HomeMy WebLinkAbout1981-12-07 Min - Board It
REGULAR MEETING
December 7, 1981
The regular meeting of the Board of Directors of the Truckee Donner
Public Utility District was called to order by President Maass at 7:00 P.M.
in the TDPUD Board room.
ROLL CALL: Directors Corbett, Huber, Kuttel, Monson and Maass were present.
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EMPLOYEES PRESENT: D. Eugene Holt and Susan Craig were present.
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CONSULTANTS PRESENT: District Counsel Simon was present; District Engineer
Cook arrived at 7:2 5 P.M.
OTHERS PRESENT: Cheryl Pearson, Charles White, Patti Ellison, Arthur Gleim,
Gerald O'Donnell, John Bertha, Frederick Kohler and Joseph Sharp were among
those present in the audience.
APPROVAL OF MINUTES
Director Huber moved, and Director Corbett seconded, that the minutes
of October 12, October 19, and October 26, 1981, be approved. ROLL CALL:
all Directors, aye. SO MOVED.
Director Huber moved, and Director Corbett seconded, that the secre-
tary be directed to place the minutes of November 2 and November 13, 1981,
in final form as corrected. ROLL CALL: all Directors, aye. SO MOVED.
STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL
Director Huber noted that the Pacific Telephone bill for telemetry was
higher than the previous charges, and asked District Manager Holt to check
into the matter and report to the Board. Mr. 'Holt explained the Rogers Con-
struction bill (reimbursement for underground ing per Lye l l Cash) , and he
further requested that the Thomas Mueller bill be considered separately.
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District Counsel Simon advised the Board that, in addition to the
District's tape recorder, another recorder had been placed in the room by
Charles White.
Director Huber moved, and Director Corbett seconded, that the bills
be paid with the exception of the Mueller bill which will be considered
separately. ROLL CALL: all Directors, aye. SO MOVED.
COMMITTEE REPORTS
Director Corbett briefly recounted his meeting with the Engineering
Department of Sierra Pacific respecting wheeling of the power recently al-
located by the Western Area Power Administration to the District. He indi-
cated there didn't seem to be any problem, although the line near Boca might
need upgrading.
Director Corbett later met with representatives of the Forest Service,
and was informed that undergrounding would not be necessary; no other problems
were foreseen.
Relayed to the Board by Director Corbett was Mr. Gremban's (President
,,. .., of Sierra Pacific Power Company) comment made during the meeting with District
repre sne tat ive s - "Why doen't the District just sell out to Sierra Pacific."
MANAGER'S REPORT
Rules and Regulations - #4
No report relating to Rule No. 4 was provided by General Manager Holt.
Annual material/equipment/supply bids
Mr. Holt indicated lists of material, equipment and supplies for 1982
had not been prepared as yet.
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I1
OFFICE REMODEL - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION
District Engineer Cook noted there are still a number of items to be
completed by the office remodel contractor, but a progress payment is due.
Director Kuttel referred to two items he felt should be taken care of
- the leaking roof in the warehouse and removal of the fire siren from the
warehouse building. After some discussion, the Board directed Manager Holt
to contact the Truckee Fire Protection District and request removal of the
fire siren. It' was noted that Mr. Cook does not recommend the placement of
plastic to cure the roof leaks. Mr. Holt advised that the contractor will
continue to spot check the roof and make repairs for permanently repairing
the roof at the next meeting.
Director Kuttel moved, and Director Corbett seconded, that the Board
approve the partial pay estimate to Thomas Mueller in the amount of $6,8 6 3.00.
ROLL CALL: all Directors, aye. SO MOVED.
RACICH ANNEXATION CONSIDERATION OF RESOLUTION (AIRPORT PLAZA)
It was noted that the required deposit for the development agreement
has been received from Mr. Racich, and he has agreed to bear the annexation
procedure expenses.
Some discussion was held regarding Debi Waller's memorandum concerning
water connection fees and her suggestion that the development agreements pro-
vide that all services shall be made available at the "established rates"
rather than collecting the connection fees at the time the development agree-
ment is executed. Mr. Cook noted that collection of the fees is a require-
ment of the annexation procedure. He indicated there are a number of items
which need to be resolved with respect to application of the District's rules
and regulations, and noted he would be spending some time soon with District
staff to clear up existing problems.
After consideration of the draft, Director Monson moved, and Director
Huber seconded, that the Board adopt Resolution No. 8179 finding that the
Airport Plaza Annexation will not have a significant effect on the environ-
ment and directing the filing of a negative declaration for the project.
ROLL CALL: all Directors, aye. SO MOVED.
Director Kuttel moved, and Director Huber seconded, that the Board
adopt Resolution No. 8180 authorizing filing of the Truckee Donner Public
Utility District Airport Plaza Annexation with Placer County LAFCo. ROLL
CALL: all Directors, aye. SO MOVED.
PONDEROSA PALISADES DUPLEXES - CONSIDERATION OF DEVELOPMENT AGREEMENT/REQUEST
FOR LOT LINE ADJUSTMENT
Mr. Cook explained that the request for a lot line adjustment by develop-
ers of Ponderosa Palisades Duplexes prior to installation of the utilities is
irregular. After briefly discussing the matter, Director Corbett moved that
the request for a lot line adjustment be denied by the Board. Director Monson
seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED.
With respect to the pending development agreement between the District
and developers of Ponderosa Palisades Duplexes, District Counsel Simon ad-
vised he has had no contact from the developers. Mr. Cook noted he has been
contacted by the project proponents; the loan committee has asked that the
District's commitment to the developers be defined, and also noted that
Nevada County is in the process of reevaluating the building permit. The
Board requested that Mr. Cook advise the loan committee of the various Dis-
tricts' requirements. District Counsel suggested the matter be further dis-
cussed in closed session.
CIVIL SERVICE/DISCIPLINARY ACTION PROCEDURE - REVIEW AND POSSIBLE ACTION
AND/OR DIRECTION
Mr. Simon requested that this matter be put over to the next meeting
when John Phelps, Esq. (member of Wood, Porter, Simon and Graham; will be
present. He is the attorney charged with preparation of an appropriate
civil service and disciplinary action procedure. The Board agreed.
12/7/81 pg. 4
CONSIDERATION OF RESOLUTION APPROVING SPECIFICATIONS AND ISSUING A CALL FOR
BIDS FOR AN EMERGENCY GENERATOR
The Board reviewed the draft resolution, and decided to request bias
on a 20KW, 30 KW and 4 5KW emergency generator, and make a final determination
as to size after receiving the bids.
It was appropriately moved and seconded that the Board approve Resolu-
tion No. 8181 approving spec if ications and issuing a call for bids on an em-
ergency generator. Bids will be opened at 4:00 P.M. on January 8, 1982. ROLL
CALL: all Directors, aye. SO MOVED.
REVIEW OF RESOLUTION/ORDINANCE ADOPTING ELECTRIC DEPARTMENT RULES AND REGULA-
TIONS AND FEE SCHEDULE - DIRECTION RE SCHEDULING OF PUBLIC HEARING
This matter was put over to the December 21, 1981 meeting.
CONSIDERATION OF DEVELOPMENT AGREEMENT WITH HILLTOP
It was noted that Frederick Kohler has paid the. required $500 deposit
for review of plans and preparation of the development agreement with the
District.
Mr. Kohler asked the Board for approval of the connection of water lines
for the required fire hydrant to the 14" line. District Counsel Simon noted he
could foresee no legal barriers as long as the installation is properly inspected
and the materials used meet District standards and specifications. He indicated
he would address this .issue in the development agreement.
Director Huber moved, and Director Monson seconded, that the Board allow
the connection to the 14" line for fire hydrant purposes on the following con-
ditions: 1) Dan Cook's approval of the final plans, 2) a letter from the Fire
Protection District granting approval is received, 3) Mr. Kohler agrees to
,-- pay installation costs, inspection fees, etc., and 4) the appropriate encroach-
ment permit is obtained. Director Kuttel abstained from voting as he is an
adjoining property owner. ROLL CALL: Kuttel, abstain; all other Directors,
aye. SO MOVED.
PURCHASING POLICY AS IT RELATES TO OUTSIDE AGENTS - DISCUSSION AND POSSIBLE
DIRECTION
District Engineer Cook noted that the purchasing policy, as it relates
to outside agents, is an "in-house" -problem which he will attempt to resolve.
POLICY REGARDING CONNECTION FEES - DISCUSSION AND POSSIBLE DIRECTION
This matter was discussed under Unfinished Business No. 9 regarding the
development agreement between the District and Ponderosa Palisades Duplexes.
DISTRICT ENGINEER'S REPORT
Granite Flat Campground - status report
District Engineer Cook explained that he is in the process of contacting
the various entities involved with the proposal to provide potable water to
Granite Flat Campground. He noted the possibility of a line extension along
Highway 89 from the existing system to the campground as an alternate to the
Sheepherder Spring development and transmission main. Mr. Cook advised that,
' at the present time, both the District and Forest Service have applications
on file to develop Sheepherder Spring.
PROJECT 79-1
Mr. Cook advised that consideration of Progress Pay Estimate No. 6 was in
order and, thereafter, Director Corbett moved that the Board authorize payment
to Dana Knudsen in the amount of $66,478.63. Director Huber seconded the motion.
ROLL CALL: all Directors, aye. SO MOVED.
Mr. Cook advised that Project 79-1 work is not yet complete. There are
several items on the "punch list" which was prepared after the inspection was
made with FmHA representatives. Director Huber moved that the Board direct
1217181 pg. 5
District Engineer Cook to prepare a written letter reaffirming the portion
of the contract pertaining to liquidated damages and noting the items yet
to be completed on the project. Director Corbett seconded the motion. ALL
AYE BY VOICE VOTE. SO MOVED.
CORRESPONDENCE
Supervisor Sutton
President Maass made note of the November 17th letter from Mrs. Sutton
to Dan Cook regarding the provision of water service to Juniper Hills. He
indicated no action on the part of Dan Cook is expected.
Director Monson stated there is presently a movement underway in Glen-
shire to expand the boundaries.
DISTRICT COUNSEL'S REPORT
Malacof f billing dis ute
District Counsel Simon advised he would keep the Board informed on the
Malacoff billing dispute.
Vehicle repairs
Mr. Simon will investigate as to whether or not the District should go
to bid on vehicle repairs estimated to be over $4,000, he stated, and report
to the Board at the December 21st meeting.
Tape recording of meetings and retention of tapes
Mr. Simon presented a legal opinion which stated that any suit brought
against the District must be filed no later than six months after notice of
the Board's rejection of a claim is delivered to the claimant. If suit is +"
filed within this time period, then the District should retain the relevant
tape recording until resolution of the suit. If no suit is filed, then the
District would be free to destroy the tape six months after notice of the
Board's rejection of the claim is delivered to the claimant. He noted that
there is some risk that suit could be filed without the District's knowledge
and that the District, unaware of the suit, could destroy the tape. Mr.
Simon recommended that procedures be set up to ascertain whether or not suit
has been filed before any tapes are destroyed. The Chairman directed that
the matter be placed on the next regular meeting agenda for consideration.
CORRESPONDENCE
County of Nevada, Department of Public Works
With respect to the letter from the County requesting the District ex-
ecute an offer of dedication respecting unrecorded portions of Meadow Lake
Park Tract, President Maass asked the District Engineer to review the matter
and make recommendations at the next regular meeting.
Richard Rac ich
The Board indicated it was interested in hearing Richard Racich's pre-
sentation regarding a solar utility program, and the Chairman asked that the
matter be placed on the January 4th meeting agenda. Director Huber asked `
that the District Manager check with the City of Santa Clara prior to that
time to learn if its solar program met its expectations.
PLANNING DEPARTMENT NOTICES
FHK - Truckee Crossroads
Mention was made of the proposed Burger King to be located at Truckee
Crossroads. It was determined that no comment would be necessary.
Christopher Eaton
The Board made note of the application of Christopher Eaton to convert
two existing residences into office space in downtown Truckee. No direction
was given.
121 7�81 �,
Felton Woods
With respect to the application of Robert Felton proposing a planned
unit development on the south side of Summit Creek at the east end of Donner
Lake, the Board noted there would be no problem with electrical capacity,
although undergrounding may be necessary because of the avalanche danger.
President Maass will advise the County of this possible condition prior to
the hearing on December 21st.
Truckee Donner Recreation and Park District
The Board mentioned that there would be no problem with the TDR&P's
proposed day-care center.
CLOSED SESSION
The Chairman adjourned the meeting to closed session at 10:14 P.M.
RETURN TO PUBLIC SESSION
At 11:17 P.M. , the meeting was returned to public session. President
Maass advised that the Thompson, Garbutt, Roen and Defer legal matters, per-
sonnel matters and Union negotiations were discussed during closed session.
Two possible conflicts were discussed - District Counsel Simon stated his
firm is presently renting office space to Director Monson; Director Monson
advised that he performed site work for Gene Thompson at Donner Lake, and
indicated he would disqualify himself from any discussion and determination
with respect to the Thompson matter.
ADJOURNMENT
President Maass adjourned the meeting at 11:18 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By qk
J es A. Maass, President
Susan M. Craig, Deputy DisVFict Clerk
12 J 7./81 pg, 7
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND - December 3, 1981
Bank Balance - October 28, 1981 $127,3100,63
Electric and Water Revenue 315,075.57
Electric Connection Fees 59243.00
Water Connection Fees 19800.00
Facilities Fees 575.00
Miscellaneous Billings Revenue 60 9799.73
Miscellaneous Revenue 45035.45
Sale of two parcels 27 9318,62
Interest Revenue 165429.16
Transfer from LAIF 226,000.00 _ $ 7849377.16
Approved Billings 11-2-81 $3525009.27
11-16-81 963.99 3521,973.26
AWWA - Registration fee for Rully, Waltrip,
Waller at seminar re water quality 60.00
Bank of America - fed tax
deposit 169700.01
- LAIF 2869000,00 3029700.01
George Cattan- pension plan payment 258.75
Directors - Board meeting attendance 131000.00
Employment Development Dept. - SDI and
personal income tax for 11-30-81 3 9884.37
Employee meals - overtime 10-15 thru 11-30 467.50
Employee telephone - linemen 41 .94
I.B.E.W. - union dues 366.30
Pam Krone - new TDPUD sign 800.00
Tom Mueller - payment on office remodel contract 8,361 .00
Outside labor - preparation of mailers 37.96
Petty cash - replenish fund 461 .53
Refunds: Credit balance on closed accounts 106.29
Social Security Division - FICA deposit for
10-30, 11-15, and 11-30 145513.10
TDPUD - transfer consumer deposit put in
general fund in error 50.00
TDPUD - interest on consumer deposits 10.50
U.S. Postmaster - postage
permit no. 1 19080.00
- stamps 226.00
- special
mailing 519.98 19825.98 (6879918.49)
PAYROLL OT DT Gross Net
10-30-81
Permanent 2286.52 296.12 269549,10 189313.69
Parttime 82.56 610.72 469.34
11-15-81
Permanent 3997.04 4133.23 305592.91 205472.70
Parttime 69.12 508.16 401 .10
11-30-81
Permanent 2342.93 1181 .21 279589.72 199416.02
Parttime 159,36 564.48 465.25
Totals 8937.53 5610.56 869415.09 599538.10 59 538.10
Bank Balance - Dec. 39 1981 36,920.57
AUMMON
Bills for Board Approval - see attached 294 363.06
Bank Balance after payment of above r257 442.49
l s )
LAIF transfer to cover above bills 258 000.00
Bank Balance after LAIF transfer
$ 557.51
General Fund Balance in LAIF and Public Time Deposit
is $226,791 .97 after above transfer
BILLS FOR BOARD APPROVAL:
Total Electric Water General
Aetna Life & Casualty
89.34 89.34 Life ins. for month of 11-81
Airsignal of Calif. 32.00 32.00 Service for 11-81 , 12-81
7
Allied Automotive
227.51 204.93 22.58 Wiper blades, tire chains, wrenches
Alpha Hardware 374.25
318.00 56.25 Ice scrapers, pegboard fixtures, hoist
R.W.- Beck & Associates 89050.48 89050.48 Marti s Valley substation feeder and substation
planning & design
Be Company .
lilove Com 75260 752.60 Transducers
.59 Heating n
Bi-State Petroleum 516.59 516,59 g i
fuel
4 238.60 49238.60 Health nsurance, 12-81
Blue Cross 9
Boss Manufacturing Co. 29.29 29.29 Hip boots
Brown-MilberY, Inc. 462.55 462.55 Pump motor 61 889.61 Meter records and mailing labels
Burroughs Corp. 889•
Cal-Sierra Al arms 169.49 169.49 Fire extinguishers
Cal Western Life
79901.04 79901,04 Insurance for 11-81 , 12-81
16.00 State ma ins.
mandated costs for unemployment
Employment Dev. Dept. 16.00 Calif. Dept. of General Services 113.12 113.12 Radio maintenance
1 119.30 Gate valves, clamps, romex and flange couplings
Camellia Valley Supply 1,119.30
Century 21 Rental Dept. 22.00
22.00 Cleaning of apt. for Keith Benoit (Recap)
a
Cook Associates
20 686.37 205686,37 Consultant fees, 11.-81
County of Nevada
200.00 200.00 Blanket encroachment permit
Crawford Automotive
457.56 457.56 Maintenance on units 6 and 22
Credit Bureau of Tahoe-Truckee, 10.00 10.00 Dues for 11-81
• 824.52 824.52 Life insurance premium, 11-81
Crown Life Insurance Co. 562.42 Repairs and maintenance units 3 and 18
D & C Roadside Service 562.42
Inc. 108.28 108.28 Phone controller
Demco Supply, Terminal stand disks, maint. coverage, 11-81
Digital Equipment Corp. 584.91 584.91 -
g _
44.00 Travel expenses Sacramento, 79 1 money advance
Duffy, Martin 44.QO
Farmer Brothers t r hers Coffee 53.08 53.08 Coffee and cocoa
31.85 Expenses for receipt of winches via express
Foothills Express, Inc. 31.85
General Electric Supply 1 170.12 170.12 41
' sleeves
' 39.10 39.10 Taper bits, capacitor
W.W. Grainger, I.nc. •
• 5 77 Cable ti es, glove 1 i Hers, fluorescent fixture,
Graybar Electric 605.77 60 .
bolts, nuts, washers
79297,52 7 297.52 Consulting fees, 10-81 , 11-81
Hansen, James & Assoc. �High Country Answering Serv. 159.15 159.15 Answering service, 11-81
I B
196.21 196.21 Service agreement on typewriter
Rents 95.40 95.40 Forklift rental
J.S. Truckee ent Jordan Business Forms 19337,61 1 9337.61 Billing statements
Total Electric Water General
Levinson Bros., Inc. 50.00 50.00 Endorsement for ins. for rental of line truck
M & R Construction 401.94 401.94 Patch work in various locations
McDonough, Holland & Allen 39323.06 39323.06 Consultant fees, 11-81
Mountain Hardware 136.46 136.46 Keys, heater, plugs, misc. materials
Mueller Co. 556.00 556.00 Hydrant extensions, flange repair kits
*Mueller, Thomas M. 15,238.00 159238.00 Final payment request on office remodel
National Notary Assoc. 15.00 15.00 Notary dues for S. Craig for year 81-82
Nevada Count 880.99 880.99 Property tax bills for District parcels
y
0Bs Board 206.60 206.60 Dinn
ers on 11-14 11-15 11-17 911-18, 11-20
for overtime meals for employees
Nevada Rubber Stamp Co. 38.17 38.17 Past due bill stamp
North Supply 1 Co. 79669,68 79669.68 Copper tension splice, runcina, clamps, trans-
formers, sleeves
Northwest Public Power Assoc. 185.00 185.00 Staking school for Robert Slattery
Pacific Telephone 19 324.49 695.88 Monthly telephone charges, 10-81
628.61 Telemetry charges 10-81 , 11-81
Pena's Maintenance 232.00 232.00 Monthly charge for office cleaning, 11-81
Pioneer Equipment 6.04 6.04 Air filters
Pitney Bowes 160.00 160.00 Maintenance for mailing machine
Pittsburgh-Des Moines Corp. 56.26 56.26 Box steel for )uni t 18
Public Employees oY ees Retirement System 43067 43..67 Pro-rata share of administration costs
p
Record Supply 2 9006,38 29006.38 Repair clamp, fire hydrants and extensions,
gate valves, concrete boxes
Red Star Industrial 155.80 155.80 Linen service for 11-81
rConstruction 162.00 162.00 Reimbursement for un
Rogers dergrounding per L. Cash Rural i to Services 138.75 138.75 Safety and job training, 10-81
Sha-Neva 88.30 88.30 Misc. aggregates
Sierra Pacific Power Co. 1889140,67 1889140.67 Power charge for 10-81
Sierra Sun 22.50 22.50 Notice of Public Hearing for General Manager,
Northside Booster
Si ri Office Supply 258.11 258.11 Office supplies
Southern Pacific Transportation Co. 218.00 218.00 Lease for l ong i tuda l water line
Standard Register Co. 4 9110,58 49110.58 Burster machine
Sun Printing Co. 89.74 89.74 Office supplies
Tahoe Instant Press 275.24 275.24 Two sided mailers, two plates
Tahoe Office Systems 31.57 31.57 Dymo labeler and anti static spray
Tahoe Truckee Disposal 105.50 105.50 Shop and office bin
Tahoe Truckee Unified School District 125.00 125.00 Use of facilities for board meetings
Truckee Taylor's Tires 106.22 106.22 Tire repairs and mount/discount tires
Teichert Aggregates 25.23 25.23 Concrete mix
Tippecanoe Press 22.96 22.96 Door knob envelopes
1
BILLS FOR BOARD APPROVAL:
Total Electric Water General
Trans-Sierra Broadcasters
247.80 247.80 30 second announcements on radio
Truckee Tahoe Lumber Co.
51.16 51.16 Particle board, concrete, handles
20th Century Plastics
218.59 218.59 Vinyl custom binders, amount 25
USDA- .Forest Service
282.00 282.00 Special use permits for water transmit
and class D road permit
Utilities Com
munications Council 55.00 55.00 License for radios
Utility Body Company n 1,491.90 19491.90 Truck parts for unit 18
Wagon Train Restaurant 62.64
62.64 Meals on 11-14 (six), 11-15 (six)
Western Hardware and Tool Co. 52.66 52.66 Scabbard for tree saw
Western Nevada Supply 1 Co. 19754,54 19,754.54 Curb stops, meters
Western States Electric Co. 253.34 253.34 Copper wire, machine bolts
Graham 4 687.18 195.36 4,491.82 Legal services for 11-81
Wood, Porter, Simon & Gra �Zellerbach Paper Co. 132.70 132.70 Cups, can liners, towels
Totals
294 363.06 215,470.91 289248,26 509643.89
*Pending approval from Cook Associates