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HomeMy WebLinkAbout1987-04-06 Min - Board REGULAR MEETING APRIL 6, 1987 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Corbett at approximately 7:00 P.M* ROLL CALL: Directors Cooley, Maass, and Corbett were present. Directors Hamilton was temporarily stuck in Reno but it was hoped he would arrive later. Director Sutton was absent. EMPLOYEES PRESENT: Peter Holzmeister, Susan Trudeau (sitting in for Susan Macdonald who is on vacation) , Tom Buckhouse and Debi Black. CONSULTANTS PRESENT: Consulting Engineer Keith Sauers, and Greg Haling of Cook Associates. OTHERS PRESENT: C. R. VanLandingham and Mark Cross were among those present in the audience. RESOLUTION APPROVING SPECIFICATIONS AND CALLING FOR BIDS FOR CONSTRUCTION AND DEVELOPMENT OF THE HIRSCHDALE WATER SYSTEM WELL Mr. Holzmeister reported that on April 27 the advertising period will expire on forming the Hirschdale improvement district. In order to move along with the project, Mr. Haling suggested that the District advertise for bids for the Hirschdale well contract. At the next meeting the Board may consider the question of signing and entering into the contract with the State for receiving the grant. Shortly after that an award of the well contract may be made. Laurie Silva of the State Department of Water Resources advised that a bid should not be made until the state has reviewed same and made a recommendation to do so. It was noted that the bid opening date should be April 29 , 1987 at 2:00 P.M. Mr. Holzmeister suggested forwarding copies of the bids to the State as soon as they are received in order that they may begin their evaluation simultaneously with the District. Counsel Phelps noted that the liquidated damages, insurance and attorneys' fees provisions had been inadvertently omitted from the contract documents. They will be included in the final documents. Mr. Haling suggested the system distribution contract include abandoning the existing wells. Director Maass moved that the Board adopt the resolution approving the plans , specifications and contract documents for the Hirschdale well development and issuing a call for bids (Resolution No. 8713). The motion was seconded by Director Cooley. ROLL CALL: Hamilton and Sutton, absent; all other Directors, aye. SO RESOLVED. 1000,01, APPROVAL OF MINUTES Director Maass moved that the minutes of February 17 and March 2, 1987 be -1- approved as presented. All Directors, aye, by voice vote. SO MOVED. Consideration of the March lb and 23, 1987 minutes were tabled to the next meeting. STATEMENT OF GENERAL FUND AND BILLS FOR APPROVAL There were no questions concerning the bills presented for approval, and Director Maass moved that they be paid. Director Cooley seconded the motion. All Directors, aye, by voice vote. SO MOVED. MANAGERlS REPORT -- DISCUSSION AND POSSIBLE DIRECTION Water turbidity of Airport Well Mr. Holzmeister reported that during the past week the District has encountered a few problems at the Airport Well and it was taken out of service. Mr. Sauers noted it is his opinion that surging the well has caused removal of fine soil material near the gravel packing, possibly causing some settling of the gravel pack. The Water Foreman will fill the gravel pack to the top of the well. Mr. Sauers stated he thought this was an isolated problem of minor importance as far as the well is concerned, but he and Mr. Rully will continue to monitor it for any further unusual behavior. On March 30 the water crew determined that clay, mud and silt were being pumped from the Airport Well into the Airport Tank. Subsequently, they found that the objectionable water had been distributed to the Northside and Donner Trails Tanks. After speaking with State Department of Health Services representative, Jess Morehouse, a news release was provided to We stStar Cable for air on their cable network channel. Water quality Mr. Holzmeister noted that the District has encountered its first two tubes confirming the presence of coliform bacteria since November. The location of the bacteria was Southside Spring, which was immediately shut down when the bacteria was identified. Tests conducted throughout Sierra Meadows showed no positive results. A culture was delivered to Tahoe Forest Hospital for bacteria identification. It was identified as Klebsiella ozaenae, a bacteria of the coliform group. The bacteria can be harmful to newborns, the aged and compromised individuals. Contact with the hospital indicates that gastrointestinal problems have increased dramatically in the Sierra Meadows area over the past weeks. Day cares have reported that adults in the residence are not ill, but the children seem to have diarrhea. Clarification of check issued to TDPUD by hest River Street Assessment District A question was raised concerning a check in the amount of $500 payable to TDPUD from West River Street Assessment District. -2- Mr. Holzmeister explained that the District is the administrator of the WRSAD account. When bond coupons are due to customers, the District is obligated to pay them by the due date. If the checking account is short of funds , a temporary transfer is made from the General Fund. After monies are received from Nevada County taxes, the General Fund is reimbursed. On December 30, 1986 the Bookkeeping Department transferred monies to cover the bond coupon payments. The $500 check is to reimburse the General Fund for that temporary transfer. Status of Boca hydroelectric time extension request The Manager advised that an order issued by FERC granting an extension of time for the District to begin construction at Boca has been received. The new date is May 1 , 1989. A portion of that time should be spent resolving the transmission problem with Sierra Pacific Power Company. Counsel Robert McDairmid is currently reviewing PUD files on the matter. PUBLIC INPUT There was no public input. CORRESPONDENCE Division of Labor Standards Enforcement The District is in receipt of a letter dated March 20 , 1987 from the Division of Labor Standards Enforcement concerning the new District office and warehouse complex. They have determined that sub-contractor Diversified Electrical Associates is underpaying workers on the project due to excess workers in a helper classification as permitted by the proper ratio. They have requested certain information from the PUD, which Mr. Holzmeister will provide. In a telephone conversation with Mr. Holzmeister, Diversified Electrical indicated the underpayment was not intentional and it appears they will cooperate with Labor Standards' requirements. COMMITTEE REPORTS No committee meetings have been held since the last Board meeting. NEW DISTRICT COMPLEX - REVIEW OF STATUS OF NEW COMPLEX FINANCING - REVIEW OF BIDS FOR FURNISHINGS; POSSIBLE AWARD - REVIEW OF BIDS FOR HIGH PALLET RACKING AND UPRIM CANTILEVER PIPE AND BAR RACKS FOR THE NEW WAREHOUSE; POSSIBLE AWARD - REVIEW OF CHANGE ORDER REQUESTS Mr. Holzmeister stated the change orders cannot be approved with only three Board members present. He went on to say the electrical change order is critical; each day it is delayed puts the completion date off the same amount of time. The Manager summarized the progress of the project. To date the Board has approved five change orders totaling $46,891.55, which represents 1.9 percent of the original contract price. -3- �.., The project fund and reserve fund are both invested and earning interest. At the present time, including projected interest earnings, these funds total $1 ,046,056.42. Uses of those f and s total $1 ,024,098.88. Proposed change orders include installation of a second propane tank to achieve the proper level of pressure to allow the propane system to work, and electrical outlets to accommodate the furniture layout, conduit and wire for the telephone system, computer and radios, and installation of a galvanized steel cable tray. Mr. Holzmeister reviewed the furniture and high racking system bids with the Board. Director Maass moved, and Director Cooley seconded, that the Board award the furniture bid to Morrill and Machabee for $111 ,416.23. ROLL CALL: Hamilton and Sutton, absent; all other Directors, aye. SO MOVED. Director Maass moved that the Board award the high rack system bid to Reno Industrial Products for $19,690. ROLL CALL: Hamilton and Sutton, absent; all other Directors, aye. SO MOVED. Regarding the inability of the three Board members present to take action on the proposed change orders, Director Maass moved that the Manager be directed to contact CMUA to see if they will sponsor legislation to correct this problem. SO MOVED by consensus. TRAILER-MOUNTED PRIMARY WIRE PULLER-TENSIOAER - REVIEW OF BIDS - POSSIBLE AWARD Manager Holzmeister noted that two bids on the wire puller were received by the District on March 26: one from Wrathall and Kruse, Inc. in the amount of $22,350 and the other from Sherman & Reilly, Inc. for $21 ,782.60. Both bids are in order. Director Maass moved, and Director Cooley seconded, that the Board accept the bid of Sherman & Reilly in the amount of $21 ,782.60 for a trailer-mounted primary wire puller-tensioner. ROLL CALL: Hamilton and Sutton, absent; all other Directors, aye. SO MOVED. POSSIBLE DIRECTION RE CONFLICT OF INTEREST CODE The Board briefly discussed Option No. 4 of Counsel Phelps March 6 memo. It recommends adopting the Commission's regulation, but retaining the District's list of public officials that must make disclosure and the District's list of reportable interest. The District would not need to update its Conflict of Interest Code yearly as the commission would take care of that. Counsel Phelps noted that Director Sutton had asked at the last meeting to have this matter put over in order that she could give it more thought. The Board decided to table the matter to a future meeting. AIRPORT WELL PUMP D PROVEMENT PROJECT; RESOLUTION ACCEPTING THE PROJECT AND AUTHORIZING FILING OF THE NOTICE OF COMPLETION -4- �., Director Maass moved, and Director Cooley seconded, that the Board adopt Resolution No. 8712 approving and accepting improvements at the Airport Well Pump and directing the filing of the notice of completion. ROLL CALL: Hamilton and Sutton, absent; all other Directors, aye. SO MOVED. FINANCE SUPERVISOR POSITION - DISCUSSION AND POSSIBLE ACTION Director Maass moved that the Board approve the hiring of Paul Colburn at a salary of $46,000; seconded by Director Cooley. ROLL CALL: Hamilton and Sutton, absent; all other Directors , aye. SO MOVED. Director Maass noted that the private sector usually pays moving expenses for professional employees. On numerous occasions Counsel has advised that the District has the right to be competitive with private industry. After some discussion, Director Maass moved that the District pay for Mr. Colburn's documented moving expenses; seconded by Director Cooley. ROLL CALL: Hamilton and Sutton, absent; all other Directors, aye. SO MOVED. RESOLUTION APPROVING SPECIFICATIONS AND CALLING FOR BIDS ON AN INDUSTRIAL RUBBER TIRED WHEEL LOADER/BACKHOE It was noted this will be a second backhoe for the District. Normally, the District rents one at a cost of between $8,000 and $11 ,000 per year. The budget includes $16 ,000 for a backhoe rental for 1987. In order to have a negligible effect on cash flow, staff recommended acquiring a backhoe on a lease/purchase arrangement. After some discussion, Director Maass moved that the Board adopt Resolution No. 8711 approving specifications and calling for bids on an industrial rubber tired wheel loader backhoe. Staff is to request purchase cost and annual cost of a lease/purchase arrangement. The motion was seconded by Director Cooley. ROLL CALL: Hamilton and Sutton , absent; all other Directors, aye. SO RESOLVED. RESOLUTION EFFECTING A COMPENSATION ADJUSTMENT FOR NON-BARGAINING UNIT EMPLOYEES Director Maass moved, and Director Cooley seconded, that the Board adopt Resolution No. 8710 effecting a compensation adjustment for the Engineer, Office Manager and Executive Secretary at the same rate as the Union employees retroactive to January 1, 1987. ROLL CALL: Hamilton and Sutton, absent; all other Directors, aye. SO RESOLVED, DIRECTION TO SCHEDULE A PUBLIC HEARING TO CONSIDER A PAY INCREASE FOR THE GENERAL MANAGER Director Maass noted that he is extremely pleased with Manager Holzmeister. He has received many good reports from employees and members of the community. Director Maass moved that a public hearing to discuss a pay increase for the General Manager be scheduled for the next regular meeting. The motion was seconded by Director Cooley. ROLL CALL: Hamilton and Sutton, absent; -5- ,.. all other Directors, aye. SO MOVED, PROPOSED LAND SUBDIVISION OF HOPKINS TRUST - REVIEW AND POSSIBLE DIRECTION For the record Director Maass disclosed that he is one of the property owners that borders the land. The project presently under review by the County is for the subdivision of 1 ,440 acres into 22 lots ranging in size from 20 acres to 150 plus acres. The owners represent that there will be no construction of roads, fire or water facilities as a result of this subdivision. He is concerned about the impact of the development of facilities , primarily water. Consulting Engineer Sauers suggested that the initial subdivider plan for the water and electrical system infrastructures in order for the District to avoid construction of a water system piece by piece with many potential developers. After some discussion, Director Maass suggested that the Planning Commission be made aware that the purpose of the development is to sell 12440 acres easily, not to really develop the property. He asked that Manager Holzmeister attend the meeting on April 9. Mr. Sauers noted that the County will probably require preparation of an Environmental Impact Report. Discussion ensued and Counsel was asked to check into the scenic corridor provisions. Mr. Holzmeister indicated he would get together with Mr. Sauers and come up with a system of easements, tank sites based on the zones and elevations, source development sites. Director Maass moved that the Board direct the Manager, Tom Buckhouse and Keith Sauers to be the District's representatives before the Planning Commission on Thursday, April 9. Director Cooley seconded the motion. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A POLICY RELATING TO CONTRACT CHANGES APPROVED IN THE FIELD, POSSIBLE DIRECTION At the last meeting the Board reviewed a change order in which the work had already been completed. This gave rise to discussion of the need for a policy to govern the General Manager in authorizing changes in contracts. Mr. Holzmeister provided a draft policy that would allow the Manager and project engineer, under certain conditions, to approve a change order under $5,000 when it will benefit the District. Discussion ensued and Director Maass moved that the Board adopt the policy as presented; seconded by Director Cooley, ROLL CALL: Hamilton and Sutton, absent; all other Directors, aye. SO MOVED. Director Maass asked the Manager to keep the Board informed as to how the policy is working. CLOSED SESSION The Board went into closed session to discuss the Henrickson litigation pursuant to Government Code Section 54956.9(a) and pursuant to Section 54956.9(c). -6- RETURN TO PUBLIC SESSION The meeting was returned to public session at 9:19 P.M. The Chairman noted that the Board gave direction to Peter Holzmeister, the District's representative, regarding negotiations with the Union. President Corbett directed that a special meeting be called for April 8, 1987 at 7:00 P.M. concerning contract changes on the new District complex. If the School District is not available, it will be held in the District office. ADJOURNMENT The meeting was adjourned by consensus at 9:20 P.M. TRU KEE DONNER PU IC UTILITY DISTRICT let J n L. Corbett, P esident epared b Susan Macdonald , Deputy District Clerk sm/d5b.11 -7- RESOLUTION 1R0.8711 OF THE TRUCKEE DOWER PUBLIC UTILITY DISTRICT APPROVING SPECIFICATIONS AND CALLING FOR BIDS OR AN INDUSTRIAL RUBBER TIRED WHEEL LOADER BACKHOE WHEREAS , the Board of Directors of the Truckee Donner Public Utility District has determined the need to purchase an industrial rubber tired wheel loader backhoe for use in the Water Department; and WHEREAS, funds for the purchase of an industrial rubber tired wheel loader backhoe have been included in the budget for 1987; NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Truckee Donner Public Utility District does hereby authorize the President to issue a call for bids based on the specifications attached hereto, and that the date and time established for the bid opening is Wednesday, April 29, 1987 , at 11:00 A.M. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a regular meeting thereof duly called and held in the District on the 6th day of April 1987 , by the .following roll call vote: AYES: Cooley, Maass, Corbett NOES: None ABSENT: Hamilton, Sutton TRUCKEE DONNER PUBLIC UTILITY DISTRICT By Jo L. Corbett, President ATTEST: Peter L. HolzigistAr. Clerk of the Board sm/d2a.16 F" MINIMUM SPECIFICATIONS FOR AN INDUSTRIAL RUBBER TIRED WHEEL LOADER BACK HOE GENERAL: It is the intent of this specification to describe the minimum requirements for an industrial wheel loader with an integral backhoe mounted on a unitized main frame. The unit must be a new, unused model that is in current production. Units that are classified as demonstrator , prototype or discontinued models are not acceptable. Modifications of existing models to meet these specifications will not be accepted. All equipment and accessories cataloged as standard shall be included as part of this specification. Models bid must comply with ICED and SAE standards and meet OSHA, Federal and State regulations. 11 OPERATING WEIGHT: The complete unit in a fully serviced condition including fuel , oil , water and other standard accessories shall not be less than 14,300 pounds. This weight shall not include hydro-in+lation in the tires, additional counter weights or optional equipment if specified. 2. ENGINE: The engine shall have a minimum SAE rating of 75 net horsepower at 2200 RPM. The diesel engine shall be direct injection, four cylinder , wet sleeve design having not less than 275 cubic inch displacement. a. A direct 12 volt starting system with a 35 amp alternator and dual batteries. b. An ether starting aid suitable for starting in weather at -10 degree F. C. Heavy duty pressure lubricating system with by-pass oil filters. do A replaceable dry-type air cleaner with an air restriction indicator located in the operator 's compart- ment. e. Replaceable fuel filter element,, + . Fuel pump that can be manually used to prime the fuel system. go Governor. h. A vertical muffler with exhaust extension and rain cap over cab or canopy, i . Engine side enclosures. j. All other manufacturer 's standard accessories necessary for full protection of the engine 's operation. k. Oil spray piston cooling. TRANSMISSION: The unit shall be equipped with a four speed forward four speed reverse collar shift transmission using a torque converter. Third and fourth speeds shall have synchronized shifting capability. A power shuttle reverser is required for shifting in either forward or reverse direction while at full engine RPM under load for loader operations. The transmission and torque converter lubrication system(s) shall be filtered by a 10 micron oil filter. This system must have an oil to air cooler to keep the temperature of the oil at an acceptable level during use in high ambient temperatures. 4. DIFFERENTIAL AND FINAL DRIVES: The manufacturer 's standard differential shall incorporate a mechanical differential lock that can be engaged on the go in either forward or reverse direction. The final drives are to be planetary design located inboard next to the differential housing. The differential and final drives shall operate in filtered and cooled lubricating oil . 5, BRAKES: The unit shall be equipped with rear wheel service brakes that are wet disk type, self adjusting, self equalizing and can be either individually or simultaneously applied. The service and park brake must be capable of holding the unit when fully loaded. The park brake shall be ,#am- either foot or hand operated, Both service and park brakes must meet all SAE--J1152 standards for braking. The unit will be equipped with an audible and visual warning system to be activated when park brake is engaged and reverser is placed in forward or reverse. 6. AXLES AND TREAD WIDTH: The minimum wheel base that will be accepted is 82 inches. Both front and rear axles must meet or exceed SAEJ43 standards for load ratings. The minimum axle rating for the front axle is 11 ,500 pounds and the rear axle is 15,000 pounds by SAE J43. 7. TIRES: The tractor shall be equipped with two industrial type (F3) front tires and two general purposes traction tread (R4) rear tires of a size and ply rating compatible with the full loaded weight of the unit as specified. To be not less than the minimum specifications noted; a. Front - 12-16.5 In 8 ply traction tubeless with calcium chloride. b, Rear - 21L-24 In 10 ply 8. HYDRAULICS: The hydraulic system(s) as normally provided by the manufacturer shall be of size, type and capacity to perform all required operations of the tractor , the loader and backhoe. Minimum flow to the backhoe control valve must be 35 GPM at rated engine speed. The hydraulic system must Page 2 meet the minimum requirements of having a hydraulic oil to air cooler to prevent hydraulic oil from exceeding operating temperature; pressure relief valves; minimum 10 micron oil +il ter (s) as replaceable element (s) ; a reservoir with visual oil level indicator or dipstick check and a gear driven closed center radial piston hydraulic pump" 9. OPERATOR 'S STATIONz The operator station shall have a "flat deck" design with a suspension seat with arm and back rest for use with both the tractor loader and backhoe. Adequate hand rails and self cleaning steps must be provided for easy entry into the operator 's station. A seat belt meeting the requirements of SAE-J386 is required. A fully enclosed cab designed for use with the backhoe and manufactured by the supplier of the complete unit being bid. A ROPS structure must be integral with in-the-cab frame and meeting all the requirements of SAE-J1040C, The cab shall have tinted safety glass mounted in rubber giving excellent visibility to all outside areas of the loader/backhoe. All side windows and rear windows must have the capability of being opened for proper ventilation, The cab shall include front and rear windshield wipers, front and rear defroster fans and a minimum 19,000 heater, The maximum sound level requirements at the operator 's ear will be no more than 85 db (a) in an 8 hour period. Notwithstanding requirements elsewhere in this specification , the cab shall have two (2) front Halogen work lights, two (2) rear Halogen work lights, turn signal/warning lights, two (2) stop and tail lights and dome light. 10. INSTRUMENTATION: The unit shall be equipped with a fuel gauge, tachometer and electric hourmeter. In addition it shall have an audible and visual electric monitoring system for engine oil pressure, engine coolant temperature and park brake engagement. This monitoring system will also incorporate a visual monitoring system for the alternator , hydraulic filter and torque converter temperature. The electric monitoring system shall include a simple method to allow the operator to check the operation of all light bulbs. LOADERc The tractor shall be equipped with an industrial type front-end loader. The loader shall have a (Bannon 4 in 1 1-1/4 yard bucket with 4 in 1 valve and operating lever. The cutting width of the bucket shall be at least that of the front and rear tire width. The loader bucket dump feature shall be operated by a single cylinder. The loader bucket control must have a float position. The bucket as it Page 3 s sae ng r a i sed to the full height position must be self- leveling either by mechanical or hydraulic means. The loader must have the capacity of return to dig from full hel ght, A bucket level indicator- must be provided, The loader shall meet or exceed the following minimum specifications: a. Lift capacity at full height - 5,400 pounds. b. Breakout force - 8,800 pounds. C. Dump height clearance at 45 degrees - 9 feet. d. Rollback at ground level - 40 degrees. en Digging depth below ground level - 4 inches. 12. BACKHOE: The tractor shall be equipped with a rear mounted fixed hydraulic backhoe. The backhoe to be operated by dual levers for raise, lower , swing and bucket functions. The stabilizers are to be individually controlled with ant idri+t lock outs in both the transport and operating positions. A positive mechanical locking device for boom and swing is required while in the transport position. C.hains for locking boom or stabilizers in transport position are not acceptable. The backhoe in the normal setting shall 100=- meet these minimum specifications: a. 4 ' extendable dipper stick with counter weights. b. Digging depth with a 2 foot bottom - 18 '511 with extend--- able dipper stick. cl, Swing arc - 180 degrees. d. Maximum lifting capacity per SAE4331 with boom at 65 degrees - 4,200 pounds. e. Bucket digging force - 11 ,500 pounds. Reach from center of swing mast - 21 '5" with extendable dipper stick. g. 24" - heavy duty bucket - 47. 5 cu. ft. 13, ACCESSORIES AND ADDITIONAL EQUIPMENT: The tractor shall be equipped with, but not limited to the following items: a. Hydrostatic power steering. b. Rear fenders. c. Vandal protection package with built-in locks on engine, . fuel tank and coolant fill point. d. Foot and hand throttle shall be provided. eft One combination stop and tail light. f . Two front Halogen headlights. g. Electric back-up alarm. h. Electrical system shall be multiple fuse protected and shall be easily accessible in the operator 's compart- merit. Fuses shall be color coded spade-type for easy identification and removal . i . Altitude compensating turbocharger so that the engine Page 4 ~=� will not be derated up to 10,000 feet elevation. j . Suspension seat for cab or canopy, k. Reversible stabilizer pads for street work. l . Front axle with mechanical front wheel drive that may be engaged while tractor is in motion (4 wheel drive) . M. Reverse warning alarm. n. 3" seat belt. o. Front counter weight. 14. PAINT: The complete unit , with the exception of trim shall be painted manufacturer 's standard color. 15. One ( 1 ) each of the operator 's manual , parts catalog and technical manual shall be provided with each unit at the time of delivery. Manuals shall totally cover in detail maintenance, operation, replacement parts and technical data to repair the tractor , loader and bayckhoe. 16. The manufacturer must warrant the unit from defective parts and workmanship for one full year from date unit is placed into service. A copy of the warranty policy outlining the terms and conditions to be included in the ~=~� proposal . 17. DELIVERY: Complete printed literature, publications and photo of the unit proposed must be included with each bid. Each bidder shall specify the delivery date which shall not be more than 90 days after receipt of purchase order. Delivery shall be made to the department after all "pre- delivery" services have been performed. ljh/drc Page 5 RESOLUTION NO. 8712 �. of THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING AND ACCEPTING IMPROVEMENTS AT AIRPORT WELL PUMP AND DIRECTING FILING OF THE NOTICE OF COMPLETION WHEREAS, on July 7 , 1986 the Board of Directors of the Truckee Donner Public Utility District approved the specifications and called for proposals on improvements at the Airport Well Pump; and WHEREAS, the bid was awarded to the low bidder, Borg Warner Industrial Products of Chico, California, and contractor entered into an agreement with the District to perform the project; and WHEREAS, the project has been completed by the contractor, and he has conformed with all provisions of the contract; and WHEREAS, the District Engineer, Keith Sauers, has provided inspection of the project , and has recommended that the project be accepted by the District; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the Truckee Donner Public Utility District hereby accepts the Airport Well Pump Improvement Project. 2. That the Clerk of the District be directed to file with the County of Nevada the Notice of Acceptance of Completion, a copy of which is attached hereto. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within said District on the 6th day of April , 1987 by the following roll call vote: AYES: Cooley, Maass and Corbett. NOES: None. ABSENT: Hamilton and Sutton. TRUC E ONNE P I UT L ITY DISTRICT By 4e-..t- o L. Corbett, President ATTEST: Susan Macdonald, Deputy District Clerk d2a.5 RECORDING REQUESTED BY: ) TRUCKEE DONNER PUBLIC UTILITY DISTRICT ) } When recorded , return to: ) TRUCKEE DONNER PUBLIC UTILITY DISTRICT ) Post Office Box 309 ) Truckee, California 95734 ) NOTICE OF ACCEPTANCE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the name and address of the public entity for whom the improvement project was done, as owner thereof, is the TRUCKEE DONNER PUBLIC UTILITY DISTRICT, Post Office Box 309 , Truckee, California 95734 2. That on April 6, 1987 , the hereinafter described improvements were accepted as completed pursuant to Resolution No. 8712 of the Truckee Donner Public Utility District, the awarding authority. 3. That the subject improvements of this Notice are generally described and identified as follows: AIRPORT WELL PUMP IMPROVEMENTS 4. That the name of the contractor for such project was: Borg Warner Industrial Products, 844 Broadway, Chico, CA 95926 , and the surety is Safeco Insurance Company of America. Dated: TRUCKEE �ONNER P LICE UTILITY DISTRICT April 27, 1987 ' By Peter L. Holzm"'eAse0er, General Manager STATE OF CALIFORNIA ) COUNTY OF NEVADA ) The undersigned, being duly sworn deposes and says: That he is the Manager of the Truckee Donner Public Utility District, a body politic , the entity that executed the foregoing Notice as awarding authority and owner; that pursuant to authorization of the Board of Directors thereof he makes this verification on behalf of said District; that he has read said Notice and knows the contents thereof and that the f cts berein stated are true. /L Peter L. Holzfneigter, General Manager 101, .�� Notary Public in and for th State A*' SU`�j"-J M CRAI iJBUC �:f' erCRNIA of California, County of Nevada NLYAoq COUN7Y rr'y corn. expires ANI 25, I9E9 d4/4 7 P. a. BMX 1309 A" ruck e, CA 9577;4~ �..., RESOLUTION NO, 8713 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT APPROVING PLANS AND SPECIFICATIONS AND ISSUING A CALL FOR BIDS FOR CONSTRUCTION AND DEVELOPMENT OF THE HIRSCHDALE WATER SYSTEM WELL WHEREAS, it is the desire of the Board of Directors of the Truckee Donner Public Utility District to go forward with the construction and development of the Hirschdale Water System Well; and WHEREAS, resolutions of the Board have been adopted stating the District's intent to form the Hirschdale Improvement District and forming such a district; and WHEREAS, a State grant for construction and development of the Hirschdale water system and well has been obtained; and WHEREAS, Consulting Engineer Dan Cook has prepared the plans , specifications and contract documents for the project and Counsel John M. Phelps has reviewed and approved such documents; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1 . That the plans, specifications and contract documents, copies of which are on file in the District Engineering Department, are hereby approved. 2. That the President of the Board of Directors is hereby directed to issue a call for proposals for the project, and that the date and time established for the bid opening is 2:00 P.M. on Wednesday, April A9 , 1987. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a regular meeting thereof duly called and held in the District on the 6th day of April 1987 by the following roll call vote: .AYES: Cooley, Maass and Corbett. NOES: None. ABSENT: Hamilton and Sutton. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _7 By J h to Cor ett , President ATTEST: -,ems Susan Macdonald, Deputy District Clerk d2a.22 Truckee Donner Public Utility District a Post Office Box 309 • 11570 Donner Pass Road • Truckee, California 95734 (916) 587-3896 SPECIAL MEETING 7:00 P.N. - WEDNESDAY, APRIL 8, 1987 TAHOE TRUCKEE UNIFIED SCHOOL DISTRICT BOARD ROOM Donner Pass Road, Truckee A G E N D A 1. Call to order 2. Roll call 3. New District complex - a) Review of change order requests 4. Adjournment C E R T I F I C A T I O N I hereby certify that the foregoing agenda has been posted in the District office and Government Center, provided to the U. S. Post Office and County Library for posting, and mailed to the Directors and interested parties on Tuesday, April 7, 1987. Peter Holzmeis r, Clerk of the Board PLH/st/d7. ..,, SPECIAL FETING April 8, 1987 The special meeting of the Board of Director of the Truckee Donner Public Utility District was called to order by President Corbett at 7:08 P.M. at the Truckee Tahoe Unified School District Board room. ROLL CALL: Directors Cooley, Hamilton, Maass, Sutton and Corbett were present. EMPLOYEES PRESENT: Peter Holzmeister. CONSULTANTS PRESENT: Architect Dale Cox. OTHERS PRESENT: Eric Maass and Kip Cooley were among those present. NEW DISTRICT COMPLEX - RENEW OF CHANCE ORDER REQUESTS Mr. Holzmeister reported that, to date, the Board has approved five change orders totaling $46,891.55, which represents 1.9 percent of the original contract price. Change Order No. 1 in the amount of $28,998 was for oil and sand traps required by Lahonton; No. 2 in the amount of $960 was for a fire sprinkler monitor required by the Fire District; No. 3 for $3,134 was to add a door, magnetic starters, and miscellaneous small items; No. 4 in the amount of $10,2 51 was to add a backf low device and small miscellaneous items; No. 5 for $3 ,548.55 was for changes to the roof required by Nevada County and other small miscellaneous items. The Manager went on to report a breakdown of District sources and uses of funds for the remainder of the project - Project fund, $751 ,480.10; Reserve fund, $280,576.32; Projected interest earnings, $14,000. Uses are as follows: contract balance, $880,392.65; projected change orders, $12,600; Furniture , $111 , 416.23; high racking for warehouse, $19,690. Responding to Director Sutton's question, Director Maass noted the District did not make any decision as to whether or not the furniture would be paid for out of the money for the project. Mr. Cox advised that Change Order No. 1 in the amount of $1 ,286 provides for a second 1 ,150 gallon propane tank. This will allow the contractors to achieve the proper level of pressure enabling the propane system to work. The tank does not need to be filled as part of the contract, so propane from the first 1 ,150 gallon tank was deleted. The Architect noted he and the Manager consulted with Eric Lovejoy and Peter Hackbush of Dinter Engineering regarding the estimate for a change order submitted by Diversified Electric. There are three items that fall under the proposed change order: a) electrical outlets to accommodate the furniture layout, b) conduit and wire for the telephone system, computer and radios, c) installation of a galvanized steel cable tray in parallel with the cable tray specified. Diversified Electric proposed to do the work for $16,292.94. Mountain Electric provided an estimate in the amount of $119366.43; Dinter -1- �.., Engineering priced the job at $11,300. Dinter Engineering recommends that the District authorize Diversified Electric to perform the work on a time and materials basis. They believe the work will be performed for approximately $11 ,300, and feel the District is better off having Diversified do the work so there is no confusion regarding responsibility for the job. Discussion ensued. Director Sutton noted that Diversif ied's labor will probably be higher since inquiry has been made by the Division of Labor Standards. SEA will also have to be paid for administration of a time and materials contract. She suggested that the Board go out to bid. Mr. Cox noted that Diversified's $161292.94 figure was a "not to exceed" quote. Mr. Cox also believed final cost would be in the area of $11 ,300. He recommended the Board authorize a time and material change order to Diversified Electric not to exceed $16,292.94 (their first quote for the additional work). The job has been slowed down considerably due to the delay in the electrical work; this is liable to result in additional cost to the District. Director Maass moved, and the motion was duly seconded, that the Board approve the change order for electrical work for time and materials for an amount not to exceed $16 ,292,94, ROLL CALL: Sutton, no; all other Directors, aye. SO MOVED. Director Maass moved that the Board approve the change order for an additional propane tank in the amount of $1 ,286. Director Hamilton "� seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. AnJoURNMErrr There being no further business before the Board, Director Maass moved that the meeting be adjourn. The motion was seconded by Director Hamilton. SO MOVED by consensus at approximately 7:40 P.M. TR CKEE DONNER PUB C UTIL TY DISTRICT , -4 -/ - J h L. Corbett, Pr ident Prepared by �.�.,.�. Susan Macdona , Deputy District Clerk sm/d5b.12 ram'` -2- RESOLUTION NO. 8710 OF THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT EFFECTING A COMPENSATION ADJUSTMENT FOR NON-BARGAINING UNIT EMPLOYEES WHEREAS, pursuant to Resolution No. 8478 adopted by the Board of Directors on December 17 , 1984, the District approved the Memorandum of Understanding between the District and International Brotherhood of Electrical Workers Union Local No. 1245 , which Union represents all District bargaining unit employees; and WHEREAS, the Memorandum of Understanding provided, among other things, that all bargaining unit employees would receive a 4% increase in wages during the first six months of 1987 , and an additional 3% increase in wages during the second six months of 1987; and WHEREAS, salaries for several non-bargaining unit positions, specifically the positions of Office Manager, Executive Secretary and District Engineer, have not yet been adjusted for 1987; and WHEREAS , because of the general increase in the cost of living, the District Board of Directors deems it advisable and appropriate that the positions referred to above receive a wage adjustment similar to that which will be received by the District bargaining unit employees; and WHEREAS, the Memorandum of Understanding provided, among other things , that all bargaining unit employees would receive longevity compensation; $100 upon completion of five years service, $200 upon completion of ten years service , $300 upon completion of fifteen years service, and $400 upon completion of twenty years service; NOW THEREFOR, BE IT RESOLVED by the Board of Directors of the Truckee Donner Public Utility District as follows: 1. That the employees occupying the positions of Office Manager, Executive Secretary and District Engineer receive a four percent (4%) wage increase effective January 1 , 1987 , and an additional three percent (3%) wage increase effective July 1 , 1987. 2. That the eligible non-bargaining unit employees noted above continue to receive longevity compensation as outlined in the Memorandum of Understanding. 3. That the non-bargaining unit employees above referenced continue to be offered a choice between the Districts standard defined benefit plan and a contribution equal to 6% of the employee's salary to the ICMA Deferred Compensation Plan. PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public Utility District at a meeting duly called and held within said District on the b th day of April, 1987 , by the following roll call vote: AYES: Cooley, Maass, Corbett NOES: None ABSENT: Hamilton, Sutton TRUCKEE DONNER PUBLIC UTILITY DISTRICT By f� Jhqn L. Corbett, President a a k i f t ATTEST: Peter L. Holzme st , Clerk of the Board st/d2a.14