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ROLL CALL: Hatch, absent; Huber, aye; Maass, aye; Sutton, aye; Kuttel, aye. SO MOVED. Relating to Mr. Garbutt' s proposal to purchase an easement from the PUD, Director Maass moved that the Board not consider selling an easement on the Ponderosa Palisades Tank site. The motion was seconded by Director Huber. ROLL CALL: Hatch, absent; Huber, aye; Maass, aye; Sutton, aye; Kuttel, aye. SO MOVED. The Board briefly spoke of a possible drainage problem from the Ponderosa Palisades Tank onto the Garbutt property. Director Sutton thereafter moved that the Manager be directed to provide the written record of the incidences of over- flow from the Ponderosa Tank that have created a problem, and also a written report on the complaints over the last five years for overflow. In addition, she request- ed a report as to the engineering of the tank site and whether or not it has been altered somehow. MOTION DIED. Mr. Seymour requested that the Board direct Mr. Cook to determine the exact property boundaries of the tank site. Thereafter Director Maass moved that Mr. Cook be directed to determine the location of the pipe and runoff, and ascertain whether the runoff can be diverted. Also, that he determine the exact property boundaries. Director Sutton seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Maass, aye; Sutton, aye; Kuttel, aye. SO MOVED. REVIEW OF STAFF RECOMMENDATIONS; CONSIDERATION AND POSSIBLE ADOPTION OF RESOLUTION SETTING FORTH SPECIFICATIONS AND CALLING FOR BIDS ON TURNKEY COMPUTER SYSTEM With no discussion, Director Huber moved, and Director Maass seconded, that this item be tabled indefinitely. ROLL CALL: Hatch, absent; Huber, aye; Maass, aye; Sutton, aye; Kuttel, no. SO MOVED. REVIEW AND CONSIDERATION OF RESOLUTION ADOPTING CONFLICT OF INTEREST CODE Mr. Grumer noted that he had, as yet, received no changes or corrections to the draft code from the Directors. The Chairman tabled the item to the second meeting in January. AGREEMENT AMONG TDPUD, DART INDUSTRIES, INC. AND SECURITY PACIFIC NATIONAL BANK RESPECTING LETTER OF CREDIT; REVIEW OF CONSULTANTS' OPINION LETTERS ' opinion letter has not et been Mr. Seymour reported that Mr. McDonough s opi i y received by the District. Relating to the adequacy of the amount of the letter of credit, Mr. Cook reported that the apparent overage that was expressed in November, 1978, of $200,000 has now grown to well in excess of $800,000. The Board requested that Mr. Cook provide a letter regarding this information. REQUEST BY SHANE FOR RIGHT-OF-WAY It was noted that no further information or the $500 deposit to research the requested right-of-way has been received from Mr. Shane. The matter was tabled until such time as these requirements are met. ANNEXATION PROCEEDINGS - POSSIBLE DIRECTION AND/OR ACTION RE RESOLUTION OF INTENT Mr. Cook provided some historical data on the proposed Placer County Ser- vice Area 19 annexation. He noted the next step is for the District to authorize the filing of the annexation with Placer/Nevada County LAFCo. Mr. Cook stated that it is essential that those facilities (in CSA#19) that are not similar to those the District requires be made similar before the annexation is considered. Director Maass moved that the Board direct the Engineer to prepare the list � of conditions relative to what needs to be done before annexation in terms of up- grading the system, source and storage fees, if appropriate, as well as an inven- tory and resolution of intent for the January 21st meeting. Director Huber sec- onded the motion. ROLL CALL: Hatch, absent; Huber, aye; Maass, aye; Sutton, aye; Kuttel, aye. SO MOVED. 12/17/79 pg. 4 SOUTHSIDE WELL #2 - REPORT BY MANAGER Mr. Seymour stated he felt it was in the best interest of the people of the District to proceed with repair of the Southside Well #2 building concurrent- ly with taking action against Mr. Roen. Director Maass moved that the Board direct the Engineer to resubmit the plans and specifications for the bidding proeess (and calling for bids) and that the matter be placed on the January 7th meeting agenda (to replace the demolished Southside Well #2 pumphou se) and further, that the Board direct the attorney to file suit against Roen and Gregg Brothers and that the $8367.40 due on the con- tract to Mr. Roen be held by the Board. Director Huber pointed out that it still has to be determined whether or not the pump is good or will have to be replaced; she thereafter seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Maass, aye; Sutton, aye; Kuttel, aye. SO MOVED. REVIEW AND POSSIBLE DIRECTION RE WATER USE ORDINANCE After discussion by the Board, Mr. Cook summarized what he understood they wished with respect to the water use ordinance: a report written in a format that will assist the FmHA preapplication as discussed during the Manager's Report and covering water available, water used and monthly reporting. The preliminary draft outline prepared by Mr. Grumer was reviewed at length. Mr. Cook then clar- ified that the Board desires individual subservice zones addressed in a mini re- port fashion as was the case in the southeast subservice zone and the report of 1978. Director Maass moved that the Board direct the Engineer, Manager and At- torney to proceed on the draft water use ordinance in a "creeping-up" manner in all haste - the matter is to appear on the agenda for the second meeting in Jan- uary. The motion was seconded by Director Sutton. ROLL CALL: Hatch, absent; Huber, aye; Maass, aye; Sutton, aye; Kuttel, aye. SO MOVED. ANNUAL REPORT Director Sutton recommended that the Annual Report not be issued at the present time under the present circumstances. The other Directors agreed. ALLEGED SEPTIC SYSTEM FAILURE AT HILLTOP Director Sutton made note of an alleged septic system failure at Hilltop. Due to the close proximity of a District water source, she suggested that Mr. Cook investigate the matter. 1977 MINUTES In response to Director Sutton's question, Mr. Seymour advised that the 1977 minutes are approximately 50% complete. Mr. Seymour suggested that the Executive Secretary outline the problem with their completion and report to the Board. SASSARINI PROPERTY Relating to drainage into the Sassarini's basement from District tank or spring overflow, President Kuttel advised that a trench has been placed to divert the flow. COMPLAINT PROCEDURE Director Maass expressed concern about the length of time between filing a service report with the District and investigation and repairs being done. BOCA AND PROSSER DAM HYDROELECTRIC PLANTS - REVIEW OF FEASIBILITY STUDY; BOARD DIRECTION The Board requested that representatives of Tudor Engineering appear at a meeting to go over the feasibility study with them. TRUCKEE TOWNHOUSES; CONSIDERATION AND POSSIBLE APPROVAL OF FINAL PLANS Mr. Cook advised that representatives of Truckee Townhouses would appear at the January 7th meeting. At this time, materials and information requested have not been received. 12/17/79 pg. 5 ENGINEER'S REPORT Request to grant an easement - SAD#5 The District Engineer noted that an easement for one of the main collector lines in SAD#5 should be executed before March. Further, he advised that this location is the only possible one for the line. The Board requested that Mr. Cook provide a written response as to whether or not the best interest of the PUD is being served by granting this easement. Also, he is to ascertain how much the Truckee Sanitary District will pay for this acquisition. DISTRICT COUNSEL'S REPORT Mr. Grumer reviewed with the Board action he will be taking with respect to the Garbutt matter. CORRESPONDENCE Mr. Seymour advised that the District has received correspondence respect g Y g g - in security light agreements. The letter states that the costs noted in the agreement signed cannot be changed unless both parties agree. The matter, by Board consensus, was referred to Counsel for a written opinion. PLANNING DEPARTMENT NOTICES Respecting the Planning Department Notice for 180 condo units at the northwest end of Donner Lake, Mr. Seymour stated that the Donner Lake Substation is the least loaded at the present time. Regarding both FHK and Martis Valley Estates #4, Mr. Seymour noted that he and the Engineer must come up with specific conditions. The developers must be ill the advised that they will have to provide a facility fee that w re place water in kind or drill the District a well, build the necessary system, and com- ply with other District requirements. PERSONNEL MATTERS The Board did not feel it necessary to adjourn back into Executive Session. Mr. Seymour advised that the Union members have unanimously rejected the contract that was drawn up by the negotiating committee composed of two Union members, the Union assistant business agent, Mr. Lloyd, Mary Chapman and himself. Direc- tor Sutton suggested that a meeting between the Board, Manager and Mr. Lloyd be held prior to further negotiations with the Union. I� ADJOURNMENT President Kuttel adjourned the meeting at 11:36 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Karl Kuttel, President Susan M. Craig, Dep Distri Clerk 12/17/79 pg. 6