HomeMy WebLinkAbout1981-10-26 Min - Board 40
SPECIAL MEETING
October 26, 1981
The special meeting of the Board of Directors of the Truckee Donner Public
Utility District was called to order by President Huber at 3:52 P.M. in the Gen-
eral Manager's office.
ROLL CALL: Directors Corbett, Maass and Huber were present. Director Kuttel
arrived at 4:3 5 P.M. ; Director Duffy was absent.
CONSULTANTS PRESENT: District Counsel Simon was present.
EMPLOYEES PRESENT: D. Eugene Holt, Mary Chapman and Susan Craig were present.
WORKSHOP SESSION - BILLING POLICY
The draft changes in the rules and regulations pertaining to customer
deposits, billing, termination of service for non-payment and the procedure
for disputing a bill were discussed at length. Several changes were decided
upon - deposits will be retained by the District for a period of two years;
any deposit which is retained longer than six months shall earn interest at the
rate of 7%; a collection fee will be charged for each trip the District makes
in an attempt to collect past due amounts from the customer; special financial
counseling will be made available for any customer with hardship or other spec
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ia l extenuating circumstances; with respect to termination for non-payment, those
62 years of age or older and the handicapped shall be notified 48 hours in advance;
and, in the event of termination of service, any reconnection will be treated as a
new account, will be required to fill out a new application and will be required to
submit a deposit.
Director Maass moved that the Board instruct District Counsel Simon to in
corporate the billing policy into the draft rules and regulations and to instruct
the Office Manager that the policy will go into effect with the first billing
cycle on the new computer. Amounts of the collection fee and bad check charge
will be considered by ordinance at a later date. Director Corbett seconded the
motion. ROLL CALL: Duffy, absent; all other Directors, aye. SO MOVED.
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ADJOURNMENT
There being no further business before the Board, the meeting was adjourned
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at 5:13 P.M.
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TRUCKEE DONNER PUBLIC UITLITY DISTRICT
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By��--
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Susan M. Craig, Deputy Distirict Clerk
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10/26/81 pg. 1
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
REGULAR MEETING
Monday
November 2, 1981
TDPUD Board Room
7:00 P.M.
A G E N D A
1. Call to order
2. RoZZ call
3. Approval of minutes:
a) 9/2/81, 9/8/81 and 9/16/81 (1:30 P.M. )
'^ b) 9/16/81 (7:00 P.M. ), 9/21/811 10/5/81 and 10/7/81; Board direction
4. Statement of General Fund and bills for Board approval
5. Committee reports
MANAGER'S REPORT
1. Status reports:
a) Computer installation
b) Anemometer installation
eJ Surplus equipment;materials and vehicles
dJ Purchase of emergency generator - radio base station
e) FHK - Truckee Crossroads - Sierra Travel temporary trailer
f) Remote read-out meter - Robert's at Truckee
SPECIAL BUSINESS
1. Hansen and Associates - possible direction and/or action
a) Hydroelectric development - Boca Dam
b) WAPA power allocation
2. CoachZand Mobile Hoge Park/Ed Aweeka - discussion and consideration of fire
hydrant/indemnity agreement
3. Consideration of development agreement:
aJ Ponderosa Palisades Duplexes
UNFINISHED BUSINESS
1. Office remodeling - approval of progress payment
2. Project 79-1 - water system improvements - consideration of contract change
order and progress pay estimate
3. Martis VaZZey Substation - consideration of feeder line design; possible
approval
4. Loft2s 100-unit motel - discussion and possible direction
5. Raeich annexation - review of documents and possible direction and/or action
6. Review and possible direction re East Truckee Planning Unit Facilities Plan
7. Possible adoption of civil service/disciplinary action procedure
8. Review of Water and Electric Rules and Regulations - possible direction
9. Review of 1982 Electric and Water budgets - possible direction
NEW BUSINESS
DISTRICT ENGINEER'S REPORT
DISTRICT COUNSEL 'S REPORT
1. Status reports:
a) WeZZs A and B
b) Water Department Operating Policy
CORRESPONDENCE
PLANNING DEPARTMENT NOTICES
CLOSED SESSION - Discussion of legal and personnel matters
RETURN TO PUBLIC SESSION - Possible action resulting from closed session
ADJOURNMENT
C E R T I F I C A T I O N
I hereby certify that the foregoing agenda hs been posted in the District office,
U. S. Post Office, Government Center and Nevada County Library, Truckee branch,
and mailed to the Directors and interested p ties on Wednesday October 28, 1981.
Susan M. Craig, De uty D' trict Clerk
REGULAR MEETING
November 2, 1981
The regular meeting of the Board of Directors of the Truckee Donner Pub-
lic Utility District was called to order by President Huber at 7:01 P.M. in
the Tahoe Truckee Unified School District Board room.
ROLL CALL: Directors Corbett, Duffy, Kuttel, Maass and Huber were present.
EMPLOYEES PRESENT: D. Eugene Holt and Susan Craig were present.
CONSULTANTS PRESENT: District Counsel Simon and Tom Jennings of Cook Assoc-
iates were present.
OTHERS PRESENT: Among those present were Tim Bankhead, Kathy Deatsch, Kim
Cooper, Ed Aweeka, Ed Aweeka, Jr. , and Tom Mueller.
APPROVAL OF MINUTES
Director Maass moved that the Board approve the minutes of September 2,
September 8 and September 16, 1981 (1:30 P.M. meeting) in f inal form. Direc-
tor Kuttel seconded the mot ion. ROLL CALL all Directors,, aye. SO MOVED.
Director Maass moved that the Board authorize the Secretary to place the
minutes of September 16 (7:00 P.M. meeting) .. September 21, October 5 and Oc-
tober 7, 1981, in final form as corrected. Director Kuttel seconded the motion.
ROLL CALL: all Directors, aye. SO MOVED'.
STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL
The Statement of General Fund was reviewed by the Board. With respect to
the bills presented for approval, mention was made that Tahoe Truckee Sanita-
tion Agency has been billed $11,775 for the consulting services of Luhdorff
and Scalmanini (TTSA monitoring well) . The General Manager was asked to in-
vestigate and advise the Board whether the District took advantage of discounts
with Western Nevada Supply and Western States Electric, Inc.
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Director Kuttel moved, and Director Maass seconded, that the bills be
approved for payment. ROLL CALL: all Directors, aye. SO MOVED.
Mr. Holt advised that the individual selected to create the exterior
District sign at a cost of $800 has requested a deposit. Thereafter, Director
Maass moved, and Director Duffy seconded, that the District pay the deposit
and, upon receipt of the sign, pay the balance of the bill. ROLL CALL: Kuttel,
no; all other Directors, aye. SO MOVED.
COMMITTEE REPORTS
Union negotiations
President Huber advised that the Negotiating Committee has been meeting
to determine the terms of the new Union contract.
Hydroelectric projects
The President noted that the Boca Dam hydroelectric project is moving for-
ward - hopefully, the Legislature will be making decisions re development soon.
.. ...,, WAPA power allocation
The Chairman indicated that the WAPA power allocation may be available
as early as February of 1982.
MANAGER'S REPORT
Computer installation
Mr. Holt reported that the computer has been installed, and the training
program is underway.
Anemometer installation
Although CEC representatives visited the District last week and selected
sites for installation of the anemometers, they were not placed due to the storm.
11/2/81 oa. 1
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HANSEN AND ASSOCIATES - POSSIBLE DIRECTION AND/OR ACTION - HYDROELECTRIC
DEVELOPMENT - BOCA DAM - WAPA POWER ALLOCATION
The Chairman noted that no action with respect to hydroelectric development
at Boca Dam was necessary at this time.
The Board reviewed a draft letter addressed to David Coleman of the Western
Area Power Administration. regarding the PUD proposed power allocation. Director
Maass moved, and Director Corbett seconded, that the Board authorize President
; - Huber to sign and send the letter. ROLL CALL: all Directors, aye. SO MOVED.
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General Manager Holt suggested that the Board set a special meeting in the
near future to discuss the Boca hydro project and WAPA power allocation, and
the Board scheduled the meeting for Friday, November 13th at 3:30 P.M.
SPECIAL BUSINESS
CONSIDERATION OF DEVELOPMENT AGREEMENT - PONDEROSA PALISADES DUPLEXES
District Counsel Simon advised that Vince Byrly of Toby Ranch Development
has indicated he would sign the agreement between him and the District. How-
ever, Mr. Simon has not yet received the executed agreement.
Brief discussion ensued regarding two other
g g projects granted approval by
the District prior to the initiation of the development agreement process, and
District Engineer Cook was directed to report to the Board at the next regular
meeting as to their status.
OFFICE REMODELING - APPROVAL OF PROGRESS PAYMENT
Tom Mueller was present in the audience and advised that the Board room
at the District office will be ready for use after Tuesday night. Director
Maass mentioned a squeak in the Board room floor, and asked that Mr. Mueller
make appropriate repairs prior to the carpet being laid.
After review of the progress payment estimate, Director Maass moved that
the Board approve payment in the amount of $8,361.00 Director Duffy seconded
the mot ion. ROLL CALL: all Directors, aye. SO MOVED.
PROJECT 79-1 - WATER SYSTEM IMPROVEMENTS - CONSIDERATION OF CONTRACT CHANGE
ORDER AND PROGRESS PAY ESTIMATE
Tom Jennings of Cook Associates presented Partial Payment Estimate No. 5
and Contract Change Orders 6, 7 and 8. The CCO'-s cover installation of con-
duit on the hospital loop, work at Tonini tank, work at Southside Well No. 2,
and work on East River Street. After review, Director Maass moved that the
Board approve Contract Change Orders 6, 7 and 8, and Partial Payment Estimate
No. 5 in the amount of $66,956.48. It was noted that the completion date has
been extended to December 4, 1981. Director Duffy seconded the motion. ROLL
CALL: all Directors, aye. SO MOVED.
MARTIS VALLEY SUBSTATION - CONSIDERATION OF FEEDER LINE DESIGN; POSSIBLE
APPROVAL
Tom Jennings presented the Initial Study and Environmental Impact Assess-
ment for the proposed Martis Valley Substation and related facilities. He
noted that Alternate "A" pertaining to the river crossing has been rejected.
The Board put this matter over to the November 16th meeting to allow for ad-
equate review of the study.
LOFTIS 100-UNIT MOTEL - DISCUSSION AND POSSIBLE DIRECTION
District Counsel Simon reported that a letter advising that authorization
to proceed under the terms of the proposed development agreement may be with-
drawn if the developers of the 100-unit motel do not contact the District was
sent on October 3'0, 1981. An error was noted in the letter; consequently,
Mr. Simon was asked to extend the time limit for response to November 12th.
He will contact the developers.
RACICH ANNEXATION - REVIEW OF DOCUMENTS AND POSSIBLE DIRECTION AND/OR ACTION
Tom Jennings presented the draft resolution authorizing filing of the
Airport Plaza annexation with Placer County LAFCo. The Board set the matter
11/2/81 pg. 3
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At
was written as a reminder to the General Foreman, and the sampling will be done.
Forest Service
The Chairman asked that an item relating to the Forest Service request for
input re the availability of water to Granite Flat Campground be placed on the
next meeting agenda.
Ponderosa Palisades Duplexes
Consideration of Cranmer Engineering's request for abandonment of a port ion
of the easement crossing the Ponderosa Palisades Duplexes site is to be placed
on the November 16th agenda.
Claims of Henrikson and McCarthy
Mention was made of the non-waiver agreement requested by the insurance
adjusters regarding the claims of Henrikson and McCarthy. The President indicat-
ed the matter would be discussed during closed session.
McCallen standby exemption
Mention was made of staff's request for clarification re the standby exemp-
tion granted to the McCallen's at the September 8th meeting. If the motion made
at that time does not specify that the exemption applies to water standby fees
only, the matter is to be placed on the November 16th meeting agenda.
Truckee Cemetery District
Director Kuttel advised that the recent letter copy from the Truckee Cemetery
District was forwarded to the District for informational purposes only because of
the PUD easement crossing the subject property.
PLANNING DEPARTMENT NOTICES
Director Maass moved that the President be authorized to write a "blister-
ing" letter (with a copy to the Board of Supervisors) regarding the notice of
a meeting scheduled for October 29th being received in the District on the 20th
and, therefore, allowing no opportunity for District response. Director Duffy
seconded the motion. SO MOVED BY CONSENSUS.
Lopez - Hilltop
Regarding the proposed addition to the existing restaurant, the Chairman
requested that District Engineer Cook investigate and report to the Board.
Michael Boaz
Mention was made of Michael Boaz' application for a dog kennel on Alder
Drive north of Prosser Lake Heights. President Huber noted commercial water
rates should be charged.
Martis Valley Meadows
Tom Jennings advised that the County approved the Environmental Impact
Assessment as submitted for Martis Valley Meadows. However, the project is at
a-I stand-still as there is no sewer capacity in the existing line.
CLOSED SESSION
At 11:20 P.M. the President adjourned the meeting to closed session.
R
RETURN TO PUBLIC SESSION
The meeting was returned to public session at 11:43 P.M., and the Chairman
advised that personnel and insurance matters and the fire hydrant agreement were
discussed during closed session.
CLAIMS OF HENRIKSON AND MC CARTHY
Director Maass moved that the Board authorize the Manager to sign the non-
waiver agreement requested by the insurance adjusters re the Henrikson and
McCarthy claims as recommended by Counsel. Director Duffy seconded the motion.
1 1 /7/R 1 ne-T r%
ROLL CALL: all Directors, aye. SO MOVED.
ADJOURNMENT
President Huber adjourned the meeting at 11:46 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
mes A. Maass, President
Susan M. Craig, Deputy 'strict Clerk
11/2/81 pg. 6