HomeMy WebLinkAbout1981-07-20 Min - Board REGULAR MEETING
July 20, 1981
The regular meeting of the Board of Directors of the Truckee Donner
Public Utility District was called to order by President Huber at 7:0 2 P.M.
in the District Board room.
ROLL CALL: Directors Corbett, Duffy, Maass and Huber were present. Director
Kutte 1 was absent.
7
EMPLOYEES PRESENT: D. Eugene Holt and Susan Craig were in attendance.
CONSULTANTS PRESENT: District Counsel Simon, District Engineer Cook and Ken
Peters and Robert Barta of Hansen & Associates were present.
OTHERS PRESENT: Among those present were Gary S ivley, Charles White, Rosalie
Payne, William Payne, Pat Sutton, Bill Nork, Peter Sinclair, David Carlson,
Richard Burzinski, John Roth, John Avery, Reg King, Patti Ellison, Mira Shea,
Mr. and Mrs. Gene Thompson and Frank Aiello.
APPROVAL OF MINUTES
Director Maass moved, and Director Duffy seconded, that the minutes of
June 1, 1981, be approved as prepared in final form. ROLL CALL: Kuttel,
absent; all other Directors, aye. SO MOVED.
Director Duffy moved, and Director Maass seconded, that the minutes of
June 15, 1981, be prepared in final form as corrected. ROLL CALL: Kuttel,
absent; all other Directors, aye. SO MOVED.
COMMITTEE REPORTS
President Huber informed the Board that she attended the July 17th Tahoe
Donner Association Board meeting and, after explaining the anemometer program,
obtained permission for the District to place test anemometers on existing PUD
tanks located within the Tahoe Donner Subdivision.
The Board directed General Manager Holt to contact the California Energy
Commission with respect to proceeding with the anemometer loan program.
The Secretary was asked to request a copy of the July 17, 1981, Tahoe
Donner Association Board meeting minutes.
MANAGER'S REPORT
Solar home monitoring by the State of California - Manager Holt advised that he
had been contacted by the State of California with respect to monitoring a solar
home located within the District. The State has already made arrangements with
an individual to place a data logger in his solar home, and is asking that the
District install the PUD meter at the same time. The Board was in agreement.
Civil service disciplinary procedure - Gene Holt noted that he has presented
what he feels to be a workable disciplinary procedure to Counsel for review as
to compliance with Federal and State laws.
Western Area Power Administration - Mr. Holt presented the Board with Guidelines
and Acceptance Criteria on Customer Conservation and Renewable Energy Programs
and the Suggested Reporting Formats for the WAPA programs (prepared by WAPA)
for their inspection.
Rules and Regulations - The General Manager provided the Board with a copy of
the Elizabethton Rules and Regulations for comparison with the proposed TDPUD
rules and regulations, a copy of the current PUD disconnect policy and copies
of some of the existing State laws which are applicable. He suggested a future
workshop session with the Board to review the proposed policy.
Boca-Prosser hydroelectric - Mr. Holt advised of a recent telephone conversa-
tion with representatives of Tudor Engineering in which they noted the Energy
Commission has set aside one million dollars in funding for hydroelectric pro-
jects.
7/20/81 pg. 1
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V
Director Masss moved to continue the public hearing to the next regular
meeting. MOTION DIED FOR LACK OF A SECOND.
Director Duffy noted that he felt the local Districts responsible for
providing services in the area should join together and express their con-
cerns over the planning in the Martis Valley vicinity.
At 8:50 P.M. , President Huber continued the public hearing to the
..� next meeting, August 3, 1981, at 7:30 P.M.
i
Director Duffy moved that the Board dir
ect the District Engineer to
draft a letter to the Nevada County Board of Supervisors notingspecific i
p c con-
cerns over the planning in the Martis Valley area and requesting
q g
an appearance to discuss the issue. Director Maass seconded the motion. ROLL
CALL: Kuttel, absent; all other Directors, aye. SO MOVED.
MARTIS VALLEY MEADOWS
The Chairman requested that District Engineer Cook write to the Planning
Commission expressing the District's concerns over the inadequacy of the Martis
Valley Meadows environmental impact report.
RESOLUTION -RESPECTING THE PROPOSED ALLOCATION PLANT OF THE WESTERN AREA POWER
ADMINISTRATION; POSSIBLE ADOPTION
Robert Barta of Hansen and Associates advised that he attended the West-
ern Area Power Administration meeting held on July 14, 1981, and presented a
summary of that meeting to the Directors. He noted that July 2 7th is the dead-
line set by WAPA for receiving comments on the proposed allocation plan.
After review of the proposed resolution, Director Maass moved that the
Board adopt Resolution No. 8156 commending the Western Area Power Administra-
tion proposed allocation plan of July 2, 1981, and finding it to be equitable,
fair and responsive to the needs of concerned entities with the following ad-
dition to the second resolve clause: ". . .fair and responsive to the needs s of
4 all concerned entities- presented to the District up to this time." Director
Corbett seconded the motion. ROLL CALL: Kuttel, absent; all other Directors,
aye. SO MOVED.
President Huber indicated she would prepare a transmittal letter to
forward a copy of the resolution to the Western Area Power Administration.
Relative to consultant costs, Director Maass moved that the Board auth-
orize Hansen and Associates to finish up the request for an allocation from
the Western Area Power Administration for the District at an amount not to
exceed $2,0004 Director Corbett seconded the motion. ROLL CALL: Kuttel,
absent; all other Directors, aye. SO MOVED.
CONSIDERATION OF RESOLUTION PERMITTING AN ENCROACHMENT - GENE THOMPSON
Mr. and Mrs. Thompson were pre-sent in the audience, and Mr. Thompson
explained the situation to the Board. Their home is located on Cedar Point
Drive at Donner Lake. The property has only a 45 foot access with the utility
easement cutting directly through the only possible area in which to build a
garage. The General Foreman has reported that the proposed infringement will
in no way interfere with or restrict the operation or maintenance of the Dis-
trict's facilities within the easement. The portion of the building roof the
line will be crossing will be in excess of twenty feet below one phase; GO-95
requires a minimum clearance of twelve feet over a structure upon which a
person can walk.
After some discussion, Director Maass moved that the Board direct Mr.
Simon to prepare a hold harmless certificate for the Thompsons to execute
with any legal fees incurred to be borne by the Thomp sons. Mr. and Mrs.
Thompson agreed. Director Corbett seconded the motion. ROLL CALL: Kuttel,
absent; all other Directors, aye. SO MOVED.
7/20/81 pg. 3
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are still being considered for possible award on August 3rd. Bidders not
having submitted a supplementary information sheet are to be asked to do so.
Director Duffy seconded the motion. ROLL CALL: Kuttel, absent; all other
Directors, aye. SO MOVED.
The Board directed that staff have no further contact with the bidders.
CONSIDERATION OF USING THE RADIO AS A MEANS OF ADVERTISING AND NOTICING THE
PUBLIC OF PUD ITEMS OF INTEREST
President Huber noted receipt of a letter from Mira Shea, Owner of KTRT
radio station, earlier in the meeting. Ms. Shea asked that the matter be put
over to the next regular meeting for consideration.
CONSIDERATION OF RESOLUTION ACCEPTING THE WEST RIVER STREET LINE EXTENSION
District Counsel Simon noted that the Board had already adopted this
resolution.
CONSIDERATION OF $5,500 PAYMENT FOR UPSIZING WATER MAIN CONSTRUCTED BY NORTH-
BILT ON WEST RIVER STREET
Mr. Simon advised that, as yet, he has not received the executed re-
lease of mechanics lien prepared by his office for Northbilt. The matter
was put over until such time as the document is received.
REQUEST .FOR ENCROACHMENT - MRS. RAMONA G. JEFFERSON
Mrs. Jefferson's request to place a six foot redwood fence around her
home in Sierra Meadows was reviewed by the Board. It was determined that the
District has no objection to placement of a fence, and Counsel was directed
to notify Mrs. Jefferson.
CONSIDERATION AND POSSIBLE ACCEPTANCE OF AIRPORT FACILITIES/NORTHSIDE PUMP
STATION
District Engineer Cook recommended that no action be taken at this
time as there are several items remaining to be completed by Dart. He
noted that the start-up of the Airport facilities on July 14th was success-
ful.
RESOLUTION IMPLEMENTING AND FIXING ELECTRIC AND WATER STANDBY CHARGES PURSUANT
TO ORDINANCE 7501 FOR THE FISCAL YEAR 1981 - 1982; POSSIBLE ACTION
The proposed resolution was briefly reviewed by the Board and, there-
after, Director Maass moved that Resolution No. 8157 implementing and fixing
electric and water standby charges pursuant to Ordinance No. 7501 for the
fiscal year 1981 - 1982 be adopted. Director Duffy seconded the motion.
ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED.
RESOLUTION FIXING AND PLACING ELECTRIC AND WATER STANDBY CHARGES ON DISTRICT
TAX ROLL FOR COLLECTION BY THE COUNTY OF NEVADA
Director Maass moved, and Director Duffy seconded, that the Board adopt
Resolution No. 8158 fixing and placing electric and water standby charges on
the District tax roll for collection by the County of Nevada. ROLL CALL:
Kuttel, absent; all other Directors, aye. SO MOVED.
RESOLUTION ESTABLISHING A POLICY WITH RESPECT TO THE ISSUANCE OF WILL-SERVE
LETTERS; POSSIBLE ADOPTION
District Counsel and Engineer suggested that this matter be tabled as
policy would be set with adoption of the water use ordinance. The Board
agreed.
RESOLUTION RELATIVE TO NOVEMBER 3, 1981, ELECTION PROCEDURES; POSSIBLE ACTION
The County of Nevada has requested authorization to require that any
y
candidate seeking election to the District Board who wishes to have a candi-
date's statement about himself included in the sample ballot mailing must pay
in advance the cost of printing, handling, and mailing the candidate's state-
ment. Also, the County is seeking authorization to determine the cost of
7/20/81 pg. 6
each such candidate's statement and to administer the oath or affirmation re-
quired by Election Code Section 23512.6.
After review of the proposed resolution, Director Maass moved that
Resolution No. 8159 authorizing the District Secretary to execute a form for
the County of. Nevada relative to election procedures be adopted by the Board.
Director Corbett seconded the motion. ROLL CALL: Kuttel, absent; all other
Directors, aye. SO MOVED.
ENGINEER'S REPORT
Martis Woods Estates - Mr. Cook advised that the construction contract for the
Martiswoods Estates project will be awarded to Granite Construction Company on
July 24, 1981. The notice to proceed will be issued shortly thereafter.
Office Remodel - The District Engineer reported that the notice to proceed
has been issued, and construction will soon be under way.
Telemetry - Staffing and Operations - Mr. Cook noted that the follow-up staff
meeting to develop specific benefit cost ratios for the many facets inter w'.- n6d
within the telemetry problem has been scheduled for Wednesday, July 22nd, at
10:00 A.M.
Placer County Annexations - Places County LAFCo approved the Martiswoods/Sierra
Pines and the Ponderosa Ranchos Annexations on July 7, 1981. Placer County
is now processing both annexations through the State Board of Equalization for
recording.
Water Production -- District Engineer Cook stated that Town System use is up
by 72% compared to last year; by comparison the Tahoe Donner Service Area is
up by 11 o compared to last year. The elimination of the losses and excess
uses is, Mr. Cook reported, increasingly important from a cost .and total source
viewpoint. The losses. appear to exceed the total yield of Southside sources, or
about half of the yield of the- Airport Well.
Loft is Industries - Best Western Motel - The July 17, 1981, letter from Gary
S ivley of Lof t is Industries requesting permission to use the Airport Water
Transmission Line for consumptive use was discussed by the Board. District
Engineer Cook noted that the developers are unable to complete plans for the
project until direction is given by the Board with respect to water lines.
Director Maass moved, and Director Duffy seconded, that the Board auth-
orize consumptive water use off the 14" line (to Loftis Industries' project
from the Airport Transmission Line) . ROLL CALL: Kuttel, absent; Huber, ab-
stain; all other Directors, aye. SO MOVED.
Martis Valley Meadows - With respect to the Martis Valley Meadows environmental
impact report, Dan Cook indicated he would correspond with the County and copy
the Board.
DISTRICT COUNSEL'S REPORT
Phil Not.z - Alpine Deli - With respect to Mr. Notz' request for a variance to
place a propane tank closer to the property owned by the District than allowed
by County regulations, Mr. Simon reported that he contacted the Truckee Fire
Protection District. That District has no objections as long as there is no
construction on the PUD property.
Unuseable fire hydrant on West River Street owned by Oliver Henrikson - District
Engineer Cook advised that Mr. Henrikson's fire hydrant is located on the County
right-of-way. The Board directed that the fire hydrant be removed, that Mr.
Henrikson be billed for the time involved in removing the hydrant, and that Mr.
Henrikson be notified that he may pick up the hydrant at the District office.
Project 7 7-1 - Roen Construction Company - District Counsel Simon noted he
had received a letter from Roen Construction Company stating that company
knows of no work yet to complete on the project. He advised he would again
write to Roen and identify the- work before further action is taken.
Relative to TDPUD vs. Roen et al (destruction of the Southside Well No.
2 building) , there has been no action.
7/20/81 pq. 7
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a Ix 4H a >
County documents necessary for right of way dedications in the Meadow Lake
Park Tract. The County's letter noted that a portion of Forest Lane, westerly
of Meadow Way, would be rejected by the County as the parcel has been re-
quested to be abandoned by the adjacent owners because of a building encroach-
ment (Koepf and Lange) .
After some discussion, Director Maass moved that the Board authorize
the President to write to the County informing them that, with respect to the
portion of Forest Lane westerly of Meadow Way, the District is not interested
in an abandonment. SO MOVED BY BOARD CONSENSUS.
Truckee Crossroads - FHK - Note was made of the proposed Truckee Crossroads
expansion, and the Board advised that another development agreement would be
necessary. District Engineer Cook stated that water and power facilities were
installed along with the initial construction, and they are adequately sized.
Mr. Cook will write and inform them of the necessary agreement.
J & M Properties - Mention was made of the proposed condominium units in Unit
2 of Tahoe Donner by J & M Properties. (The standard advice letter will be
prepared by staff.)
Pierre Scott - Respecting Pierre Scott's proposed development on the south
side of Donner Lake, the Board determined there would be no problem with
serving electricity, but mentioned the fact that the project is located in
an avalanche zone.
CLOSED SESSION
At 12:07 A.M. , President Huber adjourned the meeting to closed session.
RETURN TO PUBLIC SESSION
At 12:25 A.M. , the meeting was reconvened to public session, and the
Chairman indicated customer problems were discussed during closed session.
ADJOURNMENT
There being no further business before the Board, the meeting was
adjourned at 12:26 A.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Roberta C. Huber, President
Susan M. Craig, Deputy Di ict Clerk
7/20/R1 ncr_ q