HomeMy WebLinkAbout1984-03-19 Min - Board REGULAR MEETING
March 19, 1984
The regular neeting of the Board of Directors of the Truckee Donner
Public Utility District was called to order by President Maass at 7:00 P.M.
in the TDPUD Board room.
ROLL CALL: Directors Cooley, Corbett, Duffy and Maass were present; Director
Hamilton was absent.
CONSULTANTS PRESENT: Counsel Simon and Interim Manager Schinman; Dan Cook.
EMPLOYEES PRESENT: Jan Maughan, Evy Matamoras and Susan Craig.
OTHERS PRESENT: Among those present in the audience were Dick VanLandingham,
Jim Curtis, Dwayne Haddock, Bill Austin, John Minnis, Mark Sutherlin, Mary and
Anthony Rivara.
APPROVAL OF MINUTES
Director Duffy presented corrections to Page 4 of the January 3, 1984
minutes, which has already been prepared in final form, and requested con-
sideration. After review, the motion to include the correction was duly made
and seconded. All Directors, aye, by voice vote. SO MOVED.
With respect to the February 21, 1984 minutes, Director Duffy suggested
a correction regarding the wording on Page 5, and thereafter moved that such
minutes be prepared in final form as amended. Director Corbett seconded the
motion. All Directors, aye, with the exception of President Maass who abstain-
ed.
Director Corbett moved, and Director Colley seconded, that the mintues of
March 5, 1984 be prepared in final form as corrected. All Directors, aye, by
voice vote, SO MOVED.
The Secretary suggested the Board amend the minutes of December 19, 1983
that were previously approved to include clarification recommended by Director
Duffy. SO MOVED by consensus.
BILLS FOR APPROVAL
With respect to the bills presented for consideration, Mr. Schinman made
note of the $3,556.30 bill from Utility Body for a fiberglass boom. He advised
that, because there were some problems with the parts delivered, the District
incurred aditional expense in the amount of $560. It was Mr. Schinman's sug-
gestion that this amount be deducted from the payment to Utility Body, and that
a letter of explanation be forwarded with the check.
Director Duffy moved that the bills be paid, and the $560 be withheld from
payment to Utility Body as recommended by staff. Director Corbett seconded
the motion. All Directors, aye, by voice vote. SO MOVED.
MANAGER'S REPORT
Employee medical insurance
The Manager reported that the meet and confer process with the Union con-
cerning a change to Traveler's Insurance has been completed, and the employees
have met and decided in favor of the change. The employees will be enrolling
on March 23rd in the new plan, to become effective April 1, 1984.
Financial audit
Mr. Schinman advised that the Arthur Andersen & Company auditors arrived
today to begin the financial audit of the District.
3/19/84 Pq. 1
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PUBLIC HEARING
UNAUTHROIZED USE OF DISTRICT WATER - ILLEGAL DIVERSION OF ELECTRICTY -
CONSIDERATION OF RESCINDING ORDINANCES 8005 AND 8006 - POSSIBLE DIRECTION RE
ESTABLISHMENT OF POLICIES
President Maass advised that, at the last meeting, Deputy District Attorney
Fred Holmes explained California Penal Code 499 and 499a dealing with diver-
sion of electricity and water and the possible consequences. It was the Chair-
man's recommendation that the Board repeal Ordinances 8005 and 8006 and work
—. through legal .channels to. discourage theft and penalize those found guilty of a
charge. Thereafter, he opened the hearing to the public at 7:40 P.M.
There was no comment from the public. Director Corbett noted that the
current ordinances set forth a fee in the amount of $500 for water and cur-
rent diversion, whereas the District has only the power to collect for actual
damages and time, and an estimated amount for the diversion. He further noted
that the ordinances have never been implemented.
Director Duffy moved that the public hearing be closed. The motion
was duly seconded and passed unanimously.
Director Duffy moved that the Board rescind Ordinances 8005 and 8006.
Director Corbett seconded the motion. ROLL CALL:. Hamilton, absent; all other
Directors, aye. SO MOVED.
President Maass indicated a draft resolution outlining procedures and steps
the District should take in conjunction with the District Attorney's office
to enforce criminal prosecution should be drawn up, and Director Duffy moved
that Counsel be directed to generate such a resolution. Seconded by Direc-
tor Corbett.
Mr. Schinman requested that the resolution also address internal administra-
tion for the recovery of actual .costs and estimated usage. The Board agreed.
After some discussion, Director Duffy amended his motion to include the provision
that a I follow-up would be conducted approximately pproximately one year after the resolution
r is adopted to make certain District staff is implementing its provisions. All
Directors, aye, by voice vote.
SELECTION OF GENERAL MANAGER = STATUS REPORT
President Maass announced that the District has made an offer of employ-
ment to one of the three finalists, and he has accepted the General Manager
position. His name will be released upon conclusion of an investigation of
references. Two Directors and the. Interim.Manager, and Chairman noted, will
be travelling to Pennsylvania to conduct the investigation.
HIRSCHDALE WATER SYSTEM - UPDATE
President Maass provided Engineer Dan Cook with an update of the Hirschdale
annexation and plans for upgrading. Counsel Simon noted that he spoke with
Mr. Gaffney and advised him he did not anticipate any significant legal
matters would be considered at this meeting.
Mr. Cook thoroughly explained assessment district proceedings, which begin
with general discussion of the need followed by preparation of a preliminary
engineering report which would indicate the areas involved as well as costs.
The next step after the engineering report is provided to the involved communtiy
is the circulation of petitions to be filed with the District. The proceedings
may be undertaken by the District or by the County Supervisors at the request
of the District Board. The 1911 and 1915 bond acts and related interest rates
were also explained by Mr. Cook.
Mr. Schinman noted that the District's :Farmers Home Administra
tion application
for a loan or grant to upgrade the Hirschdale system is still pending.
Several. questions relating to various interest rates and the possibility
of FmHA approval posed by Bill Austin and Diane Brunson, Hirschdale residents,
were answered.
After more general discussion, Director Duffy moved that the Water Committee
and staff, including Dan Cook, Mark Schinman and Jim Simon, work towards imple-
mentation of a policy whereby an assessment district would be formed to make
the water system operable as long as it is foreseeably possible. Director
Corbett seconded the motion. ROLL CALL: Hamilton, absent; all other Directors,
aye. SO MOVED.
CONSIDERATION OF RESOLUTION AUTHORIZING THE HIGHWAY 267 WATER LINE RELOCATION,
APPROVING PLANS AND SPECIFICATIONS, AND ISSUING A CALL FOR BIDS
Dan Cook provided the Highway 267 plans and specifications for water
line relocation to the Manager, and generally described the improvements, and
8" line on the southerly side of the highway which also includes cathodic
protection.
Cathodic protection was discussed, and it was noted that the Board
has indicated to staff over the past two or three years that installation
at Tahoe Donner should be undertaken; funds have been set aside in. a restricted
account for this purpose.
With respect to the Highway 267 relocation, Director Duffy noted that the
Water Committee has established priorities for the Department, but there
is a question as to the source of funding for this project. He requested
the matter be put over until after the next committee meeting; President Maass
agreed.
Wells A & B
Dan Cook advised that Sid Karsh of Dart Industries has agreed to grant
Wells A & B of the District at no cost.
Richmond vs. Dart
Mr. Cook noted that the Richmond vs. Dart case goes to final argument
on March 20th. The water issue was tried, and he appeared, in part, on
behalf of the District. He has forwarded related bills to the District, but
advised these should be forwarded to the insurance carrier for payment.
CONSIDERATION OF RESOLUTION AUTHORIZING DEVELOPMENT AGREEMENT WITH WEST-
STAR, APPROVAL OF LEASE AGREEMENT, PLANS AND SPECIFICATIONS
The draft microwave receiver site lease agreement between the District
and WestStar prepared by Counsel was reviewed by the Board. The site named
in the agreement is located in Gateway, and Mr. Sutherlin of WestStar
indicated he has also been investigating other possible sites, among them
Hilltop - the Airport beacon site and California Highway Patrol communications
site.
After much discussion about the various possibilities open to WestStar
Director Duffy moved that the District write a letter stating the District's
good faith intentions (in order to assist in the County process) . More
discussion ensued, and it was determined that two agreements would be pre-
pared, one for each of the sites the District would consider leasing, and a
resolution authorizing approval of the one selected by WestStar also be drawn
up for consideration at the next meeting. Director Duffy withdrew his prior
motion.
WATER COMMITTEE RECOMMENDATIONS - POSSIBLE APPROVAL
The Chairman tabled this item to the next regular meeting.
ELECTRIC COMMITTEE RECOMMENDATIONS - POSSIBLE APPROVAL
Consideration of the Electric Committee recommendations was put over
to the April 2nd meeting.
ELECTRICAL IMPROVEMENTS - DONNER LAKE 12.5 KV FEEDER REBUILD - AUTHORIZA-
TION TO RELEASE RETAINED FUNDS
Mr. Schinman advised that the 35-day period since filing of the notice
of completion and acceptance of the Donner Lake rebuild project has elapsed,
and no liens have been filed. Thereafter, Director Corbett moved, and Direc-
for Duffy seconded, that payment in the amount of $13,252.83 be made to Harker
and Harker. All Directors, aye, by voice vote. SO MOVED.
3/19/84 Pg A
CONSIDERATION OF RESOLUTION APPROVING SPECIFICATIONS AND CALLING FOR BIDS
ON ELECTRICAL DISTRIBUTION EQUIPMENT - TRANSFORMERS - METERS
The Board reviewed the draft resolution and specifications for transformers
and meters, and the Chairman noted that �delivery of the items would be on
an as-needed basis. Director Duffy moved, and Director Corbett seconded,
that the Board adopt Resolution No. 8414 approving specifications and calling
for bids on electrical distribution equipment. ROLL CALL: Hamilton, absent;
all other Directors, aye. SO MOVED.
CONSIDERATION OF RESOLUTION SETTING BILLING DEPARTMENT POLICY WITH RESPECT
TO SPECIAL REQUESTS FOR BILLS TO BE ENCLOSED IN ENVELOPES
Director Duffy stated that he thought it might be in the District's best
interest to go back to mailing the bills in envelopes. This would allow the
inclusion of a newsletter, perhaps on a quarterly basis.
Mr. Schinman explained the proposed policy - when a customer requests that
District staff send their computerized postcard billing in an envelope,
there be a $3 per month service charge to cover costs.
The Chairman advised that, during the first six months the District
used postcard billing, less that one percent of the customers registered
complaints.
Jan Maughan, Custormer Service Manager, noted that she receives approximately
two complaints daily with respect to postcard billings.
Some discussion ensued; however,. no direction was given regarding this
matter.
CLOSED SESSION
President Maass advised there were no matters to be discussed in closed
too*, session.
ADJOURNMENT
There being no further business before the Board, Director Corbett moved
that the meeting be adjourned. Director Duffy seconded the motion. SO
MOVED at 10:30 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By .
J s A. Maass, President
ISU4anM77C__ffaig, Deputy Digfrict Clerk
3/19/84 Pg. 5