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HomeMy WebLinkAbout1985-02-04 Min - Board REGULAR MEETING February 4, 1985 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Duffy at 7:00 P.M. in the TDPUD Board room. ROLL CALL: Directors Cooley, Corbett, Hamilton, Maass and Duffy were present. CONSULTANTS PRESENT: District Counsel Phelps and Dale Cox, Architect. i EMPLOYEES PRESENT: Peter L. Holzmeister and Susan Craig. OTHERS PRESENT: Among those present in the audience were Dick VanLandingham, Ray Bonnett, Sean Galli, Danny Van Enoo, Tom McLaughlin, Mike Gay, Rich Acevedo and Walter Auerbach. APPROVAL OF MINUTES Director Corbett moved, and Director Cooley seconded, that the Board approve the minutes of January 4 and 7, 1985 as written. All Directors, aye, by voice vote. SO MOVED. M085/22 Director Maass moved, and Director Corbett seconded, that the Secretary be directed to prepare the minutes of January 21, 1985 in final form as written. All Directors, aye, by voice vote. SO MOVED. M085/23 STATEMENT OF GENERAL FUND - BUDGET REPORT - BILLS FOR APPROVAL i Questions regarding the R. W. Beck and Porter, Simon, Graham & Phelps bills were answered. Director Maass asked that the Manager M085/-24 determine why the District paid a penalty in the amount of $523.51 to the Internal Revenue Service, and asked for an explanation of the t--- customer complaint settlement in the amount of $123.06 paid to Mrs. f Olga Owens. Director Maass moved, and Director Corbett moved that the Board approve the bills presented for payment. ROLL CALL: all Directors, aye. SO MOVED. M085/25 President Duffy advised that a budget report will be given at the next regular meeting. MANAGER'S REPORT Northern California Power Agency Manager Holzmeister referred to his memo of January 30, 1985 which suggests that the District begin discussions with the Northern California Power Agency to determine whether the District would be welcomed as an NCPA member, what the benefits would be, what commitments and costs would be incurred, and the procedure to be followed in joining. Once research is complete, a report and M085/26 recommendation will be made to the Board. Meeting with Sierra Pacific re rate filing Mr. Holzmeister noted that he met with representatives of SPPCo on January 22nd and learned of Sierra Pacific's plan to file a wholesale rate increase with FERC. He informed Mssrs. Cooper and Genie at that time that the District is interested in Stampede/Prosser/Boca hydro power and the SPPCo/SMUD intertie. On March 27, 1985 SPPCo will be holding a meeting with its wholesale customers in hopes of negotiating a settlement so as to avoid lengthy FERC hearings, and Mr. Holzmeister urged the Directors to attend the meeting. More information will be provided as it becomes available. Director Maass noted that he would be able to attend the meeting if it is scheduled for after 1:00 P.M. M085/27 2/4/85 Pg. 1 SPPCo/SMUD Intertie At the January 21st meeting, the Board authorized the Manager to contact Martin McDonough and R. W. Beck for proposals to assist the District in negotiating with Sierra Pacific for wheeling over the proposed 345,000 volt intertie. Mr. Holzmeister indicated this will be primarily a contractual issue, and does not feel Beck's assistance will be required; he thought Tom Buckhouse could handle the engineering in-house. i By consensus, the matter was referred to staff. If more direction is needed, the issue should be brought back to the Board. M085/28 Application for Stampede Power Plant Allocation Manager Holzmeister advised that the District's application for Stampede power is now before the Western Area Power Administration. Copies of the application have been provided to the Board. Priority projects - Electrical Engineer A copy of the memorandum dated January 28, 1985 listing priority projects for the Engineer was provided to the Directors, and Mr. Holzmeister noted the Board may want to add items or change the order. President Duffy referred the matter to the Electric Committee for review and recommendation to the Board. M085/29 PUBLIC INPUT There was no public input. CORRESPONDENCE Note was made of the letter from Pacific Bell thanking Line Foreman Reynolds for the fine cooperation he demonstrated during 1984. Responding to Director Hamilton's question, Mr. Holzmeister noted that letters of this type are not normally placed in an employees personnel file; there is a separate file in which letters of commendation are kept. President Duffy noted he feels this is an example of the employees being given a chancre to do the job right and doing it right, and thanked him for setting an example. COMMITTEE REPORTS Director Corbett, on behalf of the Water Committee, noted that it had been decided to include the South River Street project with the downtown project. A good report on water quality was received. Director Corbett expressed concern relating to septic infiltration into the Airport Well. It was noted that there are monitoring wells in the area of the well. Director Maass stated that the Hirschdale grant application presently has the highest priority in the state. He went on to say that most of the Water Committee meeting was informational and decisions will come at a later time. NEW DISTRICT COMPLEX - ARCHITECTURAL AGREEMENT - SURVEY OF PROPERTY The Chairman noted that Raymond Vail provided the District with a copy of the survey performed in 1983. Director Corbett stepped down, stating he may have a conflict of interest. Counsel Phelps noted that he reviewed the proposed contract with Dale Cox for the new complex and found it to be fair and even-handed. He stated that Article 1.7 lists services that are not included in 2/4/85 Pg. 2 the basic service; Article 8. 1, pertaining to ownership of documents, notes that Cox would retain the original documents; Article 9.1 allows for claims and disputes to be settled through arbitration. He also brought Article 14.4. 1 to the Board's attention - it notes that the additional services described in Article 1.7 will be computed at 2 1/2 times the basic hourly fee (Architect, $60 per hour; Engineers, $60 per hour; Associates, $40 per hour; Draftman, $30 per hour; Secretarial, $18 per hour) . r^ Mr. VanLandingham, present in the audience, stated he is not sure it is standard practice for outside consultant fees to be charged at 2.5 times the cost to the architect, and suggested the District may want to consider hiring these consultants. Mr. Phelps noted that the proposed contract does not include the indemnification, insurance and attorneys' fees clauses normally a part of the District's agreements. Mr. Cox stated that he would be agreeable to inclusion of these provisions. Time lines and the County review process were discussed. In order to go before the Advisory Review Committee in March, it will be necessary for the District to submit a site plan application by February 8th. The site plan may be amended up to two weeks before the ARC hearing. The Board stated its agreement with Mr. Cox's 8%% fee, and also indicated its intent to go forward with the building as soon as possible. Director Hamilton moved that the Board authorize Dale Cox to go ahead with the site plan and submittal to the County with the understanding that the District will negotiate the rest of the contract in good faith and build the complex as soon as feasible. The motion was duly seconded. ROLL CALL: Corbett, abstain; all other Directors, aye. SO MOVED. M085/30 CONSIDERATION OF RESPONSE TO GRAND JURY REPORT Director Maass stated he felt the Manager did a good job in responding to the 52 recommendations made to the District by the Grand Jury, and indicated his memo relates to making changes in only six of the responses. Director Maass also provided a copy of his personal statement which will be attached to the formal response. Director Maass moved, and Director Corbett seconded, that the response to the Grand Jury be redrafted as suggested. ROLL CALL: all Directors, aye. SO MOVED. M085/31 REPORT CONCERNING PCB'S Note was made of the memo from Mr. Buckhouse regarding the District's compliance with regulatory requirements concerning the Tahoe Donner Golf Club Condominium transformer PCB content. Director Corbett thanked Mr. Buckhouse for his complete and timely response. CONSIDERATION OF RESOLUTION DECLARING VEHICLES SURPLUS AND ISSUING A CALL FOR BIDS The Board reviewed the draft resolution and list of surplus vehicles; Mr. Holzmeister explained that even though some of the vehicles have low mileage, he felt it would be economically beneficial to sell the vehicles at this time. It was decided there would be no minimum bid, and the bid opening will be 4:00 P.M. on Friday, March 1. An award will be made by the Board at the March 4th meeting. Director Maass moved, and Director Hamilton seconded that the Board adopt Resolution No. 8508 declaring vehicles surplus and issuing a call for bids. ROLL CALL: all Directors, aye. SO RESOLVED. R8508 2/4/85 Pg. 3 REPORT ON GROUNDWATER QUALITY MONITORING Note was made that the District recently tested its wells as part of a statewide water quality program., and the results show exceptionally pure water. Director Maass suggested that Mr. Holzmeister discuss this matter with. Dave Toussaint of the Sierra Sun. ADJOURNMENT There being no further business before the Board, after motion duly made, seconded and unanimously approved, the meeting was adjourned at 7:57 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By L. Martin Duf , President usan M. Craig, Deputy trict Clerk 2/4/85 Pg. 4