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HomeMy WebLinkAbout1981-04-15 Min - Board SPECIAL MEETING April 15, 1981 The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:02 P.M. by Vice President Maass in the TDPUD Board Room. t ROLL CALL: Directors Corbett, Duf fy and Maass were present. President Huber E and Director Kuttel were absent. 7 EMPLOYEES PRESENT: Susan Craig was present at the start of the meeting; D. Eugene Holt and Mary Chapman arrived at approximately 7:15 P.M. CONSULTANTS PRESENT: John Bertko of Coopers and Lybrand and Jim Lloyd of Public Employer Personnel Consultants were present. OTHERS PRESENT: John Scott.. and Charles White were present. REVIEW OF MARTISWOODS ESTATES' DEVELOPMENT AGREEMENT; POSSIBLE DIRECTION It was noted that District Counsel Simon prepared the final draft of the Development Agreement between the PUD and Martiswoods Estates, and the document appears to be in order. After hearing District Engineer Cook' s recommendations at the April 2 0th regular meeting, the Board will consider approval of the Agreement. SHORT TERM LEASE OF 1.9 ACRE PARCEL ON CORNER OF HIGHWAY 89 AND DONNER PASS ROAD - PROPOSAL BY SIERRA TRAVEL -DISCUSSION - POSSIBLE ACTION AND/OR DIRECTION ,r---1 Vice President Maass dismissed this matter since no proposal was received f rom Sierra Travel. REVIEW OF ADVERTISEMENT REGARDING FIRE HYDRANT MAINTENANCE CHARGE - POSSIBLE DIRECTION I f f Upon arrival of the Manager, the Board took up this item. Mr. Holt advised that, although the Ordinance states that the District will impose a fire hydrant maintenance fee starting with the April billing cycle, it will not be possible due to the fact that the computer program has not yet been completed. Since it was not possible to include the fee in the April billings, Mr. Simon is to be consulted as to the effectiveness of the or- dinance and asked if any Board action should be taken. The draft advertisement concerning the fire hydrant maintenance fee was reviewed, and the last sentence was changed to read, "Relative to the imposition of the Fire Hydrant Maintenance Fee, any questions may be directed to D. Eugene Holt, District Manager. " Vice President Maass stepped down from the Chair and moved that the -Board authorize the Secretary and Manager to place the ad once in the newspaper prior to the inclusion of the fee on the bills. Director Duffy seconded the mot ion. ROLL CALL: Kutt el and Huber, absent; all other Directors, aye. SO MOVED. POSSIBLE AWARD OF F IREHYDRANT MAINTENANCE TRUCK AND TRUCK BED BIDS The Board reviewed Bruce Grow's analysis of the bids received on the fire hydrant maintenance truck and truck bed. Mr. Grow recommended that -� the District purchase the cab and chassis with a 454-V8 engine from Hallman Chevrolet in the amount of $10,52 6.01, and. the truck bed with a steel floor i t } for $6,131.47 from Jordan Thermo King. The Board asked Gene Holt to deter- mine whether or not a 454 engine is legal in California. They will consider 4 awarding the bid at the next meeting. I. t INTERVIEW WITH BILL AVERY OF SANDEL-AVERY ENGINEERING RE DISTRICT TELEMETRY SYSTEM Eric Sandel and Bill and John Avery were present in the audience to address the Board with respect to the water distribution and telemetry sys- tems. 4/15/81 pg. 1 Bill Avery gave a brief history of the telemetry system - its in- stallation, improvements made since 1978 and maintenance performed by Sandel Avery Engineering. He presented and explained their fees for improvements and maintenance for telemetry and non-telemetry items over the past 40 months. A copy of Mr. Avery's chart follows. Non-telemetry Telemetry Improvements Maintenance Improvements Maintenance 1978 $ 300 $ 250 $6,000 $2,150 1979 4,100 l,700 2,050 . 11650 1980 5,050 11100 3,500 31000 1981 - - 450 50 $ 91150 $ 3,050 $12,000 $6,850 Mr. Avery explained that the above figures are approximate, but close to the actual amounts charged. He indicated that for non-telemetry mainten- ance, the District has paid an average of $75 per month over a 40 month per- iod; and for telemetry maintenance, an average of $170 per month for a 40 month period. He noted that, in his opinion, the telemetry system is in very good condition although there is additional work to be done; he stressed the importance of preventative maintenance. Mr. Avery stated that he will submit a proposal for continuous maintenance on telemetry and non-telemetry items on a yearly basis. The Chairman indicated this would be appropriate after Helms and Associates have completed their analysis. With respect to necessary interim maintenance and repairs, Vice Pres- ident Maass noted that the Manager has been authorized to issue the appro- priate purchase orders. CLOSED SESSION - REVIEW OF TDPUD EMPLOYEES' RETIREMENT, LIFE, DISABILITY AND HEALTH BENEFIT PROGRAMS - POSSIBLE DIRECTION Vice President Maass noted that the employees' benefit program would be discussed during closed session since it is a negotiable, Union matter. The meeting was adjourned to closed session at 8:15 P.M. John Bertko of Coopers and Lybrand (the firm which conducted the review of the retire- ment, life, disability and health benefit programs for the employees of the PUD) Jim Lloyd, District Personnel Consultant, Gene Holt and Mary Chapman participated in the discussion. RETURN TO PUBLIC SESSION - POSSIBLE ACTION AND/OR DIRECTION RESULTING FROM CLOSED SESSION The Chairman returned the meeting to public session at approximately 9:39 P.M. and indicated the benefit package would be discussed again during the April 20th closed session. ADJOURNMENT There being no action or direction as a result of closed session, the meeting was adjourned at 9:40 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT B y Roberta C. Huber, President Susan M. Craig, Deput istrict Clerk 4/6/81 pg. 2