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for Project 81-1 be approved. Director Monson seconded the motion. ROLL
CALL: all Directors, aye. SO MOVED.
After consideration, Director Huber moved, and Director Corbett seconded,
that the Board approve Contract Change Order No. 1 for Project 81-1 granting
a 14 day extension of time due to weather conditions and reducing the con-
tract by $2,438. ROLL CALL: all Directors, aye. SO MOVED.
OFFICE REMODEL - STATUS REPORT POSSIBLE ACTION AND/OR DIRECTION
Mr. Cook's report stated there are still some pick-up items that the
remodel contractor must complete prior to any action being considered by the
Board. The matter was continued to the February 16th meeting.
CONSIDERATION OF RESOLUTION AUTHORIZING RELEASE OF DART INDUSTRIES' LETTER
OF CREDIT
The Chairman tabled this item to the next regular meeting in order to
have the District Engineer's opinion prior to consideration of the resolu-
tion by the Board.
EMERGENCY GENERATOR - CONSIDERATION OF RECOMMENDATION AND POSSIBLE AWARD
The Assistant Manager, after conferring with the General Foreman, recom-
mended awarding the generator bid to Energy and Engine Equipment for a 20kw
generator for emergency purposes. Director Corbett moved, and Director Monson
seconded, that the bid be awarded to Energy and Engine Equipment in the amount
of $9,010 for a 20kw generator. ROLL CALL: all Directors, aye. SO MOVED.
CONSIDERATION OF ESTABLISHING ELECTRIC FACILITIES FEES - POSSIBLE ADOPTION
OF RESOLUTION
This item was discussed earlier during the meeting.
DIRECTION RFSPECTING MAPPING OF ELECTRICAL DISTRIBUTION SYSTEM
Assistant Manager Ward advised that Ken Peters of Hansen and Associates
would be providing input to the Electric Committee on February 3rd regarding
mapping of the District's electrical distribution system. Recommendations
will be made by the Committee at the February 16th meeting.
MARTIS VALLEY SUBSTATION - STATUS REPORT - POSSIBLE DIRECTION
Director Huber noted her concern respecting Sierra Pacific Power's fi-
nancial ability to bring the necessary lines to the substation. It was her
understanding that SPPCo cancelled the 1982 construction budget. Mr. Ward
advised he would request a written commitment of Sierra Pacific.
CONSIDERATION OF RESOLUTION AMENDING BY-LAWS REGARDING RETENTION OF TAPE
RECORDINGS OF MEETINGS
District Counsel reviewed his opinion regarding retention of the tape
recordings of Board meetings, which recommends retention of the tapes for
six months after the minutes have been approved in final form. This would,
he noted, correspond with current California law regarding time limits with-
in which claims against public entities must be filed.
Former Director Sutton was present in the audience and noted her concern
with respect to tapes of the meetings being erased or destroyed. She felt .�.
them to be of some historical value. It was explained to Mrs. Sutton that
current policy provides for the recordings to be erased or destroyed 45 days
after the minutes have been approved in final form - this amendment to the
By-laws would extend that time limit.
After discussion, Director Huber moved, and Director Kuttel seconded,
that the Board adopt Resolution No. 8208 amending the By-laws regarding re-
tention of tape recordings of the meetings. ROLL CALL: all Directors, aye.
SO MOVED.
CUSTOMER REQUESTS - BOB AND NOVELLA LEDENBACK
The Ledenbacks have appealed to the Board to reduce a $64.05 bill for
restoring power to their home in Tahoe Donner. Mr. Ward explained the unusual
2,/1f 82 pg. 4
�U
circumstances - the problem was within the meter panel - and recommended the
charge be reduced. Director Corbett moved, and Director Kuttel seconded,
that the Assistant Manager be authorized to handle the problem. ROLL CALL:
all Directors, aye. SO MOVED.
CUSTOMER COMPLAINTS
President Maass asked that. the employees be advised to direct future
customer complaints to the Assistant Manager for resolution. If a customer
is dissatisfied with the decision made at this level, the matter may then
be brought before the Board for consideration.
DISTRICT ENGINEER'S REPORT
Senior Citizen Housing project - status report
Mr. Cook's report advised that bacteriological tests provided to TTSA
for analysis indicated less than 2.2 MPN coliform. If the samples were taken
from within the Senior Citizen Housing project area, he noted, theoretically
it would not be a health hazard. Failure to comply with the leakage and Ares-
sure test remains an open issue. Mr. Cook is presently compiling a notification
list of all affected agencies for the turn-off procedure as authorized by the
Board. His report indicated there would be ample notification and opportunity
for input prior to the actual closing of the valve, and noted his hope that Mr.
Aiello would accomplish the testing prior to shut-off.
DISTRICT COUNSEL'S REPORT
District Counsel Simon advised a letter having to do with the Garbutt
case has been received and will be discussed during closed session.
MEADOW LAKE PARK TRACT
,,. ... District Counsel noted his concurrence with the District Engineer's recom-
mendation to continue this item to the March 1st meeting in order to allow time
t to meet with County officials and discuss resolution of the issues. The Chair-
man agreed.
PLANNING DEPARTMENT NOTICES
McDonald's Restaurant - Highway 89 and Deerfield Drive
Director Huber noted her objection to the construction of the McDonald's
Restaurant on the corner of Highway 89 and Deerfield Drive. In addition to
certain problems relating to the nearby location of Donner Creek Well No. 2
and the Donner Creek Well No. 1 building, Director Huber relayed concerns over
traffic congestion in the area. After brief discussion by the Board, Assistant
Manager Ward was asked to respond to the Planning Commission on behalf of the
District.
CORRESPONDENCE
California Energy Commission
The January 25th letter from the California Energy Commission, office of
Small Power Producers, was briefly mentioned.
CLOSED SESSION
At 10:06 P.M. , President Maass adjourned the meeting to closed session.
RETURN TO OPEN .SESSION
The meeting was returned to open session at 10:46 P.M. The Chairman
noted the following matters were discussed: the Garbutt case, personnel mat-
ters, Union negotiations, customer problems, a consultant's billing and the
Sierra Pacific rate case.
SOLAR UTILITY PROGRAM
Acting upon Counsel's recommendation, the Board authorized Mr. Ward to
2/1/82 pg. 5
write to Richard Racich explaining the District's bidding requirements nec-
essary to implement the solar utility program.
BOARD SEMINAR
Director Corbett requested authorization to attend an upcoming Board
Members and Presidents conference in Sacramento (CSDA) - he believed the
registration fee to be $175. The President asked that the matter be placed
on the next meeting agenda for consideration.
ADJOURNMENT
There being no further business before the Board, the meeting was ad-
journed at 10:50 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
J es A. Maass, President
ATTEST:
Susan M. Craig, Deputy DistKct Clerk
2/1/82 pg. 6