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Home My WebLink About1981-12-21 Min - Board TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR MEETING Monday December 21, 1981 7:00 P.M. TDPUD Board Room A G E N D A 1. Call to order 2. Roll call 3. Approval of minutes: a) November 2 and November 13, 1981 b) November 16 and November 24, 1981; Board direction 4. Bills for Board approval 5. Committee reports MANAGER'S REPORT 1. Annual material/equipment/supply bids 2. Telemetry charges 3. City of Santa Clara solar utility program 4. Connection fee policy 5. Purchasing policy as it relates to outside agents 6. Removal of fire siren from warehouse PUBLIC HEARING 7:30 P.M. (or as soon thereafter as possible) 1. East Truckee Planning Unit Facilities Plan 2. Consideration of ordinance adopting operating policy (rules and regulations) and fee schedule - Water Department 3. Consideration of ordinance increasing electric rates UNFINISHED BUSINESS 1. Home energy audit program - consideration of CPN proposal - consideration of resolution authorizing execution of agreement with the State Energy Resources Conservation and Development Commission 2. WAPA power allocation - status report - possible action and/or direction 3. Martis Valley Substation - status report - possible action and/or direction 4. Project 79-1 - status report possible action and/or direction 5. Boca-Prosser hydroelectric projects - status report - possible direction 6. Office remodel - status report - possible action and/or direction 7. Civil service/disciplinary action procedure - review and possible action 8. Review of resolution/ordinance adopting Electric Department rules and regula- tions and fee schedule - direction re scheduling of public hearing 9. Consideration of development agreement with Hilltop NEW BUSINESS 1. Consideration of releasing Dart Industries Letter of Credit 2. Retention of tape recording of meetings - consideration of amending by-laws 3. Offer of dedication - unrecorded Meadow Lake Park Tract - Engineer's recom- mendation - possible action and/or direction 4. Approval of job description - Assistant General Manager/Engineer 5. Consideration of resolution appointing Assistant General Manager/Engineer and establishing conditions of employment and salary 6. Water service problem - George Kamienski - discussion and possible action 7. Granite Flat Campground - discussion and possible direction and/or action 8. Consideration of development agreement - Airport Plaza 9. Discussion regarding deposit policy (request of Charles White) DISTRICT ENGINEER'S REPORT 1. Recommendation regarding permanent repair of office and warehouse roofs 2. Project 81-1 - status report DISTRICT COUNSEL'S REPORT 1. Malacoff billing dispute - status report 2. Opinion regarding vehicle repairs - possible direction Page 1 of 2 CORRESPONDENCE PLANNING DEPARTMENT NOTICES CLOSED SESSION 1. Discussion of legal, personnel and Union matters RETURN TO PUBLIC SESSION 1. Possible action resulting from closed session ADJOURNMENT C E R T I F I C A T I O N I hereby certify that the foregoing agenda has been posted in the District office, U. S. Post Office, Government Center and Nevada County Library, Truckee branch, and mailed to the Directors and interested parties on Wednesday, December 16, 1981. Susan M. Craig, Deputy Distri0irt Clerk i E f i i I i I r i i I i I Page 2 of 2 4 16k TRUCKEE DONNER PUBLIC UTILITY DISTRICT REGULAR MEETING Monday December 21, 1981 7:00 P.M. ADDENDUM TO AGENDA r- NEW BUSINESS 10. District. vehicles: (a) Consideration of resolution authorizing emergency repairs to Unit 7, four wheel drive line truck w/winch and boom (b) Possible direction regarding replacement of Unit 15, air com- pressor on two-wheel trailer (c) Possible direction regarding purchase of backhoe trailer C E R T I F I C A T I O N I hereby certify that the foregoing addendum has been posted in the District office, U. S. Post Office, Government Center and. Nevada County Library, Truckee branch, and mailed to the Directors and interested parties on Thursday, Decem- ber 17, 1981. Susan M. Craig, Deputy Distri Clerk REGULAR MEETING December 21, 1981 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:00 P.M. in the TDPUD Board room. ROLL CALL: Directors Corbett, Huber, Kuttel, Monson and Maass were present. EMPLOYEE 4 S PRESENT:. D. Eugene Holt and Susan Craig were present. F CONSULTANTS PRESENT: District Counsel Simon was present. District Engineer g er Cook arrived at 7:08 P.M. Special Counsel Martin McDonough was present for a portion of the meeting. OTHERS PRESENT Among those present in the audience were Charles White, Arthur Gleim, Gerald O'Donnell, Ken Peters, L. Martin Duffy, Mira Shea, Patti Ellison, Bob Stor ie, Martin Rodriquez and August Sassarini. APPROVAL OF MINUTES The minutes of November 2 and November 13, 1981, had not yet been prepared in final form. Consideration of their approval was put over to the next reg- ular meeting. Director Huber moved, and Director Corbett seconded that the secretary be directed to place the minutes of November 16 and November 24, 1981, in final form as corrected. ROLL CALL: all Directors., aye. SO MOVED. MANAGER'S REPORT Annual material/equipment/supply bids The General Manager advised that lists of the items anticipated to be needed for 1982 had not been prepared. Telemetry charges Mr. Holt noted that the increase in the last Pacific Telephone bill was due to installation charges for new telemetry circuits. City of Santa Clara solar utility program Manager Holt advised that the City of Santa Clara has been involved with its solar utility program since 1976. When information is received from the city, he will provide copies to the Board. Connection fee policy Mr. Holt stated that the schedule prepared by District Counsel Simon must be revised, and the Electric fee schedule has not been prepared as yet. Purchasing policy as it relates to outside agents This item was put over as requested by the Manager. Removal of fire siren from warehouse Mr. Holt has been in contact with Fire Chief Copeland, who indicates the Fire District is experiencing some problem with the removal of the siren from the PUD warehouse. Mr. Copeland noted he would be writing to the PUD soon explaining the situation. HOME ENERGY AUDIT PROGRAM Since the contract between C. P. National and the District has not been received, District Counsel recommended the resolution authorizing execution of an agreement with the State Energy Resources Conservation and Development Commission be put over. 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BOCA - PROSSER HYDROELECTRIC PROJECTS - STATUS REPORT - POSSIBLE DIRECTION Ken Peters advised that, since water rights complications have been recognized, an environmental impact report on the hydroelectric developments has been prepared. Sierra Pacific Power Company will be providing a copy of its agreement relating to water, and has granted permission for the District to approach its attorneys with regards to water operations. Mr. Peters reported that the United States Bureau of Reclamation has provided the materials requested to date, and will also provide a copy of Tudor Engineering's studies. Mr. Holt noted that Senate Bill 306 having to do with federal develop- ment of hydro plants is still pending. PROJECT 79-1 - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION District Engineer Cook recommended the Board authorize execution of FmHA Form 271, Reimbursement for Construction Programs, and FmHA Form 272, Federal Cash Transaction Report. With respect to FmHA Form 440-11, Estimate of Funds Needed for the period commencing December 4, 1981, Mr. Cook informed the Board that the FmHA is amending the previous estimate of cash funds needed and will be providing the District with approximately $45,000 to cover the total anti- cipated expense of the project. Upon receipt of the $45,000, there will be a fund balance with the Administration of approximately $9,000 which can be used for augmentation projects that will enhance the benefits derived from Project 79-1. After consideration, Director Kuttel moved, and Director Huber seconded, that the Board authorize the President to execute the Federal Cash Trans- action Report. ROLL CALL: all Directors,, aye. SO MOVED. Director Huber moved, and Director Corbett seconded, that the Board authorize the President to execute the Quarterly Report and Request for Reimbursement. ROLL CALL: all Directors, aye. SO MOVED. OFFICE REMODEL - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION District Manager Holt advised that 10 0 of the contract price is being withheld until the contractor has completed all items remaining to be done. Thomas Mueller has been spot-checking the office building roof, and making repairs as necessary. CIVIL SERVICE/DISCIPLINARY ACTION PROCEDURE - REVIEW AND POSSIBLE ACTION District Counsel presented a draft of the civil service/disciplinary action procedure prepared by his office. The Chairman tabled the matter to the January 4th meeting to allow adequate time for review by the Directors. REVIEW OF RESOLUTION/ORDINANCE ADOPTING ELECTRIC DEPARTMENT RULES AND REGULATIONS AND FEE SCHEDULE - DIRECTION RE SCHEDULING PUBLIC HEARING ---'� Manager Holt noted that he has not yet completed the proposed Elec- tric Department rules and regulations. They will be presented to Mr. Simon for review upon completion. The matter is to be placed on the January 18th agenda for direction respecting the scheduling of a public hearing. CONSIDERATION OF DEVELOPMENT AGREEMENT WITH HILLTOP Mr. Cook reported that the fire hydrant at Hilltop was installed; how- ever, the system cannot be operational until such time as the thrust block concrete has had a chance to cure. Actual use of the hydrant will be avail- able on or about the 2 5th. The encroachment permits, plans, specifications and related items were in the District's and Cook's possession prior to the start of construction. Mr. Cook indicated his approval of the plans and 12/21/81 pg. 4 • lip specs. Mr. Simon noted he would begin preparation of the development agree- ment for consideration by the Board at the January 4th meeting. CONSIDERATION OF RELEASING DART INDUSTRIES LETTER OF CREDIT The District Engineer advised that, in 1975, Dart provided a 1.6 million dollar letter of credit to the District to assure adequate water supplies for the Tahoe Donner Development. Dart has complied with the intent and require- ments of that commitment, Mr. Cook noted, and recommended the District return i the letter of credit. He went on to say the District is protected by the con- t struction contract warranties and the integrity of Don Strand and Sid Karsh should there be an interruption. President Maass directed District Counsel to review the 1979 agreement between the District and Dart and thereafter prepare a resolution releasing the 1.6 million dollar letter of credit for consideration at the January 4th meeting. RETENTION OF TAPE RECORDING OF MEETINGS - CONSIDERATION OF AMENDING BY-LAWS With respect to the length of time tape recordings of the Board meetings are retained, the Chairman directed District Counsel to prepare a resolution amending the By-laws for consideration at the January 4th meeting. OFFER OF DEDICATION - UNRECORDED MEADOW LAKE PARK TRACT - ENGINEER'S RECOM- MENDATION - POSSIBLE ACTION AND/OR DIRECTION District Engineer Cook reported that the County of Nevada has requested that the PUD offer to the County the dedication of all roads within the Meadow Lake Park area. The County further proposes to accept only a portion of the roads to be offered by the PUD. (The District was the original developer of the area and still has some responsibility or authority over the public rights of way that are implied on the face of the unrecorded subdivision tract map) . As proposed, the County action would land-lock some parcels on Glen Road and additional parcels on Valley Road. The land-locked parcels, under the proposal, may have some per scr ipt ive right to the roadways which may work against the District. Mr. Cook stated he did not believe acceptance of the proposal would be in the best interest of the District. He recommended that Glen Road in its entirety be accepted by the County for operation and maintenance, and that the portion of Valley Road easterly of Meadow Way also be accepted by the County for operation and maintenance. He noted the County should also accept the drainage facilities wherever they may occur. By consensus of the Board, the District Engineer was directed to write a letter to the County setting forth the District's proposal to dedicate all roadways in the Meadow Lake Park area with the exception of the Forest Lane easement. A APPROVAL OF JOB DESCRIPTION - ASSISTANT GENERAL MANAGER/ENGINEER After review, Director Corbett moved that the Board adopt Resolution No. 8182 establishing the position of Assistant General Manager/Engineer with the following addition to Section 1: ". . .and the individual selected to fill the position shall be appointed by Resolution and serve at the pleasure of the Board of Directors." Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. } RESOLUTION ESTABLISHING DISTRICT POLICY REGARDING CONDITIONS OF EMPLOYMENT, PERFORMANCE EVALUATION AND SALARY ADJUSTMENTS FOR THE POSITION OF ASSISTANT GENERAL MANAGER/ENGINEER After appropriate review, Director Corbett moved, and Director Huber seconded, that the Board adopt Resolution No. 8183 establishing District policy regarding conditions of employment, performance evaluation and salary adjust- ments for the position of Assistant General Manager/Engineer. ROLL CALL: all Directors, aye. SO MOVED. 12/21/81 pg. 5 4y a • RESOLUTION APPOINTING ASSISTANT GENERAL MANAGER/ENGINEER AND EXTABLISHING COMPENSATION The Board considered the draft resolution, and amended Section 2 (a) to read as follows: "$32,500 annually, to be fixed by ordinance. Director Cor- bett moved, and Director Kuttel seconded, that the Board adopt Resolution No. 81.84 appointing James Ward Assistant General Manager/Engineer and es- tablishing compensation, as amended. ROLL CALL: all Directors, aye. SO MOVED. WATER SERVICE PROBLEM - GEORGE KAMIENSKI - DISCUSSION AND POSSIBLE ACTION Although Mr. Kamienski advised by letter that he would be present at the meeting to discuss this water service problem, he did not attend. The Chairman noted they would discuss the matter during closed session. GRANITE FLAT CAMPGROUND - DISCUSSION AND POSSIBLE DIRECTION AND/OR ACTION District Engineer Cook advised he has talked with the Forest Service and forwarded a cost estimate for providing water to Granite Flat Campground. The Forest Service indicated they would not make any decisions relating to the campground improvements until the end of the 1982 first quarter, and noted they would include the District in the planning process. President Maass put the matter over until further contact by the Forest Service, and stated that a development agreement would be necessary in the event they decide to proceed. CONSIDERATION OF DEVELOPMENT AGREEMENT- AIRPORT PLAZA Mr. Cook noted that the Airport Plaza annexation proceedings are presently underway. The next activity will be a scheduled public hearing by the Placer County LAFCo. The annexation should be complete in February; the development agreement should be considered after annexation has been accomplished. DISCUSSION REGARDING DEPOSIT POLICY (REQUEST OF CHARLES WHITE) Charles White, representing a group of local real estate agents in the process of forming an association, had questions regarding the Dis- trict's new policy relating to deposits. Mr. White stated his group, when formed, would be willing to act as a "sounding board" for new policies that would affect homeowners and renters (specifically, second home owners) . Mr. White's questions were answered, and the Chairman asked that a review of the rules and regulations pertaining to customers be placed on the agenda for the first meeting in July. In July, the District will have had a chance to work with the new policies. Any revisions, clarifications or amendments will be considered at that time. DISTRICT VEHICLES - CONSIDERATION OF RESOLUTION AUTHORIZING EMERGENCY REPAIRS TO UNIT 7, FOUR WHEEL DRIVE LINE TRUCK W/WINCH AND BOOM After consideration of the draft, Director Corbett moved that the Board adopt Resolution No. 8185 authorizing emergency repairs to Unit No. 7 in an amount not to exceed $6,500. Director Huber seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. DISTRICT VEHICLES - UNIT 15 (AIR COMPRESSOR/TRAILER) ; PURCHASE OF BACKHOE TRAILER After brief discussion, General Manager Holt was directed to purchase a backhoe trailer in an amount not to exceed $4,000. If this is not pos- sible, specifications for both the air compressor and backhoe trailer are to be prepared for Board consideration at the January 4th meeting. DISTRICT ENGINEER'S REPORT Recommendation regarding permanent repair of office and warehouse roofs Mr. Cook advised that, at the present time, he is setting up methods by which the thickness of the poxy coat can be determined to assure compliance with the application specifications. There are problems with the application 12/21/81 pg. 6 e� in that the end product is not satisfactory. Cook Associates is determining the areas of responsibility, and methods by which total compliance with the water tightness criteria of the specifications can be achieved. Updated re- sults will be provided prior to the next regular meeting. Automatic fire suppression and detection for computer facility Note was made of the bid for automatic fire suppression and detection for the District's computer facility from Poole Fire Equipment Company in the amount of $2,869.80.. Mr. Cook noted permission from the insurance underwriter for removal of the sprinkler heads will have to be obtained. Project 81-1 - status report District Engineer Cook reported that, because of the weather conditions, it was not possible to move the large equipment to Donner Trails Booster. Work will commence as soon as possible, and a status report will be provided at the January 4th meeting. Mark Starritt - Jeffrey Pine development Mention was made of a letter written by Mark Starritt respecting his development on Jeffrey Pine. Mr. Cook indicated he would respond on behalf of the District. Senior Citizens Complex - Aiello Mr. Cook provided a copy of a letter written to Mr. Aiello concerning the water service to the Senior Citizen project. Bacteriological tests have not been taken on the improvements constructed to date, and the pressure and leakage tests failed. Additionally, there is a right of way problem pro- hibiting the completion of the off-site loop. After brief discussion by the Board, the matter was put over to closed session. DISTRICT COUNSEL'S REPORT Malacoff billing dispute - status report District Counsel Simon noted he has forwarded a copy of the letter re- viewed by his office to Mr. Malacoff. (Mr. Malacoff was billed by the Dis- trict $7.50 for such review by Counsel) . CORRESPONDENCE Objection to postcard billing Note was made of Shirley Rosamond's complaint respecting the District's new postcard billing method. Jerome A. Young Mr. Young's request for waiver of the required service deposit was re- ferred by the Board to the General Manager for resolution. Planning Department President Maass advised a letter has been received from the County Planning Department assuring the District that future notices will be re- ceived in adequate time for comment. Greg Horvorka - Mountain Hardware Mr. Horvorka's letter asking why the District does not sell out to Sierra Pacific was referred by the Chairman to Director Corbett. PLANNING DEPARTMENT NOTICES There were no Planning Department Notices discussed by the Board. 12/21/81 pg. 7 a iI�v in that the end product is not satisfactory. Cook Associates is determining the areas of responsibility and methods by which total compliance with the water tightness criteria of the specifications can be achieved. Updated re- sults will be provided prior to the next regular meeting. Automatic fire -suppression and detection for computer facility Note was made of the bid for automatic fire suppression and detection for the District's computer facility from Poole Fire Equipment Company in the r amount of $2,869.80. Mr. Cook noted permission from the insurance underwriter for removal of the sprinkler heads will have to be. obtained. Project 81-1 - status report District Engineer Cook reported that, because of the weather conditions, it was not possible to move the large equipment to Donner Trails Booster. Work will commence as soon as possible, and a status report will be provided at the January 4th meeting. Mark Starr itt - Jeffrey Pine development Mention was made of a letter written by Mark S tarr itt respecting his development on Jeffrey Pine. Mr. Cook indicated he would respond on behalf of the District. Senior Citizens Complex - Aiello Mr. Cook provided a copy of a letter written to Mr. Aiello concerning the water service to the Senior Citizen project. Bacteriological tests have not been taken on the improvements constructed to date, and the pressure and leakage tests failed. Additionally, there is a right of way problem pro- hibiting the completion of the off-site loop. After brief discussion by the Board, the matter was put over to closed session. DISTRICT COUNSEL'S REPORT Malacoff billing dispute - status report District Counsel Simon noted he has forwarded a copy of the letter. re- viewed by his office to Mr. Malacoff. (Mr. Malacoff was billed by the Dis- trict $7.50 for such review by Counsel) . CORRESPONDENCE Objection to postcard billing Note was made of Shirley Rosamond's complaint respecting the District's new postcard billing method. Jerome A. Young Mr. Young's request for waiver of the required service deposit was re- ferred by the Board to the General Manager for resolution. Planning Department ... President Maass advised a letter has been received from the County Planning Department assuring the District that future notices will be re- ceived in adequate time for comment. Greg Horvorka - Mountain Hardware Mr. Horvorka's letter asking why the District does not sell out to Sierra Pacific was referred by the Chairman to Director Corbett. PLANNING DEPARTMENT NOTICES There were no Planning Department Notices discussed by the Board. 12/21/81 pg. 7 s - - IVA BILLS FOR BOARD APPROVAL - December 21 , 1981 Digital Systems, Inc. - One time costs for installation of computer $ 319167.85 Trans-Sierra Broadcasters, Inc. - 45 thirty second announcements 189.00 $ 31 ,356.85