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provisions of the proposed agreement.
Mr. Katz noted that facilities fees in the amount of $38,000 have been
paid, performance bonds have been obtained as well as insurance certificates;
the plans and specifications were recommended by the District's Engineer; and
transformers are being purchased and paid for by the developers.
. .._ The provision of the proposed agreement relating to approval of the plans
and specifications before construction was discussed at length. Director Duffy
moved that the Board approve the specific aspect of the 1 ans and specifications
f i ca P p bons
that refer to the water system going into the property. MOTION FAILED FOR LACK
OF A SECOND,
Director Duffy moved that the Board modify Section 3 of the proposed agree-
ment so that it does not refer to the system having to have plans and inspections
approved before the contract is agreed upon. -MOTION FAILED FOR LACK OF A SECOND.
More discussion ensued. Director Maass requested an Executive Session.
EXECUTIVE SESSION
The Board adjourned to Executive Session at approximately 10:15 P.M.
RETURN TO PUBLIC SESSION
The meeting was returned to Public Session at 10:45 P.M. and discussion
relating to Truckee Crossroads resumed.
A possible 2J o rate reduction or payback for the transformers was talked
about.
For the record, District Counsel Grumer read the following proposed sec-
tion:
"It is agreed between the parties - it is acknowledged between the parties
that construction for the on-site water improvements were commenced on August
25, 1980, without prior Board approval and without approval of the plans and
specifications. As agreed between the District and Fred Katz of FHK at the
September 3, 1980 meeting, the District Engineer will continue to inspect the
on-site water work and the District will seek immediate injunctive relief pro-
hibiting any further development prior to execution of this agreement. Any
changes of the plans would require written approval. "
Mr. Katz noted that Longs Drug Stores has entered into a contract with
Murchison Construction - FHK approved the contract, but Longs entered into
the contract solely. He advised that the attorney for Longs had planned to
attend the meeting but was unable to do so. Mr. Katz indicated he has a 1/3
vote with respect to the agreement.
Director Sutton moved that the Board stop inspection on all of the water
system work that has been currently in progress and request all parties to be
present at the meeting on Monday night. MOTION FAILED FOR LACK OF A SECOND.
After more discussion, Director Sutton moved, and Director Huber seconded,
that the Board direct the Engineer to notify Murchison, the subcontractors and
the County of Nevada, and that Counsel notify Longs, Luckys and FHK Investment
Company first thing tomorrow morning that inspection will stop on the water
system related to FHK development, and that Counsel invite representatives of
Longs, Luckys and FHK to appear before the Board at 8:0a on September 8, 1980.
ROLL CALL: all Directors, aye. SO MOVED.
P�
Director Maass and Director Sutton asked that information relative to th
e
transformers be available next Monday night, and that the back
Pay to the West
River Street property owners from the development be included in the agreement.
Director Sutton moved that each Director receive a copy of the ordinance
having to do with the transformer payback tomorrow. MOTION DIED FOR LACK OF
A SECOND.
Director Maass asked that Counsel draft a resolution authorizing the ex-
ecution of the agreement - the agenda item should indicate "possible adoption. "
9/3/80 pg. 3
110
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DELINQUENT ACCOUNTS RECEIVABLE - CONSIDERATION OF RESOLUTION WRITING OFF AC-
CUMULATED UNCOL LECTI BLE ACCOUNTS
This matter was put over to the next Regular Meeting.
REVIEW OF ROGER BONNETT'S APPRAISAL UPDATE ON PARCELS L, M, N & O
This subject will be discussed at the September 8th meeting.
COMMITMENT TO SERVE - STEVE MC COY PROPERTY (DUTTWEI LER)
Vice President Maass put this matter over to September 8th.
DISTRICT INSURANCE COVERAGE
This item was put over to the Special Meeting.
CHANGE IN SUB-ACCOUNT ALLOCATIONS FOR ELECTRIC AND WATER DEPARTMENTS
The Vice President tabled this matter to September 8, 1980.
RECRUITMENT OF GENERAL MANAGER
Vice President Maass indicated that the Board should discuss this matter
on the 8th.
NEW BUSINESS
New Business Items 1, 21 3, 41 5, 61 8 and 9 were put over to September
8th by the Vice President. Item 7 will be discussed at the Regular Meeting on
September 15th.
DISTRICT ENGINEER'S REPORT
Relating to Item 3, chemical analysis of water, Director Maass asked Mr.
Cash to inform Mr. Slattery that he has asked on two or three occasions for
copies of chemical analysis reports that the District received for the last
few months. He asked that Mr. Cook be prepared to discuss what the District
does with the water, why it is analyzed, who analyzes it and for what they an-.*.
alyze it, etc.
ADJOURNMENT
The meeting was adjourned at approximately 1:45 A.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
BY 4� e.
Roberta Huber, President
Susan M. Craig, Deputy Distrorct Clerk
August 29, 1980
The Board of Directors
Truckee Donner Public
Utility District
Box 309
Truckee, Ca 95734
- re: Minutes
Deer Directors:
I agree with the direction given to the Board Secretary to prepare the
Draft Minutes of the eight special and regular board meetings held in
June Y as 9.and Jul. quickly as possible since the suit against the District
filed by Mr. Seymour may relate to activities daring those meetings.
I
received all of these drafts in yesterday's mail, and have read through
them quickly.
I am concerned that the Board will be expected to approve all of these
drafts at its next meeting on September 31 although it would be in the
beet interests of the Board and the District to make certain that all
of these Minutes have been carefully reviewed for content & intent
before they are officially approved and become the permanent public
record of those meetings.
Even if I had received these drafts a week ago, it would have been
physically sically impossible to review about 22 or 23 hours of taped public
session during these meetings, and prepare written corrections as neces-
sary for the Board's consideration before approval, prior to Sept. 3.
Sometimes things that are inadvertently left out of the Minutes are more
important than what's in them, and sometimes the choice of words used
in the recap of discussion, reports, direction, etc. , reflect a slightly
different meaning than what was perceived at the time by those present.
Sot a careful review of these drafts may be extremely important to the
District in the future*
It would appear that ,the most crucial meetings related to Mr. Seymour
suit are the July meetings, so I will attempt to review them first.
Since I will be out of town over the holiday weekend and have commitments
on Tuesday: d.I really don't know if I will be able to provide the Boar
• with any corrections by September 3. Perhaps the Board will be willing
to delay final approval of the drafts until September 8 or September 15
or some other meeting that may be called. Realizing how important it is,
I will do all I can.
copies provided for c ere ly,
distribution t o:
all Directors PAT SU TON
Mr. Cash TDP�JD Director
Ms. Craig
Mr. Grumer
Mr. Cook