HomeMy WebLinkAbout1983-11-21 Min - Board REGULAR MEETING
November 21, 1983
The regular meeting of the Board of Directors of the Truckee Donner
Public Utility District was called to order by President Corbett at 7:08
P.M. in the TDPUD Board room.
ROLL CALL: Directors Maass, VanLandingham and Corbett were present; Direc-
tor Kuttel was absent.
CONSULTANTS PRESENT: Interim Manager Seymour and Counsel Simon were present.
EMPLOYEES PRESENT: Susan Craig and Gordon Richards were present.
OTHERS PRESENT: Among those present were Jim Hamilton, Martin Duffy, Sally
Campbell and Sal Chavez.
APPROVAL OF MINUTES
Director Maass moved, and Director VanLandingham seconded, that the
minutes of September 19 and 26, 1983, be approved as written. ROLL CALL:
Kuttel, absent; all other Directors, aye. SO MOVED.
With respect to the minutes of October 3, 13 and 17, 1983, Director
Maass requested they be put over to the next regular meeting; the Chairman
agreed.
BILLS FOR APPROVAL
Upon review of the bills presented for approval, it was noted that
"Hansen and Hansen" should be changed to James Hansen and Associates. Direc-
tor Maass moved, and Director VanLandingham seconded, that the bills be ap-
proved for payment. ROLL CALL: Kuttel, absent; all other Directors, aye.
SO MOVED.
ELECTRICAL SYSTEM IMPROVEMENTS - STATUS REPORT - CONSIDERATION OF CONTRACT
CHANGE ORDERS AND PROGRESS PAY ESTIMATES
President Corbett noted receipt of a revised progress pay estimate for
the Donner Lake Substation grading and paving project from Hill Construction
in the amount of $3 2,7 7 5.8 5. After review, Director Maass moved that the
Board approve Hill' s pay estimate number 3; seconded by Director VanLandingham.
ROLL CALL: Kutte l, absent; all other Directors, aye. SO MOVED.
WATER SYSTEM IMPROVEMENTS - STATUS REPORT - CONSIDERATION OF CONTRACT CHANGE
ORDERS AND PROGRESS PAY ESTIMATES
Interim Manager Seymour noted that the pay estimate for Joe Suter on
the Tonini Loop water system improvements project 83--1B in the amount of
$l0,360 is in order. Thereafter, Director Maass moved, and Director Van-
Landingham seconded., that it be paid. ROLL CALL: Kuttel, absent; all other
Directors, aye. SO MOVED.
DISTRICT HEALTH INSURANCE; STATUS REPORT - POSSIBLE DIRECTION.
Mr. Seymour explained that, in May of 1983, Blue Cross notified the
District they would be changing the coverage provided under the policy to
employees from the Premier Line to the Summit line. Dayton Sayer, who has
been working with Mary Chapman, informed the District Blue Cross did agree
to continue the Premier Line coverage (at an increased rate) through Decem-
ber 31, 1983, so conditions of the Memorandum of Understanding between the
District and Union are met. Director VanLandingham noted that he believes,
after checking into the matter this date, the increase in cost to the Dis-
trict is approximately $1,689 per month - this would amount to about $6,750
by the end of the year.
Mr. Seymour noted that medical insurance is a matter that should be care-
fully negotiated with the Union; the Union isn't anxious for the District to
have to pay an unreasonable amount, but does want good, comparable coverage
for the employees. He stated it was his belief that it is the Board' s
11/2.1./83 Pg. 1
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The source of the leak on Grace Robertson's. trailer park property has
not been identified as yet; until repaired (probably in the spring) the
trailer has been placed on a flat rate, and the District is continuing to
charge domestic rates to the other two houses.
Vehicle maintenance
Mr. Seymour advised that the Directors have been copied with his letter
to John Williams of Mid-Sierra Truck and Tractor Repair regarding the rein-
statement and continuance of the preventative maintenance contract.
i
PLANNING DEPARTMENT NOTICES
No Planning Department Notices of importance to the District have been
received since the last Board meeting.
CONSULTANT REPORTS
There were no consultant reports.
PUBLIC INPUT
There was no public input.
WRITTEN AND ORAL COMMUNICATIONS
There were no written or oral communications directed to the Board.
COMMITTEE REPORTS
Director Maass reported that he met with the Manager and several em-
ployees to discuss the status of the Donner Lake substation reconductoring
and the Tahoe Donner Substation project.
Relating to the Boca/Prosser hydro projects, Director Maass advised he
met with Mr. Houston of the Bureau of Reclamation, and it will be necessary
for the District to develop an agreement to trespass if and when construction
begins. Also, he noted, the Bureau is enthused about the possibility of sell-
ing Stampede power to the District (at a higher rate than the District pre-
sently pays for Sierra Pacific power) .
Whether or not the PUD receives power from the Stampede project will
have no bearing on the two megawatt WAPA allocation, Director Maass stated.
After the holidays he indicated he would contact Norm Shumway's office and
ask for assistance on behalf of the District, and also, perhaps, the Pres-
ident of Pacific Gas and Electric to advise of the savings to District cus-
tomers which is being blocked by WAPA`s inability to deliver the allocation.
Director Maass mentioned a third possibility, that of suing Western for non-
delivery.
SPECIAL BUSINESS
CONSIDERATION OF RESOLUTION ACCEPTING ELECTION RESULTS IN ACCORDANCE WITH
ELECTION CODE SECTION 23556
Director Maass moved, and Director VanLandingham seconded,' that the
Board adopt Resolution No. 8376 declaring and reaffirming the 1983 consoli-
dated special district election results pending receipt of the official doc-
ument from the County. ROLL CALL: Kuttel, absent; all other Directors, aye
SO MOVED.
SWEARING IN OF DIRECTORS ELECT (TO TAKE OFFICE ON 11/25/83)
Directors elect Dan Cooley, Martin Duffy, Jim Hamilton and Jim.Maass
were sworn in to take office on the 2 5th of November by the Deputy Clerk of
the Board.
11/21/83 Pg. 3
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Director Maass advised that the one-year guarantee period starts when
the Notice is filed, and the contractor would not want to guarantee for a
longer period of time. He suggested that the estimated dollar amount for
repairs be withheld from the f inal payment, and noted there is approximate-
ly $7,000 being retained at the present time. Thereafter,, Director Maass
moved that Mr. Seymour be directed to take appropriate steps prior to ex-
piration of the 35-day period (from filing the Notice of Completion) .
Director VanLandingham seconded the motion. ROLL CALL: Kuttel, absent;
all other Directors, aey. SO MOVED.
CLOSED SESSION
President Corbett noted there were no items requiring discussion in
closed session.
ADJOURNMENT
There being no further business before the Board, Director Maass moved
that the meeting be adjourned. Director VanLandingham seconded"the motion.
All Directors, aye, by voice vote. SO MOVED at 8:37 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
e s A. Maass, President
f
'S�san M. Craig, Deputy District Jerk
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11/21/83 Pg. 5
TruckeeDonner u bl ic UtilitY District
Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734
(916) 587-3896
MANAGER'S REPORT
November 21, 1983
ADMINISTRATION
Because of vacations there have been some temporary reassignments of personnel
to cover the Engineering Department. The situation will improve in early De-
cember when Debi Waller, the Engineering Technician, returns from her leave to
work part time.
Discussions with the Office Manager and Bookkeeping Department indicate a real
problem exists in preparing, administering and reporting the District budget.
The majority of the problem appears to be in the District by-law requiring
maintenance of a chart of accounts to satisfy the REA and Federal Power Com-
mission as well as a separate set of accounts to handle budget reporting, At
the present time the Bookkeeping Department has to extract from the REA/FPC
accounting the various items to report on the budget. .This is time consuming
and difficult. I believe that a much simpler technique exists, and that bud-
get reporting can be made fairly straight-forward, simple and easily accomplish-
ed on a monthly basis.
PERSONNEL
Gordon Richards, who was employed by the District as a temporary Inspector
until mid November, has (with the blessing of the Union) been re-employed as
a temporary Water Helper for the next several months.
Libby Bennett's leave of absence is about to expire, and a letter has been
written asking her to return to work or to state her intentions.
Preliminary, informal discussions have been held with Lee Thomas of the IBEW,
Local 1245. It appears that the primary issues in the forthcoming negotia-
tions will be wages and health insurance. The Union is asking for an early
determination as to when the negotiations will start.
5(3
4
FACILITIES
a
Requests for snow removal bids went out in early November, and were received
and opened on November 18th. An award was made to Truckee Meadows Paving for
the Southside Complex, Martis Valley Substation, Truckee Substation and the
Northside Complex. John Berst was awarded the job of plowing the District
headquarters; Andy Freed was awarded the Donner Lake Substation; and the Tahoe
z
Donner Substation award has not yet been resolved (because of excessive bids) .
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BILLS FOR BOARD APPROVAL- November 21 , 1983
Total Electric Water General Description
Alpha Hardware 108.15 108.15 Tape, cutter tool
Dowling Tree Service 225.00 225.00 Remove 12 trees Donner Lake
Hansen & Hansen 4052.93 4052.93 Consultant
Inter Mountain Paving 196.47 196.47 10/ retaining fee on paving
Record Supply Co. 915.79 915.79 Pipe, lids, box
Ru ra 1 i to 323.00 323.00 Safety job- training Sept. 1983
Sierra Saddle 207.76 207.76 Work Boots
T & T Engineering 1140.00 1140.00 Gasoline pump
Utility Body Co. 344.76 344.76 Parts for vehicle #18
Wedco 5953.33 5953.33 Splicing kits,grounding device, insulators
X-arm braces, X-arms, misc.
Totals $135467.19 109576.02 1112.26 1778.91
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