HomeMy WebLinkAbout1979-09-17 Min - Board jq(
REGULAR MEETING
September 17, 1979
The Regular Meeting of the Board of Directors of the Truckee Donner
Public Utility District was called to order by President Maass at 7:02 P.M.
in the District office.
ROLL CALL: Directors Huber, Kuttel and Maass were present when the meeting
was called to order. Director Sutton arrived at 7:05 P.M.; Director Hatch
arrived at 7:33 P.M.
CONSULTANTS: District Counsel Grumer and District Engineer Cook were absent.
EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig were present.
OTHERS PRESENT: Among those present were Cindy Ames, Ken Ames, Don Strand,
Julie Thush, Robin Rogers, Robert Haswell, Glenn Curtis, Bob Klein, Kathy
Waymire, Robert Natali, Kay Kibbe, Barbara Crawford, Marge Adkerson, and
Marigrey Fish.
APPROVAL OF MINUTES
Director Kuttel moved that the Board direct the secretary to prepare
the minutes of August 6, 1979, in final form. The motion was seconded by
Director Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel, aye; Sutton,
absent; Maass, aye. SO MOVED.
STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL
Mr. Seymour advised that Alan Johnson has prepared two reports outlining
infractions and has submitted a billing through the 23rd of August.
Director Kuttel moved that the Board authorize payment of the bills.
Director Huber seconded the motion. ROLL CALL: Hatch, absent; Huber, aye;
Kuttel, aye; Sutton, aye; Maass, aye. SO MOVED. Director Sutton requested
a copy of Mr. Johnson's bill.
MANAGER'S REPORT
General Status of the District - Mr. Seymour reported that since the last
Board Meeting the District has had some minor electrical outages caused
primarily by trees and a fire on Kaiser Avenue. It was necessary to disconnect
the Prosser Hill Beacon Line to permit construction in Units 8 and 9 at
Tahoe Donner. Shortly the line will be reconnected so that the aviation
beacon on Prosser Hill can be operational by using five spans of new construc-
tion in Unit 8 to bypass the older portions of the Beacon Line. Heating
up these five spans will not constitute acceptance of the line by the PUD.
There was a scheduled water outage in downtown Truckee to repair
the leak under the Southern Pacific tracks. The leak was repaired by abandon-
ing the four inch and six inch lines that cross under the tracks immediately
behind the Greyhound Bus Station. There is a leak somewhere in the vicinity
of Tom's TV; water is running into a storm drain from some unknown source.
District crews are attempting to pinpoint the source.
Another water outage oc.curred on Saturday, September 15th at Prosser
Heights. The outage was caused by the tripping of a circuit breaker control-
ling the Prosser Heights Well pump.
Sierra Pacific Rate Increase - As of the 13th of August, the rate the District
is f being charged for electricityat wholesale was changed to $4.40 g per kilowatt
of demand and 2.152 per kilowatt hour of usage; there was also a fuel charge
for part of that month - 0.472,t. per kilowatt hour.
Mr. Seymour explained that the District rate structure states 2.24-'
per kilowatt hour plus a fuel charge will be charged. Built into the 2.24.,
is the 0.514,t fuel cost; in addition, there is an additional fuel charge
which is charged separately by Sierra Pacific. If the two charges are added
together, there is a fuel cost of approximately 2.3,t per kilowatt hour.
If the fuel charge, which is built into the new rate, is subtracted from 2.3�
9/17/79 pg. 1
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Mr. Seymour advised that approximately one month ago the District
received a set of plans on the substation - the plans were submitted to
R. W. Beck for review. Thereafter discussions will be held with representa-
tives of Sierra Pacific. It is anticipated that the District will be able
to cut the cost by $50,000 or $60,000.
Mr. Seymour, relating to the construction of the new substation,
noted that in this instance the plans and reports will go through the Office
of Planning and Research - Lahontan and the EPA will be involved. The EPA
will take precedence over the California Environmental Quality Act.
r
By consensus, the Board authorized the President to contact Martin
Mc Donough, Esq. regarding the need for an environmental impact statement
and/or related documents as related to the entire joint substation project
rather than just the PUD portion of the project.
REVIEW OF RECOMMENDATIONS, POSSIBLE ACCEPTANCE OF ELECTRICAL DISTRIBUTION
SYSTEM UNITS 8, 9 and 10, TAHOE DONNER
Mr. Seymour reported that, in Units 9 and 10, the construction is
essentially complete. The PUD inspector has gone over the line on two separate
occasions. After the first inspection, he submitted a list of deficiencies
to the inspector for Dart Industries. The contractor made some of the necessary
corrections, but has not completed all that are required.
Mr. Seymour anticipates that Units 8, 9 and 10 will be completed
and approved by the inspector before the October lst Board Meeting. The
President requested that Mr. Seymour and/or Mr. Johnson provide a written
report explaining the situation in Units 8, 9 and 10 for the October 1st
meeting.
CONSIDERATION OF RESOLUTION DECLARING FIVE RESIDENTIAL PARCELS UNNECESSARY
FOR DISTRICT USE AND AUTHORIZING THEIR SALE
f' Director Sutton reminded the Board that information regarding access
to two of the parcels has not yet been received from Mr. Cook. Also, she
noted that one of these five parcels was being considered (at one time)
for the building of a solar home by the PUD.
Mr. Seymour advised that he has contacted Mr. Bonnett and requested
a reappraisal quote. He also requested that Mr. Bonnett provide a determina-
tion regarding access to parcels F and G.
This item was put over to the October 1, 1979 meeting.
REVIEW AND POSSIBLE DIRECTION REGARDING 1.9 ACRE COMMERCIAL PARCEL OWNED
BY THE DISTRICT - RESOLUTION CALLING FOR BIDS
President Maass indicated this item would be put over to the October
1, 1979, meeting.
CONSIDERATION OF RESOLUTION RETAINING ARTHUR ANDERSEN & CO. AUDITORS FOR 1979
Director Hatch moved that Resolution No. 7936 designating Arthur Andersen
& Company as auditors for the 1979 tax year be approved. Director Kuttel
seconded the motion. In reviewing the resolution, Director Sutton noted
that it did not provide for a public workshop session for presentation of
r...., the preliminary audit. Directors Hatch and Kuttel were in agreement with
Director Sutton that the item should be added to the resolution. ROLL CALL:
i Hatch, aye; Huber, aye; Kuttel, aye; Sutton, aye; Maass, aye. SO MOVED.
i
CONSIDERATION AND POSSIBLE ACTION REGARDING ARTHUR ANDERSEN'S PROPOSAL TO
PERFORM AN ORIGINAL COST STUDY AND INVENTORY OF ALL PHYSICAL ASSETS OF THE
DISTRICT
The Manager stated Arthur Andersen felt this original cost study
and inventory of all physical assets of the District is important and will
give the District a more accurate depreciation figure.
Director Sutton moved that a resolution be re p pa-red for the Board's
consideration at the October 1st meeting regarding the proposal submitted
by Arthur Andersen & Company in response to the District's request from
the August 20th meeting on the performance of a detailed study developing
q/17/79 nrr_
the original cost of the utility plant of the District which would include
a definition of the three phases of the study as contained in their letter
of September 4, 1979. Also, that the resolution include the authorization
for phase one to be commenced at a cost of no more than $5,000 as their
proposal indicates. The motion was seconded by Director Hatch. ROLL CALL:
Hatch, aye; Huber, aye; Kuttel, aye; Sutton, aye; Maass, aye. SO MOVED.
CONSIDERATION OF RESOLUTION ESTABLISHING POLICY RE STALE-DATED CHECKS
A redraft of the proposed resolution not having been prepared by
Counsel, this matter was set over to the next meeting.
REVIEW OF REVISED DRAFT SERVICE REQUEST APPLICATION
Mr. Seymour reviewed with the Directors the draft application for
service commitment and explained its use. He suggested a fee schedule for
the provision of this service commitment be utilized, and noted that this
would not preclude any fees for plan checking, etc.
President Maass suggested a statement reading "I agree that all of
the above is correct and that the intended use will not change" be placed
at the bottom of the application. Director Kuttel stated he felt a strict
time limitation should be placed on the commitments. A fee schedule would
have to be adopted'by ordinance. Various types of projects that might require
a separate agreement with the Board were briefly discussed.
The Chairman instructed Mr. Seymour to redraft the form using some
new ideas and recommendations.
I
POLICY RESPECTING PRIVATE WELLS WITHIN DISTRICT JURISDICTION
The President referred this matter to the Water Committee.
President Maass requested that Mr. Cook report on the letter written
by William Mills of Toups Corporation regarding Prosser Well at the next
Board Meeting.
i
REQUEST BY DON TOOMEY FOR FORMATION OF ASSESSMENT DISTRICT #2 - WEST RIVER
STREET
Mr. Cook had hoped to have the plans for this project at the meeting
this evening for Board consideration and possible approval, Mr. Seymour
noted. His written report stated that Mr. Toomey would like to install
the main in accordance with the District approved plans and standards and
then have the District conduct a special assessment proceedings for the
acquisition of the line as installed. By so doing, Mr. Toomey can bond
the improvements and relieve the heavy financial obligation of extending
the line past non-participating owners.
REQUEST BY MANAGER FOR AUTHORIZATION TO GO TO BID - TWO PICK-UP TRUCKS
TO REPLACE UNITS 8 AND 11 - ONE DUMP TRUCK
Director Kuttel indicated he had noticed the District' s need for
a dump truck. Last year, Mr. Seymour obtained a quote from Shehadi Motors
for $14,000 for a flat bed dump truck.
The Manager advised that one of the pick-up trucks would replace
the old Chevy Nova; he stated he felt the General Foreman should have a
four-wheel drive vehicle and that the District should purchas-e one standard
half ton four-wheel drive.
Director Sutton moved that the Manager prepare specifications and
bidding documents for two pick-up trucks to replace Units 8 and 11 and for
a flat bed dump truck, and that the next meeting agenda include a possible
call for bids. The motion was seconded by Director Kuttel. ROLL CALL:
Hatch, aye; Huber, aye; Kuttel, aye; Sutton, aye; Maass, aye. SO MOVED.
SAWTOOTH SPRINGS - WATER RIGHTS HEARING
Director Huber advised that the date of the water rights hearing
for Sawtooth Springs hadkeen changed.
9/17/79 pg. 4
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According to Mr. Cook's report, the contractor has been notified to
remove the "attractive nuisance" and reconstruct the structure at the earliest
opportunity. He has asked the contractor for a specific schedule of when
various activities will occur at the Southside Well No. 2 so that the District
can take appropriate action to have the structure completed prior to snow
fall.
SAD #5
The Engineer's report stated that the protest hearing of September
llth was conducted at the school building and continued as previously indicated
until October 9, 1979. There were some questions raised by members of the
Armstrong Tract as to why they were being assessed for water and whether
improvements to the water system should be carried and financed by the entire
District at large. There was concern expressed also about the quality of
maintenance that the system was receiving in the vicinity of the persons
protesting. The Armstrong residents, he believes, are going to request
District representation at the meeting to be held at 7:30 P.M. , September
25th.
CORRESPONDENCE AND PLANNING DEPARTMENT NOTICES
Mention was made of the Ada Wolfe property on Donner Lake.
Director Huber brought up the EIR on Martis Valley Estates #4 - as
yet, Mr. Cook has not provided his opinion. Comments will be accepted by
the County up until October 22nd.
President Maass made note of the protests filed against the proposed
hydroelectric plants at Boca and Prosser. He asked the Manager to contact
Mr. McDonough regarding this matter and report back to the Board.
Director Sutton advised there is to be another meeting of the LAFCo
Election Committee on Wednesday at 10:00 A.M. The President noted she would
be resuming her duties and sitting in on the meeting.
Groundwater Symposium - Mr. Seymour advised that the Groundwater Symposium
will be held Thursday and Friday in Sacramento (given by the State Water
Resources Control Board) . Director Sutton expressed an interest in attending.
EXECUTIVE SESSION
President Maass adjourned the meeting to Executive Session at 10:14
P.M.
RETURN TO PUBLIC SESSION
The President returned the meeting to Public Session at 10:25 P.M.
There was no action and/or direction resulting from Executive Session.
ADJOURNEMTN
The meeting was adjourned by 10:26 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Su n M. Craig, Deputy Distr' Clerk
9/17/79 pg. 6
Y�
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT t
STATEMENT OF GENERAL FUND - September 12, 1979
Bank Balance - August 31 , 1979 $ 1375796.54
Truckee Electric & Water Revenue 609514.90
Donner Lake Electric Revenue 165160.05
Electric Connection Fees 13,460.77
Water Connection Fees 4,600.00
Facilities Fees 355.00
Transfer from LAIF 1185000.00
Miscellaneous Billings Revenue 35447.19
Miscellaneous Revenue 640.06
Interest Income 11 .80 $ 3549986.31
Approved Billings 2555409.24
Jim Lloyd- Personnel consultant-union 19106.68
negotiations
TDPUD-Interest on consumer deposits 5.42
U S Postmaster-Trust fund 20.00 (2569541 .34)
Bank Balance - September 12, 1979 989444.97
Bills for Board Approval :
Alan 0. Johnson-Period ending 8/23/79 (19367.05)
expenses incurred in checking Dart
electric lines in Units 8 through 11
Bank Balance after payment of above $ 97,077.92
General Fund Balance in LAIF and Public Time
Deposit is $735,578.37
i