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Home My WebLink About1984-09-17 Min - Board REGULAR MEETING September 17, 1984 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:00 P.M. in the TDPUD Board room. ROLL CALL: Directors Cooley, Corbett, Duffy, Hamilton and Maass were present. EMPLOYEES PRESENT: Sue Felce, Ron Reynolds, Nancy Haddock, Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT: Counsel John Phelps and Dale W. Cox, Architect. OTHERS PRESENT: Among those present were Dave Toussaint, Robert French, Esq. , Lea Delaney, Jill Willard, Bill Cranston, Darin Vel iquette, Kim Schultz, Dawn Dickinson, Shaun Ward and Janai Meschery. APPROVAL OF MINUTES Director Hamilton moved, and Director Corbett seconded, that the minutes of August 20, 1984 be approved as written. All Directors, aye, by voice vote. SO MOVED. With respect to the draft minutes of September 4, 1984, Director Duffy requested that a correction be made on Page 2 having to do with the Manager's Report on the staff Engineer - the matter was discussed by the Electric Com- mittee, not the Personnel Committee. Thereafter, he moved that the minutes be prepared in final form as corrected; seconded by Director Hamilton. All Directors, aye, by voice vote. SO MOVED. As Manager Holzmeister was absent from the room, the Board moved to Item 4, Unfinished Business, a matter not requiring his input. CONSIDERATION OF RESOLUTION ESTABLISHING DEFERRED COMPENSATION FOR MANAGEMENT EMPLOYEES At the September 4th meeting, the Manager recommended that management employees be permitted to participate in the ICMA deferred compensation plan on a voluntary basis at no cost to the District. After review of the draft resolution, Director Hamilton moved, and Director Corbett seconded, that the Board adopt Resolution No. 8458 establishing deferred compensation for man- agement employees. ROLL CALL: all Directors, aye. SO RESOLVED. BILLS FOR APPROVAL Director Hamilton asked that Mr. Holzmeister provide him with a copy of the Ace Supply Company bill for dead-end clamps. Manager Holzmeister noted that the District has upgraded the computer surge protection equipment, and now Digital will cover any damage occurring as a result of lightning under the maintenance contract. Motion was duly made, seconded and passed that the bills presented for consideration be approved for payment. SO MOVED. MANAGER'S REPORT NWPPA Conference Mr. Holzmeister suggested that the Board consider chartering a flight out of Truckee to attend the NWPPA conference next month in San Diego. The cost difference would be approximately $300 more, but the convenience may be worth the additional cost, he noted. After some discussion, the Board de- cided they would prefer to fly out of Reno on a commercial PSA flight depart- ing on Sunday, October 7th. 0 /1-7 /o i. Employee working hours Mr. Holzmeister advised that outside staff would like to work 7:30 A.M. to 4:00, with a half-hour lunch, inside staff, 8:00 A.M. to 4:30 P.M. with a half-hour lunch. With these hours, the office would remain open during the lunch hour, rather than closing for an hour daily as is done now, and no change would occur during the summer months After some discussion of whether or not this would cause a problem with vendor deliveries, the Board deferred the decision to management. Mr. Holzmeister noted he would try out the new hours on a two-month trial basis. PLANNING DEPARTMENT NOTICES There were no Planning Department notices discussed by the Board. PUBLIC INPUT There was no public input. CORRESPONDENCE Grace Robertson Regarding Mrs. Robertson's letter received by the District September 4th noting a complaint against the contractor performing the Highway 267 line replacement project, the Manager stated he has investigated the matter. . Mr. Holzmeister advised that the District will be repairing Mrs. Robertson's blacktop and controlling the erosion problem with placement of rip-rap. One quote has been obtained in the amount of $1,200, and he is attempting to ob- tain others prior to ordering the work. COMMITTEE REPORTS It was noted that no committees met since the last Board meeting. PLANNING AND DESIGN OF NEW DISTRICT COMPLEX - STATUS REPORT FROM DALE COX Dale Cox presented three different site plans for consideration by the District, and requested comments in a week or so. One of the plans would require a temporary move, with the building being constructed where the pre- sent offices now stand - the second would be a north/south orientation with the disadvantage of little light and the possibility of ice and snow build- up - the third plan places the building on the back portion of the Meadow Park property with an east/west orientation, good light and flexible access. The building would be approximately 31,000 square feet, and cost approximate- ly $2,000,000. Mr. Cox advised of the County site plan review requirement, and suggested appropriate zone changes be acquired on parcels the District plans to sell. President Maass indicated zoning compatibility and the PUD lease agree- ment with the Park District for Meadow Park be investigated. CONSIDERATION OF RESOLUTION APPROVING SPECIFICATIONS AND ISSUING A CALL FOR BIDS - VEHICLES FOR DISTRICT USE Manager Holzmeister noted that four vehicles were included in the 1984 budget, and two in the capital improvement program for 1985. It was his opinion that the District might get a better price bidding the vehicles as a package rather than individually. The seventh vehicle included in the bid package is a vehicle for the Manager as requested by the Board. After some discussion of the necessity of the vehicles, needs of the employees and specifications, Director Hamilton moved that the Board adopt Resolution No. 8459 approving specifications and calling for bids on vehicles for District use, seconded by Director Corbett. ROLL CALL: all Directors, aye. SO RESOLVED. GATEWAY TANK SITE - DETERMINATION OF USE Attorney Bob French was present on behalf of the Joseph family with regard to the Gateway tank site, although he previously indicated he would be unable to attend the meeting. The Chairman relayed this information to representatives of WestStar, thus they were not in attendance.. 9/17/84 Pg. 2 G� It was noted that WestStar's application to place a receiving dish at Hilltop was denied by the County. After some discussion concerning the pos- sible development of the Gateway property, and trade of the tank site for a parcel on the edge of the development, President Maass noted that no official action would be taken at this time. If the County hearing process fails, no action on the part of the District will be necessary; if WestStar is success- ful in obtaining permission from the County to place the micro dish on the Gateway tank site, discussion between the District, WestStar and Mr. French will be continued* REVIEW OF PROPERTY OWNED BY THE DISTRICT - POSSIBLE DIRECTION RE DECLARING CERTAIN PARCELS SURPLUS AND AUTHORIZING APPRAISALS IN ANTICIPATION OF ISSUING A CALL FOR BIDS The Board briefly scanned the list of surplus and possible surplus prop- erty owned by the District. President Maass requested that an updated map showing all property owned by the District be prepared, and noted he would bring one drawn by Cook Associates several years ago as a guide. CONSIDERATION AND POSSIBLE APPROVAL OF DEVELOPMENT AGREEMENT WITH KTRT (THE DECEMBER GROUP/CITY NEWS SERVICE OF LOS ANGELES) The Chairman directed that staff refer the proposed agreement with KTRT to Counsel Phelps for review. CONSIDERATION OF RESOLUTION AUTHORIZING AN ABANDONMENT, AS TO ITS INTERESTS, OF THE EASEMENT BETWEEN AP#16-520-08 and 09. Director Duffy expressed his concern that the abandonment of easements will become a standard practice. He noted the realtor handling the sale of the subject parcel has made similar requests "of the District. President Maass advised that the PUD normally receives between five and ten requests for easement abandonments annually. Discussion ensued. There- after, Director Duffy moved that the Board reject the request of Allen Rus- sell to abandon its interest in the easement between AP-#16-520-08 and 09 un- til such time as an equitable policy has been developed.; seconded by Director Corbett. All Directors, aye, by voice vote. CONSIDERATION OF RESOLUTION ACCEPTING A WATER LINE EASEMENT TO SERVE THE TRUCKEE SENIOR CITIZEN COMPLEX FROM BENJAMIN WINTER After review of the water line easement and draft resolution, Director Corbett moved that the Board adopt Resolution No. 8460 accepting an easement to serve the Truckee Senior Citizen complex from Benjamin Winter. Director Hamilton seconded the motion. ROLL -CALL: . all Directors, aye. SO RESOLVED. AUTHORIZATION TO RELEASE RETENTION TO JETCO FOR THE HIGHWAY 267 LINE REPLACE- MENT PROJECT Manager Hol zmeister noted that the Grace. Robertson situation does not pertain to funds the District is retaining on the Highway 267 project, and indicated his approval of releasing such funds to Jetco. So moved by Direc- tor Hamilton; seconded by Director Duffy. All .directors, aye, by voice vote. SO MOVED. CLOSED SESSION No closed session was held by the Board. ADJOURNMENT There being no further business before the Board, Director Corbett moved the meeting be adjourned; seconded by Director Duffy. SO MOVED unanimously at 8:37 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT 9)es A. Maass, President 9/17/84 Pg. 3