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HomeMy WebLinkAbout1984-06-04 Min - Board c'), � REGULAR MEETING June 4, 1984 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Vice President Duffy at 7:05 P.M. in the TDPUD Board room. ROLL CALL: Directors Cooley, Corbett, Hamilton and Duffy were present. Pres- ident Maass was absent due to his attendance at a committee meeting with the Superintendent of Schools concerning Senate Bill 813, a major education reform package, and related to his profession. CONSULTANTS PRESENT: Counsel John M. Phelps was present. EMPLOYEES PRESENT: Sue Felce, Ron Reynolds, Pete Silva, Peter Holzmeister and Susan Craig. OTHERS PRESENT: Among those present were Doug Catton, Robin Knutson, Kelly Wendt, Dick VanLandingham, Mark McClurtock, Mario Herrera, Mary Farley, John Minnis, Diane Brunson, A. F. Rodrigues, Mo Gardiner and Bill Austin. APPROVAL OF MINUTES - - ^ Director Hamilton moved, and Director Corbett seconded, that the minutes of May 7, 1984 be approved as written. All Directors, aye, by voice vote. SO MOVED. Since the minutes of May 14th were not received until today, consideration of those minutes as well as the minutes of May 21st were put over to the next regular meeting. STATEMENT OF GENERAL FUND AND BILLS FOR APPROVAL Director Duffy made note of the memo from President Maass relating to the repayment of advance expense money (for attendance at the APPA conference) upon establishment of the new Director expense policy. Director Corbett stated he feels that part of the new policy is discriminatory as, if a Director does not have readily available money, he may not be able to attend a conference or sem- inar. Director Duffy mentioned that he thought perhaps an error had been made concerning the AT&T bill for rental of telemetry equipment. He thought the bill was probably for rental of telephone rather than telemetry equipment. The Cook Associates' bill was discussed and the Board requested clarifi- cation on several items (83-303 and 83-304) . Responding to a question posed by Director Corbett, Counsel Phelps advised that the charge for discussion with President Maass concerned the management audit and several other small items. Line Foreman Silva explained that the'Graybar bill in the amount of $6,496.72 was for splicing two different types of wire. The bill for clocks from Longs was mentioned. Director Hamilton moved, and Director Corbett seconded, that the bills be paid with the exception of the charges for Project 83-303 and 83-304 on the Cook bill. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. MANAGER'S REPORT Telemetry maintenance contract Manager Holzmeister advised that the contract with Sandel-Avery Engineer- ing for maintenance of the water telemetry system will expire on June 30th. He requested that the Board authorize him to draw up specifications and bidding documents for consideration at the June 18th meeting. Director Corbett moved, and Director Hamilton seconded, that the Manager be directed to draw up the appropriate documents for the next regular meeting. 6/4/84 Pg. 1 ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. Meter reading conference Mr. Holzmeister advised of a meter reading conference coming up soon in Denver, and indicated he thought it would be beneficial to the District for Bruce Grow to attend. Approximate expenses are $488. Director Corbett moved, and Director Hamilton seconded, that attendance and expenses for Bruce Grow be approved. All Directors, aye, by voice vote. SO MOVED. PLANNING DEPARTMENT NOTICES Director Duffy mentioned that public hearing notices were received con- cerning WestStar, Gallagher, a four-unit dwelling in Tahoe Donner and Rod- rigues. No response was deemed necessary. Manager Holzmeister reported that he investigated Gallagher's planned development and found no problem with encroachment upon any easements. CONSULTANT REPORTS There were no consultant reports. PUBLIC INPUT There was no public input. CORRESPONDENCE Jarvis Bill - California Breakfast Director Duffy made note of President Maass' request for authorization to attend the California Breakfast dealing with the Jarvis bill while in Boston at the APPA conference, and approval of the related expense. The bill, if pass- ed, would have a bearing on the District's ability to raise its rates. Director Corbett moved, and Director Hamilton seconded, that attendance on behalf of the District and expenses for attendance at the California Break- fast for President Maass be approved. All Directors, aye, by voice vote. SO MOVED. Public Power Weekly Director Corbett mentioned an article that appeared in Public Power Weekly which stated that Congressman Matsui is attempting to put through a bill which would allow a utility to transmit electricity to another utility at a reason- able rate. He stated he felt this could be vital to the District's financial condition. COMMITTEE REPORTS There were no committee reports at this time. REQUEST OF KTRT FOR APPROVAL OF OVERHEAD POWER LINES; BOARD DIRECTION With respect to KTRT's request, Director Hamilton, on behalf of the Elec- tric Committee, reported that everything else in Pannonia Ranchos is overhead and the committee did not see any reason to force any changes; it was their recommendation that the lines to the KTRT antenna site be allowed to go over- head. Director Corbett advised that he had visited the site and was in agree- ment with the Committee. (President Maass provided the Board with a letter in- dicating he was also in favor of permitting the KTRT lines to be placed over- head.) Director Hamilton moved, and Director Corbett seconded, that the Board ap- prove overhead lines to the KTRT antenna site. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. 6/4/84 Pg. 2 CONSIDERATION OF RESOLUTION ACCEPTING REMAINDER OF MARTISWOODS WATER SYSTEM IMPROVEMENTS The proposed resolution of acceptance of the remainder of the Martiswoods water system improvements was briefly reviewed. Mr. Holzmeister advised that one of the as-built sheets has not been received, and brought up the question of whether or not a deed relating to the property on which the facilities are located should be obtained. It was determined that all appropriate as-builts and documents be received by the District prior to acceptance. HIRSCHDALE WATER SYSTEM ACQUISITION/IMPROVEMENTS - STATUS REPORT - POSSIBLE DIRECTION The Manager mentioned the June 1st memo from the Deputy Clerk, which noted necessary actions directed to consultants at past meetings, and advised that the Farmers Home Administration has invited the District to submit and compete for funding. FmHA is desirous of making its decision in August, so it will be necessary for the District to proceed with the provision of the requested en- vironmental information and full application as soon as possible in order to be considered. Mr. Holzmeister advised that, on March 5, 1984 Counsel was asked to pro- vide an opinion as to whether the District should pursue an interim operating agreement, and to gather assessment district figures. He suggested that per- haps Cook Associates should be asked to provide the necessary assessment dis- trict figures rather than Counsel. Director Duffy noted his opinion that the District must make certain the residents of Hirschdale are willing to make a financial commitment for services incurred by the District on their behalf, and Director Hamilton suggested that, when consultants are used to assist in the Hirschdale matter, a not-to-exceed limit should be imposed by the Board. John Minnis, representing the Hirschdale homeowners, stated that any rea- sonable amount is okay with the homeowners, and indicated the monies are avail- able. Director Corbett moved that the Board authorize Mr. Holzmeister to contact Dan Cook and have the necessary FmHA reports done if the costs, in the Manager's opinion, are reasonable. It was clarified that this would also include gather- ing the assessment district figures. Mr. Cook is also to be asked to provide an estimate of costs for the entire assessment district formation for Board con- sideration. SO MOVED by consensus. CONSIDERATION OF RESOLUTION ESTABLISHING PROCEDURES IN THE EVENT OF UNAUTH- ORIZED USE OF DISTRICT WATER After review, Director Hamilton moved that the Board adopt Resolution No. 8427 establishing procedures in the event of unauthorized use of District water; Director Corbett seconded the motion. ROLL CALL: Maass, absent; all other Directors, aye. SO RESOLVED. POSSIBLE AWARD OF ELECTRIC DISTRIBUTION MATERIAL (WIRE) BIDS Manager Holzmeister advised that the District received wire bids on Schedules B through F, which were summarized and copied to the Board. Graybar was the low bidder on each schedule, and he recommended award to that company. Director Hamilton moved, and Director Corbett seconded, that award of Schedules B through F be made to Graybar electric. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. With respect to Schedule A, which was not included in the call for bids, Director Corbett moved that the Board approve the schedule as prepared and direct the Manager to contact Sierra Pacific Power Company to see if they are willing to enter into a joint purchase agreement. Also, Mr. Holzmeister is to clarify legally whether this procedure would meet the purchasing code requirements. If so, he is to proceed with purchasing 20,000' of wire through SPPCo. If not possible, he is to proceed immediately with bidding Schedule A 6/4/84 Pg. 3 through normal channels. The motion was seconded by Director Hamilton. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF RESOLUTION ISSUING A CALL FOR BIDS - TWO ELECTRONIC RE- CLOSERS It was noted that these two electronic reclosers are necessary for use at the Tahoe Donner Substation and, after review of the draft resolution, Director Hamilton moved that the Board adopt Resolution No. 8428 approving specifications and issuing a call for bids on the reclosers. Staff is to determine the bid opening date. Maass, absent; all other Directors, aye. SO RESOLVED. CONSIDERATION OF RESOLUTION ESTABLISHING ELECTRIC RULE NO. 12 At the request of the Manager, this item was put over to the next regular meeting. CLOSED SESSION There was no closed session material presented for discussion. ADJOURNMENT There being no further business before the Board, Director Hamilton moved that the meeting be adjourned at 7:50 P.M. Director Corbett seconded the motion. SO MOVED by consensus. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By GL J s A. Maass, President Susan M. Craig, Deputy Dist ict Clerk 6/4/84 Pg. 4