mike Marron, Special Counsel for the District. Dir- ector Sutton moved that the Board table this item until the first meeting in September. The motion was seconded by Director Huber. ALL AYE BY VOICE VOTE. SO MOVED. Director Sutton requested that the record show that this item was tabled in order that it may first be discussed with Mr. Marron. APPOINTMENT OF COMMITTEE TO REVIEW THE POSSIBLE MERGER OF SERVICES OF THE TRUCKEE SANITARY DISTRICT AND THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT President Maass advised that the Board, at its August 7th meeting, authorized the approaching of the Sanitary District regarding this committee. He appointed Director Hatch and himself to the Joint Committee; he will send a letter to the President of the TSD tomorrow or shortly thereafter stating that the committee is standing and that the TDPUD hopes the TSD will act favorably upon the suggestions made by Mr. Westbrook at their September 5th meeting. ESTABLISHING SCOPE FOR TDPUD - TSD JOINT COMMITTEE TO REVIEW POSSIBILITY OF MERGER OF SERVICES Director Sutton spoke regarding the choosing of a fifth, voting committee member from the community by the Joint Committee; no Board member stated they felt this to be a good idea. The President asked that it be noted that Jack Marquette, Manager of the TSD, had provided the TDPUD with the information requested in regards to the possible merger of services. Director Sutton asked if the Board had interest in the original discussions of the committee and whether they would be confined to the ser- vices presently provided by each of the Districts. No motions were made by any of the Directors. DIRECTION REGARDING INTERVIEWS WITH FINANCIAL CONSULTANTS The President noted that this item related to the possible up- --� grading of the Truckee Substation and/or making an addition to another sub - station. Three financial consultants were interviewed in July; there are two remaining to be interviewed. Director Kuttel advised that he still had reservations on this item. He questioned whether or not the District needed financial consultants. Discussion ensued as to the requirements of an R.E.A. loan, supplemental fi- nancing, the necessity of financial consultants for bond issues, accumulation of District funds for the financing of upgrading. Director Sutton advised that Mr. Seymour had obtained the names of two small financial consulting firms from County Bond Counsel , Ed Ness. She suggested that perhaps R. W. Beck could provide the consulting services the District required in relation to the substation upgrading. Mr. Seymour noted alternatives to upgrading of the substations - perhaps a new substation locat- ed close in proximity to Tahoe Truckee Sanitation Agency to serve that Agency, the Airport District, and any new development in that area. Director Sutton further suggested that a Special Meeting be scheduled with Ken Merriman and Jim Presnal 1 of R. W. Beck. Director Huber agreed. Mr. Seymour wi 1 l schedule such meeting. REVIEW OF PLANS AND SPECIFICATIONS FOR SANDERS NO. 1 WELL PUMP, PUMPHOUSE AND APPURTENANCES ---, Mr. Cook reported that Cranmer Engineering had provided him with copies of the plans and specifications for Sanders No. 1 We-] pump, pumphouse, appurtenances, access road, pipeline, connection to the exist- ing District system, and related work last Friday; review has not been com- pleted as yet. The President set this matter over to the September 5, 1978, meeting. CONSIDERATION OF POWER LINE EXTENSION TO SERVE SANDERS NO. 1 WELL Mr. Seymour noted that there is a power line extension required; it will be a rather costly extension perhaps involving some undergrounding. Director Sutton mentioned that she thought there had been a report regarding 8/21/78 pg. 8 this matter at one time. She asked that the Board be copied again with in- formation relating to this matter. The President tabled the item until Sep- tember 5th. MISCELLANEOUS INQUIRIES i HILLTOP Concerning Hilltop, an alternate method of bringing in power was briefly discussed. Mr. Seymour noted that the owner of the woodyard at the entrance to Hilltop had requested a will-serve letter from the District; there are power lines fairly close to that property. Some dangerous con- ditions existing on the Hilltop property were discussed. ATTACHMENTS TO MINUTES Director Sutton requested that the historical report she prepared on the Donner Lake annexation dated August 9, 1978, which was made a part of the record at the PUC hearing on Biltz Tract complaints, be made an attach- ment to these minutes. She further asked that her letter to President Maass dated August 15, 1978, concerning the joint TDPUD-TSD committee re possible consolidation, be attached to these minutes. President Maass requested that his response to Director Sutton's correspondence, dated August 16, 1978, be attached to the minutes of this meeting. HOOD CONSTRUCTION - 1 .9 ACRES OF DISTRICT LAND In answer to Director Sutton's question, Mr. Seymour explained that Hood Construction had approached him last Thursday and requested permis- sion to rent, for a period of three months, the 1 .9 acres of District land for the purpose of setting up their construction trailer and storing some pipe and equipment. The Manager accepted Hood Construction's offer of a check in the amount of $1 ,000. After consulting with Director Huber, he requested a certificate of insurance and letter of agreement. Hood Con- struction agreed to provide these documents and indicated the paperwork would take several days. Director Sutton requested that, on the September 5, 1978, meeting agenda, an item entitled "Discussion of District policy regarding use of Dis- trict lands" so that some policy could be agreed upon. She stated that she wondered if the Board, legally, is obligated to do something more formally with the contractor. Substitute Counsel Pfotenhauer suggested a short-term lease; he will prepare such lease for presentation at the Special Meeting on August 28, 1978. Director Sutton stated she would like to indicate that she believed the use of the land required a temporary use permit; she would like that to be part of the lease agreement if Counsel determines through the Planning Department that a use permit is required. If application for a use permit has to be made, this could be made part of the August 28, 1978, agenda item. DISTRICT ENGINEER'S REPORT Abandonment of Prosser Well Mr. Cook reported that he had conversed with a representative of the Steinhart law firm; they have matters of concern to share with the Dis- trict at the time of the meeting next Monday. Mr. Cook further reported that the Well is currently in use. PROJECT 77-1 CONSTRUCTION AND FUNDING Roen Construction, the District Engineer noted, is presently work- ing on mechanical aspects of South Side No. 2 - there has been a delay of the shipment of the pump. Jetco Construction is marking time, doing small items. Funding in accordance with the last request should be received this week. QUINTANA CONSTRUCTION Quintana Construction, according to the Engineer's statement, has st i 1 l not made any efforts to make the corrections in compaction that have been noted. A letter from Quintana, mistakenly dated April 21 , 1978, address- ed to Cook and Associates, was presented to the Manager this evening. 8/21/78 Pg• 9 Mr. Cook noted that he had listed four items requiring attention; _ 1) the backfilling of the fire hydrant and the clean-up around the line, 2) the backf i 1 1 i ng of the service i tsel f, 3) Clean-up of the general project area - specifically the Sutton property, 4) the compaction. He further noted that four tests had been taken, three of which failed. Mr. Quintana is now declaring that Nevco Industries, who performed the compaction, has had very good success on trench compaction throughout the State of California; prior to doing additional compaction on the line, Mr. King of that company will contact the District regarding the test results. TAHOE DONNER PHASE I & II CONSTRUCTION The District Engineer reported that Phase I has been completed at this time; paperwork will be forwarded for consideration at the next meeting. He stated he felt T & S Construction had done a nice job - the area was also cleaned up'well - he was quite satisfied with the work. Regarding Phase II , work on the telephone portion of the con- tract will begin this week on Northwoods Blvd. The joint trench work will start after the Labor Day weekend for the water and sewer. In most of the areas, the top width of the trench will be about 11 feet. The contractor is proposing to haul away all of the excavation and import all the backfill . This indicated two messages, Mr. Cook noted; 1) it will give the District a better job than the specifications call for, 2) the contractor wi 1 1 probably be looking for a spoil area - possibly, community projects could benefit from the import of that spoiled material . He suggested the District contact the Recreation District and have them make arrangements with Hood Construction. A brief d i scuss i on ensued regarding infiltration from sewage lines. Mr. Cook advised that ductile cast iron would be used for the Phase 11 line; the District will be operating up to 120 pounds of pressure; it's a tight line without services along the way; there are a few blow off valves. As far as any foreign substance entering the pipeline, the chance is almost nil . If the contractor damages a sewer line, then he must make repairs. The Sanitary District would be well advised to be on hand in the area where the lines are close. Problem areas wi 1 1 be marked to the best of the Engineer's ability; and an inspector will be on hand at all times. Completion of the project is estimated to be the first of November according to the contractor. FUTURE DISTRICT WORK - - r Mr. Cook asked that the Board consider the following items for accomplishment next Spring: 1) loop near the hospital , 2) repair of cable suspension lines (item 14 on the map) . He requested that the Board auth- orize the paperwork portion of this project in the near future. 3) Refitting of the South Side booster, which, at the present time, is not keeping up with the supply, 4) relocate the low zone booster on Highway 267, and 5) the con- duction of an electrolisis analysis in some of the areas that have a high potential for problems, 6) preparation of a leak map. DISTRICT COUNSEL'S REPORT UNDERGROUND CONSTRUCTION A meeting with representatives of Underground Construction, Mr. Pfotenhauer reported, has not yet been scheduled. He hoped to have a date set by the end of the week. C. S. BEAVERS Mr. Pfotenhauer has not received a call from Mr. Porter for the purpose of setting a meeting date to discuss the Beavers property. Mr. Sey- mour noted that Mr. Porter had called the District and requested the Manager to return his call ; he will do so. PLANNING DEPARTMENT NOTICES (Planning Department Notices concerning Powers, Holmes, Village Green, Tom' s T.V. , and Martis Associates were discussed.) Mr. Seymour reported that the committee said all the notices, ex- cept for the theatre (Martis Associates) , should be commented upon favorably to the Planning Department by letter. Regarding the theatre, in addition to 8/21/78 pg. 10 3 Mr. Cook's comments, comment should be made regarding fencing to protect the District water source. Director Sutton stated she thought, regarding the variance at Donner Lake, that the District should indicate it does not appear to inter- fere with the District's electrical lines; regarding Powers, Forest Service, presumably, there is no problem. Concerning Village Green and the rezoning, after review of the site plan, Mr. Cook advised that the plan and descrip- tion did not properly relate; he felt the wrong map had been attached. Dir- ector Sutton noted she thought a letter should be written concerning the dis- r�-• crepency. Respecting Tom's T.V. , after discussion it was determined there was no water problem. Director Sutton moved that the Manager be authorized to make com- ment on those Planning Department Notices which have just been reviewed in- cluding the discrepency in the Village Green Mobilehome Park which should have attention called to the strangeness of the exhibit. The motion was seconded by Director Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel , aye; Sutton, aye; Maass, aye. SO MOVED. Director Kuttel moved that the meeting be adjourned. THE MOTION DIED FOR LACK OF A SECOND. CORRESPONDENCE The President noted receipt of a letter from Shirley Rosamond, which has already been answered according to his direction. ADJOURNMENT The President declared the meeting adjourned at 11 :41 P.M. TRUC KEE -DONNER PUBLIC UTILITY DISTRICT By J es A. Maass, President etoz �& Susan M. Craig Executive Secretary r-- 8/21/78 pg. 11 i 3 TRUCKEE DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - August 15, 1978 Bank Balance - July 31, 1978 $ 2339633.80 a 64 638. 12 Truckee Electric and Water Revenue 159102.48 Donner Lake Electric Revenue Electric Connection Fees 6,807.92 Water Connection Fees 19680.00 Facilities Fees 150.00 *-- Standby Revenue 15.00 1,30 Miscellaneous Billings Revenue 4.69 Miscellaneous Revenue 5.02 $323,337.03 Approved Billings 163,733.94 Bank of America - Federal Tax Deposit 25549.20 State of California - Dept. of Benefit Payments - 9 State Income Tax and State Disability Insurance 15108.79 Refunds : Credit Balances on closed accounts: Alta Hotel 4-094-02 $76.94 G. Cuzi ck 65-036-01 7.50 L. Mathews 68-031-01 12.76 97.20 U.S. Postmaster - Stamps for 1013's 5.00 - Postage Meter 200.00 Western Water Education Fund - Registration Fee, 167 814. 13 .-d K. Kuttel and P. Sutton, re Water Rights Legislation 50.00 ( ) PAYROLL 7/31/78 OT DT Standby Gross Net Barry 514.80 406.32 Chapman 729. 17 522.20 Connell 682.00 492.61 Craig 537.50 384.74 Grow 37. 28 912.00 669. 17 Jones, N 476.96 347.44 Marsh 599.28 440.55 Lopez 76.15 73.84 92.30 19054.53 717. 14 Pomponi o 565.84 418.33 Reynolds 70.65 75.36 94.20 1,124 03 801.27 Rose 27.98 684.46 445.95 Ru l l y 109.89 830.71 539.41 Seymour 19250.00 860.68 Silva 874.72 648.78 Slattery 750.00 541.79 Straub 62.30 36.92 92.30 1$043.76 690.27 Tami etti 54.95 710:6.5 560.61 Waltrip 566.72 418.79 Wi ser-Bennett 520.08 404.25 39. 186. 12 279.80 149387.21' 's10,310.30 Temporary and Part-time Employees: Jones, T. 4. 16 492.56 356.75 Mannix 359.92 294.20 McQuary 1.99 235.19 187.43 Mortimer 106.00 92.93 Painter 359.92 273.60 6.15 19553.59 19204.91 445.35 186. 12 278.80 155940.80 119515.21 $(111515.21) Bank Balance August 15, 1978 $144 9007.69 Bills for Board Approval : k Jones - Carpentry work in office and pump houses (342.00) Mar p Balance of Account after payment of above $1439665.69 General Fund Balance in LAIF $378,599. 11 . t TRUCKEE DONNER PUBLIC UTILITY DISTRICT FmHA CONSTRUCTION FUND STATUS REPORT - August 21 , 1978 Iowa.. Source and Application of Funds to Date: Source: Farmers Home Administration $ 186 5000.00 Application: Jetco Underground Construction Partial Payment No. 1 $ 38,284.20 No. 2 43s490.70 ( 819774.90) C.W. Roen Construction Partial Payment No. 1 $ 27,967.50 No. 2 31 ,648.50 ( 599616.00) Balance of Construction Funds $ 44,609.10 Bills for Board Approval : Cook Associates - Survey and inspection services thru 6-30-78 $ 49413.60 Wilson, Jones, Morton & Lynch - Legal expenses 39022.55 $( 7 9436.15) Balance of funds after payment of above 37 9172.95 1 ERNEOT w.WILOON ANDREw C.HALL,JR. WILlSON,JONES,MORTON & LYNCH C►tARLES N.KIRKBRIDE KENNETH LJONEO GERALD A.LASTER ATTORNEYS AND COUNSELLORS AT LAW la04-1e11 JAMES T.MORTON JEREMIAH J.LYNCH KIRKeRIOC i GORDON JOHN E.LTNCH(loss-1970 MICHAEL R.NAVC - 630 NORTH SAN MATCO DRIVE (JOSEPH&.GORDON) PHILIP D.ASSAF JAMES L.COPELAND loll-love ►EDGY L.MCELLIOOTT SHARON s.WHI'TE P.O.Box 152 KIRKBRIDE i WILSON ROBERT J.HILL MAYER A.DANIEL 193te-1o47 THOMAS B.ADAMs ARI SAN MATEO,CALIrORNIA 94401 KIRKSMIDE.WIL>SON,HARIrCLD i WALLACT R JOAN C.SNIoaY OHEROD S.DAVIS PAUL IL. IN• 1o47-leaf LAWRENCE C.JENSEN ROBERT 0.AUWORCY �4I5�342-3S2J ROYJ.KOILGEN OF COUNSEL JAMEO M,_PAFDtXLX9 THf)MAS C.M f OR ONCY y�r� COpIEs Tpr A. �jKAPLAN(MO.ONLT)SAWS� a, OAK January 9, 19 P -�-•" JAIN 10 rUUCKEE DON n 13- Truckee-Donner Public _• Utility District P.O. Box 309 } Truckee, CA 95734 Attention: Mr. Milt Seymour Gentlemen: { Enclosed herewith is our billing through December 31 covering services rendered in connection with your Emergency Drought Relief Program.' Recognizing that funds are not available at this time, we would anticipate payment when you are in receipt of proceeds from the federal funding. We appreciate the opportunity to be of service to you and will look forward to our continued relationship . Very truly your , for WILSON�,� 33�1E ,:::� I PLMcE:dh_ Enclosure 1 4 f �i f 4 i ar 7 f A r 2 - 7 i V a" i Truckee-Donner Public ti l i ty District . .Tana ry _- 1 97_A - P .O. Box 309 COPIES TO: Board Truckee, CA 95734 � [� District Engr. TO i on Seymour District Counsel CWILSON. JONEs, MOR'rON LAC LYNCH E] Supt. / Foreman ATTORNEYS AND COUNSELLORS AT LAW 030 NORTH BAN MATEO DRIVE Q 1;_-, `} ;J SAN MATEO, CALIFORNIA 94401 415-342-3523 TRUCKUP5 DONNER P.U.D. For rservices to December 31 , 1977 in connection with authorization and completion of Emergency Drought Re- lief Loan from the Department of Agriculture, Farmers Home Administration. 29. 25 hours @ $100 -- $23, 925 . 00 Expenses : Plane & car rental - 97 . 55 $3, 022 . 55 1 ES C ❑ 0 ASSOCIATES __;" r ?';v ENGINEERING CONSULTANTS tricl Erigr'- 2060 PARK AVENUE —©ROVILLE. CALIFORNIA 95965 istft AMONE (916) 533-6457 1Irem � Fro. 6, 1978 4�Imo. 'TRUCKEE !.. Truckee Donner Public Utility District Post Office Box 309 f Truckee, California 95734 - - - - - - - - - - - - - - - - - - - Statement Project 77-1 Water Source Augmentation & Elimination of System Losses Surveys & Inspection r Services through 6/30/78 $4,413 .60 i i DR,LL0YE)IM (!€COt{ E i. F..>. _OE E.COOK M. F. J.C 10 QK C.F iF i Job No. 78312 6/30/78 Assoc . Engr. 31.0 hrs @ $25 $ 775 .00 Party Chief 3.0 hrs @ $19 57.00 Princ. Consult. 16 .0 hrs @ $30 480.00 2 Man Crew 11.0 hrs @ $35 385 .00 Jr. Engr. Aid 1.0 hrs @ $8 8. 00 Engr. Aid 1.0 hrs @ $12 12.00 Res. Inspect. 129. 0 hrs @ $20 2,5 80. 00 Assist. Inspect. 6 .0 hrs @ $17 102.00 Outside Services 14.60 *41413.60 I . i i ARTHUR YOUNG & COMPANY 555 CAPITOL MALL SACRAMENTO, CALIFORNIA 95814 The Board of Trustees Truckee-Donner Public Utility District We have examined the accompanying balance sheets of the Truckee-Donner Public Utility District at December 31 1977 and 1976, (a s restated -- Note 2) and the related statements nts of revenues and expenses, operating margins, non-operating margins g ns and capital gains, and changes in financial position fo r the years then ended. Our examination was made in accordance wit h generally accepted auditing standards and, accordin 1 g Y, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances,, In our report dated April 1 , 1977 related to the finan cial statements at December 31 , 1976 and for the year then ende d , our opinion was qualified with respect to the effects if an ^ � any , of two legal actions filed against the District. Subsequently , as described in Note 22 one action has been resolved and the statements have been restated to reflect the resolution th ere- fore, our qualification as to this matter is removed. As discussed in Note 6 to the financial statements the District is a defendant in a legal action. The ultimate outcome of the claims pursuant to this action cannot presently be determined. In our opinion, subject to the effects, if any , on the financial statements of the ultimate resolution of the matte r discussed in the preceding paragraph, the statements mentioned above present fairly the financial position of Truckee-Donner 3 ARTHUR YOUNG X COMPANY Public Utility District at December 31 1977 and 1976, and the results of operations and changes in financial ' pose tlon for the years then ended, in conformity with generally accepted account- ing principles applied on a consistent basis during the period. Our examination has been made primarily for the ur o P p se of •. expressing an opinion on the financial statements, taken as a whole. The accompanying supplementary information is presented for analysis purposes and is not necessary for a fair re p sen ta- tion of the financial information referred to in the re p ceding paragraph. It has been subjected to the tests and other auditing ing procedures applied in the examination of the financial statem ents mentioned above and , in our opinion, subject to such ad 'ustm � ent, if any, as may result from the outcome of the matter mentio ned oned in the second preceding paragraph , is fairly stated in all respects material to the financial statements taken as a whole. March 31, 1978 TRUCKEE-DONNER PUBL BALANC: December '31, ASSETS 1977 1976 Utility plant, at cost (Note 1) : (Restated Plant in service: Note 2) Electric $ 2, 175,495 $ 2, 1351011 Water 874, 628 929,500 General 348 ,523 3449472 31398 ,646 31408, 983 Less accumulated depreciation (1 ,7711552) (1 ,6551153) Net plant in service 11627,094 11753 ,830 Construction in progress 42,068 3,422 Donner Lake Electric acquisition adjustments 4,O66 41830 Net utility plant 1 /6739228 197629082 Non-utility property 23, 834 259304 Restricted funds (Note 3) 368,470 344,501 Current assets: Cash 649 ,699 78,891 Notes receivable 1, 500 11500 Refund receivable - 42, 166 Accounts receivable - consumer, less allowance for doubtful accounts of $34, 800 ($22,000 in 1976) 1539860 2301963 Accounts receivable -- other, less allowance for doubtful accounts of $14,000 ($10, 500 in 1976) 125, 192 40,045 Inventory , at average cost 191 ,001 210,064 Other current assets 11 ,588 6,495 Total current assets 11132, 840 610 , 124 $ 3 , 1981372 $ 21742 ,011 See accompa ;UTILITY DISTRICT HEET 7 and 1976 . MARGINS AND LIABILITIES -- 1977 1976 (Restated Margins: Note 2) Operating margins $1 ,258,689 $1 ,018,091 Non-operating margins and capital 635 ,276 627 ,278 gains 1 ,893 ,965 11645,369 Long-term debt (Note 4) : REA bonds payable 3671V574 3863*574 Note payable to Sierra Pacific Power 74055 88,510 Company , Sewer assessments payable 15 ,797 17,049 Equipment notes payable 261279 34,717 4830705 5262850 �a Current liabilities: Accounts payable 340p771 2501661 Deferred income - standby fees 47,9862 - Consumer deposits 28,612 19 ,748 Refund payable to consumers (Note 2) 115, 143 - Accrued liabilities 452033 14,268 Total current liabilities 5770421 284,677 Customer advances for construction (Note 3) 2431281 2852115 Contingencies (Note 6) - - $3 , 1-98 1372 .1ing notes. a TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF REVENUES AND EXPENSES Years Ended December 31 , 1977 and 1976 1977 1976 ., Restated (Note 2) Operating revenues (Note 1) : Electric $2 ,013,601 $1 ,889,777 Water 246 ,455 189 ,690 2, 260,056 2,079, 467 Operating expenses: Power purchased 1 ,381 , 927 1 ,365, 103 Transmission expense 50, 891 25,914 Distribution expense 124, 926 104, 316 Consumer accounts expense 111,535 103,533 Administrative and general expenses 2182949 184,699 Depreciation expense 116, 190 114, 148 Interest on long-term debt 15 ,040 23 ,873 21019 ,458 11921 ,586 Operating margins 240p598 157,881 Non-operating margins (principally interest income earned at approximately a 5% rate) 72998 16,309 Net margins $ 248, 596 $ 1742190 See accompanying notes. �r TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF OPERATING MARGINS , NON-OPERATING MARGINS AND CAPITAL GAINS Years Ended December 31 , 1977 and 1976 Other Equities Non- Operating operating Capital margins margins gains Total Balances at December 31, 1975 $ 860, 210 $1261 048 $484, 921 $6109 969 Net margins for the year as restated (Note 2) 157 ,881 16,309 - 16 ,309 Balances at December 31 , 1976 $10 018, 091 $1429 357 $484, 921 $627,278 Net margins for the year 240 ,598 7 ,998 - 7 ,998 Balances at December 31 , 1977 $l t 258, 689 $150. 355 $484, 921 $635, 276 Operating margins - This account is the accumulation of all prior years' earnings arising from operations of the District in its capacity as an electricity or water supplier. Non-operating margins - This account is the accumulation of all prior years' earnings arising from operations of the District in other operating capacities such as rentals, and interest income. Capital gains - This account is the accumulation of a prior year' s earnings arising from the sale of non-utility lands or buildings. See accompanying notes. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF CHANGES IN FINANCIAL POSITION Years Ended December 31 , 1977 and 1976 1977 1976 Restated (Note 2) . Funds were provided by : Operations: Net margins $2481596 $174, 190 Depreciation- expense not requiring current use of funds 116, 190 1141148 Net funds provided by operations 364 ,786 2881338 Construction and maintenance funds con- tributed to the District 163,808 - Customer advances utilized for construction 58,642 - Increase in long-term debt - 51 ,000 440,236 339 ,338 Funds were utilized for: Additions to utility plant 1429264 561929 Payments on long-term debt 43, 145 411587 Additions to restricted funds 23,969 60,476 Excess of removal costs over (under) materials salvaged 886 (1 ,490) 210,264 1572502 Increase in working capital $229 ,972 $181 ,836 Changes in components of working capital : Increase (decrease) in current assets: Cash $570,808 $(49,422) Notes receivable - (51600) Refund receivable (429166) 42, 166 Accounts receivable 89044 339535 Inventory (19,063) 29263 Other current assets 51093 11289 522,716 24,231 (Increase) decrease in current liabilities: Accounts payable (90,110) 163,499 Deferred income - standby fee (47,862) - Consumer deposits (81864) (91604) Refund payable to consumers (115 , 143) - Accrued liabilities 30,765 3 ,710 (292,744) 1579605 Increase in working capital $229 ,972 $181 ,836 See accompanying notes. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT NOTES TO FINANCIAL STATEMENTS December 31 , 1977 and 1976 1 . Organization and Accounting Policies Organization + The Truckee-Donner Public Utility District was orga- nized as a non-profit organization under the California Public Utility District Act to provide electric and water service to a portion of Nevada County described as Truckee and Donner Lake. Depreciation The provision for depreciation is provided using the straight-line method over the estimated useful lives of the utility plant in service. Average annual composite rates were 3.66% and 3.62% in 1977 and 1976 respectively. In general , retirements of utility plant and the cost of removal are charged to accumulated depreciation, which is also credited with any salvage value. The cost of renewals and betterments is charged to plant accounts. The cost of maintenance is charged to operating expense. Revenues The District does not accrue an estimate for the amount of revenues unbilled at the beginning or end of the period. Street lighting and hydrant service provided to various public departments without charge are not included in operating revenues. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT NOTES TO FINANCIAL STATEMENTS December 31 , 1977 and 1976 1 . Organization and Accounting Policies (continued) Pension plan The District maintains a non-contributory defined- benefit pension plan covering substantially all employees who have at least one year of service. It is the District's policy to fund pension costs as accrued (See Note 5) . Utility plant Utility plant is stated in conformity with Rural Electrification Administration Bulletin 181-1 under which : a. No value is assigned to donated assets. b. Other assets are stated at cost less contributions in aid of construction. 2. Retroactive Adjustment of Power Rates During 1977 the District' s electrical power supplier was denied an increase in its wholesale electric rates by the Federal Power Commission and was ordered to refund excess charges to consumers for the period the unauthorized rates were in effect. The District received a cash refund of $166,304 , including interest, of which $42 , 166 was applicable to 1976 expenses and $115, 143 is refundable to consumers. The 1976 financial statements have been restated to reflect this adjustment. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT . NOTES TO FINANCIAL STATEMENTS December 31 , 1977 and 1976 3, Restricted Funds The District has collected and restrictively deposited ...., funds for future uses as follows: 8 Restricted Customer Advances Dart Industries water Agreement - Funds for Construction the District has collected $40 per lot for future water source and storage facilities in the developers ' project. $167, 531 $167,531 REA loan proceeds - placed in trust, to partially offset developers ' advances for future construction which were used for general operat- ing purposes. 34,618 Dart Industries water services settlement - the District has collected funds for anticipated future repairs of water lines constructed by Dart Industries 73,539 70,000 Facilities fees collected from customers for future instal- lation of services 51750 51750 281 ,438 2432281 Other Restricted Funds: Loan principal and interest fund - in accordance with REA and Sierra Pacific Power Company loan agree- ments, principal and interest payments are to be placed on deposit until payment is due. 581,716 - Other 283,316 - $368,470 $243,281 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT NOTES TO FINANCIAL STATEMENTS December 31 , 1977 and 1976 4 . Long-term Debt REA bonds, secured by pledge of all assets: 1977 1976 First series 2% bonds, payable in annual amounts varying f rom $13,000 to $14,000, in accord- ance with sinking fund require- ments, balance due July , 1994 $2241000 $237,000 Second series 2% bonds, payable in annual amounts varying from $3,000 to $5,000, in accordance with sinking fund requirements, balance of $6,000 due May, 2002 943,000 97,000 Third series 2% bonds , net of undrawn funds of $65,426, payable in annual amounts varying from $3 ,000 to $5,000, in accordance with sinking fund requirements, balance of $8,000 due May , 2004 49,574 52,574 13 67,5 74 $3 86,5 74 Note payable to Sierra Pacific Power Company is due in semi-annual installments of $9,213 including interest at a rate of 4.68%, with final payment due March , 1983. The net revenues (as defined) of the Donner Lake Electric System are pledged as security. The agreement also requires the District to establish separate accounting records, bank accounts for the transactions of this system, and a trust fund for payments on the note. i 3 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT NOTES TO FINANCIAL STATEMENTS December 31 , 1977 and 1976 4, Long-term Debt (continued) Assessment payable - sewer assessments payable over a twenty year 'period plus interest at 6%, to Nevada County, California. Final payment due 1990. Equipment notes payable - notes payable to banks secured by computer equipment and a truck. Due in monthly installments including interest at 7% of $830 through September, 1980 and $356 thereafter through March, 1981 , 5. Pension Plan The total pension expense for 1977 and 1976 was $17,227 and $8, 770 , respectively. In both years pension fund assets exceeded the actuarially computed present value of vested benefits. 6. Contingencies Dart Industries water agreement and related lawsuits In 1970 an agreement was signed between the District and Dart Industrie fo r or the purpose of providing water service to a Dart subdivision. The agreement required Dart to construct water source and storage facilities at Donner Lake. In December 1975, subsequent to completion of the facilities, ownership was transferred to the District for future maintenance and operation. The Attorney General of the State of California has filed suit against the District i and Dart to restrain them from using Donner Lake as a water source. Since this action claims no monetary damages, the District has no liability resulting from this action. Subsequent to the acceptance of the water system, a citizens i TRUCKEE-DONNER PUBLIC UTILITY DISTRICT NOTES TO FINANCIAL STATEMENTS December 31 , 1977 and 1976 6. Contingencies (continued) group has filed suit to have Dart reassume operation and maintenance of .the water system. This action also claims no monetary damages to the District. In a related action a homeowners group filed suit against Dart claiming amounts in excess of $100,000,000 and Dart has in turn filed suit against the District and others seeking indemnity for all such claims. The outcome and potential impact on the District cannot presently be determined. 4 1 1 TRUCKEE-DONNER PUBLIC UTILITY DIST COMBINED STATEMENT OF DEPARTMENTAL OPE For the year ended December 31-, 19 Total Eliminations Truck Operating revenues $2, 260 ,056 $63, 383 $1, 631, { Operating expenses: Power purchased 1, 381 ,927 1, 161 , Transmission expense 50, 891 (54, 699) Distribution expense 124, 926 66, Consumer accounts expense 111 , 535 561 Administrative and 100�_ general expense 218, 949 (21649) 829 Depreciation expense 116, 190 69, Interest on long-term debt 15,9040 109 Other operating expenses (6 )035) 61 2 ,019 ,458 (63 ,383) 1 ,452 , Operating margins ( loss) $ 240, 598 - $ 1792 1 -DONNER PUBLIC UTILITY DISTRICT ATEMENT OF DEPARTMENTAL OPERATIONS year ended December 31 , 1977 Electric Water Donner Tahoe 1 Eliminations Truckee Lake Truckee Donner 056 $63, 383 $1 , 631 , 657 $445, 158 $1511 224 $ 951400 927 111611004 220, 923 891 (54, 699) 50,084 55,506 926 661$ 499 489551 61448 3,428 53 5 569430 322139 171244 5, 722 '0�949 (2, 649) 821574 57 t 610 469 949 349 465 90 69, 551 15,614 31,025 340 101* 217 3,689 11134 (6 ,035) 62035 158 (63 ,383) 194521310 378,526 152 ,884 99 ,121 a98 - $ 179, 347 $ 66, 632 $ (1,660) (3, 721) ARTHUR YOUNG & COMPANY 55'5 CAPITOL MALL r C M N`rO, CALIFORNIA 95814 Board ---- District En9r. . ,) District Counsel Board of Directors Truckee-Donner Public Utility District ❑ '""s' Gentlemen: We have examined the financial statements of the Truckee-Donner Public Utility District at December 31 , 1977 and for the year then ended and have issued our report thereon dated March 31 , 1978. As a part of our examination, we made a study and evaluation of the District's system of internal accounting controls to the extent we considered necessary in order to evaluate the system as required by generally accepted auditing standards. Under these standards, the purposes of such evalua- tion are to establish a basis for reliance on the system in determining the nature, timing, and extent of other auditing 0000*11 procedures that are necessary for expressing an opinion on the financial statements and to assist the auditor in planning and performing his examination of the financial statements. The objective of internal accounting controls is to provide reasonable, but not absolute, assurance as to the safe- guarding of assets against loss from unauthorized use or dis- position, and the reliability of financial records for preparing financial statements and maintaining accountability for assets. The concept of reasonable assurance recognizes that the cost of a system of internal accounting control should not exceed the benefits derived and also recognizes that the evaluation of these factors necessarily requires estimates and judgments by management. ARTHUR YOUNG & COMPANY 3 Board of Directors -2- August 11 , 1978 There are inherent limitations that should be recog- nized in considering the potential effectiveness of any system. of internal accounting controls. In the performance of most control procedures, errors can result from misunderstanding of instructions, mistakes of judgment, carelessness, or other personal factors. Control procedures whose effectiveness depends upon segregation of duties can be circumvented by collusion. Similarly, control procedures can be circumvented intentionally by management with respect either to the execution and recording of transactions or with respect to the estimates and judgments required in the preparation of financial statements. Further, projection of any evaluation of internal accounting con- trols to future periods is subject to the risk that the procedures may become inadequate because of changes in conditions, and that the degree of compliance with the procedures may deteriorate. Our examination of the financial statements made in accordance with generally accepted auditing standards, including our study and evaluation of the District' s system of internal accounting controls for the year ended December 31, 1977, which was made for the purposes set forth in the first paragraph of this report would not necessarily disclose all weaknesses in the system because it was based on selective tests of the accounting records and related data. However, such study and evaluation disclosed the conditions described in Section I of the following report that we believe to be weaknesses. we have segregated our comments on internal controls into two sections as follows: I . Items for review by the Board of Directors II . Additional commentary required by R.E.A. ARTHUR YOUNG & CO MPANY PANY Board of Directors -3- August 11 , 1978 The conditions described were considered in determining the nature, timing , and extent of audit tests to be applied in our . examination of the financial statements, and this report of such conditions does not modify our report dated March 31 , 1978, on such financial statements. Very truly yours, I . ITEMS FOR REVIEW BY THE BOARD OF DIRECTORS Accounts Receivable In our prior year' s letter dated June 7, 1977 we described the need for instituting procedures for the collection of delinquent accounts receivable. We must again emphasize this need as many old accounts remain uncollected at December 311, 1977 and other accounts billed this year are becoming delinquent . In addition the Board should establish criteria whereby an account would be determined uncollectible. The account should then be reviewed by a person or persons designated by the Board to conclude as to whether write off the account would be appropriate. Compliance with Sierra Pacific Loan Agreement We also brought to your attention in our prior year' s letter the lack of compliance with certain provisions of the Sierra Pacific loan agreement. To date there has been no resolution of this problem of noncompliance with the lender. We again urge the District to continue to pursue a resolution with Sierra Pacific. Control Over Computer Processing and Record Storage Over the past several years the District' s minicomputer has assumed an increasingly important role in the accounting and reporting function. Additionally, there are several systems currently being converted to computerized processing. As the District begins to rely more heavily on the EDP system in its daily operations, a number of general control procedures should be established. The following is a description of these controls. At present there is no contingency plan for alternative processing in case of extended computer breakdown. An ,... alternative facility should be identified for this purpose-and tested periodically to ensure compatibility with the District' s system. The agreement to use the alternative facility should be written in order to avoid misunderstanding and loss of processing time. This type of contingency plan could avoid the danger of serious disruption to daily operations. Current procedure for the maintenance of computer program and information diskettes is to store two copies of backup diskettes in the safe within the District' s office. The most current diskettes are kept in a cardboard box in the computer room. In addition, certain manual records which would be required to reconstruct current computer files are also stored in the computer room. To improve safety over computer files and to reduce the work load required to reconstruct computer files in case they are destroyed, we recommend offsite storage of one backup diskette for each file and one program diskette. Backup copies should be updated on a regular basis. The most current file diskettes should not be stored in the computer room but should be returned to the safe when not in use. Additionally, the manual records required to update computer files should be stored in an area apart from computer diskettes. Implementation of these safety procedures would greatly reduce the time and effort required to reconstruct computer files should they be destroyed. As the District begins to perform more of its own programming functions, it will be necessary to maintain adequate documentation of any work performed. We recommend that a "program change" file be kept for every program in use, documenting the purpose of the change, how it was effected, date, and written authori- zation by the District Manager for the change. For new programs developed by District programmers all standard program documentation should be kept in addition to testing performance before program is operational . II . ADDITIONAL COMMENTARY REQUIRED BY R.E.A. The R.E.A. requires that the District 's independent accoun- tants comment on various aspects of the District' s accounting and administrative controls. The following items are in response to the requirements set forth by R.E.A. A. The financial' statements were audited in conformity with the Statements on Auditing Standards issued by the American Institute of Certified Public Accountants and , in addition , additional audit procedures prescribed by R.E.A. in its Bulletin 185-1 were performed for all material accounts. B. Other Accounting Matters 1. Internal Controls - As noted in Section I of this letter, the system of internal controls at the District is adequate to achieve reliable financial data, but it is weakened by a lack of segregation of duties, a situation which is inherent with small accounting staffs. 2. Accounting and Records - All accounting procedures and records are adequate. ^ 3. Materials Control - Controls over materials and supplies are adequate, and no significant discrepancies have occurred between the physical count and the perpetual records, 4. Compliance with Loan Documents - The District is in compliance with all loan agreements except the note payable to the Sierra Pacific Power Company. See Note 5 to the financial statements for details of non- compliance. 5. Reports to R.E.A. - The Truckee-Donner report to R.E.A. for the period ended December 31 , 1977 is in agreement with the books and records of the District. 6. Service Contracts - The District does not utilize service companies in any of its operations. 7. Deposits - All deposits are made in banks insured by an agency of the Federal government. qS 8. Insurance Certifications - The replacement policy information reflects the actual policies maintained by the District. 9. Income Tax Status - The District is organized under the California Public Utility District Act and as such is a tax-exempt organization and is. not required to file any annual tax returns. -2/Z zl Jt -2-4( 4-- 4C TRUCKEE DONNER PI ILITY DISTRICT WATER AND ELECTRIC �M'JH r OW BUDGET - 1978 • FOR THE MONTH AND 3 MONTHS ENDED March 1978 w Water Water Elec. Ele c. Water Water Water Elec. Elec. Elec. Total Total Mo. Mo. Mo. Mo. YTD YTD Actual Budget Actual Budget Actual Total YTD YTD Total YTD Budget Budget Actual Budget Budget A Sales from Usage 159380 189000 2009746 2029000 45,774 9 ctual Budget 54,000 276,743 6429595 646,500 291399369 6889369 9 294169112 Interdepartmental 14 14 39954 39150 42 42 168 12,220 109950 565416 129262 56 584 Standby Charges 104 104 176 176 485 485 469,023 824 824 57,500 19,309 1039523 23 Transfer Fees - - 523 500 - _ 29105 29200 10,215 29105 109215 Conn. Fees and Line. Ext. 700 15700 29550 29800 25186 6 49100 269400 513000 5,600 769800 79186 1039,200 Tapping Fees _ _ _ ` - 5,000 - _ Facility Fees _ _ - - 5,000 Fire Standby Revenue 250 248 400 250 209500 - _ _ 400 209500 - _ 6 70 744 2,980 - _ _ Fire Hydrant Ren ts _ _ 670 2,980 ` -Pole Contacts Rents 1,239 19239 1,239 - _ - 1,239 1,239 _ _ ' - Customer Contributions 3,595 3,595 52006 3,595 53,006 Misc. Job Work - 208 22 83 Comm. Serv. Repairs - 624 29500 22 249 19000 22 - _ _ 3,500 - 29000 - _ - -Loans and Grants - _ 2999000 - 2,000- - 299 0 Other Misc. Income: 00- Int. on Restricted Funds ` -Surplus Sales, etc. 15,550 - 69313 - 21,863 - _ _ - - 1,000 50 - 3,000 50 4 000 529 7 Miscellaneous Income 5,160 - 1 - _ - Total Income Available 219 608 209274 2079972 2089709 56,093 5,620 _ 619484 699,r03 6669734 669,918 2,355,619 722 827 3,054,722 APPF )ONS - Water Water Elec. Elec. Water Water Water Elec. Elec. Elec. Total Total Mo. Mo. Mo. YTD YTD Total YTD YTD Total YTD Mo. t Actual Bud et Budget Actual Budget Budget Actual Budget Actual Budget Actual Budge 9 Operations and Maintenance: De t. Salaries 39422 39167 99738 95033 992 78 99501 389000 26,404 279099 1085390 355682 1469390 P De t. Emol o ee Benefi is 1,653 839 4,703 2,394 2 506 2,517 105070 79130 79182 289723 99636 389793 p Y Purchased Power 3,695 49000 1289708 1289700 11 5335 335 12 000 589000 4409911 440,909 1,7399000 4529246 197979000 Plant Materials 19761 3,661 19697 129765 4942 7 10 983 439927 99087 389295 1539182 139514 197,109 3 300 139200 29366 5,901 23,600 39622 369800 Vehicle 0 er. Expense 362 19100 845 19967 15256 , P Water _ _ 49 249 19000 - - - 349 19000 Quality Control 98 83 3 Q y Telemetry Maint. 96 100 - - 96 300 19200 - - - 96 19200 Tel emetr Leased Lines 163 167 - - 489 501 29,000 - - - 489 29000 Y _ - 135 540 - 315 19260 - 19800 Radio Maint. - 45 105 Equip. Rentals 167 _ 42 - 501 2,000 0 126 500 - 29500 - q P Small Tools & Instrmts. 51 125 120 250 263 375 19500 451 750 31000 714 49500 Comm. Meter Replace. Matls. - 833 - - - 29499 109000 - - - - 10,000 General and Administrative: and Off. Supplies 179 299 544 699 192 89 897 39593 39494 29097 89384 49783 119977 Billings Posta e 125 125 292 350 298 375 19500 19286 19050 49200 1$ 84 59700 9 Telephone 116 100 271 225 346 300 1,200 807 675 29700 19153 39900 113 409 264 442 339 1,357 1,031 792 39166 1,473 49523 Off. Eq. Maint. & Lease 175 Outside Services: District Engineer � � 1 485 2 000 ( 408) 29000 49292 69000 245000 6,406 6,000 249000 105698 489000 �,-� AP P Ro n,-0 T-,AT. NS Water Water Elec. Elec. Water Water Water Elec. Elec. ElOc. Total Total Mo. Mo. Mo. Mo. YTD YTD Total YTD YTD Total YTD Actual Budget Actual Budget Actual Budget Budget Actual Budget Budget Actual Budget Outside Services: (cont) Other Engineerin • g 607 607 - - 607 607 8,000 - - - 607 8,000 Dist. Legal Counsel 52 6 542 916 19067 1,728 10626 6,500 23,851 39201 129800 4,579 19,300 Other Legal Counsel 130 233 - 200 217 699 2,800 153 600 29400 370 5,200 Financial Consultant _ - - 250 - _ _ - 750 3 9000 - 39000 Auditor _ _ _ - _ - 39200 - - 6,300 - 99,500 Computer Program. _ _ - - 47 47 600 .318 318 29400 365 39000 Safety Training - - - - - - - 187 - - 187 Advertising & Legal Not. 218 • 100 483 233 278 300 19200 19328 699 2,3800 19606 4,000 Insurance 99516 7 650 9 515 79650 99516 79650 7 9650 99515 79650 79650 199031 159300 Board of Directors Fees 245 350 105 150 805 1,050 49200 345 450 19800 19150 6,3000 Travel and Meetings 117 60 422 140 226 180 720 840 420 19680 19066 29400 Building Mai nt. 45 167 104 392 161 501 2,000 856 19176 49700 19017 69700 200 - - 1,500 - 19700 Election Exp. _ _ _ _ - - Utilities 154 67 360 158 538 201 800 19111 474 19900 19649 2,700 Admin. Salaries: Management 19804 15667 3 640 3,3383 4,893 5,001 209000 99869 109149 40,600 143,762 609600 Hourly 39858 3,583 8 649 8 007 109460 10,749 439000 239451 249021 969080 339911 1399080 Admin. Employee Benefits 67 1 758 947 1,321 1,401 59600 29666 29841 119368 39987 169968 Management 872 4 ' Hourly 19830 19003 4,100 2,252 297 ,64 3 009 129030 69192 69756 279027 8,956 399057 � AP P Rr r.,..`,,�' TNS Water Water Elec . Elec. Water Water Water Elec. Elec. Elec. Total Total Mo. Mo. Mo. Mo. YTD YTD Total YTD YTD Total YTD Actual Budget Actual Budget Actual Budget Budget Actual Budget Budget Actual Budget Debt Service: FmHA, REA, SPPC. _ _ _ _ - 16,000 9,217 459000 99217 9000 Princ. & Int. Computer Loan Repymt. , 723 724 321 321 1,283 29171 29172 89682 29492 999 Line Truck Repymt. 107 107 Sewer Assessments _ _ _ _ - - 1,100 - - - - 19100 Reserved for Future Meters _ _ _ _ - - 59000 - - - - 5 9000 Trnsfr. to Restricted Funds _ _ _ _ - - 205500 - - - - 209500 Int. Trnsfr. to Rest. Funds _ _ _ _ - - 159550 - - 6 313 - 21 9863 Total Appropri ations 33,410 335527 177 694 184 347 70,548 849114 391,020 5709443 5929868 2 9384 9105 640,991 2 9775,125 RECAP: 0 709 56 093 61,484 699,103 666 9734 6699918 2 9355 9619 7229827 3 9054 9722 Total Income 219608 209274 207,972 2 8, , • 1849347 70 548 84 114 391 020 5709443 5929868 293849105 6409991 29775,125 Total Appropriations ons 33,410 33 527 177,694 • 24 362 14 455 (229630) 3089083 969291 779050 (289486) 819836 2792597 Net Loss or Gain (11,802) (13,253) 30,278 ( � ) i TRUCKEE DONNER PUBLIC UTILITY DISTRICT BALANCE SHEET - April 30, 1978 ASSETS MARGINS AND LIABILITIES Facilities, Buildings) Land: Margins:Plant in Service Operating margins - Cumulative 2 1,2859108 Electric pl ant 177,692 since 1927 Water plant 876,154 Other equities - Profit on sale 608 856- General plantnon-utility - _ __ _ - __ _364,204 -- -- - -of property- -- -- -- _ - , - _ • (1,808,571) Year to date margins 173,78 Less accumulated depreciation 2_9067-4751- -- _ i Net P l ant i n-Servi ee_ - - - 1,6099-47-9 _ - Total Margi ns Construction work in progress 52,397 Acquired plant 3,811 Long-Term Debt: . 1,665,687 REA bonds payable 367,574 Net Utz 1 z ty Plant - Mote payable to Sierra Pacific - Power Company - - _ - -- - - 669,573 - ---- -- --- - - - - 23696 _ _Real P._rape.rty.--- -_Pt1D�ous�_ _ _ _ _. _ _ _ _ _ _ _ _ __ _.�_ _ _ _ _ _Sewer_assessments_payable- _ 24,231 Other - Computer loan, truck loan _ _ - - ----- _ _ _ _ _- Total Long-Term Debt Restricted Funds - 375,015 - Current Liabilities: 319,976 Current Assets: Accounts payable _ - 496 9724 Consumer deposits payable 29,580 - Cash Notes receivable - van Wetter 12500 Accrued liabilities - Payroll taxes, Accounts recei vable - Electric interest on notes, deferred income, ._ d payable 5,097 310,383 refund paya - and water usage billings 354,653 Accounts receivable - Standby 13,720 Total Current Liabilities Accounts receivable, Other - Line 550 extensions, connection fees, misc. 50, , _ Materials and supplies 193,770 Customer_Advances For Specific improve- - _ -231 rents to System �Res tri cted Funds 5 Other current assets Insurance- - _- - _ prepmt. i-nteres-t--receivable, future line extension costs - - - - - - - - - - - 1-9,-8 6-3 - - 1,fl 86,-51fl _Total_Current_Assets - - -_- - - - - - - - _ 3,150,908 TOTAL MARGINS AND LIABILITIES 3,150,908 TOTAL ASSETS ' STATEME EVENUES AND-EXPENSES - For the month of and �o� months ended Apri 1 , 1978 ELECTRIC PARI'MEN WATER DEPARTMENT ELECTRIC AND WATER TOTAL -Current-Month. Year to Date - - Current Month.. _ _ __Year to-Date - Cu.rre n t-Month- -- - - Year-to- Qa to- - - 1977 1978 1978 1977 1978 1978 1978 1977 1978 229 111 890 502 15 940 349016 829225 2639127 847,630 9729727 Net Revenues 167,517 > 10 709 120 2285 5619196 - 1209285 5199470 5619196- - Purchased Power 1� . Operating Expenses 4 526 89471 26,223 69050 69454 299861 149,925 43,847 563,084 Maintenance Expenses 3 193 51608 319002 2,538 39310 99306 89918 229170 40,308 Customer Accounts Expenses -- Meter reading, billing, customer 5 818 8,499 34,316 1,331 1,410 79688 93,909 29,961 42,00 services - - -General and-Administrative Expenses 99506 9,925 32,873 . 4,a74 42-897 - - - 15,750 - - - - - - 14-,822- _ 42-3877- -- - -48,623 - 59604 14,420 81773 399601 26,618 Outside Services 1,576 3,169 129198 ( 101) 6 907 7,199 28,418 2,582 23,571 103,362 99770 379926 389780 Depreciation Interest Expense an Loans 1 094 1,144 49138 685 360 ( 2,990) 1,504 5,748 1,148 (_ Unallocated Overhead 262 208 ( 32493) - - 208 3,9 30 3,493) Total Operat in g Expenses 134,• .. 591 _- - 1649508 - 7269871 17,159 - 243,606 - - 843,397-- - - - - - 1899114 - -- - 7459530 - - 8113,268 Total Operate ng Margins 32 926 645603 1632631 ( 19 219) 9 9410 ( 2,172) 749013 102 9100• 161,459 _ _ _ .. _ _ 12,1744 2,741 123,328 Other Income and Expenses Net Margins _ _ _ 86,757 104 9841 1739787 () Indicates loss in marai ns ,,�, - TRUCKEE-DONNER PUBLIC UTILITY DISTRICT 4 POST OFFICE BOX 309 01 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 MANAGER' S REPORT AUGUST 179 1978 - 1 . GENERAL STATUS OF DISTRICT Outages The most significant event since the last Board Meeting was the failure of the pump motor for the Northside Well . The closest the District could estimate the time of failure is between midnight and 5:00 A.M. on August 8, 1978. The failure was discovered when personnel arrived at the office at 7:00 A.M. on August 8th. According to the pump manufacturer, Byron Jackson Company, the most probable cause of the failure was lightening. Strikes had occurred on the eve- ning of August 7th in the vicinity of the well and although they did not im- mediately effect the pump motor, the effect could have occurred several hours later. There was no evidence of vandalism or sabotage. Calls to the Byron Jackson Company in Chico resulted in the location of a replacement motor in Fresno. Arrangements were made on the afternoon of August 8th to have the replacement motor shipped to Truckee via truck along with a representative of the Byron Jackson Company. The motor was installed and the well was back in service at 12:45 P.M. on August 9th. A total of ap- proximately thirty hours elapsed since the original outage was noted. During the time when the Northside Well was off-line, announcements were made over radio stations, television stations and through the efforts of organizations such as Dart Industries, to advise people to curtail the use of water until the pump was restored. The curtailment by the District's local citizenry was very evident inasmuch as other water sources held their own until the pump was restored. In the meantime, the District has had the original motor rewound in Sacramento and it is now serving the function as a replacement motor in the event that a similar incident should occur.. During the day on August 8th, while the Northside Well was shut down, a major leak occurred in the Deerfield line resulting in the shut-down of that line for approximately two hours. Another brief shut-down of the Deerfield line was necessary on Aug- ust 17th because of another large leak. 2. REPORT ON INVESTIGATION OF NON-PAYING WATER CUSTOMERS The attached form letter has been prepared to send to all those cus- tomers who have illegally connected themselves to the District's water system and have never paid the appropriate connection and facility fees, or fees for water usage. I believe this letter will have the desired results. 3. REPORT RE FOLLOW-UP WITH SIERRA PACIFIC RESPECTING JOINT VENTURE IN HYDRO PLANTS At this time, there is nothing further to report. Hopefully, some -1- Manager's Report August 17, 1978 Page 2 progress will be made by the September meeting. 4. REPORT RESPECTING MEETING WITH REPRESENTATIVE OF LINCOLN NATIONAL INSURANCE COMPANY RE PACKAGE INSURANCE PLAN Director Huber and I met with representatives of Lincoln National Insurance Company on Thursday, August 10, 1978 with the expectation that they would be prepared to talk about a package liability plan. However, the repre- sentatives that appeared were only capable of talking about a package employee benefit plan. Although their presentation was interesting, nothing really firm came of the meeting. We requested them to have representatives of their lia- bility division contact the District. In the meantime, the District is provid- ing them with certain basic information regarding the employee group plan so that they can give a quotation on an employee insurance package which they claim will save the District considerable money without reducing coverage. 5. REPORT RESPECTING RESPONSE FROM THE TRUCKEE DONNER RECREATION AND PARK DISTRICT ABOUT POSSIBLE DONATION OF CERTAIN TDPUD PARCELS UNNECESSARY FOR DISTRICT USE As of this date, August 17, 1978, no response has been received from the Truckee Donner Recreation and Park District regarding the possible donation of certain TDPUD parcels. 6. STATUS REPORT - JULIOT-CURTIS LEASE OF DISTRICT PARCEL ON HIGHWAY 267 No response has yet been received to my letter to Mssrs. Juliot and Curtis regarding various items of information necessary to proceed with the lease. 7. REPORT ON CUSTOMER COMPLAINT PROCEDURES This project is still in the works. The District is working at pos- sible revisions of the customer complaint form to provide for automatic follow up and disposition of each complaint so that complaints will not go unanswered or unnoticed. -2- - TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 567-3896 Dear Customer: A survey of the District' s billing records and an inspection of the facilities in the vicinity of your property indicates that you are receiving both water and electric service from the Truckee Donner Public Utility Dis- trict. The TDPUD records do not show, however, that 1) a proper water ser- vice was ever installed, 2) that the proper connection and facility fees were paid, and 3) that any payment, or arrangement for payment, was ever made for water usage. If the District records are incorrect, please come into the District office with any evidence you have to indicate compliance with District rules and regulations and the payment of District fees for water service. If the Distri records are correct, please make arrangements immediate- ly to pay any conned on and facility fees due, and to pay for water usage since the date of your origihal connection to the Truckee Donner Public Utility Dis- trict water system. Failure to make these arrangements within fifteen days from 1 the date of this letter ntey result in the disconnection of any water service con- nections found. Reconnection will then take place only after all fees have been paid and all es t hated back usage is paid. F Sincerely, A. Milton Seymour Gen al Manager AMS/sync y. A I: August 9, 1978 REPORT BASED ON MINUTE REFERENCES OF THE TRUCKEE PUBLIC UTILITY DISTRICT BETWEEN APRIL 59 1949 and NOVEMBER 10, 1955 Re: The District's Past Interest in Serving Water at Donner Lake Prepared by Pat Sutton, Box 1123, Truckee, California ' An Elected Director of the Truckee Donner Public Utility District F This brief report is the result of my accidential discovery a few days ago, while researching another matter in the old Minutes of the District, of some information which was rather startling to me: that the Donner Lake area is within the District boundaries due to annexation in 1949 in order to provide a water system. During my four and a half years on the Board, I had come to accept that the District boundaxies had always included Donner Lake, probably r because no one connected with the District during that time realized any differently. The fact that the annexation was intended to provide water service at Donner Lake and the fact that Donner Lake' Utility Company provides water servhe instead aroused my curiosity, and I have tried to trace what transpired, insofar as what the District's Minutes reveal. On April 5, 1949, the Board of the Truckee Public Utility District passed an Ordinance annexing the area around Donner Lake in order to provide a water system. The Minutes indicate that this annexation was with the cooperation of the Donner Lake Development Company, which was developing lots at Donner Lake. During the summer of 1949, the District retained an engineer to prepare plans for the water system at Donner Lake. The Board adopted a 5 � tax rate in the annexed area to finance the water improvements; later the District's Counsel advised that for some reason the tax .could not be levied. There were discussions on several occasions later in 1949 indicating that Donner Lake Development Company would pay the cost of water system installation at the west end of Donner Lake and agreement that the east end facilities should be financed through an assessment district. Apparently no firm arrangements were forthcoming, and on December 279 1949, the Board adopted a Resolution to apply for a federally financed loan to construct the Donner Ieke water system. (Iater the loan was denied. During the spring of 1950, the Board was still receiving repgrts that Donner Lake Development Company was ,willing to help pay for a water system at Donner Lake. On July 25, 1950 the Board adopted a Resolution applying to the State Board of Health for a permit"to "use existing water works now serving Meadow Lake and Gateway areas, and to construct and use new works to service the area adjacent to Donner Lake." On September 26, 1950, the Secretary of the Donner Lake Development Company told the Board that "for the time being they hoped to get along by supplying their subdivisions through their own resources, until demand reached such a point it may be necessary for the District to take over same." Rep( on District's Pam..,, Interest 1 � f . in Serving Water at Donner Lake from Pat Sutton , TDPUD Director August 9, 1978 page 2 On October 28, 1952, the Board received citizen requests for the District to serve a portion of a Donner Lake Development Company subdivision at the east end of Donner Lake, and it was reported that residents had filed complaints with the PUC "relative to the water service they were receiving." The District Manager advised the Board that the District "should not take on a portion of the Donner Luke system but the entire area." On June 30, 1953 the Manager reported that a Deputy Real Estate Commissioner had discussed with him the question of water supply around Donner Lake. On July 141 1953 the 1'lanager reported that a realtor at Donner Lake (who had pre- viously appeared before the Board supposedly as a representative of the Donner Lake Development Company) had contacted the District's Counsel about forming a private water y at Donner Lake. He further reported that he had advised } company Counsel that "the District is willing and able to serve the area," awaiting Tetition from property owners and, voters at Donner Lake. On September 81 1953 the Board received written connunication from District Counsel relative to the organization of the "Donner Fake Water Company." On December 8, 1953 the Board received a petition from residents & voters of Donner Lake asking the District to take the "necessary steps to acquire or construct a water system in the Donner Lake area." On July 13, 195 the Minutes note that the Donner Lake Utility Company had applied for a Certificate of Public Convenience to engage in water business. The Board Bo---- ado ted a motion to engage a consulting engineer "to inspect work being done by P Donner Lake Utility Company so information could be gathered in case condemnation Proceedings were necessary." The 11inutes of July 279 1954 record notice received of a PUC hearing on Application 35585 of Donner Lake Utility Company application for certification to operate within the District boundaries, hearing to be held on August 5. On August 109 1954 the tanager reported on the PUC hearing on the rLake. Utilit -Company application. -The Board also received a report of Donne Y F discussions between the Manager and Counsel regarding creating an assessment district "to finance acquisition,., of water systems at Donner Lake." 4n August 31, 1954 the Board received a letter from the realtor at Donner Lake with an attached petition from a group of property owners requesting the District to withdraw its opposition to the Donner Lake Utility Company-application. �ollovring discussion with the realtor and a representative of the Donner Lake Development Company, the Board voted to withdraw its opposition to the application. on November 109 1955 the 14inutes note the receipt of a copy of an application Y b Donner Lake Utility Company for an extension of their Certificate of Public Convenience and Necessity to serve water around the balance of Donner Lake. Re* e on District's Interest L* in ServingWater at Donner from Pat Sutton, TDPUD Director August 9, 1978 page 3 If we can draw any conclusions from this little history of -the Truckee Donner Public Utility Districts past involvement with the problems of water service at Donner Lake, it would surelytbe that the District attempted to act with responsibility for the public interest in spite of pressures from private interests during the five year period from the time of annexation of the area with the intent of providing water service until the` successful_application of the Donner Lake Utility Company to serve water within the District's boundaries. The Minutes do tend to confirm Aat I have always heard during my 15 years of residency in Truckee:- which is,' that the Donner Lake Utility Company wa's -the creation of the Donner Lake Development Company as the vehicle to accomplish its primary goal of the continued development of its properties in the vicinity of Donner Lake. { Respectfully submitted PATRICIA S, SUTToll Director, TDPUD copies to: the other Directors the Manager the Counsel the District Engineer S {ll I l 't i I t S 1 I. COPIES TO. a Boord Cist1 ic4 ciz r. August 15, 1978 District Counse mr. James Maass Board President 'Truckee Donner I?:U.D. f Truckee, Ca. rei discussions on possible merger of TDPUD & TSD services Dear Jim: a It seems reasonable to me that the Board should follow up its action at the last meeting regarding a "joint committee" from the two boards with some guide- lines for the Ti)PUD appointees. Therefore, I wish to request an agenda item for our next regular meeting on August 21, 1978, to be entitled "Establishing Scope for TDPUD-TSD Joint Committee to Review Possibility of Berger of Services Discussion & Possible Direction,if Under this item I intend to propose that the topic of the Joint Committee's discussion and the extent of their research and evaluations be confined to the possibility of a merger of the services presently provided by the two districts. I am concerned that a broader scope will prove to be unwieldy and ultimately non-productive. If the scope includes services not presently provided by either agency, and gets into fire protection, recreation, and similar services now provided by other entities, the possibility of the Joint Committee being able to research costs, project savings, and evaluate general feasibility will be greatly diminished, at least within a reasonable timeframe. I 'believe that the TDPUD Board must carefully consider whether it wishes to authorize a scope which includes the possibility of the creation of a new entity, such as a city, or,. as Dan and Steve.suggested last Monday night, a Community Services District. Germane to this consideration is the inherent limitation in incorporation, which is that a city cannot be farmed.across County lines, at a time when the TDPUD is considering annexation into Placer County in order to better cope with the problems of service outside of our geographic boundaries. Insofar as the alternative of a Community Services District is concerned, the Board should be aware that such a district cannot own and operate a power system. Since the Board has not established that a disposal of the electric utility is in the best interests of the communl.ty, the inclusion of this type of district in the Joint Committee discussions would appear to be inconsistent with the Board's present policy. It appears to me that if discussion by a Joint Committee, or the community, is to be conducted with any meanini at this particular time, the scope initially should be confined to the specific services of the two districts. A focused evaluation could be the first step on a path that might eventually lead to an incorporation or the creation of a new governmental entity to better serve the needs of the community. 1 44 C-4 He En �• ✓ ¢ • K N Fd �` ° He, C a o• � o�j n• c� c+ cD N '. fy P O fy N a 0 b CD Fd C+ w o CD �� .. He N N Fa' E• o ° µ t, z 0 o (+ BCD o o C+ r �cD a CD " En0 CD 0 O 0 HO d to N W� � d f-�• fto C+ tD p CD � H m CD +.y ' N gyp, 0 N {-j 0 �"(D +S Ul Po i-j R F~ CD C+to tiro ~ ~ � � C+ o CDN ° 0 0 C- cD w CD M r� �:$*0 0 0 `} r•O �' 0 0 ° o to H N CD y �l O " co 0 CD C+ N rn : N C+ 0 0 0 0 f-�- C4- to 114 cD p, p o 0 30 cn z cD � Fi 0 � CD cal N p :' p, C+ :' O O' CD (D 0 ° He cw+ CD Cl)N ° N 0 N He n CD *� N � CD N En O N TRUCKEE-DONNER PUBLIC UTILITY DISTRICT 3 POST OFFICE BOX 309 TRUCKEE. CALIFORNIA 95734 TELEPHONE 587-3896 E August 16, 1978 Pat Sutton, Director Board of Directors TRUCKEE DONNER PUBLIC UTILITY DISTRICT Post Office Box 1123 Truckee, Ca 1 i forn i a 95734 Re: Committee - Merger of Services - TDPUD-TSD Dear Pat: I today received your letter dated August 15, 1978, and would like to express my agreement with the fagts set forth in that letter. It is im- portant that the J oint committee that will be working on the possible merger of services between the TDPUD and TSD limit its scope to just those services which are now provided by the two Districts. To expand the committee's re- view would undoubtedly be time consuming and, in the end, would probably lead to nothing being accomplished. At Monday night's meeting , I fully intend to appoint two TDPUD Board members to the committee, even though the Truckee Sanitary District has not of- ficially acted upon the proposal as presented at the last TDPUD Board Meeting. After the appointment of this committee, I also intend to communicate to the TSD Board President the fact that it is our Board's direction (motion from the August 7th meeting) that such a joint committee be established and that two ..�, committee members have been selected. I feel that to place an agenda item dealing with the scope of such a committee on this meeting agenda (August 21 , 1978) may frighten off the TSD. it could easily appear as though the TDPUD is the aggressor in this merger, and I certainly don' t want that to happen. This agenda item will not appear as such; however, please be assured that it is my intent, as one of the pro- spective committee members, as well , I am sure, as is Doug's intent, .not to allow a broadening of the scope at this time. The goal of the committee, I believe, is to obtain the necessary in- formation and to determine the feasibility of such a merger of services . We have come a long way since last August in getting the TSD to at least speak to us. I don' t particularly want to endanger that now, even though their par- ticipation in such a committee is not totally necessary since any information we may require is part of the public record. Furthermore, it is my intent that, if this committee breaks down, Doug, Milt, and myself will continue developing the information necessary to determine if a merger of services is practicable. y i � w Y Y. Pat Sutton, Director ' August 16, 1978 Page 2 Please be assured that, since I am not a coffee drinker, we won' t be talking about the coffee prices in Brazil . L Yours very truly, James A. Maass President, Board of Directors TRUCKEE DONNER PUBLIC UTILITY DISTRICT JAM/smc cc: Board of Directors A. Milton Seymour, Manager Steven E. Grumer, District Counsel 1 KUUKtt UUNNtK VUbL1U U1!L1 I 1 U1J1 he!l.1 WATER AND ELECTRIC CASH FLOW BUDGET - 1978 ,CAD FOR THE MONTH AND TWO MONTHS ENDED FFBRUARY, 1978 _ - _Wa to r_ - - V a-t er_ - - E-1�._ - - -E 1-e c: - _W-a t-e r- - - -W ate-r - - W-a to r,- - -E l�e c-. _ _ El e c.- - _ -E 1-e c. - _ -TO t-a 1- _ _ -T-o t a 1- Mo. _ Mo. Mo. Mo. YTD,_ _ - _YTD -- -- _ _ Total t - - -.YTD _ _ _ YTD_ - - - Tat a-1 - - - - - - -- Actual - Budget Actual Budget Actual Budget Budget Actual Budget Budget Actual Budget Sales from Usage- 15 119 189,000 195,190 1969500 305394 369,000 2761,743 4419,849 4449500 2,139,369 4729243 2,416,112 In„erdepartmenta - l 14 14 39978 39750 28 28 168 8,266 79,800 569416 8,294 56,584 Sty 9 Standby Charges 159 159 271 271 381 381 469023 648 648 57,500 1,029 1031,523 - - 667 700 - - - 1,582 1,700 109215 215 1,582 109215 215 Transfer Fees Conn. Fees and Line. Ext. 280 19,200 11050 13,400 19486 2,400 269400 29450 2,800 762800 39936 1039200 Tapping Fees - - - - - - 59000 - - - - 59000 - - 250 250 - - _ 400 250 20,500 - 400_ 20,500 Facility Fees 210 248 - - 420 496 21,980 - _ _ 420 2,3980 Fire Standby Revenue Fi re Hy dram_Rents t� _ .1 l-239 - 1--,239 _ -1,239 1,239- 1,239 - - - _ 19 239_ _1,239 Pole Contacts Rents 39595 3,595 - - 39595 3,595 51,006 - 3959-5 59006 Customer Contributions: Misc. Job Work - - 500 2Q8 _ _ - _ _ - 83 _- _- 416 _ _2,500 -_ _ _ 166 1,000 _ _ _ _ _ 3, 2,000 Comm. Se ry. Repairs - - - - - - _ _ _ _- - - _ _ _ - _ _ _ -- _ - _ _ - _ 2,000_ _ Loans and Grants - - - - - - 2999000 - - - - 299,000 Other Misc. Income: Int. on Restricted Funds - - - - - - 15,550 - - 6,313 - 215863 - - Surplus- Sales, etc. - - - - - - - - 11000 50 - 39000 50 410 00 Mi scei i aneous Income 135 - 315 - 137 - - 322 - - 459 - Total Income Available 173,406 219318 2055066 2061,299 345485 411,210 6999103 4589,762 461,209 21355,619 4932247 3,054,722 r �' --- - _- - _ AP P R0 PR I AT I-OUS- Water Water Elec. Elec. Water Water Water Elec. Elec. Elec. Total Total Mo. Mo. Mo. Mo. YTD YTD Total YTD YTD Total YTD •• Actual--_ Budget__ _ Actual= - =Budget - - Actual- _Budget - _ Actual__ _ -Budget _ Budget-, -Actual. _ Budget_ _ _Budget _ - Operations and Maintenance: 9,033 5,856 6,334 38,00 7 850 0 163,666 18,066 1089390 22,522 146 _ Dent Salar•ies - -2,758 3,167 - , Dept. Employee `' Benefits 444 839 1 265 29394 853 19678 10,070 2,427 4,788 289723 39280 38s793 -- Purchased Power 3,660 49000 1421,794 142 800 7,640 89,000 583,000 3129203 312,209 1,739,000 3199843 19797 9000 Plant Materials 704 3,661 39793 129765 2,666 79,322 439927 79390 259530 153,182 103,056 197,109 ` 765 1,967 894 2,200 13,200 1,521 3,934 23,600 2,415 363,800 Vehicle 4per. Expense 377 1,100 3 _ 251 166 1,000 - - - 251 LON Water Quality Control 209 8 - _ _ _ - - _ ._ _ - _ _ _ _ _ - - 200 1,200 _ _ _ 1,200 Telemetry Mai int. (1,500) 100 - - - - 163 167 - _ 326. 334 2,000- - - - 26 25000_ Telemetry Leased Lines . -- _ 10-5 - - -- 90_ 5 40 - - 210 1,260 19.800 -Rad�-o _Mal nt._ - _ -45 _ __ _ _. _ _ - _ _ Equip. Rentals - 167 - 42 - 334 25000 - 84 500 - 2,500 Small Tools & I nstrmts. 114 125 206 250 212 250 19500 331 500 39000 543 4,500 833 - 1,666 10,000 - - - - 101,000 Comm.- Meter-- Rep a-ce MatIs _ _ _ - - - - _ -General-and-Administrative:__ _ _ - __ -- - -- _ _ - _ _ - -- - - -- B1plies .11_i ngs and, Off. _Suppl i es 824 299 2,5 15 699 1,110 598 3,593 2,950 19398 89384 49060 11,977 0 173 250 1,500 994 700 4,200 I,167 5,700 Postage .. 104 125 796 35 - 319 225 230 200 19200 536 450 2s,700 766 33900 Telephone 137 100 523 Off. Eq. Mai nt. & Lease 170 113 396 264 267 226 19357 622 528 3,166 889 , Outside Services: District Engineer 989 29000 25045 29000 2,807 4,000 24,000 6,814 45000 249000 92621 48,000 - Water Water El ec. El ec. Water Water Water El ec. El ec. E3ec. Total Total - - - - - - Mo i - - - Mo: - - Mo. - - - Mo: - YTD - - -YTD - - - Total YTD- - YTD - - Total- - - YTD - - - - - - Actual Budget Actual Budget Actual Budget Budget Actual Budget Budget Actual Budget p._Ut-s i-de_Se r-v i-ce-� (-co-n t� - _ - - - - - - - - - - - 8,000 - - - 8 00 _ Other Engineering - - 529 542 975 15067 1,202 1,084 6,500 19935 29134 129800 39137 19,3b0 Dist. Legal Counsel Other Legal Counsel 28 233 84 200 87 466 2,800 153 400 29400 240 59200 - Financial Consultant _ - -- 250 - - - - 500 31,000 - 3,000 - _ - 39200 200 - - . 63,300 - 99500 Auditor _ Computer Program. 47 47 318 318 47 47 600 318 318 23,400 365 39000 SafetyTraining -- - 187 - - -- - 187 - - 187 - Advertising & Legal Not. 60 100 736 233 60 200 19200 845 466 2,800 905 43,00 7,650 _ 79650 1-5�3 00 Insurance Board of.Directors Fees 2-45 - _350 __ 105 - 150- 560 _ - 700-- 4,200 240 - 300 19800 - 800 _ 6,000 Travel and Meetings 45 60 269 140 109 120 720 418 280 1,680 527 2,400 Building Mai nt. 50 167 257 392 116 334 2,000 752 784 49700 868 6,700 _ - - _ - - _ -. - _ _ 200_ 1,500 - _ - ] ,70Q Election ExP 110 67 257 158 _ - _ _ _ _ _ _ _ _ _ _ -- - _ - _ - 384_ _ _ 134 -- - - _800 _ 7.51 _. _ _31.6 _ _ 1_9900 _ _1,135 -- _ 2_3,700 Utilities Admin. Salaries: Management 1 455 19667 29,934 35383 35089 39334 20,000 69229 6,766 402600 99318 609600 Hourly 3,110 39583 6,972 85007 6,602 7,166 439000 14,802 16,014 969,080 21,404 1399080 Admi n: Employee Benefits: Management 234 467 473 947 449 934 5,600 908 1,894 119,368 12357 16,968 - Hourly 473 1,003 1,059 2,252 934 2,006 12,030 2,092 42504 279027 3 3,026 .392057 h t't nU r ri 1 -1 Vj Water Water Elec. Elec. Water Water Water Elec. Elec. Elec. Total Total - - - - - - YTD YTD Tot-al- YTD YTD Total YTD -- Mo. Mo. Mo Mo.. Actual Budget Actual Budget Actual Budget Budget Actual Budget Budget Actual Budget -- -Ddb t S-e r vl ce: - FmNA, REA, SPPC. - - 9,217 - - 16,000 9,217 - 459000 91,217 61, 000 Pri nc._ & -Int. Computer Loan Repymt. , 107- 107 724 724 214 214 1,283 11,448 19448 89682 19662 - -9,965 Line Truck Repymt. _ _ -. - - -- - - - - _ - - - - - 1,100 - - - - 12100 Sewer Assessments r Meters 51000 - - - 59000 F Reserved for Future - - - - Funds - - - - - 20,500 - - - - 209500 Trnsfr. to Restricted Int. Trnsfr. to Rest. Funds 15,550 - - 6,313 - 21,863 _ Tot_at. Approopri&ti-ores _ _ _ 1596.46_ _ _25,317 _187931.1_ __ 191,115 37,138 - 509587 3919,020 392,749 408,521 29384,105 - -429 s887- 21775,l25 RECAP: Total Income 17,406 21,318 205,066 2069299 345485 419210 699,103 4589762 4613,209 2,355,619 4939247 310545722 Appropriations 15,646 25,317 187,311 1919115 37,138 50,587 3915020 3925749 408,521 2 5384,105 429,887 29775 Total _ _ _ _ Net (Los ) s or Gain 1,760 ( 35999) 17,755 155184 ( 2,653) ( 9,377) 3083,083 665013 52,688 ( 28,486) 63,360 2793,597