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HomeMy WebLinkAbout1987-06-08 Min - Board SPECIAL MEETING June 8, 1987 The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Corbett at 7:02 P.M. in the Board room of the Tahoe Truckee Unified School District. ROLL CALL: Directors Cooley, Maass, Sutton and Cornett. EMPLOYEES PRESENT: Peter Holzmeister and Susan Macdonald. CONSULTANTS PRESENT: Counsel Jim Porter and Consulting Engineer Keith Sauers. OTHERS PRESENT: Among those present in the audience were Ronald White, Michelle Boelk, Kim Vickers and Janett Kennedy. SOMA SIERRA WATER TANK RECONSTRUCTION - REVIEW OF BIDS AND ENGINEER'S RECOMMENDATIONS; POSSIBLE AWARD Mr. Sauers reported that two bids were received on June 2 for the replacement of the damaged Soma Sierra tank. The low bid was submitted by Resource Development Company of Sparks and is responsive to the contract documents. Mr. Sauers noted that this is the same contractor who provided the 1986 pump station expansloa project and improvements at Wells A and B. He recommended that the District award the contract to Resource Development including Additive Alternate No. 1 , removal of the damaged tank. After some discussion, Director Maass moved that the Board award the bid for reconstruction of the Soma Sierra Tank and removal of the damaged tank to Resource Development Company in the amount of $110,450. The motion was seconded by Director Sutton. ROLL CALL: all Directors, aye. SO MOVED, NEW DISTRICT COMPLEX - CONSIDERATION OF RESOLUTION ISSUING A CALL FOR BIDS FOR CHAIN LINK FENCE AT THE NEW COMPLEX - AUTHORIZATION TO PAINT INTERIOR WAREHOUSE PLYWOOD WALLS Mr. Holzmeister informed the Board that there are several clean-up items to be taken care of at the new complex. The County has required that a fence be installed along the back property line. The original plans were to have a fence around enough of the property to secure the back portion of the site. The Manager suggested calling for fencing bids with both options -- Option 1 would be a fence along the back property line; Option 2 would be to install the entire fence as originally planned. Director Maass moved that the Board adopt Resolution No. 8724 approving specifications and calling for bids on chain link fencing (both options) at the new District complex; seconded by Director Cooley. The Manager is to determine the bid opening date; the award will be made at the first regular meeting in July. ROLL CALL: all Directors, aye. SO RESOLVED. Manager Holzmeister noted that some interior painting in the warehouse was deleted from the plans in order to save money, However, the unpainted plywood looks unattractive, and it should be painted before the warehouse is filled with racks and material. A quote was obtained from Pomponio Painting (the contractor doing the rest of the painting) in the amount of $32780. Mr. Holzmeister said that if the work is done under contract to the TDPUD directly we will save the 15% general contractor mark-up. There was some discussion, and Director Sutton noted she has a problem with getting only one quote for painting, and that quote being from the spouse of one of the District's employees (even though he is a sub-contractor of Value Builders). She said her concern is that this might not look good in the community. Counsel Porter advised that there is nothing improper or illegal involved - there is no conflict of interest and it would be absolutely proper to go forward with accepting Mr. Pomponio's quote. He said the District could request oral bids; if there is a lower bid , then the Board could deal with the problem. Director Sutton stated for the record that although she will support going forward with the painting so that the new complex can be completed, she has a concern over not having had three quotes as is required by California law. Director Maass moved, and Director Cooley seconded, that the District accept Pomponio's quote in the amount of $3,780 for painting the interior plywood walls in the warehouse. ROLL CALL: all Directors , aye. Director Sutton noted she still has concerns , but understands the painting must be completed prior to putting up the shelving and materials in the warehouse. SO MOVED. CONSIDERATION OF RESOLUTION DECLARING AN ELECTION TO BE HELD IN TDPUD JURISDICTION; REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF PLACER TO CONSOLIDATE WITH ANY OTHER ELECTION CONDUCTED ON SAID DATE; AND REQUESTING ELECTION SERVICES BY THE COUNTY CLERK After review of the draft resolution, the Board requested that a clause stating that the candidate is to pay for the publication of the candidate's statement be included as was done with the Nevada County resolution. Director Maass moved, and Director Sutton seconded, that the Board adopt Resolution No. 8725 declaring an election be held in the District 's Jurisdiction; requesting the Board of Supervisors of Placer County to consolidate with any other election conducted on said date; and requesting election services by the County Clerk. ROLL CALL: all Directors, aye. SO RESOLVED. CONSIDERATION OF RESOLUTION DECLARING AN ELECTION TO BE HELD IN TDPUD JURISDICTION; REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF NEVADA TO CONSOLIDATE WITH ANY OTHER ELECTION CONDUCTED ON SAID DATE; AND REQUESTING ELECTION SERVICES BY THE COUNTY CLERK Director Maass moved, and Director Sutton seconded, that the Board adopt Resolution No. 8726 declaring an election be held in District jurisdiction• requesting the Board of Supervisors of Nevada County to consolidate with any other election conducted on said date; and requesting election services by the County Clerk. ROLL CALL: all Directors, aye. SO RESOLVED. SCHEDULING OF FUTURE AGENDA ITEM — APPOINTMENT OF DIRECTOR TO FILL VACANCY CREATED BY RESIGNATION OF JIM HAMILTON Director Maass moved that consideration of an appointment to fill the vacancy on the Board be taken off the table and placed on the next meeting agenda for discussion and possible action. The motion was seconded by Director Sutton. ROLL CALL: all Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, Director Maass moved that the meeting be adjourned at 7:45 P.M. The motion was seconded by Director Cooley and passed unanimously. E NN PUBL ILI DISTRICT J© L. Corblg�tt:, Pres dent 4 A 2.T r s Susan Macdonald, Deputy District Clerk sm/d5b.18