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not this would be a County land use matter, and the possibility of declaring
the construction an emergency.
Director Kuttel moved that the matter be tabled until there is further
input from Sierra Pacific and staff. MOTION FAILED for lack of a second.
Director VanLandingham moved, and Director Corbett seconded, that the
Board reject the SPPCo proposal as submitted, and direct Sierra Pacific to
contact staff to review any other alternatives. ROLL CALL: Maass, absent;
all other Directors, aye. SO MOVED.
MANAGER'S REPORT
Donner Lake Substation
President Corbett advised that Hill Construction encountered unsafe
conditions at the Donner Lake Substation having to do with the ground grid.
Ken Weakley of Mountain Electric provided an estimate of $10,979 for re-
i
pairs, not including the additional work of Hill Conntruction.
Supervisor Sutton, former Board member present in the audinece, sug-
gested that the District contact R. W. Beck and Associates for assistance
in determining what should be done in the"best interest of safety and of
the system.
i
The emergency nature of the situation was discussed, and it was de-
termined that Hill Construction could postpone work at the Donner Lake Sub-
station and go on to perform work at the Truckee Substation. Because of the 1
safetyaspect of the
P problem, Counsel noted that additional or corrective
work could be authorized by contract change order rather than by going
through the bidding g g procedure.
Director VanLandingham indicated the District is expecting additional
input, and perhaps some recommendations, tomorrow afternoon. President
Corbett continued this matter to that time - 4:30 P.M. October 4, 1983,
i
and directed the contractor to stay off the Donner Lake site until condi-
tions are safe.
SUBSTATION GRADING AND PAVING - CONSIDERATION AND POSSIBLE APPROVAL OF
PROGRESS PAYMENT NO. 1
Director Kuttel moved, and Director VanLandingham seconded, that the
Hill Construction Company progress payment #1 in the amount of $6,6 85.30
be paid. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED.
Discussion ensued as to the District's project inspection procedure.
PROJECT 83-1 - WATER SYSTEM IMPROVEMENTS -- -REQUEST OF JOE SUTER TO EXTEND
COMPLETION DATE
Mr. Suter's letter dated September 20, 1983, advising that upon order-
ing the necessary materials for Project 83-1, he was informed that the duc-
tile iron pipe needed would not be available until October 15th, was read.
Mr. Suter is requesting that the Board allow an extension of the completion
date since there is a delay in obtaining the pipe. After due consideration,
Director Kuttel moved that the Board extend the starting date to October
g 15,
1983. Director VanLandingham seconded the motion. ROLL CALL: Maass, ab-
sent; all other Directors, aye. SO MOVED.
HIRSCHDALE ANNEXATION - AUTHORIZATION TO SCHEDULE PUBLIC HEARING TO CONCLUDE
PROCEEDINGS
0
Counsel Simon requested that Dan Cook be invited to be present at
the hearing on the Hir schda le annexation.
After some discussion, Director Kuttel moved that the Board authorize
the Interim Manager to proceed with taking whatever steps are necessary to
the Hirschdale annexation. Director VanLandingham seconded the motion. ROLL
CALL: Maass, absent; all other Directors, aye. SO MOVED.
i
r
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I
10/3/83 Pg. 4
r �
CONSIDERATION OF RESOLUTION ACCEPTING EASEMENT FROM GEORGE E. MEIN - DONNER
LAKE SUBSTATION
After reviewing the resolution accepting an easement from Gejcxrr Mein
for the Donner Lake Substation underground distribution system, D; ctor
Kuttel moved, and Director VanLandingham seconded, that Re solution . 8361
be adopted. ROLL CALL: Maass, absent; all other Directors, aye. Si MOVED.
FORMAL ACCEPTANCE OF DIRECTOR HAMILTON'S RESIGNATION - DIRECTION CONCERNING
COMPENSATION FOR THE MONTH OF SEPTEMBER
Director VanLandingham moved, and Director Kuttel seconded
that the
Board accept Mr. Hamilton's resignation with regret. ROLL CALL: Maass
absent; all other Directors, aye. SO MOVED.
Director Kuttel moved, and Director VanLandingham seconded, that Jim
Hamilton be paid 17/30ths of $200 for his services during part of September.
ROLL CALL: Maass, absent; all other Directors e.
y SO MOVED.
.
BUDGET FOR 1984 - DISCUSSION AND DIRECTION
Discussion and direction concerning the 1984 budget was put over to
the October 17th meeting.
DISCUSSION AND DETERMINATION OF LONG AND SHORT RANGE GOALS FOR THE DIS-
TRICT
This matter was tabled by the Chairman.
MANAGER'S REPORT
.Request for waiver of electrical standard
President Corbett noted the District has received a request from Peter
Brown, local contractor, asking that he be allowed a periscope entrywith a
snow cricket, such as is permitted b Sierra Pacific;
Y c; he indicated he would
accept all responsibility for such installation.
Counsel advised it would be possible to incur liability if such deviation
from the electrical standards is permitted, and recommended the Board reject� ct
the request and require conformance. So moved by Director VanLandingham.
Director Kuttel seconded the motion. ROLL CALL: g
Maass, absent, all other
Directors, aye. SO MOVED.
CONSIDERATION OF RESOLUTION AMENDING POLICY (PERTAINING TO BILLING) - POS-
SIBLE ACTION
President Corbett tabled consideration of the resolution amending
the billing policy.
WATER SYSTEM IMPROVEMENTS - PROJECT 83-11 SCHEDULES C AND D (SOUTHSIDE
AND WELLS A & B) ENGINEER'S RECOMMENDATION AND POSSIBLE AWARD OF BIDS
In accordance with District Engineer Cook's recommendations, Director
VanLandingham moved that the Board reject the bids on Project 83-11 Sched-
ules C and D at this time; Director Kuttel seconded the motion. ROLL CALL:
Maass, absent; all other Directors, aye. SO MOVED.
CLOSED SESSION
The Board adjourned to closed session at 12:12 A.M.
RETURN TO PUBLIC SESSION
The meeting was returned to public session at 1:04 A.M. , and the Chair-
man noted that personnel matters and consultants were discussed during closed
session.
MANAGER'S REPORT
Unit No. 18 - President Corbett noted that Bruce Grow, Foreman of Technical
Services, has prepared an estimate in the amount of $5,383.30 for boom repair
10/3/83 Pg. 5
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Some discussion took place regarding the concern over whether this work
stoppage will cause the contractor to be unable to meet the completion date,
and possible bad weather setting in.
Director Maass moved, and Director VanLandingham seconded, that the
Board authorize Peter Collett of R. W. Beck and Associates, along with one
Engineer to review all the District's electric projects - Tahoe Donner
rebuild, reconductoring and upgrading of the Donner Lake Substation, and
to discuss their findings and recommendations with the Board at 4:00 P.M.
. Wednesday, October 5, 1983. ROLL CALL: all Directors, aye. SO MOVED.
MANAGER'S REPORT
Journeyman Lineman
At this point in the meeting, Counsel departed (5:35 P.M.)
President Corbett advised that he today posted and advertised for a
journeyman lineman, as the grading and paving contract awarded to Avin Hill
calls for "Personnel" to. be with him at all times while on the job; he asked
for ratification of his action.
Director Kuttel moved that the Board authorize the posting of an open-
ing and advertising for hiring a temporary lineman. MOTION FAILED for lack
of a second.
Both Office Manager Mary Chapman and Inspector Gordon Richards made note
of the fact that the District does not have adequate vehicles for an addition-
al employee.
Thereafter, Director Corbett moved, and Director Kuttel seconded, that
the position be posted and an ad asking for temporary lineman applications
be placed. (With actual authorization to hire a temporary lineman to be
considered at another time.) ROLL CALL: all Directors, aye. SO MOVED.
ADJOURNMENT
At 5:4 2 P.M. , Director VanLandingham moved to adjourn the meeting to
4:00 P.M. on Wednesday, October 5, 1983; Director Kuttel seconded the motion.
ALL AYE BY VOICE VOTE. SO MOVED.
ADJOURNED REGULAR MEETING
The adjourned regular meeting of October 3, 1983, was called to order
at 4:07 P.M. by President Corbett in the TDPUD Board room.
ROLL CALL: Directors Kutte l, Maass, VanLandingham and Corbett were present.
EMPLOYEES PRESENT: Susan Craig was present.
CONSULTANTS PRESENT: Ferris Gilkey, Peter Collett and Don Gardner of R.
W. Beck and Associates were present.
OTHERS PRESENT: There were no others present in the audience.
ELECTRICAL SYSTEM
Peter Collett stated that the District must have a work plan or list
of work orders which is the basis for various work going on within the Dis-
trict; it was his opinion that these projects should be placed onto a pri-
ority list, and that the District should then address whether or not the
projects are being done correctly - basically, to analyze the PUD's over-
all situation in a short period of time.
The ground grid problem at the Donner Lake Substation was discussed
briefly along with other various concerns of an immediate and overall nature.
Thereafter, Director Maass moved that the Board authorize its Electrical
Consultants, R. W. Beck and Associates, to immediately begin the task of pre-
paring an analysis and recommendations respecting the Donner Lake Substation
and conclusion of the related project in the most advantageous manner; further,
to begin a work order analysis to determine the status of the District' s out-
standing projects, priorities of those projects that can be finished before
10/3/83 Pg. 7
4
winter, and to monitor the general work progress; to determine what pro-
jects may be put off to next year; and to identify project design problems
and put together a work plan - administratively and technically. Director
VanLandingham seconded the motion. ROLL CALL: all Directors, aye. SO MOVED.
WAPA 2 MW ALLOCATION
In regards to an upcoming meeting concerning the District's 2 MW power
allocation from WAPA, Director VanLandingham moved that Director Maass be
authorized to represent the District, along with Ken Peters, at the meeting
in Sacramento on October llth. Director Maass seconded the motion. ROLL
CALL: all Directors, aye. SO MOVED.
MANAGER'S REPORT
Airport hazard beacon
President Corbett advised that Airport Manager Edmondson would be
present at the TDPUD meeting on the 17th to present their proposal to
place the Airport hazard beacon on PUD property. j
ADJOURNMENT
There being no further business before the Board, Director Maass moved
to adjourn at 5:17 P.M. Director VanLandingham seconded the motion. ROLL
CALL: all Directors,, aye. SO MOVED.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
J es A. Maass, President
�san�M�. E`ra`ig, Deputy Dist ct Clerk
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