HomeMy WebLinkAbout1981-10-19 Min - Board REGULAR MEETING
October 19, 1981
The regular meeting of the Board of Directors of the Truckee Donner Public
Utility District was called to order by President Huber at 7:01 P.M. in the
Tahoe Truckee Unified School District Board room.
ROLL CALL: Directors Corbett, Duffy, Kutte l, Maass and Huber were present.
CONSULTANTS PRESENT: District Engineer Cook and District Counsel Simon were
present.
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EMPLOYEES PRESENT: D. Eugene Holt and Susan Craig were present.
OTHERS PRESENT: Among those present in the audience were Ron Monson., Kenneth
Peters, representatives of C. P. National, John Avery, Mira Shea, Don Casler,
Pam Crone, Thomas Mueller and several Tahoe Truckee High School students.
APPROVAL OF MINUTES
With respect to the minutes of September 8, 1981, the Board considered
Ed Aweeka's request for the inclusion of a verbatim transcript of the discussion
held between him and District Engineer Cook. The Board noted it does not sub-
scribe to verbatim minutes, and asked that Mr. Aweeka be advised of his right
to listen to the tapes and prepare a written transcript. Thereafter, Director
Maass moved that the secretary be directed to place the minutes of September 8th
in final form as drafted. Director Corbett seconded the motion. ROLL CALL: all
Directors, aye. SO MOVED.
Director Duffy moved, and Director Kuttel seconded, that the minutes of
the 1:30 P.M. special meeting held on September 16th be placed in final form
as drafted. ROLL CALL: all Directors, aye. SO MOVED.
BILL FOR BOARD APPROVAL
a The Squaw Valley USA Travel bill for computer school attendance was briefly
reviewed. Director Corbett moved, and Director Maass seconded, that the payment
be approved. ROLL CALL: all Directors, aye. SO MOVED.
COMMITTEE REPORTS
FmHA Project 79-1 - water system improvements
Director Duffy reported that he today met with representatives of the
Farmers Home Administration in Sacramento for the purpose of receiving the
second advance for Project 79-1 in the amount of $180,000. He reported FmHA
personnel advised that the District should expedite completion of Project 7.7-1
as soon as possible since it is related directly to Project 79-1. He also
mentioned a request for an additional $25,000 in funding which was received by
the FmHA. District Engineer Cook was asked to investigate this matter.
MANAGER'S REPORT
Transportation Report
District Manager Holt advised that Bruce Grow, Foreman of Technical Ser-
vices, prepared vehicle reports on all Ditrict vehicles Units 1 through 24
and copied each of the Directors.
Report on Thompson encroachment
Mr. Holt advised that he and the General Foreman made an inspection of the
Thompson property last week and found the garage to be complete. He noted the
clearance on the low end of the garage (between the structure and power lines)
is between 5 and 6 feet - clearance on the high end is between 10 and 12 feet.
Mr. Holt indicated he thought a hold-harmless certificate would adequately
protect the District against liability.
10/19/81 pg. 1
Status report - surplus equipment and materials
No report was given on this item.
Status report - emergency generator
The General Manager advised that no surplus government generators in a size
that would fit the District's needs are available at this time. He will proceed
with obtaining current prices for an emergency generator.
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Status report - civil service/disciplinary action procedure
Mr. Holt advised that the Office Manager has been out of town attending
the computer training session; therefore, work on this item has not progress-
ed.
Report on summer working hour time change
Mr. Holt reported that the District has reverted to winter hours. He
indicated he felt the summer time change, as a whole, worked well, the only
difficulty being individual time scheduling.
SPECIAL BUSINESS - HOME ENERGY AUDIT PROGRAM - PRESENTATION BY C. P. NATIONAL
CONSIDERATION OF GRANT FROM THE CALIFORNIA ENERGY COMMISSION
Joe Sharp, Senior Utility Manager, Philip Carmen, General Manager, and
Elizabeth Campbell, Energy Auditor and Inspector, representing C. P. National,
were present in the audience. Mr. Sharp presented the Board with their resi-
dential conservation service energy audit proposal which addressed energy
analysis, marketing, record keeping and reporting, budget and billing pro-
cedure, length of the program, future potential, insurance, and fair employment
practice. Also presented to the Board were conservation pamphlets, samples of
customer announcements and notifications.
Briefly mentioned during discussion of the home energy audit program was
the California Energy Commi s s ion requirement that District participants be
residents of all-electric homes. Mr. Sharp noted that C. P. National does
have a loan program, and also advised that rural loans may be available through
the Farmers Home Administration.
Mr. Holt advised that he is in the process of preparing a budget for audit-
ing costs as required by the California Energy Commission prior to thier con-
sideration of a grant.
Director Corbett suggested that the District charge customers a $15 audit-
ing fee which would be refundable if they entered the program. The Board seem-
ed to agree that this proposal was worth consideration.
After some discussion, the Chairman directed that Mr. Holt submit the pro-
posed budget to the California Energy Commission - if approved by the CEC, this
matter is to be placed on the next meeting agenda for direction or action. Mr.
Sharp of C. P. National advised he would gather all necessary data prior to the
November 2nd meeting.
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SOLAR UTILITY PROGRAM - PRESENTATION BY RICHARD RACICH - CONSIDERATION AND
POSSIBLE DIRECTION AND/OR ACTION
The Chairman noted that Richard Racich was not present in the audience
and, therefore, put the matter over.
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COACHLAND MOBILE HOME PARK/ED AWEEKA - DISCUSSION AND CONSIDERATION OF FIRE
HYDRANT/INDEMNITY AGREEMENT
District Counsel Simon advised that Ed Aweeka would soon be appearing
before the Truckee Fire Protection District to request its consent to the
fire hydrant agreement. When the Fire District has granted its consent, the
matter will come before the PUD Board for consideration.
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10 19/81 pg. 2
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CONSIDERATION OF DEVELOPMENT AGREEMENTS - PONDEROSA PALISADES DUPLEXES -
PONDEROSA RANCHOS
No representatives of the developers being present, both these matters
were put over to the next meeting agenda.
LOFTIS 100-UNIT MOTEL DEVELOPMENT AGREEMENT
District Counsel advised that, as yet-, he has had no response to his letter
re execution of the development agreement by the principals involved. Director
Maass noted that the subject property is up for sale at public auction - Putnam
and Associates of Yuba City are handling the sale.
After some discussion, Director Maass moved that the Board authorize Mr.
Simon to notify the appropriate parties that authorization for the District
President to execute the development agreement may withdrawn if it is not
properly executed by the principals and received by the District within ten
days. Director Duffy seconded the motion. ROLL CALL all Directors, aye.
SO MOVED.
OFFICE REMODELING - CONSIDERATION OF CONTRACT CHANGE ORDERS AND PROGRESS PAY-
MENT - DETERMINATION AS TO STYLE OF DISTRICT SIGN
District Engineer Cook noted that no progress payment is due at this time.
Pam Crone, hired by remodeling contractor Thomas Mueller, was present in
the audience and asked for direction as to the type of lettering, style and
colors to be used for the exterior District sign. Discussion of the various
possibilities ensued. President Huber left the meeting at this point - approx-
imately 8:04 P.M.
Director Maass moved that the District select a carved sign (with recessed
background) and that staff and consultants work out the other details. Director
Duffy seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye.
SO MOVED.
The Board considered the proposed change in the Customer Service area which
would relocate the support and give additional space. Mr. Cook stated he would
provide drawings, if approved, to the contractor, and estimated the cost to be
in the vicinity of $1,500.
Director Duffy moved that the Board direct the Engineer to take control
of the situation (change in Customer Service area) and work out the arrange-
ments with the contractor for an amount not to exceed $5,000. Director Kuttel
seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO
MOVED.
Tom Mueller made inquiry as to whether. or not the men's room should be
painted at a cost of $200, and regarding installation of baseboard in the car-
peted areas. Director Duffy moved, and Director Corbett seconded the motion,
that District Engineer Cook provide direction to the contractor. ROLL CALL:
Huber, absent; all other Directors, aye. SO MOVED.
BILLING POLICY - REVIEW AND POSSIBLE DIRECTION
The General Manager spoke generally of the necessity to adopt the Water
Department rules and regulat ions, and the condensed rules for handout to the
customers relative to deposits, billing, and termination of service for non-
payment. Mr. Holt advised that billing on the hew computer will commence in
November and run parallel with the present computer. It will be necessary to
make decisions with respect to the billing policy payment due date, late pay-
ment charges and a discount for early payment prior to printing the new post-
card bills. Director Maass noted that the new policies will have to be adopt-
ed by ordinance.
After some discussion, it was decided to hold a workshop meeting to work
out the specifics of the new policy and to set a public hearing to consider
the applicable ordinance. The meeting was scheduled for 7:30 P.M. on Monday,
October 26th. Director Maass directed that District Counsel and Mr. Holt work
together to prepare the draft, format and ordinance.
10/19/81 pg. 3
COMPUTER INSTALLATION - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION
Mr. Holt advised the Board that the computer arrived last week - hookup
and testing will begin on October 20th; general employee training will start
towards the end of next week. He recommended the purchase of a "burster" for
separating the computer sheets and postcard bills at an approximate cost of
$3,735. Director Duffy reminded the Board that it only agreed to the postcard
billing method on a trial basis, and suggested purchase of the burster be de-
layed until after a definite decision has been made.
After some discussion, Director Corbett moved that Mr. Holt be authorized
to purchase the burster. Director Kuttel seconded the motion. ROLL CALL:
Corbett, aye; Duffy, no; Kuttel, aye; Huber, absent; Maass, aye. SO MOVED.
CONSIDERATION OF RESOLUTION AUTHORIZING PRESIDENT TO EXECUTE QUITCLAIM DEED
TO ROMAN CATHOLIC BISHOP OF SACRAMENTO (SAD#5)
With respect to an existing power line easement to the subject parcel
from a southerly direction, District Engineer Cook advised it is no longer
necessary. The power line served the pump - the pump has been removed.
After due consideration, Director Duffy moved that the Board adopt Reso-
lution No. 8172 authorizing the execution of a quitclaim deed to the Roman
Catholic Bishop of Sacramento (SAD#5) . The motion was duly seconded. ROLL
CALL: Huber, absent; all other Directors, aye. SO MOVED.
WELLS A AND B - REPORT BY COUNSEL - POSSIBLE DIRECTION
With respect to the agreement between the District and Dart pertaining to
Wells A and B, District Counsel noted the title to the property is to remain
with Dart. He further noted the agreement has expired thus relieving the Dis-
trict of maintenance responsibilities.
After some discussion, the Board directed Mr. Simon to contact Don Strand
and Sid Karsh of Dart Industries re the possibility of Dart deeding the prop-
erty to the District.
CONSIDERATION OF DEVELOPMENT AGREEMENT - PONDEROSA RANCHOS
The Board, Mr. Simon and Don Casler reviewed the draft development agree-
ment between the District and Mr. Casler and noted the following additions
and/or changes: Page 1, No. 1, all owners are to be included, "Nevada" is to
be changed to "Placer," and the AP No. is to be included. No. 2, the word
"pumps" is to be removed - "69 residential lots" is to be inserted. Page 3,
No. 8, shall read as follows, ". . .pay to the District the sum of $41,400 rep-
resenting a facilities fee, and the sum of $27,600 representing a connection
fee, as described in paragraph 34 below, together with the plan-check fee in
the sum of $1,950." Page 11, No. 34 shall read as follows, " . . . which fees
total $70,9 50 representing a facilities fee of $41,400, and the sum of $2 7,600
representing .a connection fee, and $1,9 50 representing a plan-check fee." On
Pages 12, 13 and 15, all appropriate names shall be included.
Mr. Casler asked for a letter stating that there will be no water con-
nection fee charged to customers in Ponderosa Ranchos. The General Manager
was directed by the Board to prepare a letter addressed to Placer County
advising that upon payment of the appropriate fees by the developer and execu-
tion of the development agreement, customers desiring to connect to the water
system in Ponderosa Ranchos will not be charged any additional connection fee.
Thereafter, Director Duffy moved that the Board direct President Huber to ex-
ecute the development agreement between the District and Ponderosa Ranchos.
The motion was seconded by Director Corbett. ROLL CALL: Huber, absent; all
other Directors, aye. SO MOVED.
PROJECT 81-1 - CONSIDERATION OF BIDS, POSSIBLE AWARD
One bid, from Mountain Electric, was received for the deferred maintenance
item Project 81-1. With respect to this work, the upsizing of Donner Trails
pump and the installation of the third pump at Innsbruck., Director Duffy stated
he felt District staff should be able to handle the project under the direction
of the consulting Engineer. Director Maass reminded the Board of the earlier
direction to contract the work out, and asked if the Directors wished to re-
verse that decision.
10/19181 pg. 4
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the fire flow requirements set forth in the Truckee Fire Protection District
ordinances.
REVIEW OF SUPERVISOR SUTTON'S MEMORANDUM DATED 10/5/81 - POSSIBLE DIRECTION
After a review of Supervisor Sutton's memorandum, Director Duffy moved
that the Board authorize the President to convey the Board's support of the
continuation of the "hot line" phone service to Nevada City from Truckee.
Director Corbett seconded the motion. ROLL CALL: Huber, absent; all other ._..,,
Directors, aye. SO MOVED
Director Corbett moved that President Huber also be authorized to com-
municate the Board's desire for the continuation of Planning Commission and
Board of Zoning Administration meetings in Truckee when Truckee development
is the issue. The motion was seconded by Director Duffy. ALL AYE BY VOICE
VOTE. SO MOVED.
REVIEW AND POSSIBLE DIRECTION RE EAST TRUCKEE PLANNING UNIT FACILITIES PLAN
District Engineer Cook advised that a summary of the entire East Truckee
Planning Unit Facilities Plan will be ready for Board review at the November
2nd meeting.
RACICH ANNEXATION - REVIEW OF DOCUMENTS AND POSSIBLE DIRECTION AND/OR ACTION
At the next Board meeting, Mr. Cook indicated he would present the en-
vironmental assessment and other documents necessary to initiate the Rac ich
annexation.
REVIEW OF RESOLUTION NO. 8135 RE PAYMENT OF EXPENSES FOR AUTHORIZED DISTRICT
BUSINESS - CONSIDERATION OF AMENDING POLICY
It was decided that an amount for training and seminar attendance would
be included on the 1982 budget. Modification_ or rescision of Resolution No.
8135 is to be placed on the agenda for the first meeting in January.
REVIEW OF DRAFT ELECTRIC AND WATER BUDGET FOR 1982
Mention was made that the General Manager had presented the draft 1982
operating budget forecast for both the Water and Electric Departments. Mr.
Cook's report, dated today, included a proposed 1982 budget for the Water
Department. The Chairman directed that a review of the drafts be placed on the
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October 26th workshop meeting agenda.
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CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF THE CEC ANEMOMETER LOAN
AGREEMENT
After a brief review of the draft, Director Duffy moved that the Board
adopt Resolution No. 8185 authorizing execution of the California Energy Com-
mission Anemometer Loan Agreement. Director Corbett seconded the motion. ROLL
CALL: Huber, absent; all other Directors, aye. SO MOVED.
ENGINEER'S REPORT
FHK - Truckee Crossroads - status report re overhead water lines
District Counsel Simon noted an agreement has been prepared relative to
the problem with the-overhead water lines in the small shops located at Truckee
Crossroads and has been forwarded to Fred Katz for execution.
District Engineer Cook briefly recapped the situation. Thereafter,
Director Maass directed that the matter be put over to closed session.
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TRUCKEE CROSSROADS
It was noted that construction of another building is underway at Truckee
Crossroads. There is a construction trailer present, and also a trailer housing
Sierra Travel (future occupant of the building) . The Board directed the Gen-
eral Manager to check out the power hook--up to Sierra Travel. It was believed
that an occupancy permit has not been issued by the County.
10/19/81 pg. 6
COMMERCIAL ROW BACK ALLEY
Director Maass noted the displeasure of Robert Herhusky, owner of Robert's
at Truckee, with the recently installed remote read-out meter. Mr. Herhusky
feels, Director Maass stated, that the meter could have been located in such a
manner as not to detract from the appearance of the building. Mr. Holt was
asked to contact Mr. Herhusky and try to resolve the situation to everyone's
satisfaction. Director Maass also requested that the Manager talk to the PUD
crew about good public relations.
DISTRICT COUNSEL'S REPORT
District Counsel Simon advised that a ruling in favor of the District had
been made in the Garbutt case (copy attached) . After the final judgment is
received, the matter is to be brought to the Board for determinations as to how
to accomplish enforcement of the denied access. .
CLOSED SESSION
There being no correspondence or Planning Department Notices of any import,
the meeting was adjourned to closed session at 10:40 P.M. President Huber re-
turned to the meeting at approximately 10:55 P.M.
RETURN TO PUBLIC SESSION
The meeting was returned to public session at 11:55 P.M. There was no
action or direction as a result of closed session.
CORRESPONDENCE
President Huber referred to a letter recently received by the District
from the Forest Service having to do with provision of water at Granite Flat
Campground. She suggested that this may be an opportunity for the District to
obtain rights to Sawtooth Springs, and asked that the matter be placed on the
November 2nd meeting agenda.
PLANNING DEPARTMENT NOTICES
Briefly mentioned was the proposed "Sun stone" development to be located
in the Cold Stream area (Placer County) .
ADJOURNMENT
k Director Maass moved, and Director Duffy seconded, that the meeting be
I adjourned at 12:00 A.M. SO MOVED BY CONSENSUS.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
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Susan M. Craig, Deputy Di Or
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10/19/81 pg. 7
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
BILL FOR BOARD APPROVAL - October 14, 1981
Squaw Valley USA Travel - Flight to Columbia,
South Carolina for employees to attend computer
school (Chapman, Marsh & Pomponi o) $ 15902.00