HomeMy WebLinkAbout1981-08-17 Min - Board REGULAR MEETING
August 17, 1981
The regular meeting of the Board of Directors of the Truckee Donner Public
Utility District was called to order by President Huber at 7:03 P.M. in the
Tahoe Truckee Unified School District Board Room.
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ROLL CALL: Directors Corbett, Duffy, Kuttel, Maass and Huber were present.
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EMPLOYEES PRESENT: Susan Craig was present.
CONSULTANTS PRESENT: District Counsel Simon was present at the start of the
meeting; District Engineer Cook arrived at approximately 7:06 P.M.
OTHERS PRESENT: Among those present were Gary Sivley, John Dean, Jurgen Stoll,
Richard Racich, Frank Aiello, Patti Ellison, John Avery and Harry Darby.
APPROVAL OF MINUTES
Director Duffy moved, and Director Corbett seconded, that the minutes of
July 6, 1981, be approved. ROLL CALL: Kuttel, abstain; all other Directors,
aye. SO MOVED.
Director Maass moved, and Director Duffy seconded, that the Board direct
the secretary to prepare the minutes of July 14 and July 20, 1981, in final
form. ROLL CALL: Kuttel, abstain; all other Directors, aye. SO MOVED.
BILLS FOR BOARD APPROVAL
After appropriate review of the bills presented, Director Kuttel moved that
the Board authorize payment. The motion was .seconded by Director Maass. ROLL
CALL: all Directors, aye. SO MOVED.
COMMITTEE REPORTS
There were no committee reports given at this time.
MANAGER'S REPORT
Status report - Southside pump - possible direction
Regarding the Southside Complex No. 1 failure, it was District Engineer
Cook's opinion that the pump failed on or about August 4th and there was, as
a result, a reduction in the total source availability. Southside Well No. 1,
he noted, was down for approximately two days before John Avery noticed the
source deficiency on the data logger. It was his opinion that the data logger
has once again shown its extraordinary benefit to the system operation.
As set forth in his memo of August 17th, it was the General Foreman's
opinion that the District crew found the Southside pump to be inoperative
during a routine check.
Dan Cook advised on the interim emergency operating instructions given to
staff. Wells A and B are being utilized to their maximum potential and the
Airport facility has been utilized as a supplemental source.
It was Mr. Cook's recommendation that the Board consider purchasing a line
shaft vertical turbine. pump at an approximate cost of $15,000. He noted that
the budget that was adopted last December contained a line item for unspec-
ified repairs and replacement in the amount of $20,000.
After due consideration, Director Maass moved that the Board authorize
the emergency purchase of a 40 hp line shaft vertical turbine pump for the
Southside at an approximate cost of $14,500 plus wiring. Director Corbett
seconded the motion. The appropriate resolution is to be prepared (No. 8165) .
ROLL CALL: all Directors, aye. SO MOVED.
After discussion regarding the efficient operation of the system, Director
Maass moved that the Board authorize staff and the Engineer to complete the
8/17/81 pg. 1
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SPECIAL BUSINESS
Aweeka - TDPUD agreement; discussion, possible direction
Mr. Aweeka was still not present in the audience. District Counsel Simon
indicated he is in the process of reviewing the Aweeka - TDPUD agreement, and
should be able to report at the next meeting.
LAND DECLARED UNNECESSARY FOR DISTRICT USE - REVIEW OF BIDS - POSSIBLE AWARD
Two bids were received on the District parcels declared unnecessary for
District use - one in the amount of $16,2 50 on Parcel A, and one in the
amount of $12,026 on Parcel J. It was noted that there was one irregularity -
a personal check rather than a cashier's check or bid bond was received on
Parcel A.
Director Duffy moved that the bid on Parcel J by Jurgen Stoll in the amount
of $12,026 be accepted; Counsel is to refer the closing and details to a title
company with the District being responsible for the fees incurred. Director
Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED.
Regarding the bid by Richard and Fred Baumsteiger in the amount of $16,250
on Parcel A, Director Duffy moved that, as long as the personal check in the
amount of $1,625 is negotiable, the bid be accepted. Director Corbett sec-
onded the motion. ROLL CALL: all Directors, aye. SO MOVED.
District Counsel Simon agreed to negotiate the escrow fees with the title
company. The Secretary was requested to advise the Baumsteigers of the award.
(Mr. Stoll was present in the audience.)
TELEMETRY SYSTEM - FOLLOW-UP TO HELMS REPORT - POSSIBLE DIRECTION RE SCHEDULED
MAINTENANCE '
It was noted that a report by the Manager is necessary before further action
on this item; therefore, the Chairman tabled the matter to the next regular
meeting.
REVIEW OF PROPOSED WATER USE POLICY; POSSIBLE DIRECTION
With respect to the proposed water use policy, President Huber scheduled
a special workshop meeting for 7:00 P.M. on Wednesday, September 16th pending
the ability of the General Manager to attend.
WATER SYSTEM IMPROVEMENTS - PROJECT 79-1 - STATUS REPORT - POSSIBLE ACTION
AND/OR DIRECTION
President Huber noted that, at the loan closing she attended in Sacramento
on August llth, FmHA reiterated that the District should not reimburse the con-
tractor for materials not in the ground or paid for. They will be forwarding
a wr itten report.
District Engineer Cook advised that progress is being made on the 79-1 pro-
ject under the strained relationship that now exists between Cook and Associates
and the contractor. Several extra items will be performed by Knudsen on a force
account basis.
Farmers Home Administration suggested to the Chairman that the District re- f
quest Dana Knudsen to agree to having a local contractor perform any warranty
work required.
CIVIL SERVICE/DISCIPLINARY ACTION PROCEDURE - STATUS REPORT - POSSIBLE ACTION
AND/OR DIRECTION
u
N
7
i'
President Huber tabled this matter to the special workshop meeting scheduled t
for September 16th in order to allow Mr. Holt to be present.
OFFICE REMODELING - CONSIDERATION OF CONTRACT CHANGE ORDER
s;
a
i
After a review of the contract change order for sandblasting, patching and
painting the exterior of the warehouse, preparing and painting the exterior
of the Southside Well No. 1 building, and installing a hollow core wood door
to the Bookkeeping Department, Director Maass moved that the Board authorize
the President to execute the CCO in the amount of $3,200. It was noted that
8/17/81 pg. 4
Ipp
a lock for the door should be included. Director Kuttel seconded the motion.
ROLL CALL: all Directors, aye. SO MOVED.
ANNEXATION PROCEEDINGS - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION
District Engineer Cook reported that the CSA#19, Marti swoods/Sierra Pines,
and Ponderosa Ranchos annexations are complete as far as the District and County
are concerned. At the present time, they have been forwarded to the Stat
e e Board
of Equalization for recording. The Board asked to be advised as to whether or
not the customers are now being billed through the District.
Dan Cook noted that he would investigate to see if any further action is
required by the District; he will provide an up-date at the next meeting.
HENRIKSON FIRE HYDRANT
The District Engineer advised that, according to both the survey performed
by the County and one performed by Raymond Vail and Associates, the unuseable
fire hydrant owned by Mr. Henrikson is located on the County right of way. The
Chairman indicated she would write a letter to the County requesting its re-
moval. In the meantime, Mr. Cook will request the General Foreman to cover
the hydrant so that it is not confused with a workable hydrant in the event of
a fire.
GENE THOMPSON'S REQUEST FOR AN ENCROACHMENT
With respect to the encroachment requested by Gene Thompson, it was noted
that, as yet, the District has not received an hold harmless agreement from Mr.
Thompson. He is to be advised that if the document is not received prior to
the next Board meeting, he will be in violation of encroaching upon the ease-
ment.
REDWOOD TANK AT NORTHSIDE - CONSIDERATION OF PURCHASE
District Engineer Cook strongly recommended the payment of $2,000 to Hood
Corporation for the Northside redwood tank as the value of the materials within
the tank far exceed that investment.
After brief discussion, Director Maass moved that the Board authorize the
purchase of the tank for $2,000. Director Kuttel seconded the motion. ROLL
CALL: all Directors, aye. SO MOVED.
DISTRICT ENGINEER'S REPORT
Senior Citizen Housing, - status report - possible direction.
Mr. Cook reported that the Senior Citizen contract drawings are complete
and in approvable form. Mr. Aiello today provided the specifications to Cook
and Associates. The appropriate insurance certificate has been received by the
District; however, the letter of credit has not yet been received. District
Counsel and Engineer anticipate that the development agreement will be ready
for Board consideration by the September 8th meeting.
President Huber advised, for the record, that a meeting was held on August
6th between Supervisor Sutton, the Nevada County Building Department (main
office and Truckee branch) , Department of Public Works, Cook Associates' rep-
..,,, resentative, Marge Adkerson of the Truckee Sanitary District, Joe Copeland,
Don Delaney and Joe Aguera of the Fire District, Shirley Rosamond, Director,
High Sierra Senior Citizens, Frank Aiello and his Engineer, District Counsel
Simon and Directors Maass and Huber. Mr. Aiello, developer, was advised at
that time of the various County and District policies to be followed.
Dan Cook advised Mr. Aiello of an easement yet to be obtained before off-
site construction is started. Mr. Aiello indicated he would proceed with
securing the easement.
Mart is Valley Substation
The possibility of splitting out the site grading for the substation from
the rest of the contract was discussed. Since cost of the grading will be
8/17/81 pg. 5
under $4,000, the Board directed District Engineer Cook to proceed.
SPECIAL BUSINESS - CONSIDERATION OF DEVELOPMENT AGREEMENT - POSSIBLE DIRECTION
LOFTIS 100-UNIT MOTEL
Gary Sivley, developer of the 100-unit motel, noted his main concern is .
having the Board approve the development agreement so that construction of the
project may be started. The Directors, having received a copy of the draft
agreement at the meeting, had not had a chance for review. District Engineer
Cook advised that he could foresee no problem with approving the agreement at
this time, and, thereafter, Director Duffy moved that the Board recess after
the conclusion of the other business on the agenda and take the time to review
the agreement. Director Maass seconded the motion. ROLL CALL: Corbett, aye;
Duffy, no; Kuttel, aye; Maass, aye; Huber, no. SO MOVED.
DISTRICT ENGINEER'S REPORT
Water System Improvements - Project 79-1 - status report - possible action
and/or direction
LaRoy Carroll's request for looped line
Mr. Cook presented a proposed contract change order utilizing force account
extra work provisions of the contract for the installation of a 2" service con-
necting the Gateway line with the newly completed Hospital loop. He indicated
improved water service throughout the immediate area would be provided by virtue
of the change. The estimated cost was $900. Director Maass moved that the
Board authorize the President to execute the change order in the amount of
$900. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye.
SO MOVED.
Airport facilities - Northside Pump Station
District Engineer Cook advised that the District is utilizing the Airport
facilities to meet near term water source deficiencies. Corrections of the
punch list items at the Airport tank, pump, well and booster facility have
now been completed and Mr. Cook indicated it would be in order for the Dis-
trict to consider acceptance of the physical hardware currently in place and
in operation. The total system completion is in a protracted state of accept-
ance due to interface problems between the communication links and the Autocon
telemetry equipment. He did not recommend total acceptance.
The Board requested that District Counsel and Engineer prepare the necessary
ordinance of acceptance for the Airport fac ilite is, and directed that a public
hearing be scheduled for 7:30 P.M. at the September 8th meeting.
Dan Cook reported that the work at Northside is not yet complete.
Project 77-1 - Roen Construction Company
District Engineer Cook advised he would copy the Board with the letter he
forwarded to Roen setting forth the items yet to be completed on Project 77-1.
Farmers Home Administration is to be kept informed.
Electric facilities fees
{
Mr. Cook noted he will have to meet with the General Manager before he can �-
conclude his investigation respecting the establishment of electric facilities
fees.
DISTRICT COUNSEL'S REPORT
Computer contract negotiations - status report - possible direction
District Counsel Simon presented a draft resolution respecting the award
of a bid for the purchase of a computer system which the Board directed be
prepared. After a brief review, Director Maass moved that the Board adopt
Resolution No. 8167 awarding the bid for the purchase of a computer system
for the District. Director Corbett seconded the motion. ROLL CALL: all
Directors, aye. SO MOVED.
8/17/81 pg. 6
Mr. Simon indicated the contract between the District and Digital should
be ready for consideration at the September 8th meeting. The Board directed
that the appropriate ordinance be prepared, and that a public hearing on the
matter be scheduled for 7:30 P.M.
Some discussion ensued regarding the pre-site inspection to be performed
by representatives of Digital - it was decided that the cost of the inspection
be included -in the contract. If, for some reason, the District does not go
t.
through with the purchase, the inspection expenses will be paid by the District.
t
It was noted that any necessary remodeling having to do with the computer
installation should be done while the contractor is on site.
Popovich - TDPUD agreement - status report - possible direction
District Counsel advised that he is awaiting receipt of an additional agree-
ment between the District and Popovich which defines the terms of the original
agreement.
CORRESPONDENCE
Note was made of recent correspondence received from Tudor Engineering,
Supervisor Sutton and the IBEW. The Board will discuss Union negotiations
at the next regular meeting.
PLANNING DEPARTMENT NOTICES
President Huber advised there were no Planning Department Notices which
needed to be discussed by the Board.
DEVELOPMENT AGREEMENTS
Ponderosa Estates
The Board requested that Mr. Simon advise John Roth, developer of Ponderosa
Estates, that the Board is ready to consider the development agreement.
CLOSED SESSION
The Chairman adjourned the meeting to closed session at 10:32 P.M.
RETURN TO PUBLIC SESSION
President Huber returned the meeting to public session at 12:06 A.M. , and
advised the audience that personnel and legal matters were discussed during
closed session.
PERSONNEL
President Huber directed Vice President Maass to apprise General Manager
Holt what transpired in closed session. The secretary was asked to provide
Mr. Simon with a copy of Mr.. Holt's employment contract.
ROEN LAWSUIT
The Chairman authorized District Counsel Simon to defend the District in
the Roen lawsuit.
GENE THOMPSON'S REQUEST FOR AN ENCROACHMENT
The Board asked District Counsel to check on the status of the hold harm-
less agreement Mr. Thompson was to have provided.
President Huber left the meeting at this point, approximately 12:10 A.M.
LOFTIS 100-UNIT MOTEL - CONSIDERATION OF DEVELOPMENT AGREEMENT
After a recess during which the Board reviewed the draft development agree-
ment between the District and MVI Owners, Inc. (Loftis 100-unit motel) , the
Board noted several changes to be incorporated in the agreement. Page 2, Facts,
No. 3, "District Rule 15 (21?) (Reimbursement)" is to be changed to "District
Rule 15. . ." Page 7, Insurance, District Manager Holt is to advise District
8.J17J81 pg. 7
Counsel of the correct policy limits. On Page 8, Inspection of Construction,
Nos. 23 and 24, it was noted that General Foreman Slattery, acting under Dis-
trict Engineer Cook, will inspect the construction of the electrical distri-
bution system. Page 12, Payment of Facilities Fees and Connection Fees, No.
34, is to read, ". . .which fees total $29,320, representing facilities fees of
$27,720 and a connection fee in the sum of $1,600. On page 15, Reimbursement
to Developer, No. 40, the first sentence is to read, "Pursuant to the District's
Rule 15 or any. . ."
District Counsel Simon noted that MVI Owners, Inc. , will sign as a corpora-
tion; also, the three individual share holders, Charles E. Loftis, Richard
Muller and Donald Everingham, will sign individually.
Director Corbett moved, and Director Kuttel seconded, that the Board direct
the President to sign the document pending the above noted corrections. ROLL
CALL: Corbett, aye; Duffy, no; Kuttel, aye; Maass, aye; Huber, absent. SO
MOVED.
Director Duffy indicated his "no" vote was because he felt the Board should
spend more time reviewing agreements to make sure they are correct.
ADJOURNMENT
There being no further business, the meeting was adjourned by the Vice
President at 12:40 A.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Roberta C. Huber, President �..�
44060-ddm goo
GiC
S san M. Craig, Deputy D' rict Clerk
4'
8/17/81 pg. 8
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HOFFMAN 4& LINDE
ATTORNEYS AT LAW �, ,; �rr, Q
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SUITE 8, DOLLAR HILL PROFESSIONAL BUILDING
POST OFFICE BOX 7740 -
3000 NORTH LAKE BOULEVARD
TAHOE CITY,CALIFORNIA 95730 �
(916)583-8542-546-2564
MARY MARSH LINDE
Leon Caldwell
13100 Bell Brook Drive
Auburn, CA 95603
Bill Williams
462 Alexandra Way
Grass Valley, CA 95945
Arthur Nadeau
Ray Edison
Arctic Insulation
P.O. Box 3354
-� Auburn, CA 95604
Bertha J. Woolverton
Jim Gee
688 W. Riverview Circle
Reno, NV 89509
Bert Jakobson
Warren .Kochmond
Martis Valley Meadows
P.O. Box 3115
Incline Village, NV 89450
Dick Rac ich
Box EE
Tahoe City, CA 95730
Phil. Carvi.11e
P.O. Box 2395
Olympic Valley, CA 95730
L "
TRUCKEE -DONNER PUBLIC UTILITY DISTRICT �
POST OFFICE BOX 309
`i"RUCKEE. CALIFORNIA 95734
TELEPHONE 587-3896
AUDIENCE ATTENDANCE FOR THE MEETING OF
Please print your name:
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2. 2.7.
3. 28.
4. ' 29.
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Pam
30.
6. 31
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
BILLS FOR BOARD APPROVAL - August 14, 1981
Coyote Flying Service - charter flight from
Truckee to Oregon & Washington to look at
computer sites $ 655.55
Department of Housing and Community Development
Registration renewal on office trailer 45.00
Digital Equipment Corporation - maintenance
coverage on computer, 7/81 99.00
McCarthy Productions - artwork on logo 349.80
Southern Pacific Transportation Co. - pole
line lease 5.00
$1 9154.35