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HomeMy WebLinkAbout1985-01-07 Min - Board �c REGULAR MEETING January 7, 1985 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Duffy at 7:02 P.M. in the TDPUD Board room. ROLL CALL: Directors Duffy, Hamilton and Maass were present. Directors Cooley and Corbett were expected. EMPLOYEES PRESENT: Ron Reynolds, Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT: Counsel John M. Phelps. OTHERS PRESENT: Among those present were Kelly Newcomb, Justine Belson, Kristin . Arney, Rhona Reynolds, Connie Dodds, Nancy Salerne, Suzanne Sattui, Steve Ruppert, Darin Veliquette, Jim Cranmer, Wally Auerbaugh, Dick VanLandingham and Don Casler. Director Cooley arrived at 7:03 P.M. APPROVAL OF MINUTES Director Maass moved, and Director Hamilton seconded that the minutes of November 19 and December 3, 1984 be approved as written. All Directors, aye, by voice vote. mo85/1 After a question was answered regarding the quit claim exchange requested by Cranmer Engineering to settle the Tahoe Donner south property line issue, Director Hamilton moved that the Secretary be directed to place the minutes of December 17, 1984 in final form; seconded by Director Maass. All Directors, aye, by voice vote. SO MOVED. mo85/2 Director Corbett arrived at 7:05 P.M. BILLS FOR APPROVAL AND STATEMENT OF GENERAL FUND The Board reviewed the statement of general fund and bills presented for consideration and Director Maass moved that the bills be approved for payment. Director Hamilton seconded the motion. ROLL CALL: all Directors, mo85/3 aye. SO MOVED. MANAGER'S REPORT Management Audit Manager Holzmeister reported that as of January 1, 1985, 19 of the 52 recommendations made in the Harvey Rose Management Audit have been fully evaluated by the Board and staff and implemented as presented or altered and implemented. Another 18 recommendations are in the process of being implemented. Mr. Holzmeister expects to have a draft response to the Grand Jury ready for Board review at the January 21st meeting, and noted that if the Directors would like to submit written statements he will attach them. Workshop on Power of Personal Excellence The Manager expressed his interest in attending a one-day training session in San Diego on January 23rd entitled "Power of Personal Excellence: You are the Difference." The program is sponsored by the International City Management Association and the cost would be approximately $475, SO MOVED by Board consensus. mo85/4 Electrical Engineer Tom Buckhouse will begin work as the District's Electrical Engineer on January 21st, Mr. Holzmeister reported, and some remodeling to the mobile office will be required in order to accomodate him. Dale Cox, Architect, will be consulted prior to the remodeling. The Board expressed mo85/5 no objections. 1/7/85 Pg.l Surplus Director chairs The Manager advised that two of the surplus Directors' chairs can be used by staff and the remaining six should be disposed of as they are of little or no value to the District. By _.Board consensus Mr. Holzmeister mo85/6 was directed to dispose of the chairs at his discretion. PLANNING DEPARTMENT NOTICES President Duffy directed that Planning Department Notices be removed 'I from the agenda unless there is a notice requiring specific review by the f mo85/7 Board. i - PUBLIC INPUT The Chairman advised the audience that they are permitted to introduce items of concern to them at this time although no action can be i taken unless the item is expressly noted on the agenda. There was no ! public input. G CORRESPONDENCE i i k Fambrini i i i President Duffy noted that a letter of dispute concerning a $25 charge for resealing a meter was received from Mr. Fambrini. Manager Holzmeister advised that the Meter Readers came across eight broken meter seals at houses next to each other, and agreed with Mr. Fambrini's opinion that the circumstances were unusual and probably acts of vandalism. He suggested the Board amend its present policy of charging a customer the first time a meter seal is found broken and replaced, as implementation of the charge could _ be detrimental to good public relations. Mr. .-. Holzmeister recommended the District reseal a meter without charge the i first time it is broken as long as the customer has no previous record of broken seals, and implement the charge if a second incident occurs. Director Maass moved, and Director Corbett seconded, that the policy be mo85/8 amended as suggested by the Manager. ROLL CALL: all Directors, aye. SO MOVED. t Tour of SMUD facilities Director Corbett noted that he would be sending a personal letter of thanks to the Sacramento Municipal Utility District for the tour conducted on January 4th. Mr. Holzmeister will prepare a similar letter on behalf of himself and the entire Board. i COMMITTEE REPORTS Director Cooley reported that the New Building Committee met on January 3rd, and discussion of this item will take place under Unfinished Business. NEW DISTRICT COMPLEX - STATUS REPORT The Manager advised that the committee will present a full formal report at the January 21st meeting on the new District complex. Fran M Benoit, Bob Jones, Marilyn Dedmon and Dale Cox will be invited to attend. Director Hamilton (also sitting on this committee) noted that he will be absent at the next meetingdue to out of town ""° personal business. i j CONSIDERATION OF RESOLUTION APPROVING AND ACCEPTING THE WATER DISTRIBUTION SYSTEM RELATING TO THE AIELLO/SENIOR CITIZEN HOUSING CENTER i I Mr. Holzmeister stated that this matter is not yet ready for Board f consideration and it was tabled to the next meeting. I CONSIDERATION OF DART INDUSTRIES' REQUEST FOR QUIT CLAIM DEED NECESSARY TO FREEZE TAHOE DONNER SUBDIVISION SOUTH PROPERTY LINE Mr. Holzmeister said that staff has reviewed the request of Cranmer Engineering and recommends exchanging quit claim deeds as requested based on the following: the approximate 1/4 acre of land is a long, narrow I 1/7/85 Pg.2 strip on a steep grade of no value to the District; legal action by the District would be_ required in order to assert ownership of the subject land; there is no real loss as the PUD was not aware that it owned the land; exchanging quit claim deeds will not alter the property line to the west of the parcel; asserting ownership of the land could be harmful to our relationship with Dart (at a time when they have agreed to give the District title to Wells A and B) . Mr. Cranmer advised that he will have the appropriate documents prepared for review by District Counsel Phelps and pay the related costs. Director Maass moved, and Director Corbett seconded, that the Board declare its intent to clear up this problem as outlined by the General Manager. The appropriate resolution will be placed on the January 21, mo85/9 1985 agenda. All Directors, aye, by voice vote. SO MOVED. PONDEROSA RANCHOS Don Casler, one of the developers of Ponderosa Ranchos, expressed his j concern regarding the final acceptance by the District of the subdivision's water distribution system. It was noted that the system was conditionally accepted by the District for ownership, operation and maintenance_ pending receipt of a recorded instrument showing transfer of V the facilities to the District and a maintenance bond. No further action is required by the Board. Upon delivery of the two items to- the District, mo85/10 acceptance will be complete. REVIEW OF BIDS AND RECOMMENDATIONS; POSSIBLE AWARDS - CAB AND CHASSIS - CONSTRUCTION SERVICE TYPE BODY - AERIAL DEVICE Mr. Holzmeister noted that, in each case, staff recommends award to the low bidders. After review of the summary of bids received, Director Corbett moved that F. B. Hart be awarded the bid for a cab and chassis for the new unit in the amount of $37,517 and for Unit #10 in the amount mo85/11 of $37,400, with payment of the invoice to occur within the discount ,..m period. The motion was seconded by Director Hamilton. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved, and Director Corbett seconded, that the bid for an aerial device be awarded to PacPower in the amount of $62,800. ROLL CALL: all Directors, aye. SO MOVED. After discussing the differences between steel and fiberglass bodies, it was decided that fiberglass has a longer life expectancy and is more cost effective. Director Hamilton moved, and Director Corbett seconded, that the Board award the bid for a construction service type fiberglass body to Mobile Hydraulics in the amount of $5,600. ROLL CALL: all Directors, aye.. SO MOVED. REVIEW OF APPRAISAL AND CONSIDERATION OF RESOLUTION AUTHORIZING CALL FOR BIDS ON 1.9 ACRE PARCEL LOCATED ON HIGHWAY 89 AND DONNER PASS ROAD President Duffy Noted that Mr. Mahoney, CRA, has requested amendment of the contract for appraisal services increasing the amount from $300 to $400 in order to cover his overhead and time spent prior to receipt of the contract. Mr. Mahoney agreed to and signed the contract agreeing to payment of $300 for appraising the 1.9 acre parcel, and the Board declined his request for amendment. The draft resolution issuing a call for bids for the sale of surplus ---- land - 1.9 acre parcel located on the corner of, Highway 89 and Donner Pass Road was reviewed. It was noted by Counsel that the Government Code Section governing disposal of the property is 54222 rather than 5422. In accordance with this Section, the Recreation and Park District is to be offered the land prior to issuing a call for bids; it is the only agency falling under the Code's provisions within the District's boundaries. The resolution notes that the Board will not be bound to accept any bid which it determines to be below fair market value - $500,000 as of November 30, 1984. Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No. 8501 issuing a call for bids for the sale of the 1.9 R/8501 acre parcel. ROLL CALL: all Directors, aye. SO RESOLVED. 1/7/85 Pg.3 POSSIBLE AUTHORIZATION TO ATTEND CONFERENCES - CSDA, APPA AND CMUA Most of the Board previously attended the California Special District Board Management seminar and did not feel attendance a second time would be beneficial. Mr. Holzmeister advised that the annual American Public Power Association conference is scheduled for May 6th through 8th in Los Angeles. Major public power policy issues are presented, discussed and decided at this conference. ^ The California Municipal Utilities Association conference is scheduled for February 27th through March 1st in San Francisco, and will deal with California utility issues - both water and electric. By consensus, the Board authorized attendance by the Manager and mo85/12 interested Directors at the APPA and CMUA conferences. _ CONSIDERATION OF RESOLUTION INCREASING MANAGEMENT SALARIES At Director Maass' request, this matter was tabled to after closed session. CLOSED SESSION The Board adjourned to clsoed session at 7:45 P.M. i { RETURN TO PUBLIC SESSION The meeting was returned to public session at 7:56 P.M. The Chairman advised that personnel and union matters were discussed during closed session. Director Maass moved, and Director Corbett seconded, that the Board adopt Resolution No. 8502 increasing management salaries. ROLL CALL: all R/8502 Directors, aye; SO RESOLVED. 1 ADJOURNMENT I There being no further business before the Board, Director Hamilton moved that the meeting be adjourned at 7:57 P.M. ; seconded by Director Corbett. All Directors, aye, by voice vote. SO MOVED. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By L. artsT y, President i Susan M. Craig, Deputy Di rict Clerk t i l k f t 1/7/85 Pg. 4 E i s i