HomeMy WebLinkAbout1980-12-01 Min - Board REGULAR MEETING
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December 1, 1980
The regular meeting of the Board of Directors of the Truckee Donner Public
• � order b President Kuttel at 7:05 P.M. in the Board
Utility District was called to y t Board Room.
Room of the Tahoe Truckee Unified- School Distric
< --.. Duff Huber, Kuttel, Maass and Sutton were present.
ROLL Cp,Z,L; Directors y.
EMPLOYEES PR
ESENT:: LY ell C. Cash and Susan Craig were present.
r
CONSULTANTS PRESENT. Temporary
. r District Counsel McDonough was present; District
Engineer Cook arrived at 7:15 P.M.
OTHERS PRESENT: Among t present resent were Joanie Clayburgh, Elizabeth Whalley,
Chavez Suzie Gautsche, Charlie White, Mira Shea, Michael
Jackie Dogherra, Maria Cha � Fox Gre Mannix and David
O'Hara,
John Avery, Don Strand, F. G. Kohler, Patty , g
Gould.
APPROVAL OF MINUTES
or Maass moved, and Director Duffy seconded, that the Boar approve
Direct
18, 1980. ROLL CALL: all Directors, aye. So MOVED.
the nunutes of Aug
Director Maass moved,
oved and Director Huber seconded, that the Board direct
the preparation of
the minutes of September 31 1980, in final form with one
correction (Page 6 -- at e �end of Seymour vs. PUD, "Karl Kuttel left the meeting
at this point.") ALL AYE BY VOICE VOTE. SO MOVED.
STA
TEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL,
Director Huber mentioneda problem
roblem with Cook Associates' bill and asked
• payment be delayed until Mr. Cook's arrival. A question
that consideration o f payme Y em bill for the District's
was raised about the Public Employees Retirement Sys t Cash read the ex-
share of the States
' cost in administering the program. Mr.
planatory letter received g
alon with the billing. Director Sutton requested
he next meeting and asked the
that consideration of the bill be set over to t tration of
Manager to wr
ite to PERS asking them to justify the bill for adminis
de of the RTE Corporation bill for transformers and
the costs. Mention was ma for a s ecial use permit for the water system supply
and Class D
the USDA bill p
•
road permit. The Sierra Sun bill for publications was discussed. The Board
wondered whether or not the Dist
rict trict had been billed for the incorrect publica-
tion and asked that the invoices be listed separately on the next list of bills
ould be
roval so that payment for the incorrect notice c
presented for Board aPp
deleted.
At this point District g trict Engineer Cook arrived and, upon being questioned
,
• d that the District- should not have been charged $156
about his statement, note
for Board Meeting attendance by an associate engineer.
' r Duff seconded, that the bills presented
Director Huber moved, and Director y Meeting attendance for
approval be aid with the exception of $156 for Board g
for app P
an associate enginee
r from Cook. Associates bill, the PERS bill and the Sierra
Sun bill. ROLL CALL: all Directors, aye. SO MOVED.
COMMITTEE REPORTS
Insurance Committee -- Ly ell Cash -advised that he has received all the necessary
information to go to bid for insurance.
i
`5 REORGANIzATION OF THE BOARD FOR 198
Director Maass
nominated Roberta Huber as President and, there being no
ROLL CALL
other noma.nata.ons,
that the Board cast a unanimous ballot for her.
Huber, abstain; all other Directors, aye. So MOVED.
Director Sutton moved that Jim Maass be nominated for Vice President and,
-there being no other
nominations, that a unanimous ballot be cast for Jim Maass.
ROLL CALL
: Maass, abstain; all other Directors, aye. So MOVED.
12/1/80 pa. 1
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W (7)
r
Col linson contact the District with all available
Board suggested that Mr.
ascertain whether he has been placed on the priority
information in order to
list for hook-up.
Relating to the
Phil NewbrY request for water and power to his home on
Maros Drive in Martis Valley al le Estates, Unit #2, (within the Southside de-
discussion, Director Maass moved, and Director Sut-
fic�iency area) , after short
District Engineer be directed to write a letter stating ^�
ton seconded, that the Dist g 1 not receive water until there
the Board's position and explaining that he will CALL:
is additional wate
r available in the critically deficient area. ROLL C
all Directors, aye.
TEMPORARY OFFICE STATUS REPORT - POSSIBLE DIRECTION
The Manager reported that the temporary building must be rewired and staff
equipment to do the job. One quote for rewiring
• 2 0-00 has been received. Director Maass moved, and Director
in the amount o f $
that Lyell Cash obtain several quotes for rewiring and then
proceed with having job'ob done. ROLL CALL: Kutte l, abstain; all other Direc-
tors, aye. SO MOVED.
Y
Mention was
made b several Directors that they had still not seen the
for the tem rary off ice building. Director Maass moved,
proposed floor plans po and Dan Cook be directed to make
and Director Sutton seconded, that Lyell Cash and
recommendati
ons to the Board as to floor plans for the new mobile office
st ing building. ROLL CALL: Kuttel, abstain; all other Directors,
aye SO MOVED.
TRUCKEE FIRE PROTECTION
DISTRICT - TDPUD JOINT MEETING - POSSIBLE DIRECTION
Director Kuttel made reference
to Mr. McDonough's letter addressing lia-
o be forwarded to the Truckee Fire Protection Dis-
bility and asked that a copy
trict.
The Executive Secretary was asked to provide Mr. McDonough with copies of
all correspondencer research
to date relating to fire hydrant maintenance fo
meeting
an
d review. He is to report to the Board at the December 15th me .
The Board agreed t J
that a joint nt meeting with the Fire District could be held
on either December 16th or 17th, and asked Mr. Cash to contact the Fire District.
SELECTION OF NEW DISTRICT COUNSEL - POSSIBLE DIRECTION
The draft adve
rtisement and letter soliciting applications for a new Dis-
trict Counsel prepared b Martin McDonough were reviewed by the Board. Direc-
tor Maass �
moved and Director Kuttel seconded, that Lyell Cash be directed to
publish the appropriate notice seeking District Counsel applicants and send the
drafted b Martin McDonough to all attorneys in the area. ROLL CALL:
letterY
all Directors, aye. SO MOVED.
It was decided that interviews would be held mid-January.
DISTRICT IN
SURANCE COVERAGE. - REVIDW OF BONNETT'S INVESTIGATION AND ANALYSIS;
POSSIBLE DIRECTION
Lyell Cash advised that all necessary information to go to bid for insurance
had been obtained. The District's next step is to locate a firm to write the
specifications. Mr. McDonough recommended Mund-McLauren of San Francisco and
the Bo
ard directed Mr. Cash to contact them and request a proposal. The matter
will be placed on the December 15th agenda.
CONSIDERATION OF RESOLUTION ESTABLISHING POLICY REGARDING ENCROACHMENT ONTO
AND ABANDONMENT OF A DISTRICT EASEMENT
After appropriate review of the draft policy resolution, Director Maass
moved,
ved and Director Duffy seconded, that the Board adopt Resolution No. 8082
establishing policy ablishinregarding encroachment onto and abandonment of a District
easement. ROLL CALL: all Directors, aye. SO MOVED.
12/1/80 pg. 4
CONSIDERATION
ON OF RESOLUTION ESTABLISHING DISTRICT POLICY REGARDING CONDITIONS OF
EMPLOYMENT,
NT COMPENSATION, PERFORMANCE EVALUATION AND SALARY STANDARDS AND
ADJUSTMENTS
FOR ALL MANAGEMENT EMPLOYEES (EXCLUDING THE GENERAL MANAGER)
After very brief discussion, this item was postponed until the new Manager's
arrival so that he might have input regarding the policy.
CONSIDERATION OF RESOLU
TION ION ESTABLISHING POLICY FOR TDPUD.- DEVELOPER AGREEMENTS
District Engineer Cook and Lyell Cash were asked to prepare the draft policy
P� Y
outlining -
a step-by-step step procedure for developer agreements for review by the
Board at the December 15th meeting.
CONSID
ERATION OF RESOLUTION ESTABLISHING POLICY RESPECTING THE ISSUANCE OF
SERVICE COMMITMENTS
The Manager was asked to provide each Director with a copy of the draft
policy respecting
in the issuance of service comomitments. He agreed to do so, and
the matter was put over to the next regular meeting.
STATUS REPORT
RE CURRENT SITUATION AND PROJECTED FUTURE NEEDS - DOWNTOWN SUBSTATION
As yet an updated report has not been received from R. W. Beck and Associates,
p Po
Mr. Cash not e d. He will report to the Board at the next meeting regarding the cur-
rent situation, projected future needs and recommended action.
CONSIDERATION OF RESOLUTION ADDRESSING CLAIMS SUBMITTED TO THE DISTRICT
Mr. Cash indicated he would contact the insurance carrier and thereafter
prepare a draft
resolution addressing the handling of small claims. The item will
be placed on the December 15th agenda.
CONSID
ERATION OF TRANSFER OF MONIES - $200,000 FROM GENERAL FUND TO ELECTRIC
RESTRICTED FUND FOR FUTURE SUBSTATION DEVELOPMENT
After some discussion, Director Maass moved, and Director Kuttel seconded,
that $200,000 be tr
ansferred into the restricted account for electrical capital
� improv
ements effective January 1, 1981, and that the fiscal year 1981 budget
show this action. ROLL CALL: all Directors, aye. SO MOVED.
• report on restricted funds will be placed on the next meet-
A review o f the
ing agenda.
Dir
ector Maass moved, and Director Duffy seconded, that the recent Sierra
Pacific refund be placed in the General Fund. ROLL CALL: all Directors, aye.
SO MOVED.
CONSIDERATION OF REQUEST FOR AUTHORIZATION TO ACQUIRE 2 MEGAWATTS OF ADDITIONAL
POWER FROM SIERRA PACIFIC POWER COMPANY
Director Maass noted that he felt it would be a good idea, to go forward
with the acquisition of the additional two megawatts of power from Sierra Pac-
ific.
Mr. Cash advised that he thought this would require the purchase of two
transformers,
rmers which would probably take a year for delivery. The Board request-
ed that he
advise the Board in writing, after investigation, as to what would
be necessary acquire uire the additional power. He agreed to prepare such report.
q
Relating to the District's electrical capacity problem, Mr. Cash was asked
Rela g
to advise Fred Katz of FHK Investment Company (Truckee Crossroads) that the three
fans the P g h developers agreed to finance should be obtained. The Manager is also to
prepare t required P
he r uired specifications ications for the fans and appropriate call for bids to
be considered by the Board at the next meeting.
CONSID
ERATION OF C. W. ROEN PROGRESS PAY ESTIMATE #3 - RECONSTRUCTION OF SOUTHSIDE
WELL #2 BUILDING
District Engineer Cook reported that the progress pay estimate to Roen is
pa
yable.y
and a able. Director Maass moved, and Director Kuttel seconded, that the
District pay a $5,442.12 to C. W. Roen. ROLL CALL: all Directors, aye. SO MOVED.
12/1/80 pg. 5
TDPUD vs ROEN, GREGG BROTHERS ET AL
• pending lawsuit, it was duly moved, and seconded
After some discussion of the p g thorized to represent the
by
Director Sutton, that Martin McDonough's firm be au District in SO
re the TDPUD vs. Roen et al. ROLL CALL: a.11 'Directors, aye.
MOVED.CONSIDERATION OF BOA ^�
R
AC TION AGREEING TO MAKE ANY WAGE AGREEMENT RESULTING
CURRENTLY IN PROGRESS BE EFFECTIVE 12/1/80 AND STATING
FROM UNION NEGOTIATIONS L REMAIN IN EFFECT BEYOND THE
THAT THE CURRENT MEMORANDUM OF UNDERSTANDING SHALL
EXPIRATION DATE OF NOVEMBER 30, 1980
. the motion was duly seconded, that this matter
Director Duffy moved, and TE, SO MOVED.
be
moved to Executive Session. ALL AYE BY VOICE VO
WEST RIVER STREET ASSESSMENT DISTRICT - CALL OF BONDS; POSSIBLE DIRECTION
ments in the West River Street Assessment
It was noted that three assess portions of the payments are
District had been paid off and the principal November
i
enough to issue a ca
ll of bonds. The Off ice Manager, in memo dated
26, 1980, recommended the Board set up a restricted fund in which all prepay
ments of principal and interest would be held until refunded, and that Sturgis,
Ness, Brunsell and Sperry be
authorized to handle the Call of Bonds procedure.
Director Duffy moved, and Director Kuttel seconded, that Lyell Cash and
best action and report back to the Board at the Dec-
Sam Sperry determine the
ember 15th meeting. ALL AYE BY VOICE VOTE. SO MOVED.
STUECKLER REQUEST FOR AEANDiNM ENT OF PUBLIC UTILITY EASEMENT; POSSIBLE DIRECTION
• tueckler's request for reducing the set-
After some consideration of Mr. S
• feet to 4 feet on his lot in Prosser Lakeview Estates
back requirement from 20
a solar home (which would require
Subdivision for the purpose of constructing Board directed the
vacating th
e existing 15 foot public utility easement) , the
investigate and make
recommendations to the Board. The item will
Manager to
be placed on the next regular meeting agenda.
=,
DISTRICT ENGINEER'S REPORT
_ r - District Engineer Cook provided
Altitude valve installation Tahoe Donne he altitude valve
the
Board with copies of the Notice of Completion for t installation by S the
Suter Construction Company, a partial payment estimate in
amount of $3,3 4 4.99 and a contract change order in the sum of $2,400.
Upon Mr. Cooks recommendation,ndation, Director Maass moved, and Director Kuttel
District a Suter's progress payment in the amount of
seconded, that the Dist pay
3 344.99. ROLL CALL: all Directors, aye. SO MOVED.
Director Maass ,
moved and Director Duffy seconded, that the Board approve
_
contract change order #1 in the sum of $2,40 0 (which was included in the pro-
SO MOVED.
gress payment) . ROLL CALL: all Directors, aye.
Director Duffy Moved,
oved and Director Maass seconded, that the Board adopt
Resolution No. P
8083 accepting the altitude valve installation at four storage
tanks at
Tahoe Donner. ROLL CALL: all Directors, aye. SO MOVED.
Annexation Procee i g d'n s The. Board reviewed Mr. Cook's draft resolution.
s moved and Director Duffy seconded, that the Board
Thereafter, Director Maas ' filing of the TDPUD Martis Woods/
adopt Resolution No. 8084 authorizing the g '"
ON
Sierra Pines annex
ation with Placer County LAFCo. ROLL CALL: all Directors,
aye. SO MOVED.
Constructio
n Status Report - Mr. Cook's construction status report was re-
viewed. It noted the following progress:
1} Airport Tra
nsmission Main - Town Tank to the Airport Booster Station,
100 o completed.
2) Airport Prestressed Concrete Tank - 95 o complete.
3) Airport Booster Station - 10 o complete.
4} Airport Well Refit - 25% complete.
5} Northside Booster Station - 75% complete.
6} West
River Street Insulation installation at Donner Creek Bridge -
9 5% complete.
7} West
River Street to Donner Creek well loop along Highway 89 - 90%
complete.
8} SAD#5 water facilities (tank) - 98% complete.
9} SAD#5 total (clean-up) - 96% complete.
10} Tahoe Donner altitude valves - 100% completed.
11) Southside No. 2 reconstruction - 100% completed.
12} Prosserg Heights pump power cable replacement and pump installation
- 12/4/80.
13} PumpA & B reinstallation with new motors - 12/5/80.
14} New well construction by Mr. Roth at Prosser Dam Road - 80% complete.
Discuss
ion ensued respecting this matter (development of Ponderosa Estates
by John Roth) .
Re.lag tin to the lack of an agreement between the District and developer,
Director Maass
moved and Director Duf fy seconded, that Dan Cook be directed to
write a letter
r to John Roth stating if certain things are not done, his project
P may
not be accepted by the District. ALL AYE BY VOICE VOTE. SO MOVED.
Director Ma ,
ass moved and Director Duffy seconded, that Dan Cook be directed
letter to the Board of Supervisors, County Counsel, Planning Department
to write a
and Planning Commission stating that the John Roth proj ect may not be accepted
until.
Roth meets the PUD Is requirements. ALL AYE BY VOICE VOTE. SO MOVED.
'
d and Director Duffy seconded, that Dan Cook be directed
,t Director Maass move
to notify the Department of Real Estate as to the status of the Roth project. SO
MOVED BY BOARD CONSENSUS.
Town System Zonal Report - District Engineer Cook provided the Board with the
Town System Zonal Report.
CORRESPONDENCE
The request for a variance received from Phil Nolz of Alpine Deli was re-
viewed. Director Sutton moved, and Director Maass seconded, that Lyell Cash
advise Mr. No lz that the Board denied his request for a variance having to do
with the 1 a location of propane tank. ROLL CALL: all Directors, aye. SO MOVED.
PLANNING DEPARTMENT NOTICES
Lyell Cash reported that the proposed Union Oil expansion does not conflict
in any way with PUD easements.
REQUEST FOR PRIORITY RATING - ARCO OIL COMPANY
Lyell Cash was asked to write a follow-up letter to the oil company re-
garding q
the PUD's request for a priority rating and make a report at the next
meeting.
EXECUTIVE SE S S ION
The Board adjourned to Executive Session at 11:58 P.M. , at which time
Director Sutton left the meeting.
RETURN TO PUBLIC SESSION
The meeting was returned to Public Session at 12:24 A.M.
12/1/80 pg. 7
a
UNION
NEGOTIATIONS - MEMORANDUM OF UNDERSTANDING
Director Maass moved and Director Duffy seconded, that the Board direct
Lyell Cash to
write a letter to the Union stating that until such time as a
Understanding is adopted, the Board will follow the rules
new Memorandum o f U
U wh
and regulation
s in the MOich expired on November 30, 1980. ROLL CALL:
Sutton, absent; all other Directors, aye. SO MOVED.
ADJOURNMENT
There: being no further business, the meeting was adjourned at 12:2 5 A.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
re4o�-,A
Roberta C. Huber, President
i
Susan M. Craig, Deputy Di ict Clerk
12IV80 pg: 8