HomeMy WebLinkAbout1979-09-05 Min - Board REGULAR MEETING
September 5, 1979
The Regular Meeting of the Board of Directors of the Truckee Donner Public
Utility District was called to order by President Maass at 7:01 P.M. in the Dis-
trict Office.
ROLL CALL: Directors Huber, Kuttel, Sutton and Maass were present. Director
Hatch was absent.
CONSULTANTS PRESENT: District Engineer Cook arrived at 7:04 P.M. ; District Counsel
Grumer arrived at approximately 9:12 P.M.
EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig.
OTHERS PRESENT: Among those present were Mike Clarke, Lisa Rea, Pat Seehutter,
Bob Hanna, Ken Ames, Larry Kelly, Anne Kelly, Cecil Weise, Tim Ryan, Don Strand,
Marge Adkerson, Kay Kibbe, Kathy Waymire, Roberto Natali, David M. Bakke, Tony
Novarro, James Kuykendall, Craig McFarland and Ren Rice.
APPROVAL OF MINUTES
Director Kuttel moved that the Board approve the minutes of July 2 and July
16, 1979. Director Sutton indicated she had an addition to the July 16th minutes;
however, Director Huber seconded the motion.
Director Sutton stated there should be an addition to the July 16th minutes
having to do with discussion of the interim surplus and permanent surplus water
from the Airport Well. She moved to amend the motion to delete the approval
of the July 16th final minutes. MOTION DIED FOR LACK OF A SECOND.
ROLL CALL vote on the motion to approve the minutes of July 2 and July 16,
1979: Hatch, absent; Huber, aye; Kuttel, aye; Sutton, no; Maass, aye. SO MOVED.
Director Sutton stated she would like to submit an addition, in writing,
to the July 16th minutes to be attached to the minutes of this meeting. The
Chair ordered that, when the corrections are submitted, they be attached to these
minutes.
President Maass noted corrections to the June 18, 1979, minutes were submitted
by Director Sutton after the minutes of that meeting were approved in final form.
Director Sutton moved that the corrections submitted, dated August 20th,
be incorporated in the final copy of the June 18th minutes. MOTION DIED FOR
LACK OF A SECOND.
Director Huber moved that the corrections to the minutes of June 18, 1979,
be attached to the minutes of this meeting. Director Kuttel seconded the motion.
ROLL CALL: Hatch, absent; Huber, aye; Kuttel, aye; Sutton, aye; Maass, aye.
SO MOVED.
STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL
In response to Director Sutton's request, Mr. Cook explained his billing
in detail. During the course of his explanation he noted that Tupes Corporation,
sub-contractor, had prepared reports relating to Prosser Well and exposure on
groundwater resources. Director Sutton asked that she be provided with copies.
Answering a question posed by Director Kuttel, Mr. Seymour advised that
purchased power from Sierra Pacific last year at this time was approximately
$114,000 as compared to $139,920.15 this year. Mr. Seymour reviewed a graph
with the Board showing the kilowatt hours vs. kilowatt demand.
Relating to the Blue Cross insurance billing, Mr. Seymour advised it was
a premium adjustment. The policy was changed - the Union was not in agreement
with that change - the former plan was reinstated and the District billed for
the difference in premium cost.
915/79 pg. 1
Director Kuttel moved that the bills be paid. Director Huber seconded the
motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel, aye; Sutton, aye; Maass,
aye. SO MOVED.
Not listed on bills presented for Board approval was Jim Lloyd's bill (Public
Employer Personnel Consultants) totaling $1,106.68. Pursuant to the agreement
reached at the September 4, 1979 Special Meeting, Director Kuttel moved that
the Board approve payment of the bill in the amount of $1,106.68 to Public Employer
Personnel Consultants. The motion was seconded by Director Huber. ROLL CALL:
Hatch, absent; Huber, aye; Kuttel, aye; Sutton, aye; Maass, aye. SO MOVED.
COMMITTEE REPORTS
No committees have met since the last Board Meeting.
MANAGER-IS REPORT
Status of the District - Mr. Seymour reported that financially the District is
fairly well off. There have been no significant power or water outages since
the last Board meeting. The monthly water consumption figures for August are
attached to the Manager's written report which follows these minutes. To help
place the water consumption figures in perspective, Mr. Seymour reviewed with
the Board a graph showing consumption for the past year and a half. He made
note of a water leak under the Southern Pacific tracks - a late-night operation
is planned to correct the leak. In order to inconvenience the fewest number
of people, the work will commence at 2:30 A.M. and stop about 6:00 A.M. The
District will abandon the water lines under the South Pacific tracks and reroute
the water.
The District is continuing to receive new applications for service at a
record rate. It appears that the new electrical connections this year may well
exceed 500 and that the total number of electrical customers will go above 4,400.
Vandalism - Southside #2 Well - The Manager advised that, on the night of August "1
29th, somebody ran a large bulldozer through the Southside Well #2 pumphouse
and virtually destroyed the installation. Although the pumphouse and well belong
to the PUD, the work on the pumphouse, motor and pump was done under contract
by C. W. Roen; the District had, on August 29th, not yet accepted the work which
was not quite complete. Adjustors from Royal Globe opinioned that the bulldozer
owner would ultimately be liable.
Twelfth Biennial Conference on Ground Water - Mr. Seymour encouraged Directors
who were interested to attend the Twelfth Biennial Conference on Ground Water
to be held in Sacramento, California at the Woodlake Inn (9/20-21) . Also, at the
same time at the Capitol Building in Sacramento a workshop will be put on by the
California Energy Commission regarding load management.
Sierra Pacific Power Company rate increase - For the benefit of members of the
public present in the audience, Mr. Seymour provided background information on
the rate case proceedings. The District and the City of Fallon have now respond-
ed to Sierra Pacific's proposed compromise on the rate increase saying that the
fuel clause adjustment will be accepted but stated that the demand charge should
be higher and the energy rate lower. Sierra Pacific has responded to the Energy
Commission relating -to these comments and has documented their proposed rate.
REQUEST BY HOME BUILDERS TO ACCEPT TAHOE DONNER ELECTRIC LINES: POSSIBLE ACCEPTANCE
OF ELECTRICAL DISTRIBUTION SYSTEM - UNITS 9 & 10, TAHOE DONNER
Noting that there were several members of the audience interested in the
acceptance of the electrical distribution system in Units 9 and 105 President
Maass moved to this item. The item was placed on the agenda at Don Strand's
request.
Mr. Seymour reported that the District's inspector has completed his in-
spection of Units 9 and 10 and has provided to Mr. Richards of Dart Industries
a list of safety violations according to General Order 95 of the California
Public Utility Commission. As soon as the corrections are made and the inspector
has so verified, Mr. Seymour will recommend that the system in Units 9 and 10 be
accepted. He anticipates this will be accomplished prior to the next Regular
Board Meeting and will be placed on the agenda for that meeting.
Both Directors Sutton and Huber expressed concern relating to acceptance
of work in Units 9 and 10 prior to completion of the whole project (Unite 8 and
11 ).
9/5/79 - Pg. 2
1
Director Sutton requested that before the item is again placed on the agenda
a report addressing the number of homes ready for occupancy and requesting hook-
ups in each Unit be prepared. Mr. Strand indicated there were approximately 50
homes now ready to be connected to the electrical system. No direction was given
relating to Director Sutton's request.
Mr. Seymour reported that the contractor (Harker and Harker) is cooperating
in clearing up the noted deficiencies; completion of the corrections is anticipat-
ed within the next two weeks. He noted that he suspected the District inspector
would be satisfied before the next Board Meeting as far as Units 9 and 10.
Director Sutton expressed the desire to know how each Unit relates to the
total system before a decision is made relating to acceptance of the Units sep-
arately. The Chairman directed that the Manager provide such information to
the Board.
President Maass stated the item would be placed on the agenda for the next
meeting for resolution.
REPORT - DONNER HEIGHTS SUBDIVISION, UNIT NO. 1 - REQUEST BY PROPERTY OWNERS
FOR ELECTRIC SERVICE -
District Engineer Cook provided a map intended to show the Truckee Sanitary
District easement locations which could possibly be used for power lines but
it was determined that the wrong map had been copied; parcels of concern to
those present at the meeting were not shown. A copy of the standard Grant of
Easement form used by TSD was reviewed - the language, Mr. Cook noted, is somewhat
restrictive for an extension of power lines. He stated he felt it would be neces-
sary to approach the appropriate property owners between Reed and Denton Avenues
and attempt to expand the existing sewer easement to cover the installation of a
power pole.
After discussion, Director Sutton moved that the Manager and Engineer proceed
to contact the property owners adjacent to previous easements existing in the
,�. general area to find out if the District can obtain an easement for a power line
from Pioneer to Denton. The motion was seconded and thereafter a ROLL CALL vote
was taken: Hatch, absent; Huber, aye; Kuttel, aye; Sutton, aye; Maass, aye.
SO MOVED.
CONSIDERATION OF RECOMMENDATION BY SWQCB, LAHONTAN REGION, TO REQUIRE A FULL
EIR FOR THE AIRPORT TRANSMISSION LINE AND RELATED FACILITIES
Director Sutton made note of the letter relating to the Airport Transmission
Line project received from the State Clearinghouse which included the attachment
of a copy of correspondence from the Department of Transportation and the SWRCB.
Attachments referred to in the Cal-Trans correspondence were not included in
the mailing and she asked that such copies be requested from the State Clearing-
house. President Maass noted he was not concerned about the attachments since
Cal-Trans advised they had no major objections to the project.
Marge Adkerson, Truckee Sanitary District Director, requested that our record
reflect that no item relating to the Airport Transmission Line and Related Facil-
ities has appeared on their agenda.
The Chairman noted that, in essence, the Board has one comment before it -
that one being from Lahontan. Jim Kuykendall of the State Water Quality Control
Board, Lahontan Region, was present at the meeting. President Maass advised
that, in correspondence directed to Mr. Hampson of the SWQCB dated August 27,
1979, an invitation to be present at the meeting and comments relating to the
Airport Water Transmission Main were made. A copy of that letter has been at-
tached to these minutes along with a copy of the correspondence from the State
Clearinghouse (which includes the attached copy of a letter from the State Water
Resources Control Board and the California Department of Transportation) .
Director Huber moved, and Director Kuttel seconded the motion, that the
Board adopt Resolution 7933 (adopting the Notice of Determination and directing
the filing of same for the Airport Water Transmission Main and Related Facilities) .
Director Sutton objected to Director Kuttel second4,hg the motion since he abstain-
ed from the approval of the Negative Declaration because of possible conflict
of interest. She stated that, if the Board is going to consider filing the Notice
of Determination, it must respond in some way to the comments from any agency
that it has received. No vote was taken; MOTION FAILED.
9/5/79 Pg. 3
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to the project itself." These are the things, she stated, the Board should
be taking into consideration. She stated she believes the Board has to make
certain findings that she is not sure can be found (that the project does
not have a cumulative effect unless mitigated) .
Mr. Cook, responding to Director Kuttel's inquiry, explained the differ-
ence between an environmental assessment and a full EIR. Discussion then
ensued respecting distribution lines as compared to transmission lines, the
growth issue - Mr. Seymour spoke of the legal, binding requirement of the
District to serve water to all the people within its boundaries.
Director Huber moved that the Notice of Determination of the Negative
Declaration be filed with the County Clerk of the County of Nevada. Pres-
ident Maass requested that this be done as Resolution No. 7933 adopting the
Notice of Determination and directing the filing of same for the Airport
Water Transmission Main and Related Facilities. Director Huber agreed. Director
Kuttel seconded the motion. Responding to Director Kuttel, District Counsel
Grumer clarified that, in his opinion, Director Kuttel has no conflict respect-
ing this matter. ROLL CALL: Hatch, absent; Huber, aye; Kuttel, aye; Sutton,
no; Maass, aye. SO MOVED.
AIRPORT TRANSMISSION LINE - DISCUSSION OF POSSIBLE PLACEMENT OF FIRE HYDRANTS
DURING CONSTRUCTION - BOARD DIRECTION
Mr. Cook reported that he had met with the Fire District; they went
over the locations desired for downtown fire hydrants. These locations will
be noted on the plans for Phase 4 and installed as part of the initial work.
Mr. Cook noted that this matter should be discussed when the project plans
are presented to the Board for approval - perhaps in two or three months.
REVIEW OF COUNSEL'S OPINION LETTER RE DISTRICT-OWNED RESIDENTIAL PARCELS
- CONSIDERATION AND POSSIBLE ACTION RE RESOLUTION
Mr. Grumer indicated that he has been able to find no record of the
District declaringthe ten i`
parcels surplus. Therefore, the resolution adopted
should declare the parcels surplus, require notice to appropriate agencies
and provide for a 60-day period in which an agency may purchase said parcels.
Discussion ensued relating to the location of the parcels. Regarding
parcels "f" and "G" , Mr. Cook was asked to establish whether or not there
is access.
Director Sutton moved, and Director Kuttel seconded the motion, that
the Board delay action of the proposed resolution declaring five parcels
unnecessary for District use and authorizing their sale until the District
Engineer has provided information regarding access to parcels "F" and "G"
and located north of Rocky Lane in Meadow Lake Park. ALL AYE BY VOICE VOTE.
SO MOVED.
REVIEW OF ENGINEER'S RECOMMENDATIONS RE CATEGORICAL EXEMPTIONS FOR PROPOSED
EMERGENCY IMPROVEMENTS IN THE SOUTHSIDE AREA IN ACCORDANCE WITH ADOPTED CEQA
GUIDELINES
The Board discussed Project 79-1 water system improvements. It was
Mr. Cook's recommendation that the improvements be declared exempt from CEQA he provided a draft resolution and Notice of Filing that would effectuate
the recommendation. Director Sutton stated she felt the District should
go through the entire environmental process.
The District's CEQA Ordinance was discussed and Mr. Cook spoke to the
various projects he was recommending for exemption from CEQA.
Director Kuttel moved that the Board postpone this item until the Engineer
has had the opportunity to recheck the matter. At this point, District Engineer
Cook requested specific direction if this motion passed. MOTION DIED FOR
LACK OF A SECOND.
Director Sutton moved that the Board direct the District Engineer to
reexamine. . .the motion was not completed. Director Sutton stated that what
she wanted was to have an environmental assessment of the five projects.
Therefore, she moved that the Board authorize the preparation of an initial
9/5/79 pg, 6
study and environmental impact assessment on the five projects known as Sched-
ules A, B, Cr D and E because it would be in the best interest for them not
to be considered categorically exempt. Mr. Cook advised that it would simplify
his job if such report and environmental documents were prepared on all the
Schedules instead of just those mentioned by Director Sutton. DIRECTOR SUTTON
WITHDREW HER MOTION.
Director Sutton moved that the Board authorize the preparation of an
initial study and environmental impact assessment on elements in the project
which are known as Schedules A through G and for which the Board hopes to
i
receive funding from FmHA. The motion was seconded by Director Huber. ROLL
CALL: Hatch, absent; Huber, aye; Kuttel, no; Sutton, aye; Maass, abstain.
MOTION FAILED.
Director Sutton moved that the problem of the recommendation on categor-
ical exemption and the motions that have been unsuccessfully made be turned
back for some resolution by the Engineer. MOTION DIED FOR LACK OF A SECOND.
Director Sutton moved that this item be tabled. The motion was seconded
by Director Huber and CARRIED BY UNANIMOUS VOICE VOTE.
CONSIDERATION, POSSIBLE ACTION ON RESOLUTION APPROVING PLANS AND SPECIFICATIONS
ON CONTRACT ITEMS A THROUGH G, SOUTHSIDE EMERGENCY IMPROVEMENTS, AND ISSUING
A CALL FOR BIDS
Mr. Cook noted that the Board could not issue a call for bids without
first addressing the environmental issues.
STATUS REPORT - REMODELING OF DISTRICT OFFICE - CONSTRUCTION OF NEW BOARD ROOM
Mr. Seymour suggested that Mr. Cook be asked to provide a cost estimate
and plans for an entirely new District office building - possibly to be built
adjoining the existing building. The Directors accepted his suggestion and
r--- asked that Mr. Cook do so and report back to the Board.
CONSIDERATION OF RESOLUTION DECLARING CERTAIN INVENTORY, MATERIALS AND OFFICE
EQUIPMENT SURPLUS AND ISSUING A CALL FOR BIDS
Relating to office equipment, Director Sutton moved that the dictaphone
listed as surplus (which was used to record long-ago Board Meetings and is
necessary to listen to those particular recordings) be deleted from the surplus
items, and that the Board adopt the resolution declaring inventory, materials
and office equipment surplus (No. 7934) - bids received will be opened by
the Manager on November 2, 1979, at 4:00 P.M. The motion was duly seconded.
ROLL CALL: Hatch, absent; Huber, aye; Kuttel, aye; Sutton, aye; Maass, aye.
SO MOVED.
1979 ANNUAL AUDIT; DISCUSSION, POSSIBLE DESIGNATION OF AUDITOR
The Board considered the designation of an auditor for the 1979 annual
audit and discussed briefly the conditions to be specified in the resolution.
Director Sutton moved that Counsel prepare a resolution for the next agenda
for the retaining of Arthur Andersen & Co. for the 1979 audit with conditions
included in such resolution. The motion was seconded and passed by a roll
call vote.
DISCUSSION, POSSIBLE BOARD DIRECTION - REQUEST BY GEBHARDT/MC FARLAND FOR
ABANDONMENT OF RIGHT-OF-WAY ON MC FARLAND PROPERTY LOCATED AT HIGHWAY 267
AND I-8 0
Mr. McFarland advised that the County is withholding approval of any
shopping center applications until after they have had the opportunity to
perform a study showing how many centers the Truckee area can support. He
will notify the Board when he would like his request to again appear on a
meeting agenda.
SAD#5 STATUS REPORT; POSSIBLE ACTION RE CONSTRUCTION AWARD
Mr. Cook presented to the Board a bid summary on the SAD#5 construction.
He noted that the Sanitary District passed a resolution recommending the
9J5_/79 Pg. 7
award of the contract to Hood - he requested, if the Board is so disposed,
that a resolution similar in form be considered and delivered to the Nevada
County Board of Supervisors.
After considerable discussion, Director Sutton moved that the Board
table consideration of a resolution recommending a bid award to the Board
of Supervisors. MOTION DIED FOR LACK OF A SECOND.
Director Sutton moved that the Board take no action on the Engineer's ...�
recommendation that a resolution be adopted - she reworded the motion as
follows: that the Board take no action on the Engineer's recommendation
that the award of SAD#5 construction contract to Hood Construction be recom
mended to the Board of Supervisors. The motion was seconded by Director
Kuttel. ROLL CALL: Hatch, absent; Huber, aye; Kuttel, aye; Sutton, aye;
Maass, aye. SO MOVED.
RATIFICATION OF HIRING OF ELECTRICAL INSPECTOR
Director Sutton noted she would like the Board to ratify the hiring
of the Electrical Inspector for construction in Tahoe Donner. She moved
that a resolution be drawn up and signed by the Board President ratifying
the employment of Alan 0. Johnson, Electrical Inspector on Units 8, 9, 10
and 11, Tahoe Donner (No. 7935) . The motion was seconded by Director Huber.
ROLL CALL: Hatch, absent; Huber, aye; Kuttel, aye; Sutton, aye; Maass, aye.
SO MOVED. Director Sutton noted the resolution should include the date of
hire.
REVIEW OF DISTRICT EIR GUIDELINES
Director Sutton advised that she would be willing to work on a review
of the District Environmental Impact Report guidelines; the Board agreed
that she should do so in conjunction with the Manager and possibly the Engineer.
CONSIDERATION OF RESOLUTION ESTABLISHING POLICY RE STALE-DATED CHECKS
This item was put over to the September 17, 1979, meeting agenda.
REVIEW OF MANAGER'S RECOMMENDATIONS RESPECTING AN INCREASE IN UMBRELLA
COVERAGE
Taking the District's assets into consideration, after a review of the
quotes received from Stice and Wells Insurance, Director Huber moved that
the Manager be directed to correspond with the District carrier and increase
the umbrella coverage from $1,000,000 to $5,000,000. Director Kuttel seconded
the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel, aye; Sutton,
aye; Maass, aye. SO MOVED.
CONSIDERATION AND POSSIBLE ACTION REGARDING ARTHUR ANDERSEN'S PROPOSAL TO
PERFORM AN ORIGINAL COST STUDY AND INVENTORY OF ALL PHYSICAL ASSETS OF THE
DISTRICT
The President noted that Arthur Andersen's proposal to perform an original
cost study and inventory of the physical assets of the District was put over
to the next Board Meeting.
ENGINEER'S REPORT
Annexation proceedings - Mr. Cook advised that the Manager may have something ---�
to report on this matter. (No comments by the Manager were recorded) .
Donner Center - Mr. Cook noted he had examined the drawing submitted with
the application. They are requesting 36 fixture units which, according to
District standards, requires an 1 meter - the service for the structure
should be an
Southside Well No. 2 - The District Engineer provided the Board with copies
of the Sheriff's investigation report and the Contractor's Obligations under
the Specifications. He noted that appropriate notice has been given to the
contractor, insurance company and FmHA. He further indicated that several
months will pass while the insurance companies and attorneys hassle over
responsibilities and reconstruction.
9/5/ 79 Pg. 8
1
CORRESPONDENCE
Director Sutton referred to correspondence addressed to her from Ronald
Bass, Office of Planning and Research; she requested that a copy of the letter
be attached to these minutes.
PLANNING DEPARTMENT NOTICES
No Planning Department Notices of any import were brought before the
Board for discussion.
ADJOURNMENT
There being no further business before the Board, and no reason to hold
an Executive Session, Presidnet Maass declared the meeting adjourned at 12:04
A.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
ka/rl Kutte , President
/j
Susan M. Craig, Deputy Dis ict Clerk
9/5/79 Pg. 9