HomeMy WebLinkAbout1983-08-15 Min - Board RE(3ULAR MEETING
August 15, 1983
The regular meeting of the Board of Directors of the
Tru
ckee Donner Public Utility Dictrict was called to order by
President Corbett at 7:05 P.M. in the TIDPUD Board room.
ROLL CALL Directors Hamilton, Kuttel, Maass, VanLandingham
and Corbett were present.
M. Ward . Joseph Straub and Susan Craig.
EMPLOYEES PRESENT: James Ward., P
CONSUL
TANTS PRESENT: Counsel Simon, Ken Peters, Ron Richardson,
Eric Sandel
OTHERS PRESENT: There were approximately 40 people present
in the aucience, among them L. Martin Duffy, Charles White,
Daniel Cooley, Nancy Lemieux, Peggy Hamilton, Pat Sutton,
Marge Adkerson, Lynn Emily, Betty O'Niel, Frank Beardsley,
Carl Pate, Harold Simpson, Mrs. McVey, and Jack Marquette.
APPROVAL OF MINUTES
Director Maass Moved, and Director Hamilton seconded, that
the minutes of June 15, 20 and 24, 1983, be approved as written.
ROLL CALL: all Directors, aye. SO MOVED.
Director Maass moved, and Director Hamilton seconded,
that the minutes of July 5 and 18, 1983, be prepared in
final form as corrected. With respect to Director VanLandingham' s
question as to whether it is permissible for a Director who
was not present at a Board meeting to make corrections to
minutes of that meeting (referring to Director Maass, who
-.-... was absent at the July 5th meeting, but submitted corrections
after listening to the tape recording) Counsel answered
that this would depend on the nature of the corrections. .
It was determined that Director Maass' corrections- were of .a
clarifying nature. ROLL CALL: all Directors, aye. SO MOVED,
CLOSED SESSION
At 7: 14 P.M. , President Corbett adjourned the meeting
to closed session.
RETURN TO PUBLIC SESSION
At 7: 34 P.M. , the meeting was returned to public session,
and the Chairman noted that personnel matters regarding the
Accounting Department were discussed during closed session.
No direction was taken or action given.
MANAGER' S REPORT
Manager Ward advised that he would report on specific
items as they appear on the agenda.
Building Maintenance
The maintenance contract with David Kaiser Enterprises,
s
Mr. ward noted, has been less than satisfactory. He indicated
he would provide a report and recommendations at the next
meeting.
PLANNING DEPARTMENT NOTICES
Mr. Ward reported that the District hasn ' t received
any Planning Department notices of consequence to the District .
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CONSULTANT REPORTS
James Hansen & Associates
Ken Peters reported upon a meeting with Congressman
Shumway in Auburn at which Tim Sullivan of Senator Ray Johnson' s
office and Rich Mallory of Senator Pete Wilson ' s office were
present , and the EDA jobs bill was discussed. He recommended
that the Board authorize the preparation of a letter outlining
the District ' s proposals (redevelopment of the Boca hydro ---,
plant) and asking for the support of Senators Johnson and
Wilson. Director Maass moved, and Director Kuttel seconded
the motion, that the Manager be authorized to prepare such a
letter. ROLL CALL: all Directors, aye. SO MOVED.
Mr. Peters briefly explained the current WAPA negotiations,
and indicated there is a good possibility that the Western/PG&E
contract may be culminated within the week.
PUBLIC INPUT
There was no public input at this time.
WRITTEN AND ORAL COMMUNICATIONS
There were no written of oral communications discussed
by the Board.
COMMITTEE REPORTS
Electric Committee
Director Maass advised that the Electric Committee
met recently with the Manager and Sandel/Avery Engineering,
the District ' s Telemetry Consultants. Eric Sandel explained
briefly the proposal to telemeter the substations in order
to make the electrical system more efficient and to monitor
the Sierra Pacific bills, and noted that the computer could
also be used for other engineering programs. Mr. Sandel estimated
that the remote units at each of the substations would cost
between $3,500 and $4,000; each of the transducers (probably
nine) would be approximately $500. The maximum cost for the
main radio based system would be $17,900; the fuse monitor-
ing system, $12,800; including engineering, maximum cost
would be $200,000. Director Maass estimated that it would take
the District only one and one half years to recover the
expenditure. After some discussion, Director Maass suggested
that the Board direct Mr. Ward to put the report in summary
form, and that the matter be placed on the -agenda for con-
sideration. He recommended that the proposal be set forth in
three phases over several years. The Board was in agreement .
PUBLIC HEARING
PETITION OF COMMITTEE FOR IMPLOVED WATER SERVICES AT DOMMER
LAKE FOR TDPUD TO ACQUIRE AND OPERATE WATER 'SY'STEM POSSIBLE
DIRECTION
At 8:00 P.M. , President Corbett opened the public
hearingto discuss the petition of the Dommittee for Improved
Water Services at Donner Lake for the Distrect ro acquire and
operate the water system.
General Manager Ward explained the procedures by which
the District may acquire a private water sompany, and the PUC
requirements involved. He related the history of complaints
leading up to the Committee ' s petition.
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Rich Blumenfeld noted that Arthur Andersen & Company a
previously provided proposals to the Board for performing
auditing services for the Electric and Water Departments for the
1983 tax year; he further noted that Arthur Andersen has been
appointed the District' s auditors for the past five consecutive
years.
After some discuss-ion, Directors Kuttel and Maass stated
their total satisfaction with Arthur Andersen' s services;
Directors VanLandingham and Hamilton suggested that the District
obtain a cost comparison for like services prior to taking
action.
Director Maass moved that the Board adopt Resolution No.
8352 designating, Arthur Andersen as auditors for the Water Depart-
ment for the 198 3 tax year. Director Kuttel seconded the motion.
ROLL CALL: Director Kuttel, Maass and Corbett, aye; VanLandingham,
no; Hamilton, abstain. SO MOVED,
CONSIDERATION OF RESOLUTION AUTHOR_!ZING -AMENDMENT__-TO DEFERRED
OMPENSATION' PLAN:'AND AUTHORIZ ING '.EXECUT'ION' OF' CERTAIN 'DOCUMENTS
After review, Director Maass moved, and the motion was duly
seconded, that the Board adopt Resolution No. 8354 authorizing
amendment to the deferred compensation plan agreement with
Sacramento Savings and Loan Association. ROLL CALL: Kuttel,
abstain; all other Directors, aye, SO MOVED,
CONSIDERATION OF RESOLUTION AMENDING DEFINED BENEFIT PENSION
PLAN AND AUTHORIZING APPROPRIATE SIGNATURES
Manager Ward advised that Ron Richardson held a meeting with
the employees on August 5th to explain the new benefit pension
plan and to answer any questions. No adverse comments were
received, he noted, and stated it appears the agreement between
the Union and Y p management will be satisfied b implementation
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of the new plan.
Director Maass moved, and Director Hamilton seconded,
that the Board adopt Resolution No. 8355 amending defined benefit
pension plan and authorizing appropriate signatures. ROLL CALL:
all Directors,aye. SO MOVED,
DISCUSSION AND POSSIBLE DIRECTION RE' S'.1534 '(ALLOWING HOME-
OWNERS TO' CONSTRUCT' 'SECOND' HOMES' ON' LO*TS)
Director Maass recommended that the Manager draft a letter for
review at the next Board meeting stating an opposing position to
implementation of S. 1534 within the boundaries of the District, and
asking that the PUD be excluded because the electric & water
systems are incapable of accomodating the potential new customers.
After brief discussion, Director Maass moved that a letter of concern
as described be written by Mr. Ward and reviewed by the Board
at the September 6th meeting. Director Hamilton seconded the motion.
ROLL CALL: all Directors, aye. SO MOVED,
Director VanLandingham suggested that, when the final
letter is written, a copy be provided to the 'Placer County
Board of Supervisors,
AWARD OF SUBSTAT"ION' GRADING AND: PAVING' BID
Mr. Ward advised that four bids were received on' the sub
station grading and paving project - Hill Construction Robert
Sutton, Patterson Construction and Harker and Harker. All bids were
in order; Hill Construction was the low bidder.
Director Maass moved, and Director Hamilton seconded that
the award be made to Hill Co
nstruction in the amount of $4 6, 321. i
ROLL CALL: all Directors, aye. SO MOVED.
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AUTHORIZATION TO EXECUTE LETTER OF AGREEMENT - CHARLOTTE HARRIS
Counsel Simon noted that the proposed agreement between
the District and Mrs. Harris would protect the District and also
provide access requested by Mrs. Harris,
Director Hamilton moved, and Director Maass seconded,
that the Board authorize execution of the agreement, and that it
be delivered to Charlotte Harris at the time the easement for
the underground electrical project is obtained, ROLL CALL:
f all Directors, aye. SO MOVED,
CALL FOR BIDS FOR WATER SYSTEM IMPROVEMENTS - PROJECT 83-1
Manager Ward suggested that the District advertise for bids
for improvements to the Draney loop, Tonini loop, Sierra Meadows in-
flow-outflow and reconstruction of Wells A and B on August 18, 19 8 3;
that bids be accepted up until noon on August 31st; and that an
award be made after all appropriate rights of entry and easements
have been received, Pat Sutton, in the audience, noted her
concern over the short time frame for receipt of bids.
After some discussion, Director Hamilton moved that the
Board call for bids for the water system improvements as suggested
by Mr. Ward. Director Kuttel seconded the motion. ROLL CALL: all
Directors, aye. SO MOVED.
With respect to Wells A and B. Mr. Simon .indicated Mr. Cook
rewrote the agreement be simplified further, and the Board
referred the matter to General Manager Ward. Mr, Ward' s revision
will be reviewed at the September 6th meeting.
CLOSED SESSION
At 11: 12 P.M. , the meeting was adjourned to closed session.
RETURN TO PUBLIC SESSION
The meeting was returned to publid session at 11: 34 P.M.
President Corbett advised that personnel and legal matters were
discussed during closed session. No action was taken or direction
given.
CLARIFICATION OF MANAGEMENT JOB DESCRIPTIONS
The Chairman tabled this matter to the September 6, 1983,
meeting.
CONSIDERATION OF RESOLUTION' RATIFYIN`G� APPOINTMENT OF: 'CUSTOMER
SERVICE/PUBLI C' RELATION'S' -MANAGE R
Director Maass moved, and Director Hamilton seconded, that
the Board adopt Resolution No. 8356 establishing the job description
and ratifying the appointment of Janet Maughan to the position of
Customer Service/Public Relations Manager. Director VanLandingham
noted that, this being a .management position, the annual salary
should be inserted in the resolution rather than an hourly rate
of pay, ROLL CALL: all Directors, aye. SO MOVED.
AGREEMENT - TDPUD - CABLE TV
Mr. Ward noted that Mickelson Media has requested that the
agreement with the PUD be amended to reflect the new owner,
and he has referred the matter to Counsel for an opinion. The Board
generally ratified hes action.
TREE REMOVAL
The Board directed General Manager Ward to take whatever
steps are necessary to have the diseased trees in the Southside and
Tonini areas removed.
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COMMUNICATION SYSTEM
Mr. Ward requested authorization to purchase an AT&T
telephone system for the District offices. The Board asked
that the matter be placed on the next meeting agenda.
ADJOUNMENT
There being no further business before the Board, Director
Hamilton moved that the meeting be adjourned at 11; 44 P.M. The
motion was seconded and passed unanimously. --
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Pr ident
j
Su n R�. Craig, Deputy Dis ict Clerk
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