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Home My WebLink About1982-03-22 Min - Board SPECIAL MEETING March 22, 1982 The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:32 P.M. in the TDPUD Board room. ROLL CALL: Directors Huber, Monson and Maass were present at the start of the meeting. Director Corbett arrived at 7:36 P.M. ; Director Kuttel, at 7:38 P.M. 4 t i EMPLOYEES PRESENT: James M. Ward and Susan Craig were present. CONSULTANTS PRESENT: Substitute Counsel James Porter of Wood, Porter, Simon and Graham arrived at 7:36 P.M. District Engineer Cook was present. OTHERS PRESENT: There were no others present. CONSIDERATION OF ELECTRIC AND WATER BUDGETS FOR 1982 A copy of the proposed budget has been attached to the minutes for reference. The Board and Assistant Manager Ward reviewed the Water Utility expenses, and Mr. Ward answered. questions regarding supervision and engineering costs and pumping expenses and equipment costs. The anticipated maintenance projects for the Water Department were reviewed - Mr. Cook advised that replacement of pumps at Innsbruck and Donner Trails has been completed, and payment will be made from Dart restricted funds. He also noted that replacement of the 6" steel line, Route 89 North to Reynolds Way is eligible for inclusion in Project 79-1; ap- proximately $8,900 remains on deposit at this time with the Farmers Home Ad- ministration. Capital improvements for the Water Department and, in particular, expenses anticipated for telemetry, pump controls - rewiring, and reconstruction of the Old Town water system were discussed. With respect to pipe thawing equipment,. Directors Kuttel and Monson objected due to related dangers and liability prob- lems. Vehicle maintenance and capital improvements were briefly discussed. Water Utility function - salaries, benefits, operating and maintenance expenses, maintenance expenses, maintenance projects proposed to be performed by Cook As- sociates and capital improvements - were reviewed. Mr. Ward noted he would re- vise the maintenance projects and capital improvements in accordance with Board discussion. With regard to the estimated Water Department revenue, no provision was made for a rate increase during 1982. Mr. Ward suggested a two-year budget frame, and consideration of a rate increase in 1983. Passing on the energy cost of operating the water system was suggested and discussed as well as future metering of the system. Director Huber noted that hydrant maintenance revenue should be adjusted to reflect revenue for a full year. Electric Utility functions and expenses were briefly discussed, and Mr. Ward noted he would provide a detailed report at the April 5th meeting with respect to proposed overhead line expense and transformer maintenance. The Board reviewed Electric Department capital improvements. With regard to the Prosser Lakeview line upgrade, the Assistant Manager suggested a joint project with Pacific Telephone and related discussion ensued. Under estimated Electric Department revenue, the Board agreed that a figure for interdepartmental sales should be shown as Electric revenue as well as a Water Department expense. The accuracy of the standby revenue fig- ure was questioned. The Board was in agreement that the Directors' salaries should be adjust- ed to the actual amount, as it does not anticipate increasing compensation during 1983. General administrative, customer relations, accounting functions, Ware- house/Meter Department functions, Engineering functions, and related expenses were briefly discussed. 3/22/82 pg. 1 Mr. Ward indicated a revised budget and summation sheets would be pre- pared for Board review and consideration at the April 5th meeting. District Engineer Cook recommended several items be added into the budget - cathodic protection as provided for in the 1979 Dart Agreement, more effective use of Wells A and B (using the $40 per lot funds) , telemetry training, and development agreement expenses and income. CLOSED SESSION President Maass adjourned the meeting to closed session at 9:45 P.M. RETURN TO PUBLIC SESSION The meeting was returned to public session at 10:37 P.M. The Chairman advised that legal and personnel matters were discussed during closed ses- sion. MANAGEMENT SALARY ADJUSTMENT Director Kuttel moved, and Director Monson seconded, that the Board adopt Resolution No. 8217 rescinding Resolution No. 8215 and establishing the salary of the Executive Secretary at $24,323.85 annually. Payment in the amount of $50 is to be made for each regular Board meeting attended. ROLL CALL: all Directors, aye. SO MOVED. ADJOURNMENT The meeting was adjourned at 10:40 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By J es A. Maass, President Susan M. Craig, Deputy DistXZct Clerk 3/22/82 pg. 2 TRUCKEE DONNER PUBLIC UTILITY DISTRICT ALL DEPARTMENTS Revenue Electric $ 51520 5500 Revenue Water 575,000 Total Revenue $ 69095,500 Expenditures Electric 4,8209144 Expenditures Water 470,305 Expenditures Other 192145,939 Total Expenditures (655059388) Deficit ( 4095888) Reductions (maximum) 390s6OO Deficit Balance ( 19,288) Expected Ending Balance: ` Water 759000 Electric 1509000 225,000 Margin for Year (all departments) $ 2059712 Does not include Restricted Funds ia i f TRUCKEE DONNER PUBLIC UTILITY DISTRICT INCOME - REVENUE Electric Revenue from all sources $ 55520,500 Dater Revenue from all sources 5759000 Total Revenue $ 690959500 Does not include General Funds or Restricted Funds 4J- yn PROPOSED EXPENDITURES SUMMATION 1 . Board of Directors $ 183,000 2. PUD salaries (including overtime) 795,108 3. PUD benefits 158,567 4. PUD legal expense/auditors 109,800 5. PUD consultants 1359500 6. PUD office equipment maintenance 131,743 7. PUD office equipment leases 236 8. PUD communications 101,495 9. PUD utilities/maintenance 221,614 10. PUD postage 165090 11 . PUD office supplies 29,680 12. PUD insurance 235450 13. PUD association dues, etc. 59,102 14. PUD computer expense 129355 15. PUD employee education 89550 16. PUD Directors' expense 75263 17. PUD encroachment use permits 19000 18. PUD long-term debts 1479192 19. PUD advertising 63,400 20. PUD office - capitol improvements 805243 21 . PUD electrical utility 792 575 z3 22. PUD water utility 3 6 ,0#� �, � - F 23. PUD vehicular maintenance 24. PUD engineering 452700 25. PUD power purchases 259359520 26. PUD fuel costs 7105000 27. PUD Pension benefits 399605 $ 6,50,�,388 o REDUCTIONS: Vehicle Maintenance 325000 $ 32,000 Water Division: Capitol 691,900 Maintenance 885000 1573,900 Electrical Division: Capitol -0- Prosser 70,000 70,000 Engineering: Office 15,000 Equipment 309700 45,700 Administrative: Capitol 505000 50,000 Board/Directors: Consultants 35,000 355000 (Maximum) TOTAL CUTS $ 390,600 j 'l T r TRUCKEE DONNER PUBLIC UTILITY DISTRICT ESTIMATED ELECTRIC REVENUE Prop. Est. Approved 1982 1982 1981 Interest income $ 29562 Truckee electric 169403 General fund electric 239900 Gain on sale of property 159728 Sales - residential } 195869004 } Sales - commerical under 50 kw } 456589000 5129433 } Sales - commercial over 50 kw ) 8735862 Public street lighting 10,000 10,549 Publ is authorities 505000 579,304 Fuel cost collection 7109000 7099270 Interdepartmental sales 121 ,806 Interest - penalties, standby 500 440 Interest - penalties, accts . rec. 3,000 31102 Fees for change out & connections 103,000 14,684 Miscellaneous rents 81,000 89272 Standby funds 68,000 349195 Other revenues 39000 29882 Total $ 555205500 r �iA ,. ;. d jd \ 3 ,; k �.` tit '•�r4 '�.. .� � `�1 _.:._�'af �sY.n tt ..:srfxe�N,' :Y' +s�i"..ne$ �•a'` E�� t TRUCKEE DONNER PUBLIC UTILITY DISTRICT ESTIMATED WATER REVENUE Prop. Est. 1982 1981 Gain on sale of property 11 ,357 Sales - residential $ 385,000 375,631 Sales - commercial 150,000 133,449 Interdepartmental sales -0- 205 Standby revenue -Q�- 270 Hydrant maintenance 20.000 199,809 Miscellaneous rents -0- 600 Standby funds 16,000 15,700 Other revenues 45000 31,865 Total $ 5755000 Ji } r�^ 4 ti TOTAL BUDGET BY FUNCTION Board of Directors $ 3005725 General administration/customer relations 648,3367 Engineering 191 ,847 Electrical utility 1 51749624 Water utility 4701,305 Vehicle maintenance 74,000 Sub-total $ 2,8592868 Purchased power 259353520 Fuel cost 710,000 Sub-total 316455520 TOTAL - •1 .Yr Yy k�'sHtt'1 J fl IA l� TRUCKEE DONNER PUBLIC UTILITY DISTRICT BOARD OF DIRECTORS Item Proposed Approved 1981 1982 1982 Salaries - based upon maximum permitted ($300) $ 189000 $ 121,000 Legal services: Wood, Porter, Simon & Graham 429000 321,700 McDonough (rate suit) 409000 41236 Executive Secretary 24,323 239672 Benefits 49639 11,200 Auditors/Accounting Services 273800 Engineering Consultants: Electrical - Peters 479500 (Boca-Prosser, maps) Telemetry (Cook) 6,000 Civil Engineering (Cook) 70,000 R.W. Beck & Assoc. 125000 District Business: Washington Matters } Seminars - power } 7,263 Education - meetings } TOTAL $ 300,725 f ' 4d x 4 F .f� M TRUCKEE DONNER PUBLIC UTILITY DISTRICT GENERAL ADMINISTRATIVE EXPENSES Item Proposed Approved 1982 1982 Salaries & Benefits $ 2315612 Office equipment maintenance 13,743 Office equipment lease 236 Communication 101,495 Utilities bldg. maintenance 225614 Postage 165090 Office supplies - expenses 29,680 Insurance 235450 Association dues/memberships 59102 Computer expenses 129355 Employee education/seminars 81550 Encroachment & use permits 15000 Long-term debt 1473,192 Advertising 6,400 Pension benefits 399605 Capitol imporvements 805243 TOTAL $ 6485367 1 TRUCKEE DONNER PUBLIC UTILITY DISTRICT GENERAL ADMINISTRATION, CUSTOMER RELATIONS, ACCOUNTING FUNCTIONS Proposed Approved 1982 1982 Personnel - Salaries & Benefits Salary Benefits Total General Manager $ 19,542 $ 49296 $ 232838 Office Manager 265756 59295 329051 Bookkeeper 21 ,716 41,798 26 51..4 Senior Clerk 193,697 39221 22,918 Senior Clerk 195697 39148 229,845 Senior Clerk 199698 4,676 24,374 Senior Clerk 19,542 49,502 249044 Senior Clerk 175,757 4,198 213,955 General Clerk - new 89625 25365 10,990 Part time clerk - new 33,879 291 4,170 General Clerk - temp (No longer here) 15093 82 13,175 Overtime 155570 15168 16,738 Total $193,572 $ 38,040 $ 231 ,612 N' • � i f� '"4�f` t: t /O TRUCKEE DONNER PUBLIC UTILITY DISTRICT WAREHOUSE/METER DEPARTMENT FUNCTION Proposed Proposed Proposed Salary & Personnel - Salaries & Benefits Salaries Benefits Benefits Foreman, Technical Serv. - Grow $ 289975 $ 65979 $ 355954 Warehouseman - Connell 24,482 55,929 309411 Meter Reader - Johnson 20,425 4,152 241,577 Meter Reader - Mertens zur Borg 209425 55170 25,595 Meter Reader - Pimental 185764 21,662 215426 Parttime Utility Workers 75086 554 7,640 Standby 41319 -0- 41319 Overtime 45574 475 53,049 Total $ 1293,050 $ 259921 $ 154,9971 Electric Department share 85/ $ 1093,692 $ 225033 $ 131 ,725 Water Department share 15/ 19,358 39888 23,246 A Y y �•� � �e F��r $t' �r `;• to €',• '� : y�rt"."'. �f g TRUCKEE DONNER PUBLIC UTILITY DISTRICT ENGINEERING FUNCTION Proposed Proposed Proposed Salary & Personnel - Salaries & Benefits Salaries Benefits Benefits Engineer/Assistant Manager $ 32,500 $ 49817 379317 General Foreman 315871 5,080 369951 Engineering Tech 1 I I 21 ,667 3,910 25,577 Senior Clerk 19,698 49353 249,051 Draftsman 19,760 21491 22,251 TOTALS $ 1259496 $ 20,651 1469147 } L jS E 40 �z v TRUCKEE DONNER PUBLIC UTILITY DISTRICT ENGINEERING FUNCTION Proposed 1982 Salaries & benefits $ 1469147 Office addition 155000 Office equipment 159350 Drafting aids/material 1 ,500 Survey equipment 55,000 Filing cabinets 500 Hanging files 850 Blue print machine 11,500 Survey materials 1 ,000 Aerial mapping 55000 TOTAL $ 1919847 y C 4 i 1 6 ai n TRUCKEE DONNER PUBLIC UTILITY DISTRICT ELECTRIC UTILITY FUNCTION Proposed -- 1982 1981 Salaries & benefits $ 3823049 Operating expense 71 ,100 $ 179969 Maintenance expense 335050 173,630 Capitol improvement projects 6885425 Total $ 1 ,174,624 $1 :e f y TRUCKEE DONNER PUBLIC UTILITY DISTRICT ELECTRIC UTILITY FUNCTIONS Proposed Proposed Proposed Salaries Benefits Salaries & Personnel - Salaries & Benefits Benefits Line Foreman 13.93/hr $ 281,974 $ 7,366 $ 36,340 Lead Lineman 13.31/hr 275685 69797 349482 Lineman 12.67/hr 265354 6,578 325932 Lineman 12.67/hr 269,353 6,448 32,801 Lineman 12.67/hr 26,354 6,4ll 32,765 Lineman 12.67/hr 269353 5,608 31 ,961 Troubleman - New 5/82 13.31/hr 18,457 31446 21 ,903 Standby 145198 -0- 14,1198 Overtime l l ,842 1 9,101 12,943 2065570 43,755 2509325 Plus 85% warehouse/meter dept. 1095692 229033 131 ,725 Total $ 3165262 $ 653,788 $ 382,050 t. k „ f 4:5- TRUCKEE DONNER PUBLIC UTILITY DISTRICT ELECTRIC UTILITY EXPENSES Proposed Approved Operations/Maintenance 1982 1982 1981 Station expense $ 100 Overhead line expense 615000 119467 (incl . 15,000 in poles) Underground line expense 500 392 Street lighting 500 27 Meter expense 4,500 31314 Customer installations 500 -0- Mi sc. distribution expense 2,500 1 ,1530 Right-of-way rents 19500 11240 Total $ 719100 Supervision & engineering 200 102 Station expense 200 -0- Overhead lines 259000 139972 Underground lines 35500 2,165 Transformers 29,000 605 Street lighting 1 ,500 702 Meters 500 -0- Mi sc. distribution plant 150 83 .a Total $ 33,O5O Y "4 r �4 TRUCKEE DONNER PUBLIC UTILITY DISTRICT ti ELECTRIC CAPIT L IMPROVEMENTS Proposed Approved Marti s Valley Substation 1982 1982 Engineering $ 10,000 Construction 5203,125 Inspection 5,000 Administration 55000 Testing 1 ,500 Martis Valley Sub-Feeders Engineering - Beck ? Construction - TDPUD 51,000 Materials - Contract 705000 Inspection - TDPUD 500 Testing 500 Site Survey 800 Prosser Lakeview - Line Upgrade Construction - TDPUD 5,000 Materials - TDPUD 655000 Total $ 6883425 Al sic t S ,.Wft. TRUCKEE DONNER PUBLIC UTILITY DISTRICT a WATER UTILITY FUNCTION Proposed 1982 1981 Salaries & benefits $ 1635705 Operating expenses 1429100 133,554 Maintenance expenses 69600 Maintenance projects (Cook) 88,000 Capitol improvements 693,900 TOTAL $ 4705305 1 .S /V t k . V TRUCKEE DONNER PUBLIC UTILITY DISTRICT WATER UTILITY DEPARTMENT FUNCTION Proposed Proposed Proposed Salaries Benefits Salaries & -- 1982 Benefits Foreman $ 285454 $ 69650 $ 359104 Water Serviceman 17,781 41,964 22,745 Water Serviceman 23,712 6,645 30,357 Water Helper 18,064 49720 229,784 Two Helpers 5/1 to 10/31 151,787 2,9020 77,1807 Standby 65704 -0- 69704 Overtime 49,396 562 49958 Total 114,898 25,561 140,459 Plus 15/ Warehouse/Meter Dept. 195358 31888 235246 Total Water Department $ 134,256 $ 29,449 $ 1631,705 2q. :7 TRUCKEE DONNER PUBLIC UTILITY DISTRICT WATER UTILITY EXPENSES Proposed Approved Actual Operations/Maintenance 1982 1982 1981 Supervision & engineering $ 500 $ 18 Station expense 11,500 955 Pumping expense 120,000 1171,299 Other expense 19728 Pumping equipment 31,000 548 Storage facilities expense 500 20 Fire hydrant parts 11,500 73 Meter expense 5,000 39314 Customer installation expense Misc. water distribution expense 93,500 8,354 Right-of-way rents 600 530 Total $ 1429100 Pumping expense 500 217 Transmission & distribution 500 Pumping equipment 1 ,500 Telemetry equipment 31000 Hydrants 500 Meters 600 494 Total $ 69600 (Materials & outside labor only) r ' T 7.� a TRUCKEE DONNER PUBLIC UTILITY DISTRICT WATER UTILITY MAINTENANCE PROJECTS (Materials and outside labor) Item Proposed Approved 1981 1982 1982 1. Leak repair @ SR89/I-80 $ 2,000 2. Trout Creek Road 51000 Old Town - replace 1" Service line with 6" main Provide fire protection 3. Route 89 - Old Town 5,000 The 2" H2O main that runs east fr. 267 to Church St. Replace w/6" line 4. 'Route 89N Southside Complex 51000 to Reynolds Way - the 6" steel line is becoming a maintenance problem 5. Fire hydrant - replacement of 23,500 30 - 40 hydrants - each unit runs 750± 6. Insbruck - Donner Trails Pumps - Cook est. repl. costs as follows: 3rd pump - Insbruck 17,000 40 hp pump - Donner 231,000 7. Water storage tanks - Donner Trails, Northside, 2,500 Tahoe Donner & Insbruck will be steamcleaned & repainted as necessary 8. Water service lines - Begin reconst. of H 20 service 5,000 lines installed past years that do not meet standards time per- mitting -40 4 }3 TOTAL $ 88,000 ri .r •3 V JMW/smc 3/12/82 a TRUCKEE DONNER PUBLIC UTILITY DISTRICT WATER DIVISION CAPITAL IMPROVEMENTS Item Proposed Approved 1981 1982 1982 1. Storage building for: Inventory control $ 12,900 Flammable storage Equipment storage 2. Telemetry testing equipment 3,000 3. System expansion - Prosser Heights - Southside Well 12,000 telemetry systems 4. Pump controls -rewiring 6,000 5. Reconstruction "Old Town" Water Systems Project report 51000 6. Pipe thaw equipment 2,000 7. Tapping machine 14,000 8. Fire hydrant test flow equip. 500 9. Water meter test benche:�/equip. 7,500 10. Radio base station 7,000 TOTAL $ 69,900 , ,may r' r,• ,� ::. JMW/smc 3/12/82 r TRUCKEE DONNER PUBLIC UTILITY DISTRICT VEHICLE MAINTENANCE (Gas - metering & outside labor) Code Item Proposed Approved 1981 No. 1982 1982 951 Gas & oil $ 16,000 $ 14,423 952 Vehicles 21,000 O1 Chev. Luv 530 02 Dump truck 166 03 1 Ton Dodge 1,437 04 Chev. Pickup 146 05 322 06 Subaru 566 07 Line Truck 846 10 Line Truck 4,157 11 Chev. I T 4x4 40 15 Compressor 90 18 Line Truck 6,304 19 Chev. 3/4 T 4x4 11246 20 Toyota Pickup 280 21 Toyota Pickup 629 22 Toyota Pickup 1,296 23 Snow Mobile -0- 24 Back Hoe 941 Misc. Transportation expenses 5,000 41366 TOTAL $ 42,000 $ 37,844 "Al f. _ <' � { >`zY JMW/smc 3/12/82 '" > k TRUCKEE DONNER PUBLIC UTILITY DISTRICT VEHICLE MAINTENANCE CAPITAL 2 ea. sm. 4 x 4 Pickups - long bed $ 13,000 1 ea. equipment trailer/backhoe (used) 6,000 i 1 ea. compressor - 80 ctm 13,000 TOTAL $ 32,000 a J.ti f1 e r Yl: JMW/ smc L 3/12/82 4