HomeMy WebLinkAbout1984-02-06 Min - Board REGULAR MEETING
February 6, 1984
The regular meeting of the Board of Directors of the Truckee Donner
Public Utility District was called to order by President Maass at 7:00 P.M.
in the TDPUD Board room.
ROLL CALL: Directors Cooley, Corbett, Duffy, Hamilton and Maass were present.
CONSULTANTS PRESENT: Counsel James E. Simon and Interim Manager Mark Schin-
man were present.
EMPLOYEES PRESENT: Bruce N. Grow, Joe Straub and Susan Craig.
OTHERS PRESENT: Among those present were Mrs. Bruce Grow, Joe Gervais, Sally
Campbell, Dick VanLandingham, Julie Cooley, Steve Edwards, Marigrey Fish,
Peggy Hamilton and Charles White.
APPROVAL OF MINUTES
Director Hamilton moved, and Director Corbett seconded, that the minutes
of November 28, December 1, 5 and 12, 1983, be accepted as prepared in final
form. All Directors, aye, by voice vote. SO MOVED.
Director Hamilton moved, and Director Duffy seconded, that the minutes
of December 15 and 19, 1983, be typed in final form as corrected. All Direc-
tors, aye, by voice vote. SO MOVED.
Counsel Simon presented for consideration a correction of a clarifying
nature submitted by John Phelps Esq. to the November 28th minutes. It was
determined that approval of these particular minutes would be withdrawn in
order that the tape recording of the meeting could be reviewed. Considera-
tion was put over to the February 21st meeting.
STATEMENT OF GENERAL FUND AND BILLS FOR APPROVAL
Mr. Schinman noted that the Harker & Harker bill in the amount of
$8,929.98 would be considered as a special agenda item later in the meeting.
With respect to the $3,556.30 bill from Utility Body for a fiberglass line
truck boom, the Manager advised that there are some problems to be worked
out between the PUD and Utility Body, and asked that approval be delayed to
the next meeting.
Some questions regarding the Porter, Simon, Graham and R. W. Beck bills,
and pole contact charges from Pacific Bell were answered and, thereafter, Direc-
tor Cooley moved that the bills presented for consideration, with the exception
of the Harker & Harker and Utility Body bills, be approved for payment. Direc-
tor Hamilton seconded the motion; all Directors, aye, by voice vote. SO MOVED.
MANAGER'S REPORT
Wayne Richardson and Company
Mr. Schinman advised that the District received correspondence from
Ron Richardson dated January 18th requesting that the District's Counsel
review the defined benefit pension plan joinder agreement, the trust agree-
ment and various forms to be signed and filed with the Internal Revenue Ser-
vice. By consensus, the matter was referred to Mr. Simon and, if appropriate,
President Maass was authorized to execute and submit the documents.
Vehicle operating costs
Manager Schinman reviewed with the Board the 1983 vehicle operating
costs, which do not include either depreciation or insurance expense, and
suggested that the Board may wish to consider replacing several of the
vehicles.
2/6/84 Pg. q
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PLANNING DEPARTMENT NOTICES
Sierra Pacific rezone - micro reflector
SPPCo has requested that Mr. Schinman be present at the public hearing
before the Planning Commission on February 9th concerning Sierra Pacif ic's
application for rezoning and a conditional use permit in order to answer any
questions that may arise (since the subject property belongs to the District) .
By consensus, the Board moved that he attend on behalf of the District.
PUBLIC INPUT
i
Charles White
Mr. White of Donner Lake introduced himself and complained to the Board
of what was, in his opinion, a policy problem. He requested a special meter
reading; it was done within five days, which was not timely in his opinion,
and then did not receive the bill quick enough either, he stated. The Manager
indicated he would check into the matter and get back to Mr. White.
PUBLIC HEARING
CONSIDERATION OF ORDINANCE AMENDING DIRECTOR COMPENSATION PROVISIONS (POSSIBLE
TO INCLUDE HEALTH INSURANCE)
The public hearing was opened, and Counsel read to the audience the pro-
posed amendment to the ordinance rescinding Ordinance No. 8206 and establish-
ing new Director compensation provisions. The draft stated that each member
would receive compensation equal to a certain sum annually. Compensation
would be made monthly in a certain amount, as provided for in the Public Util-
ity District Act Section 16002. It further stated it would be the policy of
the District to permit individual Board members at their discretion, to re-
ceive health insurance benefits in lieu of a portion of the monetary compensa-
tion as provided in the ordinance. An amount equal to the cost of any insur-
ance premiums attributable to Directors for any health insurance coverage as
then provided by the District to its employees for such Director and his or
her dependents, would be deducted from the annual compensation. Counsel ad-
vised that current Director compensation is $200 monthly.
Joe Gervais stated he thought most Directors had insurance coverage
and wondered what the point would be in having double coverage. Concerning
the possibility of an increase in the amount of compensation, he suggested
action be delayed until the new Board's "track record" justifies such an
increase.
Director Duffy advised that the amount of Director compensation permit-
ted by state law is $400 per month. However, he proposed the Board remain
at its current compensation, $200 per month. Julie Cooley, audience member,
noted her agreement.
Marigrey Fish reported that some local Districts provide hospitaliza-
tion insurance for Directors, however, no additional compensation may be
drawn. She went on to say that there are Districts in the community that
pay no compensation. It was her suggestion that, if the District is going
to make a comparison with other entities, a complete list showing benefits
and compensation be drawn up of all the Districts.
Mr. Gervais suggested the Board go ahead with hiring a permanent
Manager at the earliest possible time, and put over consideration of an in-
crease until such time.
There was some discussion about the Interim Manager's performance,
and several Directors and members of the audience expressed their pleasure
with Mr. Schinman's capabilities and effectiveness.
Director Cooley noted he would like Directors' compensation to remain
at $200 a month, and that an increase be considered in June after the Board
members have a chance to show the community they are doing a good job.
In response to Dick VanLandingham's question, it was noted that in the
event insurance coverage for a Board member exceeds the monthly amount set
forth in the ordinance, the Director would pay the difference. It was de-
cided this should be clarified in the ordinance.
2/6/84 Pg. 3
The .public hearing was closed at approximately 7:59 P.M. , and Director
Cooley moved that the Board adopt Ordinance No. 8401 rescinding Ordinance
No. 8206 and establishing new Director compensation provisions. Each mem-
ber is to receive compensation equal to the sum of $2,400 annually, made
monthly in the sum of $200. Board members, at their discretion, may re-
ceive health insurance benefits in lieu of a portion of the monetary com-
pensation. If the amount of these benefits exceeds their monthly compen-
sation, the District shall be reimbursed such difference. Director Duffy
k seconded the motion. ROLL CALL: all Directors, aye. SO MOVED.
{
CORRESPONDENCE
i
Bonni Sue Hickson
President Maass brought Ms. Hickson's letter requesting consideration
of disability rates to the Board's attention. Mr. Schinman indicated he
checked with Sierra Pacific and learned there are no special rate discounts
for any individuals, although they do have lifeline rates. The Chairman
directed that the matter be brought up in the spring when a review of the
entire rate structure will be conducted, and asked that the Manager respond
to Ms. Hickson.
COMMITTEE REPORTS
Electric Committee
Speaking on behalf of the Electric Committee, Director Hamilton rec-
ommended that the hiring of a Groundman and additional Lineman be seriously
considered. After brief discussion, the Board unanimously agreed that Mr.
Schinman move forward with drawing up a job description for Groundman for
approval by the Board.
Water Committee
Mr. Schinman advised that some requested information has been received
from Dan Cook, and he will be scheduling a committee meeting for the purpose
of review.
California Municipal Utilities Association
President Maass mentioned the CMUA meeting he attended on February
1st regarding preference in public agencies and his related memorandum.
He asked that the Board review his memo, as he will be setting an agenda
item for the purpose of discussing its contents, including the House of
Representative bill referenced therein. The President also noted that he
would be discussing the Western two megawatt power allocation under Unfin-
ished Business Item No. 6.
EMPLOYEE HEALTH INSURANCE - UNION RECOMMENDATION - POSSIBLE DIRECTION
Lee Thomas, IBEW Business Representative, stated that the Union
doesn't elect to make any recommendation regarding employee health insurance
at this time. He indicated the employees favor the fully-funded Guardian
plan, but stated he wishes to await the Board's decision concerning wages.
It is his hope, he stated, that the Board will take into consideration the
fact that the employees are settling for lesser insurance coverage - 80/20
as compared to 90/10 - and that the loss shall be recouped in the wage set-
tlement. Also, Mr. Thomas expressed his concern that the issue of insurance
has never been formally placed on the table by the District as required by
Title 19 of the Memorandum of Understanding.
Counsel Simon asked if there may be the possibility of an oversight
of the provisions of the MOU, and President Maass stopped discussion and
remanded the matter to closed session since it is a negotiable item.
GENERAL MANAGER - APPROVAL OF JOB DESCRIPTION AND SALARY RANGE - STATUS
REPORT ON RECRUITMENT - DIRECTION RE SCREENING COMMITTEE AND TRAVEL EX-
PENSES FOR INTERVIEWEES
At the request of Director Duffy, Manager Schinman read to the
audience the proposed General Manager job description which was originally
prepared by Lyell Cash in August of 1980, and approved by the Board at that
time. Mr. Schinman suggested the Manager's salary range be set at between
$45,000 and $65,000 annually dependant upon qualifications and experience.
2/6/84 Pg. 4
After brief discussion, Director Duffy moved, and Director Corbett
seconded, that the job description and salary range proposed be approved
by the Board. ROLL CALL: all Directors, aye. SO MOVED.
In response to a question posed by Mr. Gervais, it was noted that
all discussion and decisions regarding salary will be made in public ses-
sion because of a recent change in the Brown Act, unless the matter is a
negotiable item; benefits will be discussed with the prospective Manager
at the time of hiring.
f
Mr. Schinman reported that the District has received approximately
P PP Y
30 applications for. the Manager position to date, and he anticipates re-
ceiving 10 to 20 more. Also, Snohomish PUD has received about 100 appli-
cations for its similar opening, and he noted they would be willing to pro-
vide them to the District for review.
President Maass went over his suggestions for a screening committee,
and Director Hamilton moved that the Board establish his recommended hiring
procedure. Director Corbett seconded the motion. All Directors, aye, by
voice vote. SO MOVED. Each Director will submit several names of commun-
ity members to Mr. Schinman, two of which he will select for appointment
to the Committee, and Mr. Schinman will ask Lee Thomas to suggest two Union
employees. in addition to Mr. Schinman, one management employee will also
sit on the committee.
With respect to payment of travel expenses for General Manager inter-
viewees, it was determined by consensus that the District would bear the
travel costs of the final three candidates.
DONNER LAKE SUBSTATION UNDERGROUNDING - AUTHORIZATION TO RELEASE RETAINED
AMOUNT OF $5,000 TO HARKER & HARKER
The Interim Manager advised that all project punch list items have
r--- been completed by Harker and Harker. He noted that, in his opinion, the
creek was an oversight when the project was designed, and the District
cannot hold Harker responsible. With respect to the slip-out, Harker
guarantees their work for one year and they can be requested to make re-
pairs. He recommended the District release the $5,000 retention to Harker
and Harker.
After discussion during which mention was made that Raymond Vail and
Associates indicated existence .of the stream after surveying the project,
Ingo Nikoley laid out the electrical plans, and neither Nikoley nor the
District took the stream into consideration, Director Corbett moved that the
District release the $5,000 to Harker; Director Hamilton seconded the motion.
Majority, aye, by voice vote. SO MOVED.
In response to concerns expressed by Director Duffy, Mr. Schinman ad-
vised that if the slip-out problem is determined to be the fault of Harker
and Harker, they will make corrections. It could be a design problem. Vail
and Associates prepared the grading specifications; however, the District
Inspector accepted the work as complete, but not necessarily in accordance
with the specifications.
ELECTRIC SYSTEM IMPROVEMENTS - POSSIBLE DIRECTION
Mr. Schinman noted that Farmers Home Administration has requested
direction with respect to the District's applications for a loan or grant
'"- for the downtown electrical undergrounding project. FmHA indicates that,
since prior application was not made to the Rural Electrification Adminis-
tration, the PUD is not eligible for funding. It was noted that it would
be difficult for the District to qualify for REA funding at this time.
Dan Cook has indicated to Mr. Schinman his recommendation that the
District withdraw its application.
Director Duffy moved, and Director Corbett seconded, that the FmHA
application for funding on Project 83-2b be withdrawn. SO MOVED by voice
vote.
2/6/84 Pg. 5
I
WATER SYSTEM IMPROVEMENTS - .POSSIBLE DIRECTION
Because the District has completed and financed the Tonini and Draney
Loop projects, Mr. Schinman suggested the related FmHA applications be with-
drawn; Mr. Cook has previously noted his agreement with this suggestion.
Mr. Schinman noted that, although the District went out to bid on the I
Sierra Meadows and A & B Wells projects, the bids were rejected since prob-
lems with rights of way and ownership were encountered. These projects ap-
pear to be eligible for FmHA funding, and application has been made.
Director Maass moved, and Director Duffy seconded, that applications
for funding on Projects 83-1a and 83-lb be withdrawn, and that the Water
Committee pursue funding for Projects 83-1c and 83-1d. All Directors, aye,
by voice vote. SO MOVED.
President Maass noted there is some sinkage in a driveway as a result
of the Draney Loop project which will have to be repaired by Joe Suter in
the spring under the guarantee.
STATUS REPORT AND POSSIBLE DIRECTION RE WAPA 2 MW ALLOCATION
President Maass reported he spoke extensively with Dave Coleman of
Western Area Power Administration on February 1st at the Hydro Conference
in Sacramento. According to Mr. Coleman, it appears that the two megawatt
allocation from WAPA is "dead in the water" as a result of PG&E's refusal
to wheel the power. President Maass advised that delivery of the allocation
could result in a $50,000 per month savings on the District's power bill.
Up to this point, the District has spent approximately $35,000 to obtain
the allocation, the President noted. It was his recommendation that the
Board authorize Martin McDonough to review the situation from a legal per-
spective and determine what legal position the District should take. Fur-
ther, that the Board authorize Mr. Maass to begin lobbying at the federal
legislative level, and that Ken Peters of James Hansen and Associates be
authorized to provide the District an outline of all the steps his office ---.
took during the past two and one half years on the District's behalf re-
garding the allocation.
At the suggestion of Counsel, it was decided to impose an expenditure
limit of $1,000 for Mr. McDonough's services, and a limit of three hours time
from Mr. Peters' work on the project. SO MOVED by Director Corbett; seconded
by Director Hamilton. All Directors, aye, by voice vote.
CONSIDERATION OF ESTABLISHING NEW POSITIONS - ELECTRICAL ENGINEER AND COM-
PUTER SYSTEMS SUPERVISOR, APPROVAL OF JOB DESCRIPTIONS AND SALARY RANGES
- DIRECTION RE HIRING
Mr. Schinman advised that the Board may want to delay making a deci-
sion as to establishing this position until after the management audit has
been completed and their recommendations reviewed. It was, however, his
recommendation that the District make plans to hire an Electrical Engineer
and Data Processing Supervisor.
President Maass noted that the Data Processing Supervisor's job
description should be amended to state that it is a management level posi-
tion and determination was made that the individual would report directly
to the Manager.
I
After some discussion, Director Hamilton moved, and Director Corbett
seconded, that the Electrical Engineer job description and salary range of
$25,OOO to $35,000 annually be approved. All Directors, aye, by voice vote.
SO MOVED.
Director Corbett moved, and Director Duffy seconded, that the Board
accept the job description of the Data Processing Supervisor, with an annual
salary range of $20,000 to $28,000. All Directors, aye, by voice vote. SO
MOVED.
DONNER LAKE 12.5 KV REBUILD - CONSIDERATION OF PAYMENT TO HARKER & HARKER
FOR EXTRA WORK
Mr. Schinman advised that extra work on the Donner Lake 12.5 KV re-
build was performed during the last part of October, but the District never
2/6/84 Pg. 6
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CLOSED SESSION j
i
The Board adjourned the meeting to closed session at 10:25 P.M. JI
I
RETURN TO PUBLIC SESSION
The meeting was returned to public session at 11:24 P.M. The Chair-
man advised that the Henrickson law suit, union negotiations, personnel
matters, and the hiring of a new General Manager were topics discussed
during closed session. No action was taken as a result of the iscussion.
ADJOURNMENT
There being no further business before the Board, Director Corbett
moved that the meeting be adjourned at 11:25 P.M. ; seconded by Director
Duffy. All Directors, aye, by voice vote. SO MOVED.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By 4 9
J es A. Maass, President
Susan M. Craig, Deputy Di trict Clerk
f
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