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HomeMy WebLinkAbout1981-10-05 Min - Board s i� REGULAR MEETING October 5, . 1981 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Vice President Maass at 7:03 P.M. in the Tahoe Truckee Unified School District Board room. ROLL CALL: Directors Corbett, Duffy and Maass were present at the start of the meeting. Director Huber arrived at 8:0 7 P.M. ; Director Kuttel arrived at 10:40 P.M. EMPLOYEES PRESENT D. Eugene Holt, Mary Chapman and Susan Craig were present. CONSULTANTS PRESENT: District Counsel Simon and District Engineer Cook were present. OTHERS PRESENT: Among those present were Cheryl Pearson, Jerry Sassarini, Richard Rac ich, John Avery, and Mr. and Mrs. Ron Monson. APPROVAL OF MINUTES Director Duffy moved, and Director Corbett seconded, that the minutes of August 17 and August 24, 1981, be approved in- final form. ROLL CALL: Huber and Kuttel, absent; all other Directors, aye. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL Manager Holt advised that the $9,488.14 bill from D & C Roadside Service was for vehicle repairs on the line truck. The hi-ranger bucket truck, he noted, has been delivered to Dixon for repair. At the next meeting Mr. Holt will make a "transportation report." Upon reviewing the statement from Hood Corporation, it was noted that the t District agreed to pay $2,000 for purchase of the redwood tank at Northside - $408.09, money owed contractor on claim, should be deducted from the SAD#5 as- sessment district funds retained by the County. District Engineer Cook explained the Southern Pacific charge for water line lease. Director Corbett moved that the Board approve payment on the bills sub- mitted with the exception of $408,09 to Hood Corporation. Director Duffy seconded the motion. ROLL CALL: Huber and Kuttel, absent; all other Directors, aye. SO MOVED. COMMITTEE REPORTS There were no committee reports. MANAGER'S REPORT BOCA/PROSSER HYDROELECTRIC PROJECTS Mr. Holt noted that a contract for a Department of Energy loan has been received by the District. The $45,000 for a feasibility study would be a grant if it is not feasible to develop; if the projects are developed by the TDPUD, it would be a loan repayable when construction begins. He advised that some developers build and develop generation facilities and thereafter lease them to utilities. If the District chooses to let someone build and develop for lease to the PUD, the developer would assume the loan for the feasibility study. 1 After consideration, Director Duffy moved that the Department of Energy request for a grant in the amount of $45,000 for a feasibility study on the Boca/Prosser hydro projects be executed. Director Corbett seconded the motion. ROLL CALL: Corbett, aye; Duffy, aye; Kuttel, absent; Huber, absent; Maass, aye. SO MOVED. CONSIDERATION OF ACCEPTIN C.E.C. GRANT TO FINANCE HOME ENERGY AUDIT PROGRAM The General Manager explained that the Home Energy Audit Program sponsored by the California Energy Commission is a physical inspection and technical study of home energy conservation measures that can be taken to cut heat and 10/5/81 pg. 1 w energy loss. The C.E.C. grant would go towards a public information program and a number of audits conducted at a proposed cost of $125 per audit. Mr. Holt advised the Board of a unit which could be used with hot water heaters resulting in a 60 o to 65 o savings in customers hot water bills. He suggested that this conservation measure be promoted in conjunction with the Energy Audit Program. The Board directed that Mr. Holt contact the representatives from the California Energy Commission and request a presentation at the next Board meeting. REQUEST FOR CLARIFICATION RE TRANSFER OF PAYROLL ACCOUNT TO TRUCKEE RIVER BANK The General Manager explained that, at the last meeting, the Board auth- orized that the General Fund be transferred to the Truckee River Bank. Trans- fer of the Payroll Account was discussed, but no specific direction was given. After brief discussion, Director Corbett moved that the Board authorize transfer of the Payroll Account to the Truckee River Bank. Director Duffy seconded the motion. ROLL CALL: Huber and Kuttel, absent; all other Direc- tors, aye. SO MOVED. CENTRAL BANK'S REQUEST TO WAIVE THE FIRST $100,000 OF COLLATERAL ON SAVINGS AND PUBLIC TIME DEPOSITS Mr. Holt presented Central Bank's request that the District waive the first $100,000 of collateral on savings and public time deposits. The Board consider- ed the matter and, thereafter, Director Corbett moved that the Board authorize the Treasurer to execute the Central Bank waiver form. Director Duffy seconded the motion. ROLL CALL: Huber and Kuttel, absent; all other Directors, aye. SO - MOVED. PUBLIC HEARING CONSIDERATION OF ORDINANCE ACCEPTING THE NORTHSIDE BOOSTER Vice President Maass opened the public hearing respecting acceptance of the Northside Booster at 7:32 P.M. There being no member of the audience wishing to comment, the public hearing was then closed. District Engineer Cook noted that a certificate discharging and releasing the lien filed by Mountain Electric has been received by the District. Director Duffy moved, and Director Corbett seconded, that the Board adopt Ordinance No. 8116 ordaining the acceptance of water distribution system ele- ments comprised of the Northside Booster Station and related facilities as constructed by Dart Resorts. The third enactment clause should read, "thirty days" rather than, "thirty-five days." ROLL CALL: Huber and Kuttel, absent; all other Directors, aye. SO MOVED. PUBLIC HEARING CONSIDERATION OF ORDINANCE REGARDING COMPENSATION FOR THE GENERAL MANAGER The public hearing regarding compensation for the General Manager was opened at 7:34 P.M. and immediately closed since there were no questions or comments from the audience. District Counsel Simon advised that the fourth whereas clause should be changed from, "California Public Utility Code Section 16112" to "Cal- ifornia Public Utility District Act. " Director Corbett moved, and Director Duffy seconded, that the Board adopt Ordinance No. 8117 regarding compensation for the General Manager. ROLL CALL: Huber and Kuttel, absent; all other Directors, aye. SO MOVED. MARTIS VALLEY SUBSTATION - PRESENTATION BY KEN MERRIMAN; CONSIDERATION OF RESOLUTION APPROVING SPECIFICATIONS AND ISSUING A CALL FOR BIDS Ken Merriman of R. W. Beck and Associates was present and advised the Board of Beck's desire to assist the District in developing a trouble-free, 10/5181 pg. 2 rt Ul b r-n rn r1, O 0 :4 0 t/3�'' �' N K 0 n rt. 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REQUEST BY RICHARD RACICH TO PRESENT SOLAR WATER HEATING PROGRAM TO THE DISTRICT BOARD CONSIDERATION Richard Racich presented information on solar collector and hot water systems to the Board, and discussed the possibility of establishing a solar utility program. Since the Board expressed interest, Mr. Rac ich indicated he would prepare a specific proposal for consideration by the Board at a , later date. CONSIDERATION OF RESOLUTION AUTHORIZING PRESIDENT TO EXECUTE QUITCLAIM DEED TO ROMAN CATHOLIC BISHOP OF SACRAMENTO District Counsel advised that the quitclaim deed is incorrect - it should address an easement crossing the property according to advice from Ed Ogden of Inter County Title Company. After investigation, if necessary, Mr. Simon will prepare an amended deed for consideration by the Board at the October 19th meeting. AUTHORIZATION FOR TREASURER TO EXECUTE FmHA FIRST SUPPLEMENTAL TREASURER'S RECEIPT After review of the First Supplemental Treasurer's Receipt for the second FmHA advance (in the amount of $180,000) Director Maass moved that the Treasurer be authorized to execute the receipt when appropriate. Director Corbett sec- onded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. WELLS A AND B - REPORT BY COUNSEL - POSSIBLE DIRECTION District Counsel asked that this matter be continued to the next regular meeting as he had not had an opportunity to review the agreement pertaining to Wells A and B. DIRECTION RE WEST RIVER STREET ASSESSMENT DISTRICT BOND CALLS It was noted that there has been no subsequent prepayment of assessments since the last bond call. Two parcels are presently delinquent in their as- sessment payments, however. Director Maass moved that the Board authorize Counsel to send the appropriate letters. SO MOVED BY CONSENSUS. DISTRICT ENGINEER'S REPORT Senior Citizen Housing - status report District Engineer Cook advised that construction of the Senior Citizen Housing project is under way - a decision as to the widening of the road has not been reached as yet. Project 79-1 Mr. Cook presented Progress Pay Estimate No. 4 for the water system im- provements. He noted that, excluding the electrical work, the project is approximately 86 a complete. The electrical items are scheduled to be deliver- ed to the job site on October 9th. He estimated that, by the last week in October, electrical items will be operational and going through the debugging process. Director Maass moved, and Director Duffy seconded, that the Board approve payment to Dana Knudsen in the amount of $7 2,212.9 5 - Progress Pay Estimate No. 4. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. TTSA monitoring we l l The District Engineer advised that the TTSA monitoring well drilling, testing and sampling have been completed. Martiswoods Estates - Prosser Woods Mr. Cook noted that the project site has been cleared and is ready for underground installations. Construction will probably not begin until the 10/5/81 pg. 5 spring. He noted the same is true of Prosser Woods. Loftis 100-unit motel The District Engineer stated that the Loftis - TDPUD agreement has been signed by the principals involved and will be delivered to District Counsel soon. DISTRICT COUNSEL'S REPORT Mr. Simon advised that the development agreement between the District and Ponderosa Palisades Duplexes has been prepared and is ready for Board consideration at the October 19th meeting. Morimoto Apartments and Gold Town With respect to the Morimoto Apartments and Gold Town, District Engineer Cook noted he has forwarded a letter to the respective representatives advis- ing that the PUD will require a development agreement prior to construction. CORRESPONDENCE KTRT contract Having been approved at a previous meeting, President Huber presented the fully executed contract between the PUD and KTRT for radio advertising. Employee Seminars District Manager Holt withdrew the request for employees to attend the microfilm seminar at this time. With respect to the Engineering Seminar put on by the Northwest Public Power Association and the Customer Relations Seminar, Director Maass moved that the Board authorize payment of expenses. Director Corbett seconded the motion. ROLL CALL: Kuttel, absent; all other Directors, aye. SO MOVED. The Board was in general agreement that the Manager should make deci- sions as to seminar attendance and payment of expenses. A review of the pertinent resolution shall be placed on the next meeting agenda for review. Arthur Andersen - quarterly financial review Mention was made of Richard Blumenfeld's letter with respect to the quarterly financial review. McDonough letter re Roen Note was made that a copy of the letter from Martin McDonough to Royal Globe Inusrance respecting the Roen matter had been received. Pat Sutton's letter of October 5, 1981 President Huber requested that a review of Supervisor Sutton's memorandum of October 5th be placed on the next meeting agenda. THOMPSON REQUEST FOR ENCROACHMENT District Counsel Simon advised he has requested the Thomp son's attorney to prepare the appropriate documents to protect the District in the event the encroachment onto the easement is permitted. District Manager Holt was directed to investigate and make certain the Thompsons have stopped work on their project. FHK - TRUCKEE CORSSROADS With respect to the overhead water lines in the small shops at Truckee Crossroads, District Engineer Cook was asked to comment in the October 19th Engineer's Report. 10/5/81 pg. 6 S PLANNING DEPARTMENT NOTICES Mention was made of Mark Starritt's request for a conversion from apartments to condominiums for existing units on Martis Valley Drive in Sierra Meadows. District Engineer Cook advised he had responded appropriately on behalf of the District. MANAGER'S REPORT New billing policy The District Manager briefly reviewed the proposed billing policy cover- ing deposits, billing, termination for nonpayment, and final notice with the Board. It was noted that these regulations will have to be incorporated into the proposed Water Department rules and regulations, and also into the handout prepared for customers. At this point in the meeting, Director Kuttel arrived - 10:40 P.M. Mary Chapman, Office Manager, requested that Resolution No. 7756 (col- lection procedures) be amended so that the two phone calls prior to termina- tion of service are no longer required, and that the required certified letter be replaced by a letter mailed first class. This would result in a great labor and cost savings, she stated. After some discussion, the Board asked District Counsel to review the billing policy, make the appropriate adjustments, and incorporate it into the proposed Water Department rules and regulations for review at the October 19th meeting. CLOSED SESSION The Chairman adjourned the meeting to closed session at 11:05 P.M. RETURN TO PUBLIC SESSION At 11:31 P.M. public session was reconvened. President Huber advised that the Roen litigation and possible settlement, Thompson encroachment, and vacation and sick leave for General Manager Holt were discussed. GENERAL MANAGER COMPENSATION By consensus, the Board directed that future vacation and sick time ac- crued by General Manager Holt be debited until time off for his recent illness has been made up. ADJOURNMENT By consensus, the meeting was adjourned at 11:32 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By President Susan M. Craig, Deputy Dist Clerk 1n/rz/01 Y,n TRUCK EE-DON NER PUBLIC UTILITY DISTRICT POST OFFICE BOX 309 TRUCKEE, CALIFORNIA 95734 TELEPHONE 587-3896 MANAGER'S' REPORT October 1, 1981 Boca/Prosser Hydroelectric Projects The contract for a Department of Energy loan has been received by the District. The $45,000 for a feasibility study would be a. grant if it is not feasible to develop; if developed by -the TDPUD, it would be a loan repayable when construc- tion begins. Tudor Engineering advises that several developers build. and develop generation facilities and thereafter lease them to utilities. If the District chooses to let someone build and develop for the PUD, the developer would repay the feas- ibility study loan. New billing policy Consideration of accepting C.E.C. grant to finzince Home Energy Audit Program The Home Energy Audit Program is al physical inspection and technical study of home energy conservation measures that can be taken to cut heat and energy loss. The C.E.C. grant of up to $30,000 is to pay for a public information program and a rlualber of audits conducted at a propoS(2d COSt Of $125 per audit. IL the Board agrees to enter the program, the C.E.C. will provide an agreement for ex- ecut ion. Hi-r-c-Anger bu,1_-1k(-_1t truck The, hi-ranger bucket truck was delivered to Dixon, California, for inspection cind determination of major overhaul work needed. They will provide the total repair list and cost estimate as soon as possible. The approximate time for .[_)(-ArtS orde-If Z.-Ind repair i.s_- ,:;ix weeks-. Duri..n(J this timO, if the work load be- cuities critical, it may be necessary to rent a truck from them. (The truck was inspected for the first time,, at the c'-j.ppointed time, ---.,nd was okay. ) re protection Digital relcowniends that the sprinkler system in the computer room be dis- conl.-iectod. It will be Yiecess(ary to purchase:- chemical extinguishers for both the computer and break rooms; I w1.11 re(­Afuest that the Fire District inspect and make a recommendation as to the type of extinguishers which will best suit the District's needs. The insuranlce company advises that, when this action is taken, ther(� will be a s]-i.ght increase in the premium. OF St a f f we S Staff ateetings, with supervisors and Cook Associates are to be held regularly to better coordinan.te activities. 1_982 Budget rate increase I am proceeding with preliminary budget preparation for 1982 and the proposed rate increase by Sierra Pu-cific. My present thoughts ar-2_, that SPPCo's increase will pi---obabIv be around 70. 11'11� Ilierefore, I propose an electri/11--, rate increase of 1,2'% - 15%, as we only in- creased the rate by 'Lipproximately 69<, in 1981. Dan Cook and I are of the belief that a water rate increase of 10% should go into effect at the beginning of February, 1-982.