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HomeMy WebLinkAbout1984-07-02 Min - Board 4 r REGULAR MEETING July 2, 1984 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Vice President Duffy at 7:07 P.M. in the TDPUD Board room. ROLL CALL: Directors Cooley, Corbett and Duffy. Directors Hamilton and Maass were out of town on vacation. CONSULTANTS PRESENT: Counsel Phelps was present. EMPLOYEES PRESENT: Sue Felce, Peter Holzmeister and Susan .Craig. OTHERS PRESENT: Among those present were Dick VanLandingham, Richard Moutray, A. F. Rodrigues and Jerry Blakeley. APPROVAL OF MINUTES Director Cooley moved, and Director Duffy seconded, that the minutes of May 14 and 21, 1984 be approved. All Directors, aye, by voice vote. SO MOVED. Director Corbett requested that the minutes of June 18 be put over in order that he may submit corrections for consideration. The Board agreed. Director Cooley moved, and Director Corbett seconded, that the minutes of June 4, 1984, be prepared in final form as written. All Directors, aye, by voice vote. SO MOVED. STATEMENT OF GENERAL FUND; BILLS FOR BOARD APPROVAL Respecting the record of checks drawn, Director Duffy commented that the handwritten figures did not copy well, and Manager Holzmeister advised him that this is a temporary situation - within several months the report will be computerized and copies made from the print-out. After review of the bills presented for consideration, Director Corbett moved that the Board authorize payment. Director Cooley seconded the motion. ROLL CALL: Hamilton and Maass, absent; all other Directors, aye. SO MOVED. MANAGER'S REPORT Timber removal Manager Holzmeister noted the memo from Water Foreman Rully regarding a timber removal program, which was copied to the Board. Mr. Rully has de- lineated eight sections, each containing between 2.5 and 6 cords of wood. He proposes that all interested, permanent District employees sign up, and names then be drawn at random. Winners would pay $14 per cord, must sign a release form, must remove all designated trees from their section and either haul or pile slash. It was noted that all work is to be done during off-duty hours, additional safety requirements and procedures to be followed were also set forth in Mr. Rully's memo. Mr. Holzmeister advised that Counsel reviewed the release form prepared by the District and found it to be adequate as far as District liability for personal injury to employees. Counsel warned that the release would not pro- tect the District from liability to third parties injured by employees. Counsel Phelps noted the employees may be covered by Worker's Compensa- tion in this situation. With regard to property damage and District liabil- ity, Mr. Phelps suggested that PUD insurance may provide coverage. Also discussed was the possibility of obtaining a special policy for the period during which timber is being removed. 7/2/84 Pg. 1 • 4 The matter was tabled to the July 16th meeting in order that the Manager may investigate the insurance situation. PLANNING DEPARTMENT NOTICES Director Duffy mentioned that the District received two Planning De- partment notices regarding location of West Star Cable TV's micro dish, and also made note of President Maass' related memorandum. The matter was tabled to the next regular meeting. PUBLIC INPUT There was no public input. CORRESPONDENCE There was no correspondence of importance to be discussed by the Board. COMMITTEE REPORTS Director Duffy advised that the Water Committee met recently and another meeting is scheduled for July 3rd. Conclusions will be reported to the Board. HIRSCHDALE WATER IMPROVEMENTS/FUNDING/ASSESSMENT DISTRICT FORMATION - STATUS REPORT - POSSIBLE DIRECTION The Manager reported on the meeting held June 21st with Frank Scott of the Farmers Home Administration at which Sam Sperry, Dan Cook, John Phelps, Directors Corbett and Maass were present. A time table for submission of the FmHA paperwork was agreed upon, and it is anticipated that everything will be ready for submission by the end of July. Mr. Holzmeister noted the following steps to be followed - secure funding from FmHA; form an assessment district; acquire the existing water system. After the meeting with Mr. Scott, Mr. Holzmeister advised he and Dan Cook discussed the situation with Mr. Rod- rigues, current owner of the Hirschdale water system. Present indebtedness of the Hirschdale residents for work performed by the District to date and assessment district formation and resultant cost to the property owners was discussed. Director Duffy asked that the Manager pre- pare and send out a newsletter to the residents setting forth all the facts up to this point, and the anticipated calendar of events. He also suggested that he set up a meeting between himself and the residents to answer any questions still remaining after they've had the opportunity to review the status report. AUTHORIZATION FOR PRESIDENT TO EXECUTE DEVELOPMENT AGREEMENT WITH LUDVIK LIMBERG UPON RECEIPT OF EXHIBITS The Board reviewed the Sierra Pines development agreement which has been signed by Mr. Limberg, and Mr. Holzmeister explained Paragraph 24 respecting payback provisions. Director Duffy indicated he was pleased with the agreement format and complimented Engineering Technician Debi Waller. Director Corbett moved that the President be authorized to execute the agreement upon receipt by the District of the appropriate exhibits and fees; seconded by Director Cooley. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF RESOLUTION APPOINTING BOND COUNSEL FOR THE HIRSCHDALE WATER IMPROVEMENT PROJECT The Manager advised that he spoke with Sam Sperry, Esq. who requested this item be delayed until he provides the District with his current agree- ment form. The Board agreed, and put the matter over to the July 16th meet- ing. 7/2/84 Pg. 2 !D CONSIDERATION OF RESOLUTION APPOINTING PROJECT ENGINEER FOR THE HIRSCHDALE WATER IMPROVEMENT PROJECT After review of the proposed Engineering agreement and draft resolution, Director Corbett moved, and Director Cooley seconded, that the Board adopt Resolution No. 8441 employing Cook Associates to provide engineering services relating to the Hirschdale Water System improvements, Project 83-3, and auth- orizing the execution of an agreement. ROLL CALL: Hamilton and Maass, ab- sent; all other Directors, aye. SO RESOLVED. OW CONSIDERATION OF RESOLUTION RATIFYING ISSUANCE OF CALL FOR PROPOSALS FROM ARCHITECTS RESPECTING NEW DISTRICT COMPLEX Although the Board approved the call for architectual proposals relating to construction of a new District complex at the last meeting, for administr- tive purposes it was determined that a ratifying resolution should be adopted. Director Corbett moved, and Director Cooley seconded, that Resolution No. 8442 approving specifications and ratifying a call for architectural proposals for a new District complex be approved. All Directors, aye. SO RESOLVED. CONSIDERATION OF RESOLUTION ISSUING A CALL FOR FENCING BIDS AND APPROVING SPECIFICATIONS After review of the draft resolution, Director Corbett moved, and Director Cooley seconded, that Resolution No. 8443 approving specifications and issuing a call for bids for fencing be adopted. All Directors, aye. SO RESOLVED. Preparation of specifications and the bid opening time and date were not discussed. CLOSED SESSION Director Duffy advised that there were no matters to be discussed during closed session. ADJOURNMENT There being no further business before the Board, Director Corbett moved, and Director Cooley seconded, that the meeting be adjourned at 7:57 P.M. SO MOVED by consensus. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By J es A. Maass, President Susan M. Craig, Deputy Distriff Clerk 7/2/84 Pg. 3