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HomeMy WebLinkAbout1985-04-15 Min - Board /Sq Truckee Donner Public Utility District Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916) 587-3896 REGULAR MEETING Monday, April 15, 1985 7 :00 P.M.- - TDPUD Board Room t.. ADDENDUM TO'AGENDA NEW'BUSINESS 4. Consideration of staff recommendations and possible award of bid - Project 85-1 -_._downtown water system improvements C E'RT I F I C A T ION I hereby certify that the foregoing addendum to the agenda has been postdd in the District__ off ice and Government Center, provided to the U. S. Post Office and County Library for posting, and mailed to the Directors and in- terested parties on Friday,. April 12,1985. Susan M. Craig, Deputy District_ lerk 156 REGULAR MEETING April 15, 1985 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:02 P.M. by President Duffy in the TDPUD Board room. ROLL CALL: Directors Cooley, Corbett, Hamilton, Maass and Duffy were present. EMPLOYEES PRESENT: Mary Chapman, Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT: Counsel John M. Phelps. OTHERS PRESENT: Among those present were Joe Suter, Mort Levinson, Mike Landis, Jerry Gervais, Dick VanLandingham and Elaine Hacker. APPROVAL OF MINUTES Director Maass moved, and Director Cooley seconded, that the minutes of March 11 and 18, 1985 be approved as written. All Directors, aye, by voice vote. SO MOVED. M085/64 The correction submitted by Director Maass to the April 1st meeting was reviewed, and Director Corbett suggested another change to Committee Reports, Page 3. That "Director Maass noted he received a letter requesting notification of all committee meetings. . ." be changed to "Director Maass noted the District received. . ." Director Corbett requested clarification from Counsel as to the difference between temporary and permanent committees, stating that notification is not needed when a. committee is made up solely of two members of the Board. He also questioned whether the Manager and employees who participate in the committee meetings are considered r--- members of that committee. Director Maass advised that the Manager and employees who participate in committee meetings are not members, but are there to provide input. Director Corbett stated he would locate the section of the Government Code he was referring to and provide a copy to Counsel for review. Director Maass moved, and Director Hamilton seconded, that the minutes of April 1, 1985 be prepared in final form as corrected. All Directors, aye, by voice vote. SO MOVED. M085/65 BILLS FOR APPROVAL Director Maass made note of the charge for Roth vs. Field on Cook Associates' bill, and suggested Mr. Cook be informed this should not appear on PUD billings, since his court appearances are in no way related to the District. With this exception, Director Maass moved that the bills presented for consideration be paid; seconded by Director Hamilton. ROLL CALL: all Directors, aye. SO MOVED. M085/66 MANAGER'S REPORT Budget Reports The Manager advised that the Electric and Water Budget Reports for the first two months of the year were distributed to the Directors with their packets. He briefly explained the format, which is set up by cost centers so that responsible department heads are aware of the monies spent in their departments. Easement abandonment Mr. Holzmeister noted that staff has been discussing an easement abandonment in Tahoe Donner with Mr. Vincent. It was hoped that all the necessary paperwork and related fee would be received April llth, so that the matter could be listed on the agenda, but the fee wasn't received until Friday. Mssrs. Vincent and Lavorini are eager to proceed with their plans to combine two lots into a. single lot. An easement presently divides the two lots and would interfere with the planned Pg. 1 78 construction of their home. The District now has the necessary paperwork in proper form and the related fee. The site has been inspected and staff has determined no need - present or future - for the easement. Mr. Holzmeister recommended approval of the abandonment. Director Maass moved, and Director Hamilton seconded, that the District abandon the easement in question. ROLL CALL: all Directors, M0/85/67 aye. SO MOVED. Surplus utility pole Manager Holzmeister noted that a request has been received from a member of the public to sell a utility pole that is considered scrap. It's a 50' pole which was taken out of service because of age. The requesting party is disabled; his hobby is operating a ham radio. He would use the pole to mount an antenna. Counsel reported that, if the District makes a determination that the pole is of no particular value, there would be no harm in selling it outright. Mr. Holzmeister noted that the District has been carrying the pole on the books for $50 - it was in service for 20 or 30 years - and the PUD has no further use for it. Director Hamilton moved and Director Maass seconded P that the pole be sold for $25 or $30. Counsel Phelps' suggestion that a simple letter of agreement stating that the District will accept no liability in the matter and further stating that the buyer will pick-up and install the pole be prepared and signed was incorporated into the motion. ROLL M085/68 CALL: all Directors, aye. SO MOVED. PUBLIC INPUT I Joe Suter, a bidder on Project 85-1, asked to address the Board, and agreed to discuss his concerns under New Business Item No. 4. CORRESPONDENCE There was no correspondence. COMMITTEE REPORTS No committees have met since the last regular meeting. UNFINISHED BUSINESS There was no unfinished business considered by the Board. PRESENTATION BY LEVINSON BROTHERS REGARDING INCREASE IN GENERAL LIABILITY INSURANCE PREMIUM Mort Levinson of Levinson Brothers, insurance broker for the District since 1981, briefly summarized his company's experience with public entities over the past 29 years and explained in detail why the District, as well as other Districts ;and municipalities, are facing large increases in premiums at this time. The Manager noted that Mary Chapman, Office Manager, recently conducted a surveyof other local Districts; increases range from 10% � g up to 250%. Mr. Levinson indicated that insurance rates through joint power authorities are also increasing. Mr. Levinson advised that the District's coverage is bound and in full force and effect; he also provided a comparison to last years coverage and rates. The new rates were effective as of April 1, 1985. President Duffy directed staff to research alternatives, and Director Maass asked that the matter be considered at either the second MO85/69 meeting in December or the first meeting in January. Pg. 2 CONSIDERATION OF CHANGE IN CLAIM PROCEDURE Manager Holzmeister explained the present claim procedure which requires the District to send a denial advice to claimants as soon as possible after the receipt of a formal claim, since sending a written denial activates certain statutory filing responsibilities and burdens for the claimant. The new procedure would call for claims properly filed by a claimant (not represented by legal counsel) to be forwarded immediately to Levinson Brothers. Crawford and Company would then �..... handle the claim and, if appropriate, attempt to negotiate a settlement on the District's behalf. If a formal rejection is indicated, Crawford and Company would advise the District. Mr. Levinson explained the proposed procedure, and brought to the Board's attention the fact that there is now a $1,000 deductible. Therefore, claims for less than $1,000 will be handled by the District in the future. After some discussion, Director Hamilton moved, and Director Corbett seconded, that the District keep the present procedure in effect, but review and rewrite the denial letter. Director Maass suggested that the Board review the entire policy as well as the denial letter in light of the new deductible provision, and make a decision at the next meeting. M085/70 Director Hamilton withdrew his motion. The matter was referred to staff and will be considered by the Board on May 6th. CONSIDERATION OF RESOLUTION AUTHORIZING CONTRACT WITH SIERRA SUN FOR SMALL DISPLAY ADVERTISING After review of the proposed annual display advertising contract with the Sierra Sun, motion was made and duly seconded that Resolution No. 8513 authorizing its execution be adopted by the Board. ROLL CALL: all Directors, aye, with the exception of Director Corbett who abstained noting he may be in conflict since he writes a weekly column for the Sierra Sun. SO RESOLVED. R8513 CONSIDERATION OF STAFF RECOMMENDATIONS AND POSSIBLE AWARD OF BID - PROJECT 85-1 - DOWNTOWN WATER SYSTEM IMPROVEMENTS The Manager advised that five bids on the downtown water system improvements were received ranging in price from $173,600 to $322,380. He noted that the Engineer's estimate was $205,000. Mr. Holzmeister stated that he contacted the low bidder and was told he had walked the construction site and was familar with the basic layout. References were provided and checked out favorably, Mr. Holzmeister noted, and he recommended the award to Hardrock Construction and Richard Cox Construction, a joint venture, in the amount of $173,600. Joe Suter expressed concerns that the low bidder may not be be aware of the District's standards with respect to cathodic protection and the payment of prevailing wages. Counsel explained the protection provided the PUD by performance and payment bonds and the lien procedure. Director Hamilton moved, and Director Maass seconded, that the Board award the downtown water system improvement bid to Hardrock/Cox Construction, the low bidder. ROLL CALL: all Directors, aye. SO MOVED. M085/71 HIRSCHDALE WATER SYSTEM Mr. Holzmeister advised the District has been informed over the phone that it will receive the grant for the Hirschdale water system. The application is No. 15 in the State, and 100% of the amount applied for is expected to be granted. Written advice is forthcoming. DOWNTOWN STREET REPAIR Counsel Phelps stated that he sits on the local Transportation Advisory Board, and they may be asking the District to participate in Pg. 3 so repairing the section of Commercial Row involved in the water improvements this spring. STREET SIGN With respect to placing a sign at the intersection of Highway 267 and the road leading to the Senior Citizen Complex - property owned by the District - Director Maass moved that the PUD make arrangements to erect the street sign; seconded by Director Cooley. ROLL CALL: Directors Hamilton and Corbett, no; Directors Cooley, Maass and Duffy, M085/72 aye. SO MOVED. ADJOURNMENT There being no further business before the Board, after motion duly made, seconded and unanimously passed, the meeting was adjourned at 8:21 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT i By (� Ja s A. Maass, Vice President usan M. Craig, Deputy Dislaict tlerk i I i Pg. 4