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HomeMy WebLinkAbout1977-06-20 Min - Board rl JUNE 209 1977 The regular meeting of the Board of Directors was called to order by the Chairman at 7:06 P.M. in the Conference Room of the District Office. ROLL CALL: Huber, present; Craig, absent; Maass, present; Kuttel , present; Sutton, present; r-� EMPLOYEES PRESENT: Seymour and Reed. 4 CONSULTANTS PRESENT: Grumer and Cook (Mr. Cook arrived at approximately 7:30 P.M. ) MINUTES OF MAY 17 and MAY 31 , 1977 Mr. Maass moved the minutes of May 17th be adopted with the incorpora- tion of Pat's corrections. Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. - Mr. Maass moved the adoption of the May 31st minutes with the addition of Mrs. Sutton's corrections. Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. BILLS FOR BOARD APPROVAL AND STATEMENT OF GENERAL FUND Mr. Maass moved that the Board pay the bill for principal and interest for the REA loan. Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. COMMITTEE REPORTS Mrs. Sutton reported that the water committee has had several meetings in the last month or so and will be reporting later in a recommendation to the Board under New Business, Item 4. It was also reported that the By-Laws Committee had met with Mr. Seymour and Mr. Grumer and would be meeting again on Wednesday, June 22, 1977, at 1 :30 P.M. A report to the Board by the Committee on recommended By-Laws was expected at either the July 5 meeting or the July 20 meeting. 1976 AUDIT REPORT AND MANAGEMENT LETTER - MATT GOMEZ OF ARTHUR YOUNG & CO. Mr. Gomez was unable to attend this meeting. This matter was tabled to the July 5th meeting assuming Mr. Gomez would be available to attend. EDA APPLICATIONS - DAN COOK, DISTRICT ENGINEER This matter was delayed until Mr. Cook's arrival at the meeting. MANAGER'S REPORT Mr. Seymour reviewed for the record the items listed on the agenda under Manager's Report. See copy of Mr. Seymour's memo to the Board regarding these items dated June 17, 1977. Feeder F Project: Mr. Seymour reported that Slater Electric has agreed to perform the job at their low bid price. He has made arrangements for Sierra Pacific to supply the Truckee Tahoe Sanitation Agency for several t -- days. There also will be a short line built (4 or 5 poles) from across the River. to Olympic Heights; it may be temporary depending on obtaining an easement. It will allow Olympic Heights and other portions of the line to remain energized during construction. General Foreman Position: Mr. Seymour indicated that there have been 17 applications, which he is in the process of reviewing. Interviews will be arranged with those who are suitable and he indicated he would like a Director and Dan Cook to participate in the interviews. He said that some of the applicants are highly qualified, but that all seem to have background in either electric or water, not both. Page 1 , June 20, 1977 Standby Charges: The Manager reported that the Board must adopt a resolution on the Standby Charges before the end of the month and that the District then has until August 1 to prepare the detail work and have the computer cards punched and delivered to the County. Planning Department Inquiry Re Cumulative Impact on Facilities: The Manager indicated that the District's reply to his is in progress. 50th Anniversary Observance: Mr. Seymour reported that he believed that the Open House and Demonstrations had been successfull , that the Sierra Sun had provided good coverage and that if its done again next year it will receive more attention from the community. The Chairman asked the record to show that she thought that the crew did an excellent job and that they should be complimented. Power Outages: The Manager reported that none of the outages during the past week were due to local conditions except for one outage downtown today which is under investigation by the District. Two complaints from businesses were received for damaged electrical equipment and they have been advised that the District (and other utilit$es) are not responsible for outages due to Acts of God. Panonnia Ranchos: Mr. Seymour reported that construction of the electrical line extension from Panonnia Road to George Gardai 's development will start tomorrow and that the fees .have been paid. Miscellaneous: The Board briefly discussed the Resolution on continuing electric and water standby charges on the District tax roll for collection by the County of Nevada. This Resolution was placed on the Special Meeting agenda of June 27th for possible action. Also discussed was a letter received from the Truckee-Donner Recreation and Park District dated June 16, 1977, regarding a billing they received from the District regarding work done last year at the Truckee River Regional Park Rodeo Grounds. A copy of this letter is attached. The Manager indicated he would investigate further and report back to the Board. EDA APPLICATIONS - DAN COOK, DISTRICT ENGINEER Mr. Cook reported to the Board regarding Round II of the Local Public Works Act. Mr. Cook indicated that he had discussed with the Water Committee the rules of Round I I. Mr. Cook stated that this District was listed as among those where funds are not available unless there is assignment from the County Government. Mr. Cook also reported that Special Districts will not be funded in Round II. Any funds that will be spent by a Special District will be assigned from the County Government, i .e. if the District is to receive any funds from Round II there will have to be an appeal made to the County Government. Mr. Seymour indicated that a letter to C. Mark Smith, Regional Director of the Economic Development Administration, dated June 17, 1977, had been written regarding the District's exclusion from the list of eligible districts. See copy of that letter attached. Mr. Cook suggested that a letter to the Nevada County Board of Supervisors and to the City of Grass Valley would be appropriate inquiring if any portion of their funds would be assignable, pointing out the apparent discrepancy and the passage in the cover letter dated June 10, 1977, attached to these minutes that they have our funds. Mrs. Huber moved that the Board direct the Manager to write the letters as outlined by Dan Cook. Seconded by Mr. Maass. ALL AYE BY VOICE VOTE. SO ORDERED. JOHN QUINTANA'S REQUEST FOR WATER LINE EXTENSION - EAST RIVER STREET This matter was tabled until Mr. Quintana's arrival at the meeting. Page 2, June 20, 1977 i INFORMATION AND DISCUSSION - TAHOE DONNER WELLS A & B Mr. Cook reviewed the facts regarding Wells A and B for the benefit of the new Board members. He reported that a draft agreement had been prepared regarding the use of Wells A and B stating that Dart would retain title to the Wells and that the District would use the Wells at their discretion. No action had been taken on this agreement todate. The Chairman requested a recommendation from the Manager and Mr. Cook regarding District use of Wells A and B at a future meeting. The Chair directed that the new Directors receive a copy of the last draft of an agreement on Wells A and B. JOHN QUINTANA'S REQUEST FOR WATER LINE EXTENSION - EAST RIVER STREET Mrs. Sutton disqualified herself from discussing this matter as she is co-owner of a piece. of property located next to Mr. Quintana's on East River Street. She turned the Chair over to Vice-President Maass. Mr. Maass read for the record a letter from Mr. Robert E. Sutton dated June 20th regarding this matter. A copy of that letter is attached to these minutes. The Board discussed -Mr. Sutton's request with Mr. Cook, Mr. Grumer and Mr. Quintana. It was agreed that Exhibit A of the proposed Agreement would be revised. The revisions are the inclusion of all lands that will benefit from the line and an analysis of benefit costs based on factors besides frontage, similar to an improvement district. Mr. Cook indicated he would contact Southern Pacific regarding potential development and use of its lands along the line extension and that he would notify all property owners who will be affected by the line extension agreement regarding the matter. The matter was placed on the Special Meeting agenda for the June 27th meeting for possible action. Mr. Maass turned the meeting back over to Chairman Sutton following this discussion. ACCEPTANCE OF DIRECTOR JOHN CRAIG'S RESIGNATION; REPORT FROM DISTRICT COUNSEL RE: LEGAL STEPS TO FILL BOARD VACANCY; POSSIBLE ACTION ESTABLISHING PROCEDURE TO FILL VACANCY; The Board discussed Mr. Grumer's letter dated June 9, 1977, regarding procedure for filling vacancy in Board of Directors. See copy of this letter attached for reference. Following discussion Mrs. Huber moved that the Board accept the verbal resignation of Director John Craig effective July 1 , 1977, with regret. Seconded by Mr. Kuttel . ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. Mrs. Huber moved that an ad be placed in the paper to invite applicants for the vacancy July 1st and notice posted in at least three prominent places. Seconded by Mr. Kuttel . ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. The Board discussed the timetable related to filling the vacancy on the Board. Mr. Maass moved that the interview date be the llth(July llth at 7:00 P.M. ) , the deadline for a resume be noon on July 7th and the .Notice posted tomorrow in three places and an ad in the paper by Friday in the Sierra Sun, Truckee edition. Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , no; Sutton, aye; SO ORDERED. MISCELLANEOUS UNFINISHED BUSINESS Mrs. Huber requested that the Manager initiate some interview with the paper regarding once again informing the public of the fuel charge. Mr. Seymour indicated he would write an article for the Sierra Sun setting forth the facts of the fuel charge. Page 3, June 20, 1977 Mr. Seymour indicated that Crown Business Systems is presently working on a proposed new billing form. He also indicated that Pat Vartanian is working on a new program whereby a printed message can be printed on the billing. Mrs. Sutton commented on energy conservation within the District. Mr. Seymour indicated that on June 28th at 10:00 A.M. two representatives from the State Energy Commission will be visiting the District to discuss energy conservation. CONSIDERATION OF INDEPENDENT ENGINEERING EVALUATION OF THE TAHOE DONNER WATER SYSTEM CONSTRUCTION and CONSIDERATION OF 'HIRING SPECIAL COUNSEL RE: TAHOE DONNER MATTERS It was agreed that as these two items are related they would be dis- cussed concurrently. Mr. Maass asked that the record show, "that I 'm in favor of both of these at this point. " Mr. Maass moved that the Board adopt a policy of hiring special counsel and an independent engineering evaluation regarding the Tahoe Donner matters. Seconded by Mrs. Huber. ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. The Chairman requested direction by the July 5 meeting from all consultants and the Manager regarding the next step to be taken by the Board regarding these matters. Mr. Grumer indicated that he would contact Martin McDonough regarding this matter. REVIEW OF DEPARTMENT OF HEALTH RECOMMENDATIONS RE: WATER SYSTEM ANNUAL INSPECTION The Board discussed the letter dated June 3rd from the Department of Health regarding a water system deficiency report, a copy of which is attached to these minutes. The Board discussed this letter with Mr. Cook. Mrs. Huber moved to direct the Manager and the Engineer to report back to the Board on some plan to resolve these problems. MOTION DIED FOR LACK OF SECOND. The Manager volunteered to come back to the Board on July 5th with a report and plan of action for correcting the deficiencies in the report. RECOMMENDATION FROM WATER COMMITTEE RE APPLICATION FOR FARMERS HOME ADMIN- ISTRATION LOAN/GRANT FUNDS FOR SYSTEM IMPROVEMENTS The Board discussed letter from Dan Cook dated June 16th regarding Farmers Home Financing Assistance. A copy of this letter is attached. Mr. Kuttel moved that the District proceed as recommended by Dan Cook on the FHA Loan/Grant immediately. Seconded by Mr. Maass. ROLL CALL: Huber, aye; Craig, absent; Maass, aye; Kuttel , aye; Sutton, aye; SO ORDERED. (the vote on this motion was not taken until after misc. New Business) : It was agreed that Mr. Cook would prepare the application for the Board's consideration. NEW BUSINESS - MISCELLANEOUS Mr. Maass requested that each director be provided a minute book for filing of final minutes to be kept by the secretary. He also suggested that final minutes not be prepared until after draft minutes and corrections to those drafts have been approved by the Board. The Manager indicated that he would follow up with these requests. Grievance Re Pay Date Change: The Board discussed the grievance filed by some of the employees regarding the pay date change adopted by the Board at the July 5 meeting. A copy of that grievance is attached to these minutes. Page 4, June 20, 1977 Mr. Kuttel moved that our attorney review the grievance and report back to the Board on the legality of the grievance. Seconded by Mrs. Huber. ALL AYE BY VOICE VOTE. SO ORDERED. DISTRICT ENGINEER'S REPORT Status Report on Will Serve Request for Ponderosa Palisades Condo- miniums/H. Garian: Mr. Cook reported that this project has been suspended and that there is nothing further to report at this time. Appendix E. Water System Analysis Report: Mr. Cook requested that Appendix E, Revised District Standards, be taken back to the Water Committee for further consideration before being brought before the Board. Information Re the Formation of a Special Improvement District in Tahoe Donner Subdivision: Dan Cook reported that this matter is something about which the Board should be aware but that no action in the near future need be taken. Mr. Cook brought up the matter of a response to so called "will serve requests" from potential developers who do not have firm project commitments. He indicated that he would take the matter to the Water Committee for review. Mr. Kuttel expressed concern over late billings to the District's customers and his opinion that the electric deposit amount should be increased. Mr. Seymour indicated that the Electric Committee will be considering this problem along with revisions in the electric rules and regulations. Mrs. Sutton placed on the June 27th Special Meeting agenda an Executive Session to discuss personnel matters. Mr. Kuttel moved to adjourn. NO SECOND. The Chairman adjourned the meeting at 10:55 P.M. by general consensus. TRUCKEE-DONNER PUBLIC UTILITY DISTRICT By at Sut n, President of t e Board Ja a 0. Reed, Secretary Page 5, June 20, 1977 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT STATEMENT OF GENERAL FUND - June 16, 1977 Bank Balance - June 2, 1977 $216,835.47 Truckee Electric Revenue 62 9180.86 Truckee Water Revenue 45186.50 Donner Lake Electric Revenue 11 9418.05 Tahoe Donner Water Revenue 438.00 Miscellaneous Billings Revenue 395.00 Miscellaneous Revenue 59590.20 $301 9044.08 Approved Billings 1309521.63 Edward Chouinard - Refund of water conn. fee 150.00 Refund of credit balance on closed accounts: Jim D. Bennett 9-107-01 12.34 William R. Wood 6-046-01 1 .42 Truckee Justice Court - Small Claims Ct. - 30 accounts 48.00 U.S. Post Office: Postage Permit 400.00 Trust Fund 20.00 State Board of Equalization - penalty on late filing of energy surcharge report 138.60 (1319291 .99) PAYROLL 6/15/77 OT DT Standby Gross Net Barry 629.20 479.41 Chapman 594.88 466.49 Connell 682.00 492.44 Dra ce 189.26 32.56 942.64 591.31 Grow 888.80 648.01 Kinzie 40.86 640. 14 427.18 Lopez 96.92 909. 16 625.86 Painter 163.60 134. 15 Pomponio 770.96 550.87 Reed 44.33 564.41 386.23 Reynolds 92.30 904.54 669.79 Rose 756.82 499.52 Ru l l y 596.48 414.90 Seymour 19250.00 827.70 Silva 39.76 914.48 668.72 Straub 96.92 36.92 92.30 1 ,038.38 699.83 Wiser 48.78 816.03 517.26 ( 99099.67) 517.07 109.24 184.60 13 9062.52 99099.67 Bank Balance - June 165 1977 $160 9652.42 Bills for Board Approval : USDA - REA Principal & Interest Pmt. REA loan 159350.52 ( 159350.52) Bank Balance After Payment of Above $1459301 .90 TRUCKEE DONNER PUBLIC UTILITY DISTUG I B�, R.,�� .,� ET "Oro r ASSETS 1977 MARGINS AND LIABILITIES 1977 Utility plant, at cost: Margins: Plant in service Operating margins logq Electric 13 3 Other equities _ C��Q.10 ]► Water Year to date margins 1 �..T.��_I General Less accumulated depreciation Long term debt:* Net plant in service REA bonds payable ���,�`�3_,_ � Construction in progress Note payable to Sierra Pacific p g , � - Power Company Plant acquisition adjustments _ �} 5--)a, Assessments _. 1 tom, Q Net Utility plant 1314 C�, 7�� Other _ 31 ,a13�, � Non-utility property Restricted funds �`-�,O �"?► Current assets: Current l i abi l.i ti es: Cash Accounts payable ! P5 0 (nq _ Notes receivable Consumer deposits , Ir�(8 O I Accounts receivable a Accrued liabilities �, ZZI►5q Accounts receivable - other tQI Materials s and supplies • Total current liabilities 3 �OCo, , Other current assets Total current assets `'1 Customer advances for construction _�$ 0 3�,FCC. t TPUCKEE DONNER PUB TP IITTI I Y DISTRICT STATEME T OF REV, EXPENSES For the month of an-d months ended ' CURRENT MONTH YEAR TO DATE • ELECTRIC WATER JOTAL 1976 1976 _.1977 - 1.976 1977. . �s Revenues C Net Operating expenses �r Maintenance expenses Customer accounts expenses - l0 8 1 0 15 3 r .�.. � � General and administrative exp. ' r Depreciation a 01) $�-'�`�--. - Interest s t expense t Overhead pool Total operating expenses Total operating margins L Other Income and Expenses Net margins w T. 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H' a A � � RN N H a) H a A (o fu cwn U �o w 0 O U =4 C6 w 6 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE S87-3896 MEMORANDUM TO: Board of Directors FROM: Milt Seymour, Manager SUBJECT: Manager's Report DATE: June 17, 1977 1 . Status of Feeder 'T' Project - Slater Electric apparently will proceed with reconductoring Feeder F. We have arranged with Sierra Pacific Power Co. to temporarily feed the TTSA plant so that approximately one mile of Feeder F can be reconductored while de-energized. Additionally, we have agreed with Slater Electric to provide four or five poles, cross arms and conductors to make a tie between Feeder A on East River Street and Olympic Heights. This short length of line will enable us to disconnect an additional 38 poles so they can be reconductored de-energized. If we can obtain the proper easements the tie between Feeder A and Feeder F will remain permanently. Otherwise it will have to be removed. All of the labor for the inter-tie between Feeders A and F will be provided by Slater Electric at no extra charge. 2. Status Report of Filling General Foreman Position - We have received 16 applications for the position. These are being reviewed. Within the next week we will select those that have promise and schedule them for interviews. 3. Status of Preparation of 1977-78 Standby Charges - The first step in having the standby charges added to the tax rolls for the coming year is a Resolution by the Board prior to June 30th. After that we have until August lst to complete the' detailed work with the County. 4. Status of Draft Letter to N.C.P.D. Re Cumulative Impact on Facilities - No action has been taken on this item yet. 5. Evaluation of 50th Anniversary Open House - Although visitors to the Open House were not numerous, I believe the effort was worth while. Our line crews put on an excellent demonstration of hot line work and use of the line truck and the High Ranger. Those that did attend seemed most impressed. Excellent press coverage was provided by the Sierra Sun. MEMORANDUM to the Board of Directors Manager's Report June 17, 1977 6. An outage occurred on Tuesday, June 14, 1977, for approximately 15 minutes caused by lightening striking the PG&E substation near Donner Summit. We have received two complaints from customers who claim that the power outage caused damage to their commercial refrig- eration equipment resulting in considerable loss to them. I have explained to these customers that we are not responsible for acts of God. Status Report - Pannonia Ranchos - We have received a deposit for a line extension from Pannonia Road to the entrance- of the Pannonia Ranchos subdivision. Work is in progress at this time. After this extension is completed Mr. Gardai indicates he wi then decide whether or not to go underground or complete the sub vision overhead. 00 MILT SEYMO MS:jr cc: Steven Grumer Dan Cook WATER MAIN EXTENSION AGREEMENT BETWEEN TRUCKEE DONNER PUBLIC UTILITY DISTRICT AND QUINTANA CONSTRUCTION COMPANY FOR A WATER MAIN EXTENSION ON EAST RIVER STREET, TRUCKEE, CALIFORNIA WHEREAS, John Quintana, et al , are the owners of certain real property ,•-, located on East River Street, Truckee, California, identified as Assessor's Parcel No. 19-45-06 and desire to extend the facilities of the Truckee Donner Public Utility District to serve said parcel , and WHEREAS, the Truckee Donner Public Utility District is a body politic of the State of California empowered to construct, operate, maintain and replace water facilities and to provide water and power services within the service area of said 'district, and WHEREAS, the Truckee Donner Public Utility District has water service facilities in East River Street that are capable of providing a minimum water service required in accordance with the District's Standards, Procedures, Rules and Regulations and are capable of being extended 'as desired by John Quintana et al . NOW, THEREFORE, in consideration of the mutual covenants, conditions and promises set forth herein, it is agreed as follows: 1 . That the parties to this Agreement agree to abide by the rules, regulations, standards and procedures of the Truckee Donner Public Utility District as such rules, regulations, standards and procedures are contained within the Water System Analysis Report prepared by . Cook Associates dated October, 1976, as amended prior to the date of -l- 0 this Agreement. 2. John Quintana et al agrees to provide engineering plans and specifications for the proposed improvements to the District for review, consideration and modification as required by the District to bring said Plans, Specifications into conformance with the above noted rules, regulations, standards and procedures of the- Truckee Donner Public Utility District. 3. John Quintana et al agrees to install the water main extension in strict conformance with the approved plans and specifications as noted above in Paragraph 2 at his sole cost and expense and deliver said completed water main extension to the District in accordance with the above noted rules, regulations, standards and policies of the District, free- and clear of any liens and/or other encumbrances. 4. It is agreed that while John Quintana et al is the prime mover desiring the water main extension at this particular point in time that other individuals with the passage of time will benefit from the main line extension. It is further agreed that the primary service area for the subject water main extension will be those parcels 1 through 6 inclusive as shown on Exhibit A attached hereto and made a part hereof and that the installation cost of said water main extension shall be shared among the parcels that will ul ti-mately benefit on the basis of a front foot derivation of benefit. The specific value of benefit being that as shown on Exhibit A. 5. The District hereby agrees to assess and collect from each of the parcels listed as 1 through 5 on Exhibit A the appropriate benefit -2- amount, collected from the owners of the parcel , when the service is made available from the subject main line extension or from any other pipeline that has. been extended from the main line extension. �,.,... Said fees shall be in addition to the regularly charged connection fee, facility fee, and tapping fee if appropriate. 6. The- term of this Agreement shall be ten years from the date of execution. The District shall bear no obligation to John Quintana et al for connections to said water main extension that would occur after the date of termination of this Agreement. 7. In the event that the water main, that is the subject of this Agreement, has not been installed in accordance with 'the approved plans and specifications by December, 30, 1977, no water service shall be provided to the Quintana parcel and this Agreement shall be null and void. 8. This Agreement shall be binding on the heirs, successors and assignees to the parties hereto and may be assigned only with the written concurrence of both parties. THIS AGREEMENT made and entered into this day of , 1977. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By: Pat Sutton, President of the Board ATTEST: Clerk Thereof JOHN QU I NTANA,_ ET AL By: -3- A66EIDSo, BOOK. 19 P'AErE 4Z .6 4S ' //0 0 4-1 g � a��. 3„� U.�.F.S. EAST IZIVE�Z. STfZEET o.39"° \ �1 TIZUCKEE oo tZiV�1Z l 6UTTON 'QUINT�Id�� pA�ZSONS io T.S.17. Parcel No. Lot Front Foot of Total *Relative Benefit Amount 36 Sutton 237 7.6 $12142.66 6 Quintana 462 15.0 25255.26 5 U.S.F.S. 800 25.8 3,879.03 11 Parson 300 9.7 1 ,458.39 10 T.S.D. 1300 41.9 69299.66 - TOTAL 3099 - 100.0 $159035.00 *Based on the construction cost of the Quintana mainline extension equal to $159035.00 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 MEMORANDUM TO: Board of Directors FROM: Milt Seymour SUBJECT: Quintana Water Main Extension, East River Street DATE: June 20, 1977 At the last regular Board meeting I stated that three main items had to be completed before I would recommend to the Board to take action on this matter. As of this date these items are now complete. 1 . We have the opinion of District Counsel that an Environmental Assessment, Negative Declaration and Notice of Determination are not necessary (see letter dated June 15, 1977). 2. We have a Contract prepared that has been approved by the District Engineer, the District Counsel and myself. We believe it is acceptable to Mr. Quintana. 3. Dan Cook has indicated that he has reviewed the Plans and Specifications for the water main extension prepared by Cranmer Engineering and finds them acceptable and within the Guidelines and Standards for Water Works within the District. In view of the above I recommend that the Board of Directors accept the Quintana Water Main Extension on East River Stre et as outlined in the Contract and technical documents and by motion authorize or direct the President of the Board to execut671,', the C ract with John Quintana. 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Such an inquiry should be made promptly and in no case later than June 24, 1977 . Should EDA deter- mine that planning targets must be recalculated, affected applicants will be notified. No planning target adjustments will be made after the funds are obligated. The following items are important to all project applicants: You have a maximum of 28 days from receipt of this package to list your projects in order of priority and resubmit them or submit new projects. All submissions must reach this Regional Office by midnight of the twenty-eighth day; You ,should complete and return to EDA the list- ing of priority projects (Exhibit 5-11-3a and/or S-11-3b of the Application Supplement) as quickly as possible. This must be done before any applications are resubmitted or submitted and before the 28 day deadline expires; To resubmit a Round I project, you should com- plete only the Application Supplement, ED-101LPW-S; To submit a new application, you should complete the ED-101LPW plus all parts except III of the Application Supplement, ED-101LPW-S; You should be prepared to submit additional project applications if priority projects can- not be approved because of irreversible de- f iciencies; and . Please note that your planning target represents a funding ceiling which cannot be exceeded. All eligible applicants should make every effort to resubmit pending projects. New applications will be accepted only from eligible applicants in eligible areas if the projects fulfill compelling local needs or achieve objectives of the Public Works Employment Act of 1977 . New applications will also be accepted if necessary to fill the planning target. 3 - Eligible applicants may select projects or endorse projects of other eligible applicants according to procedures spelled out in Section V of the Guidelines. The principal objective of the Local Public Works Program is to begin the construction of capital projects without delay. Eligible applicants are urged to prepare and submit their j list of priority projects as quickly as possible. This list must show all resubmitted and new projects proposed to be fund- ed within the planning target, including projects endorsed for or by other jurisdictions and, where applicable, projects � jointly endorsed by local governments and school districts. After submitting this list, the application or resubmission form for each listed project or endorsement should be sent as it is completed by you to the Regional Office. By using I this approach, applicants can obtain the earliest possible review which will alert them to deficiencies that need to be remedied and which will expedite the award of project grants. With warm regar C. Mark Smith Regional Director Enclosures: € t . 1. A list of planning targets for your State; 2. Rules and Regulations for Round II (published May 27, 1977 in the Federal Register) ; and j 3 . Guidelines for Round II (which set forth Agency policy for administration of the program) . (Additional items are enclosed for the use of those eligible applicants that have or may share planning targets. ) 4. A list of projects pending from Round I located in your state; 5. Application Form ED-101LPW 6 Application Supplement ED-101LPW-S; 7. Exhibit S-11-3a (List of Submitted, or Endorsed LPW Applications in Order of Priority) ; and 8. Exhibit S-11-3b (Local Government-School Districts List of Submitted and/or Endorsed LPW Applications in Order of Jointly Assigned Priority) . _ As. TELrLPHONE 587-309D DR. H. P. TAPIA, 9UP[RINTENOENT • ` SEE- onnE� c Ee'LEatton an.c� 19 Lk 2" ft'at P. O. BOX,41087, TRUCKEE, CALIFORNIA 95734 June 16, 19 77 - . File 677378 ryc LJ Billing-Truckee River • ,v -M n �w Regional Park Rodeo' Y., (rounds A. Milton Seymour Truckee-Ibnner Public Utility District P. 0. Box 309 Truckee, CA 95734 r a° Dear Mr: Seymour: .y. w^- We. received our b -11 i g"Xfor work done t:`ahe Truckee-v:.Rivet Re :, onal Y:. . y.-. k. g Park Rodeo. Grounds and we wore:.:,cco level bewildered as to tie.,amount` :. ;.-. 1�ryL'�'�� ...t. .[]fir .. c.. we were -qu ob d by your: d3.strict as to the expenses---that we would recur to have •-.s :wci f c._.w:ob_-doale -That specific.-job-was to include: 3 Alk . v Zb.b:t. q in underground Gabler or wire, whichever is.�>the •. - _ iOv: ::•�./ v ..,...ixmnvn:. ...,vnn. .. .r::.Avwwv„wM.wv...n,.nw•.rw•wY•....rw a appropriate terminologyYi , from point `A" to point "B` l w • 2 �: In A set u a{!transformer :pad... > w- .. .... - -...,-. :.... w•••y„n•/~J ••.•-. ..,..,,,q"h-.w...w...,....,-+ca.r,,..a,,,,,,,,:V..w,,..�wyK w.. .y„ 3) Zb install the. transformer and make all appropriate connections. Nr•., on -to the above we requested to buy, and the Truckee-Donner Public Utility District agreed to sell us, the material at cost for us to .,: _:...n: .,, install.-a:Jin.A from the transformer' to the new restroom. Me amount.%of ..:.. .:... the quote was $1000 to $1500 for the complete fob, plus the additiorn ;.cost.,< 'Z; A, of material's to go from the transformer to the restroom. ':Y .w r The.[apparent disparity of the $1000 to $1500 was agreed to, -to cover q any~unforeseen cost that might arise. NCXnT, `'lets look at the job as it was done: is -The trarisformar was not set as instructed; the leads from the (S "` 'meter went',to-, the rodeo' groun restroom,ds and not to the thus `pry causing this distriet-to hire an electrician and causing the purchase of requisite material in order to install a meter mount (an additional expense which was not contemplated) t 2nd -You are billing us for installing underground secondary wire and permanent service to restroom; .which your crew did not do, as it was done by park personnel. 3rd .--You-are billing us for installing underground secondary�w ._.^tom i .Truckee-Donner Gateuwyle Av Sierra - w o �+ $ O rl U En I b E@- 41 ra ro i r June 17, 1977 U.S. Department of Commerce Economic Development Administration 1700 Westlake Avenue North Seattle, Washington 98109 Attn: C. Mark Smith, Regional Director Dear Mr. Smith: We have received the EDA target funding information and we are surprised to find that our Utility District was not named among those receiving a Round II target funding number. We believe that after Round I we stood very high on the priority list. Unemployment in Eastern Nevada County where our District exists has been unusually high during the past two years decause of lack of snow,aadd therefore lack of employment in the resort industry. We would appreciate your checking to see if some mistake has not been made inadvertently causing our name to be heft off the approved list. We regret the necessity of making this request. However, the EDA funds have figured very importantly in our plans and hopes to improve our District. Sincerely, A. Milton Seymour Manager AMS:j r cc: Dan Cook Steven Grumer TRUCKEE-DONNER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 AUDIENCE ATTENDANCE FOR THE MEETING OF PLEASE PRINT YOUR NAME: 2. {`� � • � . , �► s 3. 4. 5. 6. 7. 8. 9. 10. 11. 120 13. 14. 15. 16. .17. 18. 19. 20. 21. 22. 23. ROBBIT SUTTON CON B. ENGINEERS CONSTRUCTORS P. O. DRAWER AG LIC. NO. 234324 TRUCKEE, CALIF. 95734 Telephone (916) 587-4161 June 20, 1977 Milton Seymour, Manager _ - - Truckee-Donner Public Utility District P. O. Box 309 Truckee, Ca 95734 Dear Milt- This letter is to re-state some of my concerns we discussed today-regarding g g the proposed agreement between the district and Quintana Constuction Company related to the construction of the eight inch water line to Quintana's property on East River Street. Although, in essence, I support the construction of this water line, and have no objection to the method of construction or accomplishment, I request that the board consider my concern for the equity of the method of distributing the costs of its construction among those who will ultimately pay for the construction- As Exhibit A shows, I am the owner of Parcel No. 36, one of the five property own- ers of adjacent lands,, designated by the proposed agreement to share in the ul- timate cost of the extension. Instead of the five participants listed in Exhibit A, who will share in the costs, I request that the board consider including the other possible beneficiary owners, such as the owners of adjacent lands on both sides of the right-of-way, including possibly 20 undeveloped lots southerly, which I believe to be zoned R-2, and ap- proximately 3600 front feet of industrial zoned property, northerly. In addition to including all of the possible beneficiary owners of property, I re- quest that the board require the use of benefit assessment methods used previous- ly by the district in assessment proceedings on other projects, that are more equitable than this strict lot frontage rule. The beneficial assessment method should, as before, incorporate the other important factors, such as zoning, planned land use, developability, parcel areas, as well as frontage on facilities. Y our ,very. truly, Roter E. Sutton Q< V z z i �•• � A� W Z 1:: O Q)r-I -� .a O • •O a) N 4J -Paw -�1 •r•I rd ..� •IJ 4 04 U u Pi O 4-) rd 4J a•r1 rd rd I U O >i -r-I > a) 04 4-1 4-r-I O rd P to �4 >1 P rO O 4-+ 4-) 04 04 r-� Q) a) U) 04 O > t1 r rd r >~ t7) 4J a l 4J �-r-I r-I O Q) 3 H•r-i 7$ f�7 w �, t , ro0 >~ w ►—IppOco 3 � (� ' U) -P•H N r-A 44 B UJ- •rd `may a ; r-I O 04 b1 O r, >4 U 4-) O rd O•r-i � � Q) cn W r-I a•H U U•r-•I r-i Q) 4-) ::) ° w N•� rd U N la4> U U >� 4J r-�•� (d rO rd r—I O 0 A o a .i O u1 >� M >� P U H rd 4-) >i 4 Q)a o > r-t M 4-� 0 •rl a)rO `O O cd r � w w z h 4J r- a) •J En xi O-H >, 4-)-I~ r-"I ra z � top U •r-I 4J U r--I 4 Q) H a)r-I P 4J w o � a) O (0 4 .�44 s�•r� a� � HH z 4JU rOP �4M �4Ut3) -NOrOo4-4 a) o Q •r-i O 4J r-I r-I >4 U) �4 4J 14 •r•I 0 1 I~ �l 44 4J r-I rd O O 4j-H u? a P a O a) ro ro as ro U �j U Q U 4-4 4J U Lo a) -r-I V P �4 4-4 U) >~ O-r-I -r-I o U) r--I 4J P (1) a,, (1) 01•H •• •r q O • (n to-r-•I >~ •IJ �4 r O r-i a) .�' U U)O rd •tJ•r-I U) r m rd P H P oo P4 z >1 U O-H ty) z O 41 U a) O� to •-HU-r-I 04 rO r-: O A U x •• 4J r-I•ri 491 �4 04 •rA 41 I .r-•I O . 4J U •IJ rCS -I•-) rd -IJ 4-) •{J (1) }.••I fQ a) rd 4-4 U I~ r, •r-I U U) x U) ::5 a) •I.•) O a O P O o 3 rd •ri P; a) O cn En •9 •r-I•r•-I•H > A O Pi 04 04 -SOU a) Q4J � 4J U) .. , •� 41 ::j A 0 cd ro U U �4 Q) N C7 U a ro N rd 4-4 Q) a) W Pi aN P4 Ocncn 4J4J �24 4-) 4J cn w W b A zu �U xa p„w a .wa � l -ter . ` � § 1781 GOVERNAlFONT.` CODE vacancy on such it board, the board of;.: �rvisors of the county in which the larger portion of the district is located shall have authority to fill the vacancy by ., a pointutent. (Added by Stats.19 i 3, c. 934, p. ]i 28, §:i.) i 1780. Special districts; method of filling vacancies on elected governing boards; term (it) Nottvithstandinf; any other provision of law, it vacancy In any elective office ; - oil the governing board of it special district, other than those specified In Section 1781, shall lie filled as provid4'(1 in this section. The remaining district board mem- bers Inay fill tite vacancy by appointment until the next district general election that is scheduled 90 or more days after the effective date of the vitcancy, provided tilt. appointiltent is made within it period of 60 days fill litediately sttbse(l licit t to the effective date of such vacancy and provided It notice of the vacancy is posted In 3 three or niore conspicuous ltlac'(,s iit tilt. district at least 15 days before the appoint- rtteitt is made. In licit of Inakin,<.; an appointment the remaining inenll)ers of the 1 board duly %vithitt 60 clays of the vac.ilicy c.til fill election to fill the vacancy. The election shall be held oil the next avaiialle election cline provided by Section 2504 of the I1.1ections Codc• that is w or more clay( after tliv vacancy occurs. (b) if the vncartcy Is lia filled by the clistl•iet boftt•cl its specified, or if the board has not called for fill elections within 60 clays of the vlicalley, the city colinell of the eity its %vhieli the district is wholly located, or if the district Is not wholly locfit(41 withilt it city, the board cif tiupc•rvlsors of the c()tlnt.v reprvsentinl; the larger portion i of tit(,- (list riot: ftreft Ill Which the vlectIou to fill the vacaltcy will be held, Intty fill x the vilealtcy within 90 days of (it(! vacancy, or the city council or county supervisors inay order the district to call at► election to fill the vacancy. The election shall be held on the next available elections date provided by :section 25(" of the Elections Code that is 00 or Inoro days lifter tit(! vacancy occurs. (e) If within 90 days of the vitcancy the remaining inembers of the board or the appropriate hoard of supervisors or city council have not filled the vacancy and ito election has been called for, the district shall call an election to fill the vacfincy. The election shall be field on the next available election date provided by Section 2504 of the►Elections Code that is 90 or more clays after the vacancy occurs. _ (d) Persons appointed to fill a vacancy shall hold office until the next district general election, but persons elected to fill a vacancy shall hold office for the balance of the- term of office. (Added by Stats.1975,c. 1059,p. ,§1.3.) Former § 1780, which related to the same officers, added by Stats.1970, c. 786, p. subject matter, was added by-Stats.1973, c. 1501, § 2, operative upon adoption by the 934, P. 1727, § 1; amended by Sttxts.1974. c. people of Assembly Const. Amend. No. 43. 1271, p. 27:», § 2; and was repealed by 1970. failed to become operative upon re- Stats.1975, c. 1059, p. =, § 1. jection by the people of Assembly Const. Derivation: Former section 1780. added Amend. No. 43 at the General Election held by Stats.1973, c. 934, p. 1727, 1 1, amended Nov. 3, 1970. by Stats.1974, c. 1271, p. 2755, 1 2, Library references A section 1780, authorizing acting officers Municipal Corporations(S:=149. to perform duties of certain constitutional C.J.S. Municipal Corporations 495. § 1781. Application of§ 1780 The I)rovisioiss of Section 1780 shall not apply to a school district, a district or- ganized ptirsuant to Division 6 (commencing with Section 11501) of the Public Utill- ties Code, or a district stibject to the provisions of Chapter 5(commencing with Sec- tion 22825) of Part 5 of Division 11 of the Water Code. (Added by Stats.1975,c.1059,p. 1.5.) ' Asterisks Indicate deletions by amendment 197 • �. . tip �•1,_ . /—`� `! coo K ASSOCIATES _ :{ ENGINEERING CONSULTANTS 2060 PARK AVENUE '� -- -- OROVILLE, CALIFORNIA 95965 PHONE (916) 585-6457 C • .`_• G;zNi.,i'.E. NE\. CSA P. , C sE:t.()N f., June 161 197.7 Water Committee Truckee Donner Public Utility District P.O. Box 309 Truckee, California 95734 Re: Farmers Home Financing Assistance Dear Committee Members : As of the first week in June, the possibility of grant assistance changed significantly. A.B. 395 became the law of the land and allows the Board of Directors to enter into long term loan contract commitments by 4/5 vote of the Board, The Board can therefore, by 4/5 vote incur the local debt to match the grant funds , made possible by P.L. 95-18 and P.L. 95-26 (drought relief funds) , The combination of 5% interest long term loans and up to 50% grants made available to the District by the F.H.A. are the most favorable financing terms available to the District at this time. Note that the E.D.A. 100% grant has not been approved in the Round II, Enclosed for your information is a processing check list, drought assistance inquiry and F.H.A. general brochure for your information and use. I recommend that the District consider the use of the loan/grant funds to accomplish the work that we described in February as being required this year. Very truly yours , COOK ASSOCIATES 2 DJC/cap Dan J. Cook cc: Pat Sutton Civil Engineer r,R.LLC,YD CUC_;K,E, D _JOE E.CGCK /r-E. DAN J COOK C.E. DROUGHT ASSISTANCE INQUIRY The Farmers Home Administration has received a supplemental appropriation of water loan and grant funds to be used by rural communities having a diminished water supply caused by drought conditions. 1. Assistance can be provided to communities of less than 10,000 population. EDA can provide assistance to communities of over 10,000 population. 2. The community must be unable to obtain the needed funds from other sources at reasonable rates and terms. 3. The community will be expected to repay a loan for the project costs. Grants of up to SO percent of the project cost may be available, if necessary, to reduce family user rates to a reasonable level. 4. The assistance may include, but is not limited to, deepening an existing well, developing a new-water source by digging a new well, or extending waterlines to other water sources. S. Eligibility is limited to projects that can be completed by November 30, 1977. b. Documentation needed for consideration of an application: a. What serious problems is the area suffering as a result of the drought? , i t b. Project description: (1) Main component: Estimated cost: (2) Other components: Estimated cost: 2 c. Date project can or did begin: d. Description of area's water conservation program: e. Number of water connections to be served: Residential Public and commercial Industrial 1 f i Date Name of Entity BY: (Authorized Representative) I orm I-I4A 442-40 UNITED STATES DEPART MEN'I'CAI'AGIUCULTUIZE • Zev. 4-30-69) FAMEM HOME ADMINISTRATION tl j 1 PROCESSING CHECK LIST lzcd d- Public Bodies ame of Applicant 1 ��C��.�CCr�i State r Y ype of Pro'eet County t b 44 Item Form To Be Target Date No. Document No. Prepared By Date Received P rc-(:L rq:7 1 C C.,L Ot r-.�2-C/' 1 Application -t A--1 S 9 L-%--A)L I t'-�!C'rti Ct�i t C.'� 1)t'C 1Gt G 2 U 1P y )jlt,ot�F. t�s C A -1�ci D�5 rlC- +e tl eA- or 3 Evidence of Organization P n& a C1,�. �-�1 Fitt_ �"X-'�� ?�S �1 r j "!C-1 tf rtat'. 5 Rules and Regulationt 'C-I't�C.�t i� ,..41 �A yl�- 7 Agreement with Attorney f f? -'� jt':j-I�•P_t , o , _ 9 Agreement with Engineer FHA 442-19 C '}Z 11 Preliminary Engineering Report ;;, '-y P. F- 12 Jk- 13 _ tiu Ffi� D 14 Ti'vile- SckedOt"- Project Summary-Water and c���;!�� �� �� +rr i C� 1-5 Waste Disposal. F44A-4 ,; 5{r�t�-.3 ZC_rr. L G%t f:• �� 111f GU-1-N�� t 16 rticw.,> i� _�l�it�i�1Q:'s�� f���'ZCt_L=►t (U,,a ►L , tr't ` ' - enI o f 19 I - -�s�s - _i 20 -7 21 =,,.,., ,., c � _ FHA.442-�.`' ; 22 FHA 2-40(It-e:•.4-30-69) FARMERS HOME ADMINISTRATION—A Rural Credit Agency of the U.S.DEPARTMENT OF AGRICULTURE nity commu rJ - �....� oars Farmers Home Administration (FmHA) is authorized to make loans to develop community facilities for public use in rural areas and towns of up to 10,000 people. Any community eligible for credit from commercial or cooperative sources is not eligible for such a loan from the ' Farmers Home Administration. All FmHA offices will help communities prepare their applications for review. All applications will be considered with- ' �` re color, creed sex _ �� � g e race,e o _ V out and to th age, or national origin of members of the groups applying for assistance, and oppor- tunity to construct, develop and use the � - facilities must be extended on this same basis. o'N0'2. Who May Receive Assistance? - Loans are available for public entities ; such as municipalities, counties, and spe- cial 1 purpose districts. Nonprofit corpora- tions . may also receive loan assistance - -. when adequate plans for loan repayments 4 are made. Priority will be given to municipal bor- rowers in communities smaller than 5,500 i Y ` people to restore a deteriorating water supply, improve, enlarge or modify a water system or an inadequate sewer system. ' - _ In addition, borrowers must: 1. Be unable to obtain needed funds t from other sources at reasonable ' rates and terms. - r 2. Have legal authority to borrow and repay loans, to pledge security for N. loans, and to construct, operate and - maintain the facilities or services. 3. Be financially sound, and able to or- Program Aid No. 1100 February 1975 i I ganize and manage the facility eff ec- What Security Is Required? tively. 4. Base the project on taxes, assess- All loans will be secured to adequately ments, revenues, fees or other satis- protect the interest of the Government. factory sources of money sufficient to Bonds or notes pledging taxes, assess- pay for operation, maintenance, and ments, or revenues will be accepted as ,,.., reserve, as well as retire the debt. security if they meet statutory require- 5. Be consistent with available compre- ments. A mortgage may also be taken on hensive and other development plans real and personal property when State laws for the community, and comply with permit. Federal, State and local laws. How May Funds Be Used? Where Will Applicants Obtain To construct, enlarge, extend or improve Technical Help? water, sewer and solid waste disposal sys- The Farmers Home Administration will tems, fire stations, libraries, hospitals, assist the applicant in making the first de- clinics, community buildings, industrial terminations regarding engineering feasi- parks or other community facilities that bility, economic soundness, cost estimates, provide essential service to rural residents, organization, financing, and management and to pay necessary costs connected with matters in connection with the proposed such facilities. improvements. Borrowers may also use the money for If financing is provided, the Farmers roads, bridges, utilities and other improve- Home Administration will make periodic ments or to acquire interest-in Iand, water inspections to see that funds are used as rights, leases, rights-of-way and other agreed upon. forms of land or water control necessary to the development of the facility. When and How Is Application Made? Interim commercial financing will norm- ally be used during construction and Applications may be obtained at the FmHA funds will be available when the local county offices of the Farmers Home project is completed. If interim financing Administration. The county office staff is not available or if the project costs less will be glad to discuss services available than $50,000, multiple advances of FmHA from the agency and explain how to pre- , funds may be made as construction pare a written application. progresses. Are Grant Funds Available? What Are the Terms? For water and waste disposal systems, The maximum term on all loans is 40 grants may be available for up to 50 per- years. However, no repayment period will cent of project development costs. They exceed any statutory Iimitation on the or- will be made on projects that serve the ganization's borrowing authority nor the most financially needy communities in useful life of the improvement or facility order to reduce f amily user rates to a to be financed. reasonable level. What Is The Interest Rate? 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