HomeMy WebLinkAbout1982-08-16 Min - Board 1
REGULAR MEETING
August 16, 1982
The regular meeting of the Board of Directors of the Truckee Donner Public
Utility District was called to order by Vice President Corbett at 7:03 P.M. in
the TDPUD Board room.
ROLL CALL: Directors Huber, VanLandingham and Corbett were present. Director
Kuttel arrived at 7:07 P.M. ; President Maass was absent, being in Washington,
i
D. C. on District business.
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CONSULTANTS PRESENT: District Counsel Simon and District Engineer Cook were
present.
EMPLOYEES PRESENT: James M. Ward and Susan Craig.
OTHERS PRESENT: Larry P. Young, Richard Englehard, Paul England, Frederick
Kohler and John Scott.
APPROVAL OF MINUTES
Director Huber moved, and Director VanLandingham seconded, that the Board
approve the July 6, 1982, minutes. ROLL CALL: Kuttel and Maass, absent; all
other Directors, aye. SO MOVED.
Director Huber moved, and Director VanLandingham seconded, that the min-
utes of July 16, 1982, be prepared in final form as corrected. ROLL CALL:
Kuttel and Maass, absent; all other Directors, aye. SO MOVED.
Director Huber moved, and Director VanLandingham seconded, that the Board
direct the secretary to prepare the minutes of July 19, 1982, in final form as
corrected. ROLL CALL: Kuttel and Maass, absent; all other Directors, aye.
SO MOVED.
BILLS FOR BOARD APPROVAL
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The bills presented for approval were reviewed, and comment was made with
respect to the large consultant billing from James Hansen and Associates for
engineering services. The Manager recommended that the Mountain Electric bill
in the amount of $2,277.80 be denied and forwarded to the Project 79-1 contract-
or's bonding company for payment. Director Kuttel arrived at this time.
Director Huber moved, and Director VanLandingham seconded, that, with the
exception of the Mountain Electric bill, the bills be approved for payment. ROLL
CALL: Maass, absent; all other Directors. aye. SO MOVED.
Director Huber mentioned the SPPCo refund in the amount of $65,161.93, and
noted that, after related costs have been deducted, $42,291.30 would be deposit-
ed to the Martis Valley Substation restricted fund.
COMMITTEE MEETINGS
The Chairman advised that no committees have met since the last Board meet-
ing. Director Huber reported that Union -negotiations are pending.
WAPA POWER ALLOCATION
Manager Ward presented a draft letter addressed to the Area Manager of the
Western Area Power Administration regarding the WAPA/SMUD settlement: the Board
4 indicated its approval of the letter.
Mr. Ward briefly reviewed the progress of Hansen and Associates in secur-
ing the 2MW WAPA allocation on behalf of the District, which was good initially
but now appears to have come to a standstill. Director Huber suggested the
District pursue this project without consultant assistance. It was mentioned
that the District expected to receive the allocation by March of 1982, and is
losing approximately $45,110 per month by not having the 2MW on line.
8/16/82 Pg. 1
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Pump house maintenance
Manager,Ward reported that the pumphouse clean-up and painting project
is progressing in a satisfactory manner. - the first week in September is the
anticipated completion date. Total cost of materials and labor to date is
$3,368.35.
New services
Mr. Ward noted there has been a reduction in the number of new service
connections - about half of last years connections. The present work force
is able to keep up with the work, with only a two-day wait for new service y
connection.
Office - administration
With.,regard to the office-administrative work status, Mr. Ward reported
that customer services and customer billing are current; he anticipates being
on line with most of the computer programs by the end of the year.
The Board expressed their appreciation for Mr. Ward's thorough, informa-
tive report.
AIELLO/SENIOR CITIZEN HOUSING PROJECT
District Engineer Cook noted that Aiello has made no progress in correct-
ing the punch list items connected with the water system. John Scott, whose
mother is awaiting approval of the Senior Complex so she may move in, mentioned
to the Board his frustration with the situation. The Board agreed that it is
unfortunate the seniors have been placed in this predicament by the contractor.
SEVENTH DAY ADVENTIST CHURCH
Since the required easements from the Seventh Day Adventist Church have
not been received by the District, this matter was tabled.
CROSBY ANNEXATION
At Mr. Ward's request, the Chairman tabled this matter to the next reg-
ular meeting.
COLLECTION OF STANDBY CHARGES IN PLACER COUNTY - CONSIDERATION OF APPROPRIATE
RESOLUTIONS
After appropriate review of the draft resolution, Director Huber moved
that the Board adopt Resolution No. 8240 amending Sections 4, 7 and 8 of
Ordinance No. 7501 which fixes standby charges for lands within the District
boundaries. Director Kuttel seconded the motion. ROLL CALL: Maass, absent;
all other Directors, aye. SO MOVED.
Director Huber moved, and Director Kuttel seconded, that the Board adopt
Resolution No. 8241 implementing and fixing electric and water standby charges
pursuant to Ordinance No. 7501 for the fiscal year 1982-83. ROLL CALL: Maass,
absent; all other Directors, aye. SO MOVED.
Director Huber moved, and Director Kuttel seconded, that the Board adopt
Resolution No. 8242 fixing and placing electric and water standby charges on
District tax roll for collection by the County of Placer. ROLL CALL: Maass,
absent; all other Directors, aye. SO MOVED.
SOLAR INSTALLATION - CONSIDERATION OF CONTRACT WITH SOLAR KING AND LETTER
OF AGREEMENT WITH JIM AND LINDA MIKELICH
District Counsel Simon asked that this matter be put over to the next
regular meeting, and requested that the contract with Solar King and letter
of agreement with the Mikelich's be two separate agenda items.
ENGINEERING DEPARTMENT REMODELING
As requested by Mr. Ward, the Chairman tabled this matter to the next
regular meeting agenda.
8/16/82 Pg. 4
CONSIDERATION OF RECOMMENDATIONS - AWARD OF 'BIDS FOR ELECTRICAL EQUIPMENT
General Manager Ward recommended that the Board award the electrical equip-
ment bads as suggested by the General Foreman.
Director Huber moved that the Board award the bid for conduit and fittings
to Wesco in the amount of $8,561.88. Director VanLandingham seconded the motion.
.ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED.
Director Huber moved, and Director VanLandingham seconded, that the Board
award the bid for URD feeders to We sco in the amount of $33,488. ROLL CALL:
Maass, absent; all other Directors, aye. SO MOVED.
Director Huber moved, and Director VanLandingham seconded, that the Board
award the pole bid to J. H. Baxter in the amount of $11,789. ROLL CALL: Maass,
absent; all other Directors, aye. SO MOVED.
It was moved by Director Huber that the Board award the bid for overhead
substation outlets to Graybar in the amount of $9,315.35. Director VanLanding-
ham seconded the motion. ROLL CALL: Maass, absent; all other Directors, aye.
SO MOVED.
CONSIDERATION OF REVISIONS TO WATER STANDARDS AND GUIDELINES - POSSIBLE ACTION
AND/OR DIRECTION
The Board reviewed the revisions to Sections 3:01, 7:.01, 7:02 and 8:03
of the Guidelines and Standards for Water Systems as outlined in Mr. Ward's
memorandum dated August 10, 1982. After some discussion, Director Kuttel in-
structed the Manager to implement the revisions as proposed. Director Huber
seconded the motion. ROLL CALL: Maass, absent; all other Directors, aye.
So MOVED.
The Board directed that a copy of the guidelines, as revised, be forwarded
to the Building Department. Director Kutte 1 asked that an information sheet
.--� be prepared for handout to customers.
POSSIBLE APPROVAL OF EXPENSES FOR CONFERENCE ATTENDANCE
With respect to the Special Districts Administrative Services Workshop
in Redding, Director Huber moved that the Secretary be authorized to attend
and that expenses in the approximate amount of $302 be approved. Director
VanLandingham seconded the motion. ROLL CALL: Maass, absent; all other Dir-
ectors, aye. SO MOVED.
After brief .discussion, Director Huber moved that the Office Manager .and
Bookkeeper be authorized to attend the Digital System User's Conference in
South Carolina, and that expenses in the approximate amount of $2,650 be ap-
proved. Director VanLandingham seconded the motion. ROLL CALL: Maass, ab-
sent; all other Directors, aye. SO MOVED.
ENGINEER'S REPORT
Project 77-1
According to Mr. Cook's report, Southside Well No. 2 could not be tested
during the FmHA inspection. They did, however, agree to have the District con-
duct an in-house performance test of Southside Well No. 2 after disinfection
and bacteriological testing. If acceptable, the District will notify FmHA by
letter and Farmers Home will then close out the project.
S
MARTIS WOODS ESTATES
The District Engineer noted that all of the Martis Woods Estates line
has been installed, and the fare hydrants are being set; services will be
started this week.
DISTRICT COUNSEL'S REPORT
District Counsel Simon advised that he would report on two matters during
closed session.
8/16/82 Pg. 5
CORRESPONDENCE
Water service - Mogul Lane
Director Huber requested Counsel and the Manager to investigate into
the matter of provision of temporary service to residents on Mogul Lane and
report to the Board at the next regular meeting.
Vehicle maintenance
Director Huber mentioned the vehicle maintenance costs as noted by Mr.
Ward in his recent memo. Mr. Ward indicated the vehicle maintenance expen-
ditures will require close scrutiny during the next six months.
PLANNING DEPARTMENT NOTICES
County rezoning
Director Huber mentioned the Planning Commission hearings on rezoning
to be held on August 17th in Nevada City and August 23rd in Truckee.
CLOSED SESSION
The Board adjourned to closed session at 10:28 P.M. for the purpose of
discussing legal and personnel matters.
RETURN TO PUBLIC SESSION .
The meeting was returned to public session at 10:54 P.M. Vice President
Corbett noted that the Kamienski water line, and the Roen and Garbutt cases
were discussed during closed session.
PROJECT 77-1
As recommended during closed session by Counsel, Director Kuttel moved
that the Board authorize the Manager to release funds in the 77-1 retention
account after the final figures are given to the Manager by the District
Engineer so that ongoing litigation may be dispensed with. Director Huber
seconded the motion. ROLL CALL: Maass, absent; all other Directors, aye.
SO MOVED.
KAMIENSKI WATER LINE
Vice President Corbett directed that the Water Committee meet with the
property owners using the illegal Kamienski line in order to attempt to ef-
fectuate a resolution of the problem through personal contact.
NEXT REGULAR MEETING DATE
Since the next regular meeting date falls on Labor Day, a holiday, the
Chairman directed the meeting be scheduled for Tuesday, September 7th.
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:56 P.M.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
es A. Maass, President
Susan M. Craig, Deputy Di rict Clerk
8/16/82 Pg. 6
BILLS FOR BOARD APPROVAL - AUGUST 169 1982 BOARD MEETING
TOTAL ELECTRIC WATER GENERAL DESCRIPTION
John A. Boren, Jr. 893.30 893.30 Asphalt Paving
Crown Life Insurance Company 1,026.02
• 15026.02 Group Life Insurance Premium (8/82)
James Hansen and Associates 120.00 120.00 6 Boca Dam Reports
19490.93 15490.93 Engineering services re: Paiute protest
in District water rights application
29867.76 29867.76 7/82 Engineering services re: WAPA &
Sierra Pacific negotiations
Monson and Associates 580
• .00 580.00 Martis Valley Substation inspection services
Mountain Electric
• , Inc. ** 29277.80 29277.80 79-1 Southside Complex/repairs to
Bailey valves **
TOTALS $99255.81 $5,058.69 $2,277.80 $19919.32
** Please note: It is the Manager's recommendation that this bill be denied and forwarded on to the Contractor's Bonding Company