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HomeMy WebLinkAbout1979-10-08 Min - Board �J� SPECIAL MEETING October 8, 1979 The Special Meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass in the District Office at 7:33 P.M. ROLL CALL: Directors Kuttel, Sutton, and Maass were present. Director Huber arrived at approximately 9:38 P.M. ; Director Hatch was absent. i t CONSULTANTS PRESENT: District Engineer Cook was present. EMPLOYEES PRESENT: A. Milton Seymour and Susan Craig. OTHERS PRESENT: Among those present were Cindy Ames, Ray Lawrence, Don Strand, Mira Shea, Don Casler, Scotty Rogers, Ralph Miller, Anne Aiken, and Don Levit. PROVISION OF ELECTRICAL SERVICE TO DONNER HEIGHTS SUBDIVISION, UNIT 1 - PROGRESS RE ACQUISITION OF EASEMENTS Mr. Cook advised that, as yet, no response has been received respecting ,,.... the easements required to proceed with the provision of electricity to Donner Heights Subdivision, Unit 1. He will notify Mr. Seymour as soon as the in- formation is received. Hopefully, the item will appear on the next meeting agenda. REQUEST BY RESIDENTS OF ARMSTRONG TRACT FOR TDPUD ASSISTANCE IN WATER SYSTEM IMPROVEMENTS -- DETERMINATION BY DISTRICT ENGINEER AS TO FAIR, EQUITABLE AND JUST APPORTIONMENT OF FUNDS TO BE CONTRIBUTED BY DISTRICT - DISCUSSION, POS- SIBLE DIRECTION AND/OR ACTION District Engineer Cook went over the total bid results with the audience - Hood $244,590 (low bidder overall) McGuire & Hester $253,260 (4th bidder overall) Beghardt/Berry $259,240 (2nd bidder overall) Valley Engineers $286,460 (5th bidder overall) Contri Construction $298,530 Ord bidder overall) H. M. Byars $385,500 (6th bidder overall) Engineer's Estimate $237,370 Correspondence written by Mr. Cook on October 5, 1979, noted that the PUD has committed to furnishing the 100,000 gallon redwood town tank to the Assessment District. The value of the PUD contribution would appear to be some $15,000. Basic water source is provided by the North side Well, the Donner Creek Well utilizing the Dart-financed pipelines and the Deerfield Loop. There is equity in the SAD#5 water assessments. Additionally, the total water service dollars collected from the area are of relatively small value. Lack of fire protection is a community-wide concern. The prevention of a fire storm in any part of the Truckee community is the responsibility of every person in the Truckee area. The TDPUD is the major water purveyor of the community and, as such, a contribution to the Sewer Assessment Dis- trict No. 5 is proper and appropriate, Mr. Cook stated. The magnitude of the contribution is within the discretionary powers of the Board of Directors. Also noted in Mr. Cook's letter of October 5th were the following items for Board consideration: a) The tank is the primary source of fire protection water. The con- struction cost of the tank, service road, right-of-way and piping to the tank is $131,350. The expanded project level cost of the above items if $182,576. b) Possible contribution for the intrinsic benefit of the community is $182,576. 10/8179 pg. 1 c) A secondary fire protection item could be the booster pump. The booster construction cost is $60,000 and the project level booster cost is $83,400. d) Each $100,000 of discretionary contribution will reduce the water assessments by $425. Questions posed by residents of Armstrong Tract present in the audience were answered by the District Engineer. He also reviewed precedents previously ---� established relating to District contributions. Fire flow benefits for the community were discussed. He suggested that, if the District relieves the Armstrong Tract of the entire water system improvement bond amount, in order to assure the rest of the District that they will be treated in a like man- ner the Board should adopt the five-year plan as District policy and there- after implement that plan. The line extension portion of the project was estimated to cost approxi- mately $34,000. Reservations were expressed respecting District financing of the extension; it was noted that there is presently a line-extension policy. Discussion ensued respecting FmHA loans, bond elections, and the forma- tion of a non-profit corporation to bypass a bond election. Mr. Seymour set forth two possibilities: 1) That the Armstrong Tract residents go forward with the assessment district, 2) That the Board state their intent contingent upon being able to obtain financing and a subsequent buy-out by the District of the water system improvements. Mr. Cook reviewed procedures that will be followed by the County in this instance. After much discussion, it was Mr. Cook' s recommendation that the District borrow funds from the Electric Department to buy out the water system improve- ment portion of the assessment district (minus the line estension cost) . Director Sutton moved that the District indicate its commitment to con- tribute a total of $309,257 towards the water system improvements in the Armstrong Tract in SAD#5 proceedings, and that this would be reimbursable through a loan the District would obtain for water system improvements, and that the proper paper work be prepared for an ordinance for the next meeting. Director Kuttel seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel, aye; Sutton, aye; Maass, aye. SO MOVED. CONSIDERATION OF RESOLUTION ACCEPTING ELECTRICAL DISTRIBUTION SYSTEM FOR UNITS 8, 9, and 10, THAOE DONNER After reviewing the proposed resolution, Director Kuttel moved that the Board adopt Resolution No. 7937 approving and accepting the electrical distribution system for Units 8, 9 and 10, Tahoe Donner. The motion was seconded by Director Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel, aye; Sutton, aye; Maass, aye. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF PLANS FOR RAILROAD UNDERCROSSING AND SMALL SECTION OF THE PIPELINE (PHASE V, AIRPORT WELL TRANSMISSION LINE) Mr. Cook explained that the project plans call for construction starting close to Guzman's station, going underneath the railroad track, and terminating at the connection point to the filter that was installed two years ago and a small section of pipe on the easterly side that will go down South River Street. -- Mr. Cook has requested a portion of the plan be redrawn. With this one cor- rection, he recommended approval. The item will be further discussed after the Airport Transmission Line and Related Facilities item has been considered. AIRPORT TRANSMISSION LINE AND RELATED FACILITIES - REVIEW AND DISCUSSION OF STATE WATER QUALITY CONTROL BOARD, LAHONTAN REGION, RESOLUTION NO. 7911 RE AIRPORT TRANSMISSION LINE - REPORT RESPECTING MEETING WITH LAHONTAN; POSSIBLE RESOLUTION OF PROBLEMS Mr. Cook advised that he, Mr. Seymour and Mr. Grumer met with Roy Hampson and Christine Sproul of the State Water Quality Board today; Don Strand sat in �I '� 10/81 79 pg. 2 1 �.l on the meeting. At the end of the meeting, it was Mr. Cook's understanding that legal action against the Truckee Donner Public Utility District as embodied in Lahontan Resolution 7911 would be filed, but the District would not be served. The suit will be dropped if the District will adopt an ordinance specifying intent as to how the District is operated. Mr. Cook prepared a draft reso- lution from information gleaned during the meeting. �• Mr. Seymour stated discussion at the meeting tended to be on the vague side. The discussion did reveal that Mr. Hampson had considerable lack of understanding on present District practices and policies; when District practices and policies were explained to him, he looked, somewhat, at the Airport Transmission Line in a different light. It was the Manager's under- standing that, if the District takes action at this meeting indicating their willingness to pass an ordinance setting forth the District's policy on the use of water, the State Water Resource Control Board would not file suit against the District. Mr. Cook noted that the following subjects were discussed at the meeting with Lahontan representatives: policies of the District, impact on the pres- sures that are coming to bear from developers on the SWRCB office, the fact that Mr. Hampson believes, ultimately, that it isn't the control agencies that will restrict and shape Truckee, but rather the availability of water supply; Mr. Hampson would like to see this addressed early - he has concern that there not be additional subdivisions created. Mr. Seymour added that Mr. Hampson' s main concern related to new subdi- visions. Reviewing Mr. Cook's proposed resolution, it was noted that Item D4 should read "Service to single and multi-family projects requiring the recording of a final map, by subservice area." Director Huber moved the adoption of Resolution No. 7938 directing the preparation of a policy ordinance quantifying the District's ability to serve water and refining and making known the terms by which water service will be made available. Director Kuttel seconded the motion. ROLL CALL: Hatch, absent; Huber, aye; Kuttel, aye; Sutton, abstain; Maass, aye. SO MOVED. CONSIDERATION AND POSSIBLE APPROVAL OF PLANS FOR RAILROAD UNDERCROSSING AND SMALL SECTION OF THE PIPELINE (PHASE V, AIRPORT WELL TRANSMISSION LINE) District Enginer Cook noted that, with the acknowledgment that the suit (Lahontan) will not be filed because of the resolution just passed, approval of Phase V plans would be in order. Director Kuttel moved that the Board approve the plans and specifica- tions for the railroad undercrossing and a small section of the pipeline (Phase V, Airport Well Transmission Line) with one exception - the realign- ment at the eastern end of the project to line up parallel with South River Street. The motion was seconded by Director Huber. ROLL CALL: Hatch, absent; Huber, aye; Kuttel, aye; Sutton, no; Maass, aye. SO MOVED. Director Sutton requested that the record show she could not approve these plans until she had more assurance that the problem of the State Water Resources Control Board possible suit on the environmental process on the Airport Transmission Line is assured. In response to a question posed by the President, Don Strand of Dart Industries noted that if Lahontan files suit against the District re the Airport Transmission Line Dart will not begin the project. CONSIDERATION OF RESOLUTION ACCEPTING DEEDS FROM DART INDUSTRIES, INC - SANDERS WELL #1, .LOT 7 OF DONNER TRAILS, UNIT NO. 2, AND AN EASEMENT ON 21 ACRES LOCATED ON HIGHWAY 267 The proposed resolution accepting deeds from Dart Industries has not yet been prepared by Counsel. The items will be put over to the next agenda. 10J8179 pg. 3