HomeMy WebLinkAbout1984-02-21 Min - Board REGULAR MEETING
February 21, 1984
Since .President Maass was unable to -attend, the regular meeting of the
Board of Directors of the Truckee Donner Public Utility District was called
to order by Vice President Duffy at 7:05 P.M. in the TDPUD Board room.
ROLL CALL: Directors Cooley, Corbett, Duffy and Hamilton were present;
f President Maass was absent.
EMPLOYEES PRESENT: Ron Reynolds and Susan Craig.
CONSULTANTS PRESENT: Interim Manager Schinman and Counsel Simon were present.
OTHERS PRESENT: Among those present were Karl Kuttel, Dick VanLandingham,
Sally Campbell, Steve Edmonds and Deborah Newman.
APPROVAL OF MINUTES
Director Cooley moved, and Director Hamilton seconded, that the minutes
of December 15 and 19, 1983, be approved. ROLL CALL: Maass, absent; all
other Directors, aye. SO MOVED.
Counsel Simon requested that consideration of the November 28, 1983.
minutes again be tabled in order the Counsel Phelps may listen to the tape
recording of the portion of. the meeting pertaining to introduction of
new Directors to the employees of the District and question and answer period.
Director Corbett moved, and Director Hamilton seconded, that the Sec-
retary be directed to place the minutes of January 3,9 and 16, 1984, in
final form. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED.
BILLS FOR APPROVAL
Several questions regarding the Sierra Pacific Utility charge bill for
running a pump and James Hansen & Associates bill were answered by the
Manager. Thereafter, Director Hamilton moved that the bills be paid; seconded
by Director Corbett. ROLL CALL: Maass, absent; all other Directors, aye.
SO MOVED.
MANAGER'S REPORT
Vehicle operating and maintenance costs
Interim Manager Schinman noted that'the average cost per vehicle report
presented at the last meeting was incorrect, the error being discovered
by the Harvey Rose Accountancy Firm. He presented the Board with revised
figures.
Tahoe. -Donner Substation
Mr. Schinman advised that Harker and Harker has made the transformer
repairs and General Electric has performed their inspection and given ap-
proval for installation. Weather permitting, installation will be scheduled
for the week of the 26th. Affected customers. will be notified that the
outage may occur on one of several days so as not to have to notice them
r-- more than once it there should be a storm.
Mission statement - goals and objectives
Manager Schinman suggested the Board consider establishing a mission
statement and goals and objectives. He indicated he has given the matter
some thought and will be preparing a memo soon.
Hiring of consultants
Mr. Schinman advised that the Accountancy Firm has been investigating
the District's method of hiring consultants and awarding contracts, and
recommended the Board initiate and policy that would provide some consistency..
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fAfter brief discussion, Director Corbett moved, and Director Hamilton
seconded, that the Board authorize the Manager to prepare guidelines and
a policy for contracting with consultant. ROLL CALL: Maass, absent; all
other Directors, aye. SO MOVED.
PLANNING DEPARTMENT NOTICES
Lenel Corporation Subdivision
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After reviewing the notice of preparation of the draft EIR for the
Lenel Corporation Subdivision, proposed to be located on the south side {
of Donner Lake, Director Corbett moved that the Manager be directed to
send a letter stating a "will serve" letter will be necessary, and there '
may be a requirement to place the electrical utilities underground due
to the avalanche danger. Director Cooley seconded the motion. All Directors,
aye, by voice vote. SO DIRECTED.
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CONSULTANT REPORTS
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There were no consultant reports.
PUBLIC INPUT
Karl Kuttel, present in the audience, requested that the Board meet
in closed session with him and Dick VanLandingham to discuss possible
litigation involving the District. Counsel advised he would speak with
Mssrs. Kuttel and VanLandingham privately to make a determination as to
whether the subject matter is proper material for closed session and the
three parties thereafter left the meeting.
CORRESPONDENCE
There was no correspondence discussed.
COMMITTEE REPORTS -�
Water Committee
Director Duffy, on behalf of the Water Committee, advised they had
discussed Water Department priorities, the budget and capital improvements
during the last meeting, as well as the Hirschdale interim operating agree-
ment.
District office and warehouse
Director Corbett suggested and special committee be formed to look
into the needs of the District as far as space requirements and future growth
are concerned. No direction was given.
GENERAL MANAGER SELECTION - STATUS REPORT - APPOINTMENT OF TWO MEMBERS TO
SIT IN ON INITIAL INTERVIEWS - DIRECTION RE TRAVEL EXPENSES FOR FINALISTS
Mr. Schinman reported that, to date, the District has received approximately
80 applications, and a Selection Committee (consisting of Mary Chapman,
Mike Connell, Lissa Schreiner, Fran Benoit, Joel Grey and himself) has i
been formed. The committee will meet for the first time of February
22nd and, hopefully, narrow the selection down to ten candidates and
several alternates for interview.
The Manager noted that President Maass suggested to him the Board
consider paying travel expenses for the three finalists' spouses as well
as the finalists in order that the community could be investigated
as to its suitability. After some discussion, it was decided to table action
of this matter until Counsel was present and could provide an opinion as to
the legality.
Director Cooley moved, and Director Hamilton seconded, that the Board
appoint Directors Duffy and Maass to participate with the Committee in
interviewing the candidates. All Directors, aye, by voice vote. SO MOVED.
CONSIDERATION OF RESOLUTION APPROVING SPECIFICATIONS FOR A NEW TELEPHONE SYSTEM
AND ISSUING A CALL FOR BIDS
Director Duffy stepped down from the Chair and removed himself to the.
I audience during discussion of this item since hi is a employee of AT&T.
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CONSIDERATION OF RESOLUTION ESTABLISHING POLICY RE REMOVAL OF DISTRICT RECORDS,
I FILES AND DOCUMENTS FROM THE PREMISES
The main purpose of this proposed policy, Mr. Schinman noted, is to
be aware when and what documents or files are removed from the office for
either meetings or to be worked on at home. After review, Director Cooley
moved that the Board adopt Resolution No. 8411 establishing a policy re--
garding the removal of records, files and documents from the premises;
seconded By Director Corbett. ROLL CALL: Maass, absent; all other Directors;
aye. SO MOVED.
GENERAL MANAGER SELECTION -DIRECTION RE TRAVEL EXPENSES FOR FINALISTS j
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Counsel, having completed his discussion with Mssrs. Kuttel and
VanLandingham, returned to the meeting.
With respect to the legality of paying travel expenses for finalists'
and their spouses, Mr. Simon noted that the District may be competitive
with other businesses and follow normal business practices.
Director Hamilton moved, and Director Corbett seconded, that payment
of expenses for the three finalists and their spouses be approved. ROLL
CALL: Maass, absent; all other Directors, aye. SO MOVED.
WEST RIVER STREET ASSESSMENT DISTRICT - DISCUSSION AND POSSIBLE DIRECTION
RE LATE BOND PAYMENTS
Counsel Simon advised that the Truckee Business is delinquent in
its assessments and, after receiving the letter prepared by Counsel
Phelps, has affirmed its delinquency and agreed that revenues in the amount
of $267.53 collected by the District from others connecting to the line and
refundable to Truckee Business Park should be applied towards the delinquent
amount of $17,269.43. Counsel stressed the importance of Truckee Business
Park's acknowledgment of its debt in full. Mr. Simon also noted that it is
possible for the County Tax Collector to enforce payment if provided with the
appropriate information and documentation. He suggested the Bookkeeping -�
Deparment give an accounting the the West River Street Assessment District
funds and delinquencies to be passed on to the Tax Collector with a letter
asking for enforcement. In addition, Mr. Simon made note of the fact
that the District has no known policy on handling matters such as this.
After some discussion, Director Corbett moved that Mr. Schinman be
directed to ask staff to prepare the information as suggested by Counsel;
and to thereafter forward a request for enforcement to the County. Director
Hamilton seconded the motion. ROLL CALL: Maass, absent; all other
Directors, aye. SO MOVED.
A policy addressing delinquent assessments and related collection is
to be prepared and placed on a future agenda for consideration.
SCHEDULING OF PUBLIC HEARING TO CONSIDER RESCISSION OF ORDINANCES 8005 AND
8006 RELATIVE TO FEES FOR UNAUTHORIZED USE OF WATER AND ILLEGAL DIVERSION OF
ELECTRICITY
Counsel Simon stated that Ordinances 8005 and 8006 appear to set a
$500 fee when it is discovered that an electric meter has been tampered with
or water has been illegally diverted or used, and questioned whether the
$500 charge is actually a fee or a penalty. He noted the charge might amount to
criminal sanction which the District is not legislatively authorized to
adopt. Mr. Simon suggested presenting cases of illegal diversion or use to
the District Attorney for criminal prosecution. Further, he noted that
with proper information and facts, the District may charge actual costs for
recovery of the Diversion.
Director Hamilton moved, and Director Corbett seconded, that a public
hearing be scheduled to discuss modification or rescission of Ordinances
8005 and 8006. ROLL CALL: Maass, absent; all other Directors, aye. SO
MOVED.
By Board consensus, Mssrs. Schinman and Simon were directed to get
together a discuss various alternatives, with the goal being recovery of
costs, compensation to the District of lost revenue, and determent of
diversion.
2/21/84 Pg,4
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Counsel Simon suggested inviting Fred Holmes, Deputy District Attorney,
to the public hearing fof: the purpose of outlining the steps necessary to
prosecute. After some discussion, Director Corbett moved that President
Maass be directed to invite Mr. Holmes to the next regular meeting for this
purpose. Director Hamilton seconded the motion. All Directors, aye, by voice
vote. SO DIRECTED.
CLOSED SESSION -REQUEST OF KARL KUTTEL AND DICK VAN LANDINGHAM
Counsel Simon advised the Board that the topic Mssrs, Kuttel and
VanLandingham wish to discuss does relate to pending or threatened litigation,
( and recommended adjourning to closed session with them. Further, he noted
the gentlemen would like to have their discussion recorded in some form, as
is allowed by Government Code Section 54947.2. Mr. Simon noted the decision
to record the session or not is up to the Board.
At 8,::25 P.M. , the neeting.was adjourned to clowed session.
RETURN TO PUBLIC SESSION
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i At 9:00 P.M. , the meeting was returned to open session, and Director
p Duffy advised that Union activities, pending legal threats, Union acceptance
of the insurance plan and personnel matters were discussed in closed session.
No action was reported.
CLOSED SESSION
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At 9:02 P.M. , the Board adjourned to closed session with Mr. Kuttel
( and Mr. VanLandingham in attendance.
� RETURN TO PUBLIC SESSION
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The meeting was returned to public session at 9:33 P.M. It was reported
1 that information concerning pending or possible legal matters was provided
by past PUD Directors Kuttel and VanLandingham. No decisions were made
�• by the Baord during that session, Director Duffy noted.
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ADJOURNMENT
There being no further business before the Board, Direcotr Hamilton
moved that the meeting be adjourned to 9:34 P.M. Director Corbett seconded
the motion. SO MOVED unanimously.
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
+ J s A. Maass, President
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Susan M. Craig, Deputy Distric Clerk
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2/21/84 pq 5