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HomeMy WebLinkAbout1984-10-01 Min - Board 61 REGULAR MEETING October 1, 1984 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:00 P.M. f.. in the TDPUD Board room. ROLL CALL: Directors Cooley, Corbett, Duffy, Hamilton and Maass were pre- sent. CONSULTANTS PRESENT: Counsel John Phelps. EMPLOYEES PRESENT: Sue Felce, Evy Henkel, Nancy Haddock, Peter Holzmeister and Susan Craig. OTHERS PRESENT: Among those present were Mike Fix, Hermila Lopez, Jennifer Cutts, Matt Brereton, Kenny Knudsen, Sharon Wade, Bill Cranston, Suzanne Sattui, Jacquie Gay, David Touissaint, Joe McGinity, Grace Robertson,. Dick VanLandingham, Norm and Bobbie Traverso, Jesus Chavez, Rhona Reynolds, Jus- tine Belson and Shelly VanGorder. APPROVAL OF MINUTES Director Hamilton moved, and Director Corbett seconded, that the minutes of September 4, 1984 be approved as written. A-11 Directors, aye, by voice vote. SO MOVED. With respect to the minutes of September 17, 1984, President Maass re- quested a correction on Page 2, under discussion of the planning and design of a new District complex. ". . .zoning compatibility and the lease arrange- ment with the Park District. . ." is to be changed to ". . . zoning compatibility and the PUD lease agreement with the Park District. . ." Director Duffy moved, and Director Hamilton seconded, that the Secretary be directed to prepare the minutes of September 17th in final form as correct- ed. All Directors, aye. SO MOVED. BILLS FOR APPROVAL After brief review of the bills presented for consideration, Director Duffy moved that payment be made; seconded by Director Corbett. All Direc- tors, aye. SO ORDERED. MANAGER'S REPORT 1985 Budget Manager Holzmeister advised that the Board should have a draft 1985 Budget for consideration at the next regular meeting. WestStar micro dish site Mr. Holzmeister noted that, at the Planning Commission hearing on Sep- tember 27th, WestStar's request to locate a micro dish on the PU 's Gateway tank site was unanimously denied. Water system improvements Mr. Cook advised the Manager that the cathodic protection proposal and downtown Truckee water improvement plans and specifications should be ready for review at the October 15, 1984 meeting. Engineering contract Regarding the recently approved engineering contract form, the Manager noted he would like to go forward with soliciting proposals for on-going District consulting services. He presented a letter requesting proposals for feview, and indicated he would be sending it to approximately six civil engineering firms, and six power system engineering firms. 10/1/84 Pg. 1 18 Director Hamilton moved, and Director Duffy seconded, that the Manager go forward with requesting such proposals. SO MOVED unanimously by voice vote. Timber removal Mr. Holzmeister reported that the timber has been removed from all but one of the parcels involved in the District's removal program. On October 2nd, the remaining timber will be awarded to another employee for removal and clean-up. PLANNING DEPARTMENT NOTICES There were no Planning Department notices discussed. PUBLIC INPUT There was no public input. CORRESPONDENCE LLLRA Paralllers Ski Club Regarding the letter from the Paralllers requesting waiver of the $900 utility deposit required by the District for electric service, Mr. Holzmeister stated that staff is investigating to determine whether PUD records indicate they have had service for the past 12 years as stated in their letter. If this is the case and the payment record is good, waiver of the deposit will be considered. Grace Robertson request Note was made of Grace Robertson's second letter requesting repairs to her driveway and culverts at 10948 Highway 267. The Manager noted the Dis- trict has riprapped the drainage ditch, installed additional pavement, and will be cleaning up the area in order to satisfy Mrs. Robertson's complaints. Other conditions mentioned by Mrs. Robertson, Mr. Holzmeister stated, were in existence prior to the District's construction project and will not be repaired. Director Hamilton moved, and Director Duffy seconded, that the Manager be directed to relay this information to Mrs. Robertson. SO MOVED by con- sensus. COMMITTEE REPORTS No committees met since the last Board meeting. PLANNING AND DESIGN OF NEW DISTRICT COMPLEX - STATUS REPORT Mr. Holzmeister reported that he has been looking into the proposed site for the new District complex (the Meadow Park area) and has determined that it is not as ideal as was first thought. The land is leased to the Recreation and Park District until 2065, and they have indicated they are not anxious to relocate their facilities. Also, he learned that the site was filled and may not be good for building, and an existing sewer line would require relocation. Director Hamilton moved, and Director Cooley seconded, that the Meadow Park site be disregarded as a future PUD complex location. All Directors, aye, by voice vote. SO MOVED. The Chairman appointed Directors Hamilton and Cooley to work with the Manager in locating a new site for consideration by the Board. Mr. Holz- meister advised that, according to Dale Cox, 4% acres would be an ideal size for the Districts needs. President Maass directed the Manager to advise Mr. Cox, the Architect, of the Board's decision regarding location, and also to respond negatively to Mr. Cohen's offer of a parcel on Deerfield Drive, as it does not meet the District's needs. 10/1/84 Pg. 2 JL REVIEW OF PROPERTY OWNED BY THE DISTRICT - POSSIBLE DIRECTION President Maass noted that a map showing all property;s ownlled by the District will be available at the October 15, 1984 meeting. CONSIDERATION AND POSSIBLE APPROVAL OF DEVELOPMENT AGREEMENT WITH KTRT Counsel Phelps advised that there are several items in the development agreement with KTRT that should 'be addressed, and indicated it would be ready for Board review at the next regular meeting. ABANDONMENT OF UNUSED RESERVED EASEMENT, - POSSIBLE ADOPTION OF POLICY Manager Holzm.eister gave a brief summary of the events leading to the formation of the abandonment of unused reserved easement policy, and explain- ed its provisions to the Board. Counsel Phelps suggested additional language to ensure that only the sub- ject easement would be released, and that. other District easements located on the same lots would be retained by the District. Also to be included in the policy is the provision that Counsel is to re- view. the documents prior to the requests coming before the Board for considera- tion. The f orm of the petition f or abandonment_ and related $150 f ee to be paid by the petitioner were discussed. Jacquie Gay, local realtor, mentioned prob- lems occurring up until 1982 with the Planning Department not having maps de- lineating easements and setbacks. The difference between PUD easements and public utility easements was explained. President Maass noted the importance of title reports and insurance, and having property surveyed prior to building. Director Hamilton moved, and Director Duffy seconded, that the Board adopt Resolution No. 8461 establishing a policy for the abandonment of unused reserved easements. ROLL CALL: all Directors., aye. SO RESOLVED. CONS1DERA11.ON OF RESOLUTION AUTHORIZING AN ABIVADONMENT, AS TO ITS INTERESTS, OF THE EASEMENT BETWEEN AP9"16-520-08 and 09 y Bobbie Traverso, local realtor_, stated that in 1979 the Russell's set- back on Lot 6, Unit 5 of Prosser Lakeview Estates was reviewed, and the loca- tion of their house was approved by the County. It was their request that the District abandon its interest in the eight foot wide strip along the south side of Lot 6, as no utility line of any type is presently using the easement and a dwelling was inadvertently constructed one and one-half feet into the easement. Sale of the property is difficult with this unciarified matter. The Board discussed possible waiver of the $150 fee and, thereafter, Director Cooley moved that the Board grant the abandonment to the Russells and waive the $150 fee. MOTION FAILED for lack of a second. Director Duffy moved, and. Director seconded, that the Board adopt Reso- lution No. 8462 authorizing an abandonment, as to its interests, of the public utility easement between AP#16-520-08 dnd 09. ROLL CALL: All Directors, aye, with the exception of Director Cooley, who voted no. SC RESOLVED. Counsel Phelps was directed to prepare a quitclaim deed in proper form and to include the statement that the District makes no guarantee that its action alone is sufficient to clear the title of the easement. CONSIDERATION OF PETITION FOR ABANDONMENT OF EASEMENT - AP#80-320-4 l, LOT 321 PONDEROSA PALISADES WEST - POSSIBLE ACTION It was the request of the Lopes that a ten foot wide easement on Lot 32 of Ponderosa Palisades West be abandoned in order that they may use the area for a septic elach field. Subject to review by Counsel, Director Corbett moved that the Board adopt Resolution No. 8463 authorizing an abandonment, as to its interests, of the public utility easement on AP#80-320-47, owned by the Lopes; seconded by Direc- tor Hamilton. ROLL CALL: all Directors, aye. SO RESOLVED. 10/1/84 Pg. 3 20 REQUEST OF PORTER AND McGINITY FOR WATER SERVICE - SOUTH RIVER STREET - POSSIBLE DIRECTION Grace Robertson, Karl Kuttel, Joseph McGinity and Paul Porter, South River Street property owners, were present in the audience with respect to this matter. Counsel Phelps advised that James L. Porter, Jr. , an owner of Porter, Simon, Graham and. Phelps, is also an owner of the portion of real property that is owned by Paul. Porter. Counsel Phelps advised that because of this his firm could not participate in furnishing the District with legal advice with respect to this particular situation. Mr. Holzmeister advised that upon discovery of this situation, he spoke with Jim Simon of Porter, Simon, Graham and Phelps, who advised him that outside counsel should be consulted. Mr. Holzmeister stated that he then contacted outside counsel with respect to the District's rights and position. Manager Holzmeister summarized the history of the one-inch water line owned by Grace Robertson on South River Street. The original owner of the mobile home park constructed a one-inch water line across Highway 267 to a point along South River Street, at which point the water was metered and connected to a private line serving water to the trailer spaces. The September 16, 1984 letter regarding a leak in the one-inch line stated District responsibility for maintenance ends at the meter, and it is the owner's responsibility to repair lines beyond that point. Mr. Holzmeister advised that, at an unknown point in time, the houses presently occupied by Joseph McGinity and Paul Porter on South River Street were connected to the private line and were served water and billed for water by the District. when the PUD realized that the occupants of these houses were connected to a private... line, the billings were stopped. Mssrs. Porter and McGinity want either to be served by the TDPUD or continuation of water service by Mrs. Robertson. The private water line is not built to District standards, is not within a District right of way, and its exact location is not known. To be served water by Mrs. Robertson through the private line has not been successfully arranged by the parties, and does not solve the problem of the substandard line. To be served by the District would require construction of a six-inch water line at a cost of approximately $35,000. The property owners involved do not support the formation of an assessment district. The Manager recommended a policy be formulated to address cases where customers receive service from the District through water or electric fac- iliteis that do not meet District standards and are not owned by the Dis- trict. It was his suggestion that the District upgrade such facilities and charge the customers connected to them under Rules 15 and 21, and that no future service be provided to any property through facilities that do not meet District specifications except for temporary services, for the con- venience of the District, and where the property owner executes a recordable restriction committing to upgrade the facilities at the expense of the owner of the property at the end of the period specified. The probable cost of the South River Street line extension and cost distribution to the eleven parcel owners were discussed. Thereafter, President Maass directed that the water Committee, Manager and Counsel develop a detailed policy for consideration by the Board at the October 15the meeting. He noted that when such a policy is adopted, the South River Street water line issue will be handled in accordance with that policy. 10/1/84 Pg. 4 2 IZ,�e CONSIDERATION OF RESOLUTION APPROVING SPECIFICATIONS AND ISSUING A CALL FOR BIDS - TAHOE DONNER SUBSTATION IMPROVEMENTS Manager Holzmeister advised that the specifications prepared by R. W. Beck and Associates have been reviewed and approved by staff, and further noted that Counsel Phelps is in the process of reviewing the District's standard contract form that will be used upon awarding the Tahoe Donner Substation improvement project. Director Hamilton moved, and Director Corbett seconded, that the Board adopt Resolution No. 8464 approving the specifications and issuing a call for bids for the Tahoe Donner Substation improvements. He asked that the Board have the opportunity to review the contract form prior to the bid being awarded. ROLL CALL: all Directors, aye. SO RESOLVED. CLOSED SESSION The Chairman adjourned the meeting to closed session at 9: 18 P.M. RETURN TO PUBLIC SESSION The meeting was returned to public session at 9:25 P.M. President Maass advised that a personnel matter and one legal matter were items dis- cussed during closed session. . No action was taken or direction given, ADJOURNMENT There being no further business before the Board, Director Duffy moved that the meeting be adjourned at 9:26 P.M. Seconded by Director Hamilton. SO MOVED by consensus.- TRUCKEE DONNER PUBLIC UTILITY DISTRICT By 4Jes A Maass, President Susan M. Craig, Deputy District Clerk i 10/1/84 Pg. 5