HomeMy WebLinkAbout1981-01-05 Min - Board Truckee Donner Public Utility District
January 5, 1981 agenda - continued
ENGINEER'S REPORT
1. Status, reports:
a) Environmental assessment - TranSierra Broadcastingtower '
site
b) Private water line utilization (boot-leg subdivisions splitting from
the south to Highway 267 ) P g
c) Toomey water line connection for domestic purposes
d) Electrical service to Baucum property
DISTRICT COUNSEL'S REPORT
CORRESPONDENCE
PLANNING DEPARTMENT NOTICES
EXECUTIVE SESSION
1. Discussion of legal and personnel matters
RETURN TO PUBLIC SESSION
1. Possible action and/or direction resulting from Executive Session s ion
ADJOURNMENT
C E R T I F I C A T I O N
I hereby certify that the foregoing agenda has been posted in the District
tract Office,
United States Post Office, Government Center and Nevada Count Libra
Branch, and mailed to the Directors and inter y ry. Truckee
interested parties on Wednesday, December
31, 1980.
r-
000,
,
Susan M. Craig, Deputy Distr' t Clerk
F
Page 2 of 2
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authorize the transfer to the inactive file and submit to a collection agency
unco lle ctibl e accounts in the amount of $62,180.81 as requested by the Office
Manager by memo dated January 2, 1981. Director Duffy seconded the motion.
ROLL CALL: all Directors, aye; Sutton, absent. SO MOVED.
CONSIDERATION OF RESOLUTION ESTABLISHING DISTRICT POLICY REGARDING CONDITIONS
OF EMPLOYMENT, COMPENSATION, PERFORMANCE EVALUATION AND SALARY STANDARDS AND
ADJUSTMENTS FOR ALL MANAGEMENT EMPLOYEES EXCLUDING THE GENERAL MANAGER
Lyell Cash asked that the Board discuss this proposed resolution during .....
Executive Session. They agreed to do so.
CONSIDERATION OF RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH
THE IBEW, LOCAL 1245
Mr. Cash advised that the contract, incorporating a 9.4 o wage increase,
is in order and ready for approval by the Board. He indicated the Union em-
ployees voted to accept the contract at a meeting held on December 30, 1980.
Director Duffy moved, and Director Maass seconded, that the Board adopt
Resolution No. 8101 authorizing the execution of. an agreement with the Inter-
national Brotherhood of Electrical Workers. ROLL CALL: all Directors, aye;
Sutton, absent. SO MOVED.
Note was made of the agreement to provide the Union with updated clerical
job descriptions no later than March 30, 1981, for their review, and the
commitment to meet with the Union during April 1981 for the purpose of con-
sidering changes in the employee benefit program.
CONSIDERATION OF MANAGEMENT SALARY ADJUSTMENTS
New Business Items 2, 3 and 4 were put over to after Executive Session.
AUTHORIZATION TO SCHEDULE PUBLIC HEARING TO DISCUSS AND POSSIBLY TAKE ACTION omm"A
RE: WATER RATE INCREASE - CONNECTION AND FACILITIES FEES SCHEDULE - RULE NO.
15 - WATER MAIN EXTENSIONS 1981 WATER CASH FLOW AND CAPITAL BUDGET
It was decided by the Board that action with respect to a water rate
increase, connection and facilities fees schedule and Rule No. 15 must be taken
by way of ordinances. A public hearing is to be scheduled for February 2,
1981, at 8:00 P.M. or as soon thereafter as is possible. Director Maass moved,
and Director Kuttel seconded, that the Deputy District Clerk place the appro-
priate ads in the Sierra Sun. Sutton, absent; all other Directors, aye by voice
vote. SO MOVED.
A public hearing respecting the 1981 Water Cash Flow and Capital Budget is
to be set for 8:00 P.M. at the January 19th meeting, although not required
(since the budget is adopted by resolution) . It. is the Board's desire that
the public be adequately informed in the event someone may wish to participate
in discussion of the budget.
FIRE HYDRANT AGREEMENT - DISCUSSION - REVIEW OF COUNSEL'S AND ENGINEER'S
OPINIONS
Martin McDonough requested that this item be put over to the January
19th meeting in order to allow him more time to provide an opinion. The Board
agreed.
CONSIDERATION AND POSSIBLE APPROVAL OF FINAL PAYMENT TO ROEN CONSTRUCTION CO.
Respecting Mr. Dillin's request for payment in the amount of $8,367.40,
Mr. Cook advised that the Project 77-1 work has not been completed and, there-
fore, payment should not be made.
Regarding the reconstruction of the Southside Well No. 2 building, the Dis-
trict Engineer recommended that the Board approve the contract change order and
progress pay estimate submitted by C. W. Roen.
Director Maass moved, and Director Kuttel seconded, that the Board auth-
orize the Chairman to sign Contract Change Order No. 1 in the amount of
$3,399.12, ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED.
1/5/81 pg. 4
s
Director Maass moved that the Board authorize payment in the amount of
$3,059.21 (Progress Pay Estimate No. 4 on C. W. Roen's Contract for the" re-
construction of Southside Well No. 2 building.) Director Duffy seconded the
motion. ROLL CALL: all Directors, aye; Sutton, absent. SO MOVED.
Director Maass moved, and Director Kuttel seconded, that the Board adopt
Resolution No. 8102 authorizing the President to execute the Notice of Comple-
tion for the reconstruction of the South Side Well No. 2 building. ROLL CALL:
all Directors, aye; Sutton, absent. SO MOVED.
CONSIDERATION OF RESOLUTION ACCEPTING EASEMENT FROM THORNTON L. AUDRAIN IN SAD#5
Dan Cook advised that the .Armstrong family has provided an executed ease-
ment to the tank access road, the tank site and the connecting pipeline together
with the Armstrong Booster. Once the District has accepted the easement and re-
corded the documents, the County will make payment to the Armstrong's in the amount
of $7,000 (which will come from the Assessment District funds on deposit with
Nevada County) .
Director Maass moved, and Director Kuttel seconded, that the Board adopt
Resolution No. 8103 accepting the Armstrong Easement in Sewer Assessment Dis-
trict No. 5. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED.
REVIEW OF 1981 ELECTRIC CASH FLOW AND CAPITAL BUDGET
Mr. Cash advised that the 1981 Electric Cash Flow and Capital Budget has
not yet been drafted. The matter was tabled.
ENGINEER'S REPORT
TransSierra Broadcasting tower site - District Engineer Cook advised that the
Nevada County Planning Department has indicated they will insist on a rezone of
the proposed transmitter site. in order to comply with the General Plan. The
rezoning could take up to six months to accomplish. Mr. Cook suggested that
Mira Shea (of TransSierra) and the District consider the Hilltop Tank site and
offered to contact Sharon Boivin of the Planning Department to ascertain their
opinion.
Private water line utilization (boot leg subdivision splitting from the south
to Highway 267
The District Engineer advised that he would report with respect to this
matter at the January 19, 1981 meeting.
Toomey water line connection for domestic purposes - Mr. Cook stated that the
Toomey water line has been connected for domestic use. There is no backf low
prevention device and he expressed surprise that the Health Department did not
include this item on their deficiency list. Discussion ensued and it was de-
termined that this is an illegal connection subject to a $500 fine. Appropriate
individuals should be notified to collect such amount if Mr. Toomey should make
proper application for service.
Lyell Cash noted that disconnection of the water line is in the process of
being completed.
Electrical service to Baucum property - Lyell Cash. noted that a report regard-
ing correction of this matter would be given in the near future.
k TTSA PROPOSED EXPANSION - BILL DENDY REPORT RE GROUNDWATER QUALITY
Bill Dendy' s representative had still not arrived; therefore, the District
Engineer reviewed the report on the groundwater in the vicinity of the TTSA
sewage effluent disposal facilities and the Tahoe Truckee Airport Well No. 2.
(A copy of Mr. Dendy's report has been attached to these minutes for reference.)
Mr. Cook noted some concern about the Dendy report as it sets forth con-
clusions without backup.. However, he stated he was in agreement with the rec-
ommended action to forestall future concern about the potential for wastewater
movement toward the well. Explatory wells are there but monitoring equipment
would have to be installed.
1/5/81 pg. 5
•
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Director Maass moved that the Board authorize payment in the amount of
$3,059.21 (Progress Pay Estimate No. 4 on C. W. Roen's Contract for the re-
construction of Southside Well No. 2 building.) Director Duffy seconded the
motion. ROLL CALL: all Directors, aye; Sutton, absent. SO MOVED.
Director Maass moved, and Director Kuttel seconded, that the Board adopt
Resolution No. 8102 authorizing the President to execute the Notice of Comple-
tion for the reconstruction of the South Side Well No. 2 building. ROLL CALL:
all Directors, aye; Sutton, absent. SO MOVED.
CONSIDERATION OF RESOLUTION ACCEPTING EASEMENT FROM THORNTON L. AUDRAIN IN SAD#5
Dan Cook advised that the _Armstrong family has provided an executed ease-
ment to the tank access road,, the tank site and the connecting pipeline together
with the Armstrong Booster. Once the District has accepted the easement and re-
corded the documents, the County will make payment to the Armstrongs in the amount
of $7,000 (which will come from the Assessment District funds on deposit with
Nevada County) .
Director Maass moved, and Director Kuttel seconded, that the Board adopt
Resolution No. 8103 accepting the Armstrong Easement in Sewer Assessment Dis-
trict No. 5. ROLL CALL: Sutton, absent; all other Directors, aye. SO MOVED.
REVIEW OF 1981 ELECTRIC CASH FLOW AND CAPITAL BUDGET
Mr. Cash advised that the 1981 Electric Cash Flow and Capital Budget has
not yet been drafted. The matter was tabled.
ENGINEER'S REPORT
TransSierra Broadcasting tower site - District Engineer Cook advised that the
Nevada County Planning Department has indicated they will insist on a rezone of
the proposed transmitter site. in order to comply with the General Plan. Therezoning could take up to six months to accomplish. Mr. Cook suggested that
Mira Shea (of TransSierra) and the District consider the Hilltop Tank site and
offered to contact Sharon Boivin of the Planning Department to ascertain their
opinion.
Private water line utilization (boot leg subdivision splitting from the south
to Highway 267
The District Engineer advised that he would report with respect to this
matter at the January 19, 1981 meeting.
Toomey water line connection for domestic purposes - Mr. Cook stated that the
Toomey water line has been connected for domestic use. There is no backf low
prevention device and he expressed surprise that the Health Department did not
include this item on their deficiency list. Discussion ensued and it
was de-
termined that this is an illegal connection subject to a $500 fine. Appropriate
ro riate
individuals should be notified to collect such amount if Mr. Toomey should make
proper application for service,
Lyell Cash noted that disconnection of the water line is in the process of
being completed.
Electrical service to Baucum property - Lyell Cash noted that a report regard-
ing correction of this matter would be given in the near future.
TTSA PROPOSED EXPANSION - BILL DENDY REPORT
E ORT RE GROUNDWATER QUALITY
Bill Dendy' s representative had still not arrived; therefore the District
Engineer reviewed the report on the groundwater in the vicinity of the TTSA
sewage effluent disposal facilities and the Tahoe Truckee Airport Well No. 2.
(A copy of Mr. Dendy's report has been attached to these minutes for reference.
Mr. Cook noted some concern about the Dendy report as it sets forth con-
clusions without backup,. However, he stated he was in agreement with the rec-
ommended action to forestall future concern about the potential for wastewater
movement toward the well. Explatory wells are there but monitoring equipment
would have to be installed.
k
1/5/81 pg. 5
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CONSIDERATION OF RESOLUTION INCREASING THE SALARY OF THE OFFICE MANAGER
Director Maass moved, and Director Kuttel seconded, that the Board adopt
Resolution No. 8104 increasing the salary of the Office Manager by 9.4 0. ROLL
j CALL: all Directors, aye; Sutton, absent. SO MOVED.
CONSIDERATION OF RESOLUTION INCREASING THE SALARY OF THE GENERAL FOREMAN
I
Director Maass moved, and Director Kuttel seconded, that the Board adopt
Resolution No. 8105 increasing the salary of the General Foreman by 9.4 0. ROLL
CALL: all Directors, aye; Sutton, absent. SO MOVED.
CONSIDERATION OF A RESOLUTION ADJUSTING THE SALARY OF THE EXECUTIVE SECRETARY/
DEPUTY DISTRICT CLERK/ADMINISTRATIVE ASSISTANT
The proposed resolution was reviewed by the Board and changed to read that
I the salary of the Executive Secretary/Deputy District Clerk/Administrative As-
sistant shall be $1875 per month plus $50 for each Regular Board Meeting at-
tended and that the previous policy regarding overtime pay shall hereby be
rescinded. Director Maass moved, and Director Duffy seconded, that the Board
adopt Resolution No. 8106 increasing the salary of the Executive Secretary/
Deputy District Clerk/Administrative Assistant as amended. ROLL CALL: all
Directors, aye; Sutton, absent. SO MOVED.
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ADJOURNMENT
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President Huber adjourned the meeting at 12:25 A.M.
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
room% ByJ'
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Roberta C. Huber, President
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Susan M. Craig, Deputy District. erk
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/81 pg. 7
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TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
STATEMENT OF GENERAL FUND - December 31 , 1980
Bank Balance - December 9. 1980 $ 79,l 19.27
Truckee Electric & Water Revenue 191 9435.54
Donner Lake Electric Revenue 209476.05
Electric Connection Fees 12,059.00
Water Connection Fees 25580.00
Facilities Fees 595.00
Standby Revenue 35476.73
Miscellaneous Billings Revenue 85965.30
Miscellaneous Revenue - Tow hill rent, office
supplies, W.R.S.A.D. 610.05
Interest Income 34.69 $ 319,351 .63
Approved Billings $ 99624.25
Less:Unapproved Sierra Sun 28.00) $ 99596.25
Bank of America - Federal tax deposit,
12/15 and 12/31/80 payroll $ 7,172.81
LAIF deposit 2409,000.00 2473,172.81
George Cattan - pension plan payment 258.75
Central Bank - computer loan payment 356.44
Directors - board meeting attendance 500.00
Douglas Holt - moving expense reimbursement 19500.00
I.B.E.W. - union dues 305.30
Social Security Division - monthly deposit 4,479.60
T.D.P.U.D. - interest on consumer deposits 9.28
U.S. Postmaster - postage meter $ 400.00
- postage permit #1 525.00 925.00 $ 2655103,43
PAYROLL
12-15-80 OT DT Gross Net
g 1829.69 359.14 209291 .36 149593.69
Temporary and Part-Time Employees
49.65 - 832.73 639.47
1952.94 359.14 21 ,124.09 15,233.16 $( 15,233.16)
PAYROLL
12-31-80
345.26 137.20 199468.07 139873.22
Temporary and Part-Time Employees
44.69 - 775.88 613.67
467.21 137.20 209243.95 149486.89 $( 149486.89)
Bank Balance - December 31 , 1980 $ 249528,15
Bills for Board Approval - see attached (285,700.82)
Bank Balance after payment of above $(261 ,3172.6-7)
LAIF transfer to cover above bills
$ 2625000.00
Bank Balance after LAIF transfer
$ 827.33
General Fund Balance in LAIF and Public Time Deposit
is $188,530.05 after above transfer.
♦
BILLS FOR BOARD APPROVAL: Total Electric Water General Description
Ace Hardware 9,33 9.33 Hardware
Aetna Life Insurance 73.65 73.65 Life insurance
Airsignal of California 16.00 16.00 Monthly service, 1/81
Allied Automotive 83.09 83.09 Miscellaneous auto parts
Alpha Hardware 78.10 78.10 Hammers
Arnett Testing Laboratory 13.23 13.23 Testing of rubber blanket
R.W. Beck and Associates 19218,99 15218,99 Consulting services, 11/80
Bi State Petroleum 19256,92 19256.92 Motor oil, fuel oil and diesel
Black Forest Enterprises 89.04 89.04 Snowshoes
Blue Cross 29307,75 29307.75 Health insurance, 1/81
E.J. Brooks 260.39 260.39 Ring spreader tool
California Service Tool, Inc. 29.06 29.06 Poly pull line
State of Calif., Dept. of Gen. Serv. 64.13 64.13 Radio maintenance, 11/80
Cal-Nevada Tire 63.00 63.00 Tire mount and repairs
Cal Western Life 29838,57 29838.57 Pension plan premium, 1/81
Camellia Valley Supply 882.20 882.20 Couplings, water boxes, lids, curb stop
Clarke Stationers of Nevada 63.08 63.08 Office supplies
Coffee And 9.60 9.60 One overtime meal, Jim Norton
Credit Bureau 20.00 20.00 Dues, 12/80 and reports
Crown Life Insurance Company 11,29 9.79 19299,79 Long term disability, 12/80 and 1/81
Don and Peggy Cuevas 385.00 385.00 Reimbursement of system water fees
Digital Equipment Corp. 309.51 309.51 Discs for computer
Farmer Brothers Coffee 45.84 45.84 Coffee
General Electric Company 19778,74 1 9778.74 Repair of voltage regulator at substation
General Electric Supply 221.46 221.46 Power moulding
W.W. Grainger, Inc. 49.58 49.58 Hand drum pump
Graybar Electric Company 466.13 301.89 164.24 Meter rings; ballasts, lights
Steven E. Grumer, Ltd. 659.00 318.00 300.00 41.00 Legal services, 11/80
H & H Janitorial Supply 60.95 60.95 Toilet paper and hand towels
Hi cki nbothan Bros., Ltd. 302.67 302.67 Polyester rope, fiberglass tape, tape measure
High Country Answering Service 117.50 117.50 Answering service, 12/80 and 1/81
Ice's Mobile Home Service 900.00 900.00 Remodel of office trailer
Byron Jackson Pump Division 49317.19 49317,19 Repair of Prosser Heights well pump, PO 5451
Lanier Business Products 432.00 432.00 Cassette tapes
Magi Chem 204.15 204.15 Oil and lube
Maydwell & Hartzell, Inc. 19345.25 19345,25 Meters
McDonough, Holland & Allen 1,801,96 630.38 19171,58 Legal services, 11/80
Mountain Hardware 3.20 3.20 Misc. hardware
County of Nevada 29 018.40 2,018.40 Standby billing
Nevada Office Machines, Inc. 89.33 89.33 Typewriter repair
New England Business Service 95.83 95.83 Desk and drawing board
1
BILLS FOR BOARD APPROVAL (_Continued)_
Total Electric Water General Description
USDA RE
A 19869,37 19869,37 Interest due on loan
U S Leasing .• 2526 25.26 Lease on Pitney Bowes equipment
,
Wedco, Inc.
747.30 709.14 38,1�6 Cable cutters, swivel hooks, lantern battery,
lantern, triplex
�
Werdel & Chapin
3,495.00 39495.00 Legal services, 8/80 & 10/80 Western Hardware & Tool 252,31 247,86 4.45 Miscellaneous hardware drill bits & linemen
gloves
Cook Associates
69807,67 6,807.67 Engineering services, 12/80
2859700.82 245,537.04 149925.58 255238,20
TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE BOX 309
T U IIE Z= IFORNIA 95734
C
TELEPHONE 587-3896
t4EMORANDUM TRUICKLE DONNER P.U.D.
Date: January 2,. 1.981 `�f' '...._..__ __...,._..e.._.._...___.. —M--- -�
To: Lyell Cash, .Interim General Manager
From: Bob Slattery, General Foreman
SUBJECT: Meter Locations to James Grill Property, Tahoe-Donner, Unit 2/Lot 346
It is my opinion that the District should disallow the customer's request
for separate meter locations to the property captioned above.
District regulations do not allow separation of multiple metering. The
set-up should be in one location in order to supplement meter reading and
serviceing.
RES/db
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r:Ii a C� LAB'EMI P.U.D.
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�G(//�L�i! [J. ILJ J� o.[J • GC/G _^•;4✓Uf �;G C/ �.�L�� l:l1641 > 61rw oil ilal A ✓6J
J.
Board of Directors
�
Truckee Donner Public Utility' Dl�tx c
P.0.Box 309
Truckee, California
Re: Lot 346 Unit 2
Tahoe Donner
Dear Members of the Board:
I am a partner in ownership of four townhouses located at the above property,
I hese townhouses are identical to four built by me in Nevada City and served
by the Pacific Gas and Electric Co. (pc;&F,)*
As per their specifications (see attached sheet) we installed the meter fac-
ilities to acquire electricity from them for these Nevada City townhouses.
When we began construction here in Truckee, our .first time, we assumed the
specifications would be the same, subsequently however, we were informed by
your field engineer,.through a visit to the site in preparation for service,
that meter locations on each individual unit was not permissible in this
district; clustered meters being required. This is because the meter reader
ma.v encounter difficulties in access under snow conditions.
We agree clustering is the best system and can understand your District policy
and concerns. We also concede our negligence and certainly our ignorance in
failing to check local specifications before beginning the work.
However our electrician informs us that it will cost two thousand dollars
to correct this situation at this time. This puts us in a real hardship
situation. We have been unable to sell due to the general housing depression
and may possibly lose them completely if we cannot rent their this winter.
s
' t
�r
Jan" X"Wdvv� Ale-twne& ce- dy, Va*"m�z 95959
cant.
Consequently, we are petitioning you, the Board, to grant a one time
varience to allow the existing meter locations to stay. Of course we
will guarantee deeded all weather access for meter inspection personel.
We are at your pleasure in this matter and eagerly await your earlist
decision. Thank you for your consideration.
Sincerely,
�` 1
.. .- .. - ....,:�r,.'u'� ..:7_ r.-...�".^-e.r....,r:.e.,,s+..;�c.a..,r�"rwa.•w.a.G+..�..-.,...,.�.,_.,.twr.xs.:.,..,._...,w. ..r..... .,..w+,.
_.' �a..� �,•eyh4A.ls.�ww:,sua.!.4:,vawery�.r>.,w�:f...rs:v�S;rr-.Y«_.',.
YSfEla�R�=
nreT^.i++rr.'�rx,.-..i>7+,iW,f-�Y.lrew'riin�-•..•.•.;�HdUM3.�..a.+ak�nM+*Se'. +w.,,Zi.+.*w.1.:ti
- .. ,.... ...ate...;-.•,...>x•,•y;^ : ,—..,-,.n,,,. ..-...,.... -�
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PONDEROSA ASSOCIATES, INC. Highway 267& Palisades Drive
REALTORS'8' Mail: Post Office Box 1197
Truckee, California 95734Lau=
r
REALTOP," c lort Ia Ta Phone: (916)587_
C_
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December 26, 1980By
r— .•t,k c t , 1
The Board of Directors
Truckee-Donner Public Utility District
P.Q. Box 309
Truckee, California 95734
Dear Board Members;
In a conversation held recently with Mr. Lyle Cash concerning my
temporary office location (mobile offices) located at the corner
of Highway 267 and Palisades Drive, Mr. Cash suggested that I write
a letter to you regarding the reimbursement to me of fees and costs
paid at the time the mobile offices were set up in April, 1979.
The Timberline Shopping Center site has just recently been sold and
I have been asked to remove the trailers from the site. This will
be done sometime during the first week of January (depending on the
phone company and, of course, the weather) , I plan to move back
into the building I previously occupied in the Martis Village Center
across the street. It was, and still is, my understanding that I am
to be reimbursed for the fees and costs involved for my installation
of the water, sewer, and electrical connections by the owners of
the Timberline site. I, paid the following amounts at the time the
trailers were set up:
.•� Truckee--Donner Public Utility District $11) 532.50
S & .R Contractors -- Walt Sittre
(water and sewer lines) 21659,44
Bud's Electric 724.55
Bud's Electric (floodlights) 70.00
$4,986,49
In addition, there is a $1,000 fee to TTSA, and $650.00 paid to
Truckee Sanitary District, which I presume I am to discuss with
them.
It was my understanding from the Herrick Corporation, the present
owners of the site now being sold, that they would reimburse me
if they take over the connections presently in existence. I presume
the new buyer would do the same, If, however, the new buyer does
not wish to reimburse me, do I totally disconnect the installations
I presently have, or what?
.A
{ Page 2
Truckee-Donner Public Utility District
December 26
1980
I would appreciate your taking this matter under c your Januaryconsideration
5 meeting. at
Sincerely,
Helen M. stoltz
Realtor
cc: Stephen C. Lieberman
Ito
A TRUCKEE-DONNER PUBLIC UTILITY DISTRICT
POST OFFICE Box 309
TRUCKEE* CALIFORNIA 95734
TELEPHONE 587-3896
January 2, 1981
.•. MEMORANDUM
`V To: Lyell Cash, Interim Manager
From: Mary Chapman, Office Manager
Subject: Write-Off of Uncollectible Accounts
On July 3 and July 7, 1980, the Board was presented with lists
of accounts which were over six months old and were felt to be
uncollectible. Since the Board is going to discuss the write-offs
again, I have attached another list of all the new uncollectible
accounts. I did not recopy the previous lists, as I am sure the
Board must still have their. copies. I have also shown a total for
the payments received since the last last was prepared.
Finally, there is an updated analysis of uncollectible accounts
to total billings. As you will notice, the figure has dropped
substantially. This has been made possible through the persistent
and conscientious efforts of both Evelyn Manetta and Lissa Schreiner.
It is, however_ , impossible to give all of the credit to these two,
as collections are a team effort and all of the girls deserve some
credit.
Should you have any questions regarding any of the attached
material, please do not hesitate to ask.
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
L
Recap of Proposed Write-Offs, thru 12/31/80
Amount Previously
Transfer to Payment Additions Amount To Be Amount To Be
Submitted 7/3/80 Payments Agreement See Attached Capitalized- Written-Off-
Group I
Precomputer $ 5,457.50 $ (94.79) $ 5,362.71
Computer 45,625.85 (2t525.78) $(680.70) $8r708.83 51,128.20
Group II
Miscellaneous
Billings 51591-48 98.42 5,689.90
Miscellaneous
Billings - to be
capitalized 7f333-82 71333.82
Total $ 64,008.65 $(21620.57) $(680.70) $8,807-25 $7,333.82 $ 62,180.81
Amount in Reserve
Account thru 11/80 90,267.39
Excess Reserve
$ 20,086-58
12/31/80 Mc
y
I GROUP II 12/31/80
NER PUBLIC UTILITY DISTRICT
ACCOUNTS RECEIVABLE - OVER SIX MONTHS OLD
MISCELLANEOUS BILLINGS
Date Debt Balance Service
Customer Incurred of Debt Rendered Comments Write-Off
Joe's Tree Service 6 80 68.92 Replace broken service Several letters written-business $ 68.92
P. 0. Box 7 sold-unable to contact old owner-new
Tahoe City, CA 95730 owner says not responsible for debts
William Poulson 11/78 29.50 Replace broken meter Letters written-mail returned--skipped 29.50
P. 0. Box 1616 & meter ring town-unable to locate
Truckee, CA 95734
$ 98.42 $ 98.42
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Analysis of Bad Debt History
Total Bad Debts Number of $ Billed for Annual Percentage
Year thru 12/31/80 Customers KWHr_ Usage Write--Off 1 3
1980 $ 8,232.37 47 $ 31400,000* .0024
1979 9,658.17 114 2,895.963 .0033
1978 14,629.07 115 21487,316 .0059
* This figure includes actual amounts billed for usage thru November_ and an e st i--
mated amount for December as December figures are not available.
12/31/80 MC
0 0 Q ASSOCIATES
ENGINEERING CONSULTANTS
2060 PARK AVENUE
-x -, , 95965
, � rJ} OROVILLE, CALIFORNtA
I V E D I ''o' -A -
PHONE (916) 533-6457
11,110 V 7 19 8 0
�' h•• - : . ........ November 6 1980
T .UCKEE DONNER P.U.
ice' .. ..... _. j
Boar o irec tors /
Truckee Donner Public Utility District
P.O. Box 309
Truckee, California 95734
Re: Separate Accounting, Tahoe Donner
Dear Directors:
During the consideration of your previous (1980) budget and
addressing the recommendations- of Arthur Anderson I strongly
� g y
recommended that you retain the dual accounting system of the
water system dealing with the Tahoe Donner Subservice Area
and the balance of the Truckee system,
The dual accounting, in my opinion, has fulfilled its useful
life and intended purposes. The dual system has been maintained
now for five consecutive fiscal years and the results are
conclusive that the Tahoe Donner Subservice Area does not
represent an economic drain on the balance of thew wa
ter er system
income/expenses.
It is my opinion that the extra effort that has gone into
maintain the dual system was well justified in the past. it is
also my belief that for fiscal 1981 and beyond that - the dual.
system is no Longer necessary and should be discontinued.
Very truly yours.,
COOK ASSOCIATE
DJC/cab an J. Cook
Civil ]Engineer
LAW OFFICES OF
HIRAM S. OILLIN
HIRAM S. DfLLIN
5777 MADISON AVE.. SUITE 1230
DAVI D
ADER POST OFFICE BOX 41929 J.
lk'f !t
J. CRAIG RUSK w
E D- cRAMENTO. CALIFORNIA 9584' 11--- LCOP
J
TELEPHONE: (916) 331-9101
Vie. 1p
ti 161.
December 15, 1980
Truckee-Donner Public Utility District
Pe 0* Box 309
Truckee, CA 95734
Re,: C. W. Roen Construction Co .
Water Source Augmentation and
Elimination of System Losses
Project 77-1
Gentlemen.
We represent C . W. Roen Construction Co. There is a final
payment due on their contract with you in the amount of
$8 , 3 6 7- 4 0 . We had previously been. informed by Mr. Grumer
that the payment would be forthcoming prior to this date.
Please advise why the payment has not been made4.
Very truly yours ,
HSD:er HIRAM S . DILLIN
cc: C. W. Roen Construction Co.
5V
BILL DENDY & ASSOCIATES,
A CORPORATION
106 K STREET, SUITE 200 OLD SACRAMENTO, CA 95814 (916) 441-6370
December 19 , 1980
Mr. Lyell C. Cash
Truckee-Donner Public Utility District
P. O. Box 309
Truckee, California 95734
Dear Mr. Cash:
This letter constitutes our final report on the
analysis of previous studies and reports on the ground water
in the vicinity of the Tahoe-Truckee Sanitation Agency sewage
effluent disposal facilities and the Tahoe-Truckee Airport
Well No. 2. It has been jointly prepared by the firms of
Bill Dendy and Associates and Luhdorf f and Scalmanini,
Consulting Engineers.
We have reviewed the reports which are identified
on the attached List. All of these reports have been pre-
pared in the last seven years and deal directly or indirectly
with the subjects of ground water, wells , and treatment plant
effluent disposal. We have also interviewed Mr. Stan Smith,
T-TSA Project Engineer at CH2M*Hill and Messrs. Mahin and
Moresco, geohydrologists with the same firm.
We have identified four factors which appear to be
central to the question of whether effluent disposal can
potentially affect the airport well. Those four factors are:
The geologic structure of materials and hydrologic
conditions underlying the region between the
airport well, the disposal site, and the con-
fluence of the Truckee River and Martis Creek
- The characteristics of the aquifers in which
the airport well is completed, .and the planned
operation of the well
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r ,
1. TTSA project Report, September,
Increasing p ber, 1980 , CH2M•Hil1;
sing WWT capacity
20 TTSA EIR, August, 1979 B &
C; Increasing WWT Capacity
3• WQ Studies of the TSD Wastewa
ter Management System,
August, 1978, McLaren
4 . TTSA Water Reclamation Plant
1977 CH2M•Hill � & M Manual, Volume II,
5• Hydrogeological investigation g of land disposal of
reclaimed
waste water near Truckee, California f
November, 1979 , CH2M•Hi.11 or TTSA,
6• Water Quality Studies of the •
Truckee River, November,
1977, McLaren
7• Feasibility of Land Disposal •
Glacial 0 p of Waste Water in the
utwash Deposits near Truckee, California,
January 12, 1973, Toups
8• Eng'g. Geology, Seismicityand '
Soils Report for the '
Proposed Regional Wastewater Treatment
Plant and
Effluent Disposal Field, November 1
1974 , CH2M•Hill
9. T-T Airport #2 Well, Nevada Co unty, California, !
Hydro-Search, March 15, 1974
10• Projected Production Performance, Ai
rport Well #2
• Nevada County, November 30 , 1979 H dro
• Y -
Search
11. Truckee & Vicinity Ground Water
Resource Evaluation,
Hydra-Search, Inc. for Dart Resorts April pril 21, 1980
12. Availability of Ground Water for
TDPLTD, Hydro-Search,
Inc. , February 14 , 1975
13. Truckee Donner PUD Airport Well Y'
p leld, Personal
Communication, Cook Associates , November
24 , 1980
14. Tahoe Donner Subservi •ce Area Analysis , Letter to TDPUD,
Cook Associates, October 20 , 1980