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HomeMy WebLinkAbout1981-09-21 Min - Board t REGULAR MEETING September 21, 1981 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by .President Huber at 7:00 P.M. in the Tahoe Truckee Unified School District Board room. ROLL CALL: Directors Corbett, Duffy, Kuttel, Maass and Huber were present. f EMPLOYEES PRESENT: D. Eugene Holt, Mary Chapman and Kay Pomponio. t tF CONSULTANTS PRESENT: District Counsel Simon and District Engineer Cook k were present. OTHERS PRESENT: Among those present were Tom Mueller, Don Casler, Ed Aweeka, Troy Guzman, Donald Smith, Kerry Price, Denise Whan, Mary Velasquez, Cheryl Pearson, John Avery, Todd Davidson, and Russ Haswell. APPROVAL OF MINUTES Director Duffy moved, and Director Corbett seconded, that the minutes of August 3, 1981, be approved as corrected. ROLL CALL: all Directors, aye. SO MOVED. Director Duffy moved, and Director Kuttel seconded, that the minutes of August 17, 1981, be typed in final form as corrected, and that the minutes of August 24, 1981, be prepared in final form as written. ROLL CALL: all Direc- tors, aye. SO MOVED. BILLS FOR BOARD APPROVAL ,,�.. After due consideration, Director Maass moved, and Director Corbett sec- onded, that the bill of Wood, Porter, Simon and Graham for legal services ren- dered be approved for payment. ROLL CALL: Corbett, aye; Duffy, no; Kuttel, no; Maass, aye; Huber, aye. SO MOVED. MANAGER'S REPORT Boca/Prosser hydroelectric projects District Manager. Holt briefly discussed with the Board the latest cor- respondence received regarding the Boca and Prosser hydroelectric projects, and the monies available for studies. It was the Board's opinion that the District not enter into any study with any consultant until the funds from FERPA are set aside for District use. FIRE HYDRANT MAINTENANCE - REQUEST BY ED AWEEKA TO MAINTAIN HYDRANTS LOCATED WITHIN COACHLAND - DISCUSSION AND POSSIBLE DIRECTION Ed Aweeka, owner of Coachland Mobile Home Park, addressed the Board and requested the District discontinue charging the 75� per trailer hydrant charge. He noted he has always performed necessary hydrant maintenance on his property. The Board was agreeable to his proposal on the condition that an indemnity agreement be drawn up stating -he will be responsible for the necessary main- tenance on hydrants within the boundaries of the trailer park. Mr. Aweeka stated he will pay the legal fees involved, which District Counsel Simon quoted as $100 to $150. The tenants would also be advised of this change in policy. Director Maass moved, and 'D:irector Duffy seconded that, providing Mr. Aweeka has an appropriate indemnity agreement drawn up and pays the related legal fees, the District discontinue the 75� per trailer hydrant charge. ROLL CALL: all Directors, aye. SO MOVED. District Counsel Simon was directed to draw up the necessary legal documents for consideration by the Board at the next meeting. PUBLIC HEARING DISCUSSION AND CONSIDERATION OF ORDINANCE AUTHORIZING COMPUTER PURCHASE At 7:35 P.M. , President Huber opened the public hearing for the purpose of discussing the computer purchase. After thorough consideration by the Board, the public hearing was closed at 8:12 P.M. 9/21/81 pg. 1 a Director Maass moved that the District finance the entire cost of the computer (excepting the $29,500 down payment and the disputed sales tax of $3,500 on the software) from the Truckee River Bank at an interest rate of 11% (Ordinance No. 8115).. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. POPOVICH - TDPUD AGREEMENT; REPORT BY COUNSEL This item was tabled to the next Board meeting. CONSIDERATION OF RESOLUTION PERMITTING AN ENCROACHMENT ON THE UTILITY EASE- MENT LOCATED ON AP#17-480-08 (THOMPSON) After some discussion, the Board directed District Counsel Simon to draw up an agreement which would hold the Thompsons liable for any damages, injuries, etc. and also tie the indemnity agreement to the subject property. The agreement will be discussed, and action considered, at the next regular meeting. SEVENTH DAY ADVENTIST CHURCH - PRIVATE WATER LINE - CONSIDERATION OF DEVELOP- MENT AGREEMENT Legal Counsel was instructed to prepare an agreement for the acceptance of the private water line crossing the Seventh Day Adventist Church property for consideration by the Board at the October 5, 1981, meeting. TELEMETRY SYSTEM - FOLLOW-UP TO HELMS REPORT - POSSIBLE DIRECTION RE SCHEDULED MAINTENANCE ON WATER SYSTEM District Engineer Cook requested that the Board authorize the District to go to bid on project 81-1, the deferred maintenance project on the tele- metry system. The project consists of installing new valves in Donner Trails booster and a new 40 hp motor at an approximate cost of $10,000. The Innsbruck booster, he noted, needs a new 50 hp booster to increase the water flow and also as a back-up system. The cost of this project would be approximately $16,000. Mr. Cook stated that funding for both projects is contained in the 1981 fiscal year budget - the source of the monies comes from the $40 per lot provided by Dart Industries. He stressed the importance of the upgrade prior to the 1982 water year. Director Maass moved, and the motion was duly seconded, that the District go to bid on Project 81-1 with the bid opening to be at 4:00 P.M. on October 15, 1981. ROLL CALL: all Directors, aye. SO MOVED. District Engineer Cook will handle the necessary advertising of the invitation to bid. District Manager Holt suggested that Water Serviceman Dave Rully begin training in order to understand the telemetry system in depth. He indicated he would like to see some type of training/retainer fee set up with Avery Engineering. Thereafter, Director Maass directed, and the Board concurred, that Mr. Holt arrange the training fee with Sandel-Avery Engineering on a per-hour basis. The District Manager stated he would like to employ an additional full- time Water Department employee to assist in the job load created as a result of Dave Rully's involvement in the telemetry technician training program. Director Maass moved, and Director Duffy seconded, that the District authorize the hiring of one additional permanent employee in the Water Department. ROLL CALL: all Directors., aye. SO MOVED. MARTIS VALLEY SUBSTATION - CONSIDERATION OF RESOLUTION APPROVING SPECIFICATIONS AND ISSUING A CALL FOR BIDS After some discussion, the Board directed that Mr. Holt contact Ken Merriman of R. W. Beck and Associates and request his presence at the next Board meeting for the purpose of discussing the project and hearing his op:iin ion and recommendations. OFFICE REMODELING - CONSIDERATION OF CONTRACT CHANGE ORDER District Engineer Cook presented several items proposed for change on the office remodel project. After consideration, Director Maass moved, and Director Duffy seconded, that the Board authorize the removal of the center beam in the Board room and 9/21J81 pg. 2 i i 1 installation of a pipe column at a cost of $3,500. The motion passed unani- mously. Director Duffy moved, and Director Corbett seconded, that the contractor replace and repair two hose bibs on the outside of the District building at a cost of $400. ROLL CALL: all Directors, aye. SO MOVED. Director Duffy moved, and Director Kuttel seconded, that the addition of four storage cabinets be approved at a cost of '$3,800. The motion passed unan- t imous ly. AUTHORIZATION TO WRITE OFF CERTAIN ACCOUNTS OVER SIX MONTHS OLD This matter was tabled to the next regular meeting when all accounts pro- posed for write off (from both Customer Services and Bookkeeping) will be pre- sented. WATER SYSTEM IMPROVEMENTS - PROJECT 79-1 - STATUS REPORT District Engineer Cook noted that Dana Knudsen is progressing, at a leas- urely rate, with the work on Project 79-1. It is Mr. Knudsen's intent to utilize Joe Suter for the balance of all the underground work, cleanup and pavement work. It is probable that Mr. Suter will also be the warranty work representative. The anticipated completion date for the project is the end of October. CIVIL SERVICE/DISCIPLINARY ACTION PROCEDURE - RESOLUTION NO. 7863 AMENDMENT These items were tabled until such time as District Counsel Simon and General Manager Holt decide upon appropriate, workable and legal procedures. MC CARTHY CLAIM - BOARD DIRECTION With respect to both the McCarthy claim and Henr ikson claim, the Board directed staff to .issue the standard denial letters with copies to District Counsel. TDPUD LINE TRUCK - DISCUSSION, POSSIBLE DIRECTION After discussion and consideration, Director Maass moved that the Board authorize the necessary work on the high-ranger line truck at an estimated cost of $15,000. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. Director Duffy noted his concern over- the absence of a scheduled vehicle maintenance program. Manager Holt noted he would direct staff to set up such a program in order to avoid large repair costs in the future. BACKHOE TRAILER - CONSIDERATION OF PURCHASE It was Director Kuttel's suggestion that the District purchase a trailer for the backhoe to avoid excess wear and tear from constantly driving the unit on the roads. The Board directed the Manager to list this item on next year's budget for possible purchase. NORTHSIDE BOOSTER - SCHEDULING OF PUBLIC HEARING Director Kuttel moved, and Director Corbett seconded, that a public hear- ing be scheduled for October 5, 1981, at 7:30 P.M. to consider the ordinance accepting the Northside booster. The motion carried unanimously. GENERAL MANAGER COMPENSATION - SCHEDULING OF PUBLIC HEARING Director Maass moved, and Director Duffy seconded, that the public hearing relative, to the ordinance regarding compensation for the General Manager be set for 7:30 P.M. on October 5, 1981. The motion was unanimously carried. DISTRICT ENGINEER'S REPORT TTSA monitoring well District Engineer Cook reported that the pot hole for the TTSA monitoring well has been drilled. 9/21/81 pg. 3 ' a Senior Citizen Housing (Aiello) Relating to the Senior Citizen Complex, the underground work for the storm drain and sewerage facilities is currently in progress. It is anti- cipated, Mr. Cook noted, that the ductile iron pipe -will be delivered by the end of this week. The bore and jack under Highway 267 has been cleared, and an encroachment permit issued. However, the left turn pocket lane and Highway 267 realignment has not been approved. LaRoy Carroll of Cal-Trans has asked that, when a specific design is decided upon, Cook and Associates identify the existing right of way based on the record of survey and parcel maps prepared for the District in the early 70's. Martiswoods Estates Mr. Cook advised that the clearing for the roadways, drainage facilities and tank is underway at the present time. The initial grading is expected to occur this fall, however, the construction of the water distribution system is not anticipated until early spring of 1982. Final construction drawings on the two tanks has not yet been received by Cook Associates. Prosser Woods Clearing of the roadways in the initial excavations for the roadway sec- tions for Prosser Woods is under way. The District Engineer antic'-pated that the water system facilities and the power system facilities will be started in approximately ten days. Southside water deficiency Mr. Cook noted that the water deficiency in the Southside should be cor- rected upon completion of Project 79-1 (November 4, 1981) . Ponderosa Estates (Roth) Mr. Cook provided to the Board William Nork's current proposal for the construction of a new and suitable water supply for Ponderosa Estates. It was the District Engineer's recommendation that the Board authorize District Counsel to amend the Development Agreement to incorporate the applicable por- tions of the proposal so that the construction of the new well is in compliance with the District's standards, and all parties are aware of the objectives, design criteria and method of accomplishment. After some discussion, the Board directed Mr. Cook to advise William Nork and John Roth to cease work on the project until the development agreement with the District has been finalized. DISTRICT COUNSEL'S REPORT District Counsel Simon had nothing to report at this time. PONDEROSA RANCHOS Although not on the agenda, the Chair recognized Don Casler, developer of Ponderosa Ranchos. Mr. Casler requested approval of the subject project in order to proceed with Placer County requirements. (Ponderosa Ranchos will be served water by the District, but is located within Placer County. ) After discussion, Director Maass moved that President Huber be authorized to sign the Ponderosa Ranchos plans upon approval by the District Engineer. Director Duffy seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. CORRESPONDENCE Nevada County LAFCo - With respect to correspondence received from Nevada County relative to the Local Agency Formation Committee, Mr. Cook was asked to complete the questionnaire. Department of the Interior - Mention was made of a recent letter from the Department of the Interior. Staff was directed to forward a copy of the correspondence to Martin McDonough for review. Planning Department - Respecting the letter from the County Planning Depart- ment relative to the possibility of effluent from the TTSA treatment plant 9/21/81 pg. 4 t r affecting the District's water quality, District Engineer Cook was asked to respond on behalf of the District., PCB's - Mention was made of correspondence recently received by the District from Cal OSHA relative to transformers containing PCB's. The General Foreman .•., was asked to respond to the letter. PLANNING DEPARTMENT NOTICES No direction was given or action taken with respect to current Planning Department notices. CLOSED SESSION At 11:00 P.M. , President Huber adjourned the meeting to closed session for the purpose of discussing legal and personnel matters. RETURN TO PUBLIC SESSION Public session was reconvened at approximately 11:17 P.M. UNION NEGOTIATIONS Director Maass moved, and Director Duffy seconded, that John Phelps of Wood, Porter, Simon and Graham, President Huber and District Manager Holt be authorized to represent the District in Union negotiations this year. ROLL CALL: all Directors, aye. SO MOVED. Staff was directed to write the appropriate letter advising the Union of this information. ADJOURNMENT There being no further business before the Board, the meeting was adjourn- ed ourn- � ed at 11:20 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By e". President Susan M. Craig, Dep y Dist t Clerk 1 9/21/81 pg. 5 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - September 21 , 1981 Wood, Porter, Simon & Graham Legal services through 8/31/81 $ 4,341 .46