HomeMy WebLinkAbout1980-07-21 Min - Board REGULAR MEETING
July 21, 1980
The regular meeting of the Board of Directors of the Truckee Donner Public
Utility District was called to order by Vice President Maass in the board room
of the Tahoe Truckee Unified School District at 7:08 P.M.
ROLL CALL: Directors Huber, Sutton and Maass were present. Director Kuttel
arrived at 7:15 P.M. L. Martin Duffy was present at the start of the meeting
and participated after his appointment.
EMPLOYEES PRESENT: Susan Craig and Mary Chapman,
CONSULTANTS PRESENT: District Engineer Cook arrived at 7:15 P.M. ; District
Counsel Grumer arrived at 8:15 P.M.
OTHERS PRESENT: Among those present were John Avery, Mira Shea, Don Strand,
Fred Katz, Richard Stahl and Keith Sauers. Others were present in the audience
but did not indicate their presence on the sign-in sheet.
EXECUTIVE SESSION
The meeting was adjourned to executive session at 7:09 P.M. for the purpose
of discussing-personnel matters,
RETURN TO PUBLIC SESSION
Public session was reconvened at 7:41 P.M. Addendum items 5a and 5b were
tabled until the arrival of Mr. Grumer.
SPECIAL BUSINESS
This item was tabled until arrival of the District Counsel.
APPROVAL OF MINUTES
Director Sutton moved, and Director Huber seconded, that the minutes of
February 4, 19 and 21, 1980, be filed as prepared. ROLL CALL: all Directors,
aye. SO MOVED.
Director Maass moved that the minutes of May 5 and 19, 1980, be approved
as corrected by Director Sutton and typed in final form. Director Huber sec-
onded the motion. ROLL CALL: Huber, aye; Maass, aye; Sutton, aye; Kuttel, aye.
SO MOVED.
STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL
After very brief review, Director Maass moved that the two bills presented
be approved for payment. Director Huber seconded the motion. ROLL CALL: all
Directors, aye. SO MOVED.
COMMITTEE REPORTS
It was noted that there were no committee reports,
MANAGER'S REPORT
F
No Manager's Report was given.
UNFINISHED BUSINES S
Items 1, 2 and 3 were tabled until the arrival of Mr. Grumer,
WATER SYSTEM IMPROVEMENTS - PROJECT 7 9-1
Mr. Cook advised that Bond Counsel has provided a time table for accomplish-
ment of the project approved by the voters. He noted that the next item on the
tentative calendar of events is the adoption of a resolution calling for con-
struction bids that are to be opened August 18, 1980. Also necessary at this
time is the passage of a resolution declaring the results of the bond election
on June 3, 1980. After review, Director Huber moved that the Board adopt Reso-
lution No. 8046 declaring the results of the bond election. The motion was sec-
7/21/80 pa. 1
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August. He set out the schedule of action required and recommended that the
Board obtain a written option on the site. After more discussion, Director
Sutton moved that Mr. Aiello be contacted regarding a meeting with the Board
to discuss the property for the Martis Valley Substation in his Senior Citizen
Housing project either in special meeting or at the next regular meeting. Dir-
ector Huber seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED.
STANDBY
Director Sutton suggested to the Office Manager that from now on when the
District sends the resolution requesting the County to collect standby charges
a letter outlining the requested action accompany it.
COUNTY BUILDING - NEW WATER VALVE
In answer to Director Sutton's request for a status report on the installa-
tion of a new water valve at the County Building, Mary Chapman stated she did
not know the status, but did know that water to the hospital had to be turned
off in order to do the necessary repairs.
Director Maass indicated he would meet with staff regarding this matter.
WATER LINE EXT ENS I ON - TSD WAREHOUSE IN MART I S VALLEY - RULE 15 PROVISIONS
President Kuttel moved to this item since Dick Stahl of the Truckee San-
itary District was present in the audience.
Mr. Cook presented the various documents necessary to provide for the line
extension under the District's Rule 15 ten year repayment period. The basic
cost of the line extension is Y3 2,700 of which the TSD will recapture approx-
imately $25,000 over a ten year period of time from the adjoining areas if they
develop.
Mr. Cook noted that the plans and specifications are in conformance with
the District's requirements.
By Board consensus, it was decided that the TSD request for implementation
of the Rule 15 provisions (new warehouse in Martis Valley) be placed on the
August 4, .1980, agenda to discuss the agreement along with any other informa-
tion Dan Cook may come up with.
AUDIT - 1980 - CONSIDERATION OF ARTHUR ANDERSEN'S PROPOSAL; POSSIBLE DIRECTION
ANDJOR ACTION
After the Board expressed their pleasure with the services provided by
Arthur Andersen and Company, Director Maass moved that the District employ
the firm as auditors for the 1980 fiscal year at the rate prescribed in their
letter of July 15, 1980 ($15,000 or less) . Director Huber seconded the motion.
ROLL CALL: all Directors,, aye. SO MOVED,
CUSTOMER CREDIT POLICY - REVIEW, DISCUSSION, POSSIBLE ACTION AND/OR DIRECTION
After brief discussion, District Counsel Grumer was asked to check into the
legality of the proposed policy and report his findings to the Board. The item
will appear on the August 4th meeting agenda.
POSTAGE - REPORT ON SPECIAL 13(P FIRST CLASS RATE
It was noted that the special first class postal rate should be discussed
in conjunction with purchase of a new computer. No direction was given.
WATER DEPARTMENT - REVIEW AND POTENTIAL APPROVAL OF AIRPORT PUMP STATION AND TANK
District Engineer Cook reported that the plans have been reviewed and sug-
gested revisions have been accomplished. At this time it is appropriate for
Dart to go to bid. Since the plans and specifications are in order, he recom-
mended Board approval. Director Maass moved that the Board approve plans and
specifications for the Airport pump station and tank and authorize the appro-
priate signature. Director Huber seconded the motion. ROLL CALL: all Direc-
tors, aye. SO MOVED.
ELECTRIC DEPARTMENT - REPORT RE LACK OF SUPPLY - WIRE AND TRANSFORMERS; POSSIBLE
DIRECTION
Director Maass advised of the District's predicament relating to a shortage
of 2 0 triplex secondary wire and transformers. He noted the transformers should
be arriving shortly, but General Electric had chosen not to honor their bid on
the wire. After some discussion, Director Sutton moved that Director Maass be
authorized, on a temporary basis, to sign purchase orders to meet the District's -
need for 2 0 triplex secondary wire as needed and direct staff to immediately --"
begin preparing estimates of needed supplies for the Board to go to bid this
fall for electrical distribution equipment for 1981. Further, that the Dis-
trict not purchase transformers off the shelf at this time pending delivery
expected in September of the transformers according to the bid that was award-
ed. Director Huber seconded the motion. ROLL CALL: all Directors, aye. SO
MOVED,
DISTRICT ENGINEER'S REPORT
Current Construction
SAD#5
The SAD#5 contractor is beginning to install the water facilities that are
a portion of the overall project. The new Armstrong booster pump has been set.
The contractor elected to install a steel storage reservoir in lieu of the re-
location and installation of a vinyl liner in the District's redwood reservoir.
Hood Corporations's ,election to use the steel tank resulted in a no-cost change
order, which has been executed by Cook Associates and the contractor. Mr. Cook
requested that the Board authorize the President to sign the no-cost change
order.
Director Sutton moved that the Board authorize President Kuttel to execute
Contract Change Order #1, SAD#5, for furnishing and erecting a welded steel tank
and removing and disposing of the existing redwood tank. Director Maass sec-
onded the motion. ROLL CALL: all Directors, aye. SO MOVED.
The District Engineer noted that the subcontractor on the tank fabrication
performed in an excellent manner utilizing industrious and highly skilled per-
sonnel. The subcontractor is Resource Development from Reno, Nevada.
Airport Transmission Main, Phase IV
Hood Corporation has installed approximately 20 feet of the conductor casing
under the Southern Pacific Railroad. The contractor is having some difficulty
with the jacking operation.
Airport Transmission Main, Phase VI
Harker and Harker is making excellent progress on the Airport Transmission
Main. Their operation seems to be well organized and operating with good equip-
ment and staff.
Reconstruction of Southside No. 2
Mr. Cook noted that the reconstruction of Southside No. 2 is at a stale-
mate pending arrival of the electrical control panel. Arrival is anticipated
within the next week to ten days.
Annexation - CSA#19 --�
The District Engineer noted that on July 16, 1980, he wrote to the Local
Agency Formation Commission stating that the PUD does not wish to contest the
Placer County request for jurisdiction. He provided the Board with a copy of
the letter.
Annexation - CSA#19 adj oiners
Mr. Cook advised that the adjoining parcels have not yet been submitted
to Placer County for consideration. Ponderosa Palisades Unit #5 (Don Casler's
project) has not been approved - the EIR is still being circulated. After some
discussion, Director Maass moved that District Counsel be directed to draw up
a resolution rescinding the Casler project and reaffirming Martis Woods Estates
f
7/21/80 pg. 6
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Commission respecting the Carvill e and Silver Tip developments.
It was noted that the WesDan Nursery should have a commercial meter.
Also, Director Huber noted that Ponderosa Estates will require a letter
to the ?lanning Commission from the District Engineer.
EXECUTIVE SESSION
The Board adjourned to Executive Session at 12:05 A.M. for the purpose
of discussing legal and personnel matters.
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RETURN TO PUBLIC SESSION
The Board returned the meeting to public session at 12:58 A.M.
ADJOURNMENT
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There being no action, the meeting was adjourned at 12:58 A.M.
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
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By
f rl Kutt , President
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Susan M. Craig, Deputy Diskleict Clerk
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7/21/80 pg. 8