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i-
(Director Maass was in Los Angeles and not available for the meeting.)
Director Hamilton briefly reviewed the Manager's recommendations pertaining
to equipment requirements and capital improvements to the electrical system.
{A copy of the Manager's report and recommendations has been attached to
these minutes for reference, and was provided to interested parties in the
audience.
APPA Conference/Seminar in Phoenix
President Corbett advised that he would provide the Board with a ---
written report on the American Public Power conference and seminar which he
attended recently.
Hydro development
Director Maass noted the suggested amendments provided by Arthur An-
dersen and Company to the joint powers agreement between the District and
other entities regarding pursuit of hydroelectric development in Nevada
County. He requested that review and possible amendment of the agreement
be placed on the June 6th meeting agenda; the Board agreed.
UPDATE - SOUTH RIVER STREET WATER COMPLAINTS; POSSIBLE DIRECTION
The District Engineer had nothing new to report. Manager Ward noted
that District crews pumped all last week; at first oil was apparent, but has
been decreasing each time. He anticipated all traces will disappear within
thirty days if the diffuser is inatalled and the tank is allowed to fill up.
The state report on the type of oil has been received, Mr. Ward stated, and
will be copied to the Board.
POSSIBLE DIRECTION REGARDING PURCHASE OF NEW TELEPHONE SYSTEM
The District is awaiting Pacific Telephone's analysis; therefore, the
matter was put over to the next regular meeting.
r
POSSIBLE AWARD OF BIDS
Electrical distribution equipment
It was Mr. Ward's recommendation that the Board reject the bids on 336
ASCR conductor and rebid for .395 AA conductor, and reject the bids on trans-
formers and rebid for ten 371 KVA (five with taps and five without taps) and
three 50 KVA transformers without taps. After some discussion, Director Van-
Landingham moved that the Board reject Schedules A, Al and E of the bid docu-
ments and award Schedules B, B1, C and D to Western States Electric, the low
bidder on the conductor material, in the total amount of $23,611.22. Direc-
tor Maass seconded the motion. ROLL CALL: all Directors, aye. SO MOVED.
Word processor
Director Corbett put this matter over to a future meeting noting that
it had been decided a computer with word processing capabilities might be
more feasible.
DIRECTION REGARDING PURCHASE/LEASE OF LOADER, DIGGER DERICK, BUCKET TRUCK
General Manager Ward advised that he and John Williams of Mid-Sierra
Truck and Tractor Repair visited Phoenix last week to inspect used equip-
ment being considered for the Electrical Department. Two vehicles, he noted,
have merit and are worth consideration - a 1979 Ford with less than 12,000
miles, for which the company is asking $32,500; and a 4 x 4 1969 Ford with
a Telect boom assembly. Both these vehicles would cost between $7,000 and
$8,000 to bring up to code. Mr. Ward indicated District personnel had been
consulted regarding this possible purchase, and would rather do without until
new equipment may be purchased, but it was Mr. Ward's opinion that the Dis-
trict must have some additional equipment in this interim period. He suggest-
ed something in the class of the 1979 Ford flatbed. The importance of having
a hot stick trailer was briefly discussed, and the Board was in agreement that
one be purchased. Purchase of a front end loader versus a priority contract
with a private party or firm for snow removal was discussed, and it was decided
that Mr. Ward should solicit proposals from local businesses for this service
5/16/83 Pg. 4
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Corbett be attached to these minutes. SO MOVED. Director VanLandingham
indicated he felt Director Maass was out of order in requesting attachment
of realted correspondence after the matter had been tabled.
CHANGE IN METER READING AND BILLING PROCEDURE - DISCUSSION AND POSSIBLE
DIRECTION
This matter was put over to the June 6th meeting at the request of the
General Manager.
BOCA-PROSSER HYDRO PROJECTS .-�.
For the record, Director Kuttel noted that, in the past, the Board
indicated they wished to develop all three hydroelectric projects or not
any (allowing the federal government to develop the projects) .
POSSIBLE AWARD OF BID - AIR HANDLING SYSTEM FOR COMPUTER ROOM
Mr. Ward advised that two bids for a new air handling system in the
District's-computer room were received - one from Tahoe Solar Heating in the
amount of $7,661; the other from Truckee Heating & Sheet Metal in the amount
of $8,513.54. According to the Mechanical Engineer who designed the system,
both bidders are capable of performing the job; therefore, Mr. Ward recom-
mended award to the low bidder. Director Kuttel moved, and Director VanLand-
ingham seconded, that the bid be awarded to Tahoe Solar Heating in the amount
of $7,661. ROLL CALL: all Directors, aye. SO MOVED.
POSSIBLE AWARD OF BID - PAVING AND PATCHWORK FOR 1983 CONSTRUCTION SEASON
Six bid proposals for paving and patchwork for the 1983 construction
season were received wtih costs ranging from $1.93 to $2.3 5 per square foot.
Director VanLandingham moved that the award be made to Intermountain ($1.93
per square foot) subject to the firm's ability to fulfill the contract; if
the contract is not met, the award is to go to the second lowest bidder, John
Boren, Jr. , at $1.94 5 per square foot. Director Kuttel seconded the motion.
ROLL CALL: a l 1 Directors,, aye. SO MOVED.
POSSIBLE AWARD OF BID - JANITORIAL SERVICE
Mr. Ward requested that this award be put over to the next regular
meeting in order that the Office Manager may complete her evaluation of the
bids received.
WATER CONNECTION FEES - DISCUSSION AND POSSIBLE ACTION
President Corbett noted concern over a possible loss of revenue due
to fees being paid several years prior to actual connection. Mention was
made of Mrs. Waller's letter of December 1981 (copy attached) wherein she
opinioned that connection fees should not be charged until the customer is
ready to connect, and requested a review of the District's policy. The mat-
ter was put over to the June 6th meeting for discussion and review.
ACCEPTANCE OF 1982 AUDIT PREPARED BY ARTHUR ANDERSEN & COMPANY
The Board having adequately reviewed the audit prepared by Arthur An-
dersen & Company Director VanLandingham moved that it be accepted by the
Board. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye.
SO MOVED.
DESIGNATION OF AUDITOR FOR 1983
Own"
A proposal from Arthur Andersen & Company has not yet been received and,
therefore, the matter was put over to a future meeting. -
DETERMINATION AS TO SEPARATING WATER AND ELECTRIC DEPARTMENTS FOR 1983 AUDIT
Note was made of the pending Hirschdale annexation and the need for
keeping related accounting separate. After some discussion as to performing
separate audits for the Electric and Water Departments, Director Hamilton
moved that the Departments be separated for auditing purposes. Director Van-
Landingham seconded the motion. ROLL CALL: all Directors, aye. SO MOVED.
5/16/83 Pg. 6
K
PLACING UNPAID PUD BILLS ON TAX ROLLS - COUNSEL'S OPINION - POSSIBLE ACTION
At Counsel Simon's request, this matter was continued to the June 20th
meeting.
INTERDEPARTMENTAL TRANSFERS FOR 1982 - POSSIBLE AUTHORIZATION
The Chairman tabled this matter to the June 6th meeting.
COMPUTER - POSSIBLE AUTHORIZATION TO PURCHASE THIRD DRIVE
t
Because of the specialized nature of the computer equipment, Mr. Ward
noted, the third disc drive is not a biddable item. Director VanLandingham
moved, and Director Kuttel seconded, that the Board authorize purchase of a
third disc for the computer from Digital Systems in the total amount of
$15,668, including installation. ROLL CALL: all Directors, aye. SO MOVED.
CONSIDERATION OF RESOLUTION APPROVING SPECIFICATIONS AND ISSUING A CALL FOR
BIDS ON A NEW COPIER SYSTEM
The pros and cons of leasing a copier system and system maintenance
and cost of operation were discussed. Director VanLandingham noted that
North Tahoe PUD has recently acquired a system that is very satisfactory to
their needs. After some discussion, Director Kuttel moved that the Board
adopt Resolution No. 8331 approving specifications and calling for bids on
a copier system for purchase or lease by the District. Director Hamilton
seconded the motion. ROLL CALL: all Directors, aye. SO MOVED.
PROJECT 83-1 - WATER SYSTEM IMPROVEMENTS
.After review of the draft resolutions and documents, Director VanLand-
ingham moved that the Board adopt Resolution No. '8332 adopting a negative
declaration for the project of water system improvements, Project 83-1, auth-
orizing the procedural requirements for Farmers Home Administration funding,
,.. .,, and authorizing the President to sign on behalf of the District. Director
Hamilton seconded the motion. ROLL CALL: all Directors, aY e. SO MOVED.
PROJECT 83-2a - DOWNTOWN WATER SYSTEM REHABILITATION
Director VanLandingham moved, and Director Kuttel seconded, that the
Board adopt Resolution No. 8333 adopting a negative declaration for the pro-
ject of water system improvements, Project 83-2a, authorizing the procedural
requirements for Farmers Home Administration funding, and authorizing the
President to sign on behalf of the District. ROLL CALL: all Directors, aye.
SO MOVED.
PROJECT 83-2b - JVWNTOWN ELECTRICAL UNDERGROUNDING
Director VanLandingham moved, and Director Hamilton seconded, that the
Board adopt Resolution No. 8334 adopting a negative declaration for the project
of electrical system improvements, Project 83-2b, authorizing the procedural re-
quirements for Farmers Home Administration funding, and authorizing the President
to sign on behalf of the District. ROLL CALL: all Directors, aye. SO MOVED.
PROJECT 83-3 - HIRSCHDALE ANNEXATION
Director VanLandingham moved, and Director Hamilton seconded, that the
Board adopt Resolution No. 8335 adopting a negative declaration for the pro-
ject of the Hirschdale water improvement area, Project 83-3, authorizing the
procedural requirements for Farmers Home Administration funding, and authoriz-
ing the President to sign on behalf of the District. .
a istrict. ROLL CALL, all Directors,
aye, with the exception of Director Kuttel, who abstained because he owns prop-
erty in Hirschdale.
CONSIDERATION OF RESOLUTION AMENDING THE DEPOSIT POLICY (WATER RULE V -
ELECTRIC RULE XV --RESOLUTION NO. 8235)
In response to Director VanLan dingham's question, Mr. Ward advised that
it is the Office Manager's responsibility to make certain the District's funds
are earning the best interest possible and that the interest paid out on con-
sumer deposits is not excessive. After review of the draft, Director VanLand-
ingham moved, and Director Kuttel seconded, that the Board adopt Resolution
No. 8336 amending the deposit policy. ROLL CALL: all Directors, aye. SO MOVED.
5/16/83 pg. 7
PLACING UNPAID PUD BILLS ON TAX ROLLS - COUNSEL'S OPINION - POSSIBLE ACTION
At Counsel Simon's request, this matter was continued to the June 20th
meeting.
INTERDEPARTMENTAL TRANSFERS FOR 1982 - POSSIBLE AUTHORIZATION
The Chairman tabled this matter to the June 6th meeting.
COMPUTER - POSSIBLE AUTHORIZATION TO PURCHASE THIRD DRIVE
Because of the specialized nature of the computer equipment, Mr. Ward
noted, the third disc drive is not a biddable item. Director VanLandingham
moved, and Director Kuttel seconded, that the Board authorize purchase of a
third disc for the computer from Digital Systems in the total amount of
$15,668, including installation. ROLL CALL: all Directors, aye. SO MOVED.
CONSIDERATION OF RESOLUTION APPROVING SPECIFICATIONS AND ISSUING A CALL FOR
BIDS ON A NEW COPIER SYSTEM
The pros and cons of leasing a copier system and system maintenance
and cost of operation were discussed. Director VanLandingham noted that
North Tahoe PUD has recently acquired a system that is very satisfactory to
their needs. After some discussion, Director Kuttel moved that the Board
adopt Resolution No. 8331 approving specifications and calling for bids on
a copier system for purchase or lease by the District. Director Hamilton
seconded the motion. ROLL CALL: all Directors, aye. SO MOVED.
PROJECT 83-1 - WATER SYSTEM IMPROVEMENTS
After review of the draft resolutions and documents, Director VanLand-
ingham moved that the Board adopt Resolution No. 8332 adopting a negative
declaration for the project of water system improvements, Project 83-1, auth-
orizing the procedural requirements for Farmers Home Administration funding,
and authorizing the President to sign on behalf of the District. Director
Hamilton seconded the motion. ROLL CALL: all Directors, aye. SO MOVED,
PROJECT 83-2a - DOWNTOWN WATER SYSTEM REHABILITATION
Director VanLandingham moved, and Director Kuttel seconded, that the
Board adopt Resolution No. 8333 adopting a negative declaration for the pro-
ject of water system improvements, Project 83-2a, authorizing the procedural
requirements for Farmers Home Administration funding, and authorizing the
President to sign on behalf of the District. ROLL CALL: all Directors, aye.
SO MOVED.
PROJECT 83-2b - DOWNTOWN ELECTRICAL UNDERGROUNDING
Director VanLandingham moved, and Director Hamilton seconded, that the
Board adopt Resolution No. 8334 adopting a negative declaration for the project
of electrical system improvements, Project 83-2b, authorizing the procedural re-
quirements for Farmers Home Administration funding, and authorizing the President
to sign on behalf of the District. ROLL CALL: all Directors, aye. SO MOVED.
PROJECT 83-3 - HIRSCHDALE ANNEXATION
Director VanLandingham moved, and Director Hamilton seconded, that the
Board adopt Resolution No. 8335 adopting a negative declaration for the pro-
ject of the Hirschdale water improvement area, Project 83-3, authorizing the
procedural requirements for Farmers Home Administration funding, and authoriz-
ing the President to sign on behalf of the District. ROLL CALL: all Directors,
aye, with the exception of Director Kuttel, who abstained because he owns prop-
erty in Hirschdale.
CONSIDERATION OF RESOLUTION AMENDING THE DEPOSIT POLICY (WATER RULE V -
ELECTRIC RULE XV - RESOLUTION NO. 8235)
In response to Director VanLandingham's question, Mr. Ward advised that
it is the Office Manager's responsibility to make certain the District's funds
are earning the best interest possible and that the interest paid out on con-
sumer deposits is not excessive. After review of the draft, Director VanLand-
ingham moved, and Director Kuttel seconded, that the Board adopt Resolution
No. 8336 amending the deposit policy. ROLL CALL: all Directors, aye. SO MOVED.
5/16/83 pg. 7
i
GARBUTT CASE
The settlement documents in the Garbutt case were mentioned, and Direc-
tor Hamilton moved that they be appropriately executed and filed. The motion
was duly seconded. All Directors, aye, by voice vote. SO MOVED.
ADJOURNMENT
Upon motion made by Director Hamilton and duly seconded, the meeting
�,... was adjourned at 1:03 A.M. All Directors, aye, by voice vote. SO MOVED.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
L. Corbett, President
Susan M. Craig, Deputy DistridF Clerk
5/16/83 Pg. 9