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HomeMy WebLinkAbout1986-08-18 Min - Board ,n o',- REGULAR "BETING August 18, 1986 • he Board of Directors of the Truckee Donner Public The regular meeting of t called to order by President Maass at 7:05 P.M. in the Utility District was call .strict Board room. Tahoe Truckee Unified School DI ROLL CALL: Directo rs Cooley, Corbett , Sutton and Maass were present. Director Hamilton was absent. ENPL0YEES PRESENT Ron Reynolds , Pete Silva, Pat McQuary, Mike McGovern, Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT: Counsel John Phelps, Engineer Keith Sauers, Dr. Zimmerman from the University of Nevada. OTHERS PRESENT: Dick VanLandingham. APPROVAL OF MINUTES and Director Corbett seconded , that the minutes of Director Sutton moved, b voice vote. 19 1986 be approved as corrected. All Directors , aye , y May , So MOVED. Director Cooley moved that the Secretary be directed to prepare the minutes �-.. of July 7 , 19 86 in final form as drafted; seconded by Director Corbett. All Directors , aye , by voice vote. SO MOVED. d and Director Corbett seconded, that the Secretary be Director Cooley move 21 1986 in final form as drafted. directed to prepare the minutes of July , All Directors , aye , by voice vote. SO MOVED. BILLS FOR APPROVAL . Hart for the 1985 Manager Holzmeister recommended that the bills from F. B.device not be paid g G MC cab and chassis and from PacPower for its aerial devl until a problem with the vehicle has been resolved. r said that the new complex lease purchase agreement requires Mr. Holzmeiste which certain insurance the District does not have - an .all risk policy u on Frank B. Hall can provide at a cost of $4,170 during construction on the Fra Insurance completion of the project, the premium for the property which will building will be $8 ,340); and business interruption a Io$400 per year after cost $300 per year during construction an $ construction. The PUD is currently in the process of obtaining title insurance. Director Sutton stated that construction work belongs to the contractor and the District does not have any responsibility for what happens on the property g durin the construction period. Mr. Holzmeister advised that the -1- contract documents for the new complex did not specify an all risk policy. Counsel Phelps noted that the contract called for the usual types of insurance. The District was not aware of the special insurance requirements of the lease/purchase agreement until after the contract was awarded, and went on to say if they had been included in the documents the contract price would have reflected that cost. Responding to Director Sutton's question, the Manager advised that the bill from K & M Engineering in the amount of $7 ,145.09 is .for portions of the electrical work on the pump station upgrade project; the transformers were purchased by the District and installed by District crews. Director Corbett moved , and Director Cooley seconded , that the Board approve the bills with the exception of the F. B. Hart and PacPower bills. ROLL CALL: Hamilton, absent; Sutton, no; all other Directors, aye. SO MOVED. MANAGER'S REPORT Water pressure problem at Prosser Lakeview Estates Mr. Holzmeister noted that the District is continuing to have water outages at the higher elevations in Prosser Lakeview Estates. He recommended constructing a storage tank in Prosser Lakeview, and stated it is his intention to allocate funding for a 100 ,000 gallon tank in the 1987 budget. He estimated the cost to be $60,000. The Manager advised that many residents of Prosser Lakeview signed a petition requesting a meeting to discuss the short and long term solutions to the water pressure problem which they presented to him on August 18, 1986. After some discussion, the Chairman directed the Water Committee to meet with the Manager and residents of Prosser Lakeview Estates prior to the next meeting to discuss solutions to the problem. It was noted that if the residents are not satisfied with the results of this meeting, they may appear before the Board. PUBLIC INPUT There was no public input. CORRESPONDENCE Director Hamilton A memorandum was received from Director Hamilton asking that the Manager set up a file containing copies of all correspondence regarding the construction contract for the new building. The Chairman noted that there is a file set up on the new District complex to which the Directors have access. -2- Mr. Hamilton also requested that the architect and engineers on the project not be allowed to sign any substitutions in specifications without the full knowledge and consent of the Board. President Maass said this matter could be discussed when Director Hamilton is present. COMMITTEE REPORTS There were no committee reports. PRESENTATION OF PLAQUE TO PETE SILVA FOR COMPLETION OF 20 YEARS OF SERVICE WITH THE TDPUD President Maass presented a plaque to Pete Silva for his 20 years of faithful service to the District. PRESENTATION OF CERTIFICATES TO PAT MCQUARY AND MIKE MCGOVERN FOR COMPLETION OF APPRENTICE LINEMAN PROGRAM Certificates were presented to Pat McQuary and Mike McGovern for successfully completing the apprentice lineman program. UNR EMPLOYEE DEVELOPMENT PROGRAM - POSSIBLE DIRECTION REGARDING PHASE II ,.., Mr. Holzmeister noted that all Directors received a copy of the report prepared by Drs. Wood and Zimmerman of the University of Nevada as well as a copy of the proposal to perform Phase II of the employee development program. Mr. Holzmeister said it was his opinion that the report is most perceptive and useful in directing training efforts - since the employees are the most productive and expensive asset , it is good practice to properly maintain those employees through training and supervision. Several questions posed by Director Sutton were answered. It was noted that the report was based on both personal contact with approximately half of the employees and through questionnaires answered by all the employees. After some discussion and a brief review of Phase II, Director Cooley moved that the Manager be authorized to go forward with Phase II. The Manager was directed to make a decision as to whether training should occur in Reno or Truckee. The motion was seconded by Director Corbett. ROLL CALL: Hamilton , absent; Sutton , no; all other Directors , aye. SO MOVED, Director Sutton stated she thinks Board members should participate in the decisions of the District as much as the employees. SKISLOPE WAY PIPELINE District Engineer Sauers advised that the Board was unable to act on the closing change order and acceptance of the Skislope Way Pipeline at the last meeting, but Progress Payment No. 2 was approved at that time. After a review of the documents, Director Corbett moved and Director -3- 1^� Cooley seconded , that the Board approve Contract Change Order No. 2 in the amount of $11976.96. Director Sutton was told the paving she questioned is complete and the County has given their approval. ROLL CALL: Hamilton, absent; all other Directors, aye. Director Corbett moved that the partial pay estimate in the amount of $1 ,779.27 to Hall's Excavating be approved; seconded by Director Cooley. ROLL CALL: Hamilton, absent; all other Directors, aye. SO MOVED. Director Sutton asked for information about what's going on at Roundhill in Tahoe Donner. She noted a customer made a complaint to the District about water in the street from several points; when the customer called a month later, the District had no record of such a complaint. She asked that the matter be checked into. Director Corbett moved, and Director Cooley seconded, that the Board adopt Resolution No. 8629 approving and accepting the 1985 pipeline replacement (Skislope Way) project and directing filing of the notice of completion. ROLL CALL: Hamilton, absent; all other Directors, aye. SO RESOLVED. SOUTH RIVER STREET PIPELINE Mr. Sauers noted that, at the last meeting, the Board of Directors was �. unable to act on the closing change order and acceptance of the work. Progress Payment No. 1 was approved at that meeting. He advised that two items of extra work were authorized during the job. It became necessary to add an air release valve assembly as a result of construction of a high point in the line crossing an existing utility. Also, at Mr. Kuttel's request , it was decided to install a service line to Karl Kuttel ' s undeveloped property while the new work was being done because it would be more economical. Mr. Holzmeister advised that Mr. Kuttel will be billed for the work when he develops the property. There was some discussion relating to the private water line owned by Grace Robertson and the houses served through that line. The Manager noted that Grace Robertson is the only person who has previously paid for service from the District; all the other lines were bootlegged off her line. The Chairman noted that the property owner assessments were determined approximately two years ago. Director Cooley moved, that Contract Change Order No. 1 in the amount of $4,957.91 be approved with the stipulation that Mr. Kuttel be billed the dollar amount of work done for his benefit; seconded by Director Corbett. ROLL CALL: Hamilton, absent; all other Directors, aye. SO MOVED. Director Corbett moved , and Director Cooley seconded , that the Board approve Periodic Pay Estimate No. 2 in the amount of $4,462.12. ROLL CALL: Hamilton , absent; all other Directors, aye. SO MOVED. Director Cooley moved that the Board adopt Resolution No. 8630 approving -4- a"-, Cooley seconded , that the Board approve Contract Change Order No. 2 in the amount of $1 ,976.96. Director Sutton was told the paving she questioned is complete and the County has given their approval. ROLL CALL: Hamilton, absent; all other Directors, aye. Director Corbett moved that the partial pay estimate in the amount of $1 ,779.27 to Halls Excavating be approved; seconded by Director Cooley. ROLL CALL: Hamilton, absent; all other Directors, aye. SO MOVED. Director Sutton asked for information about what's going on at Roundhill in Tahoe Donner. She noted a customer made a complaint to the District about water in the street from several points; when the customer called a month later, the District had no record of such a complaint. She asked that the matter be checked into. Director Corbett moved, and Director Cooley seconded , that the Board adopt Resolution No. 8629 approving and accepting the 1985 pipeline replacement (Skislope Way) project and directing filing of the notice of completion. ROLL CALL: Hamilton, absent; all other Directors, aye. SO RESOLVED. SOUTH RIVER STREET PIPELINE Mr. Sauers noted that, at the last meeting, the Board of Directors was .... unable to act on the closing change order and acceptance of the work. Progress Payment No. 1 was approved at that meeting. He advised that two items of extra work were authorized during the job. It became necessary to add an air release valve assembly as a result of construction of a high point in the line crossing an existing utility. Also, at Mr. Kuttel's request , it was decided to install a service line to Karl Kuttel ' s undeveloped property while the new work was being done because it would be more economical. Mr. Holzmeister advised that Mr. Kuttel will be billed for the work when he develops the property. There was some discussion relating to the private water line owned by Grace Robertson and the houses served through that line. The Manager noted that Grace Robertson is the only person who has previously paid for service from the District; all the other lines were bootlegged off her line. The Chairman noted that the property owner assessments were determined approximately two years ago. Director Cooley moved, that Contract Change Order No. 1 in the amount of $4,957.91 be approved with the stipulation that Mr. Kuttel be billed the dollar amount of work done for his benefit; seconded by Director Corbett. ROLL CALL: Hamilton, absent; all other Directors, aye. SO MOVED. Director Corbett moved , and Director Cooley seconded , that the Board approve Periodic Pay Estimate No. 2 in the amount of $4,462.12. ROLL CALL: Hamilton, absent; all other Directors, aye. SO MOVED. Director Cooley moved that the Board adopt Resolution No. 8630 approving -4- and accepting the 1986 pipeline replacement project (South River Street) and directing filing of the notice of completion; seconded by Director Corbett. ROLL CALL: Hamilton, absent; all other Directors, aye. SO RESOLVED. PUMP STATION EXPANSION FOR 1986 Mr. Sauers noted that the Board was unable to act on the change order and acceptance of the work at the last meeting, but Progress Payment No. 3 was approved at that time. Director Corbett moved , and Director Cooley seconded , that the Board approve Contract Change Order No. 1 in the amount of $510.09. ROLL CALL: Hamilton, absent; all other Directors, aye. SO MOVED, Director Corbett moved that the Board approve Periodic Pay Estimate No. 4 in the amount of $459.08 ; seconded by Director Cooley. ROLL CALL: Hamilton, absent; all other Directors , aye. SO MOVED. Director Corbett moved, and Director Cooley seconded , that the Board adopt Resolution No. 8631 approving and accepting the 1986 pump station expansion project and directing filing of the notice of completion. ROLL CALL: Hamilton, absent; all other Directors, aye. SO RESOLVED. CONSIDERATION OF WATER QUALITY REPORT AND POSSIBLE DIRECTION REGARDING INSTALLATION OF CHLORINATION EQUIPMENT Mr. Holzmeister said that Cranmer Laboratories was not responding quickly enough, so he called several other labs and was referred to a medical laboratory for the testing the Board requested. Tahoe Forest Hospital identified the organisms as pseudomonas , enterobacter, enterobacter cloacae , enterobacter agglomeran and acinetobacter calcoaceticus. These organisms do not cause illness in a normal, healthy person, but can cause illness in a compromised person. The nature of the illness, should it occur, would be a form of gastroenteritis. Tahoe Forest informed the District that if their laboratory found only these organisms in a stool sample , they would not report it as pathogenic. Chlorine is effective in eliminating enterobacter and pseudomonas , Mr. Holzmeister advised. Other possible methods of correction , such as filtration, use of ozone , and ultra violet light , were discussed, and the Chairman asked Engineer Sauers to bring together a rough estimate of costs and effectiveness. Director Sutton asked Mr. Sauers to provide information about cleaning the pipes. She suggested that , if there is another effective method that is more expensive, a vote of the customers be taken to determine which solution is implemented. The Board reviewed the letter from the Department of Health Services directing the District to notify customers of the bacterial failure in the system during the month of June 1986. Director Sutton asked that the -5- 00� A sentence reading , "As a further measure , the District is considering installation of chlorination equipment to continuously disinfect all the water supplied by the system in the future ," be eliminated. Director Corbett moved that the Manager be directed to discuss the letter with Jess Morehouse of the Health Department and to use his best judgment in preparing the final draft notifying the customers of the failure; seconded by Director Cooley. ROLL CALL: Hamilton, absent; Sutton, no, stating that she felt the sentence having to do with chlorinating continuously is presumptious; all other Directors , aye. SO MOVED. CONSIDERATION OF NEVADA COUNTY PROPOSAL TO REGULATE LOCATION OF ELECTRIC TRANSMISSION AND SUBSTATION FACILITIES IN NEVADA COUNTY Manager Holzmeister noted that the County ordinance regulating substations and transmission lines will be discussed at a public hearing on September 2. As drafted , the ordinance does not appear to cause the District any great concern. It regulates transmission lines above 120 ,000 volts , whereas the PUD's system transmission would be less. It allows substations in all areas where the District would want one, and only seeks to control their appearance. Mr. Holzmeister stated that the ordinance could have a greater impact on ,... the SMUD/SPPCo intertie. However, SMUD and SPPCo have been submitting their comments to the Planning Commission. If the District submits comments , the Manager recommended letting the County know that the SMUD/SPPCo intertie is a benefit to the people of Truckee. Director Corbett moved, and Director Cooley seconded, that the Board direct the Manager to advise the County of the positive effects of the SMUD/SPPCo intertie on the people of Truckee prior to the hearing. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF APPOINTING PROJECT MANAGER/RESIDENT INSPECTOR FOR NEW COMPLEX CONSTRUCTION PROJECT The Manager suggested hiring an independent person not related to either the architect or contractor to guarantee that the construction of the PUD complex proceeds smoothly and adheres to the specifications. He recommended the District retain SEA Inc. to act as Project Manager/Resident Inspector. They have estimated the cost to be $47 ,000. Proposals from SEA and Giacomazzi were provided to the Board. Discussion ensued, and Mr. Holzmeister noted that the contract calls for minimal inspection and preparation of progress pay estimates only, which Mr. Cox can provide. Director Sutton stated she is flabbergasted that the contract does not include provisions for adequate inspection. Director Corbett moved , and Director Maass seconded , that the Board authorize hiring SEA, Inc. to act as Project Manager/Resident Inspector. -6- ROLL CALL: Hamilton, absent; Cooley , abstain; Corbett, aye; Sutton, no; Maass, aye. MOTION FAILED. CONSIDERATION OF APPOINTING A CONSULTANT TO ASSIST THE DISTRICT IN ADDRESSING POSSIBLE GASOLINE CONTAMINATION OF PUD SITE In order to satisfy the clean-up and abatement order issued by Lahontan Regional Water Quality Control Board , Mr. Holzmeister recommended that the District employ SEA Incorporated to test the site soils and prepare a report for submission to Lahontan on how the District plans to handle the problem. He provided the Board with proposals from SEA and the Mark Group. He recommended SEA based on their lower price. Director Cooley moved, and Director Corbett seconded, that the Board retain SEA to assist the District in addressing a possible gasoline contamination of the PUD site. ROLL CALL: Hamilton, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF LICENSE TO CONSTRUCT AND OPERATE HYDROELECTRIC FACILITIES AT PROSSER DAM The Chairman advised that the District received the FERC order issuing a license for the Prosser project. Various clocks now begin ticking for the District to appeal any provision of the order. Mr. Holzmeister suggested appealing Articles 401 and 402 - asking that the period for performing certain activities be extended from six months to one year. Director Corbett moved, and Director Cooley seconded , that the Board accept the license to construct and operate hydroelectric facilities at Prosser Dam, and appeal Articles 401 and 402. ROLL CALL: Hamilton, absent; all other Directors , aye. SO MOVED. CONSIDERATION OF INDEMNITY AGREEMENT FOR ISSUANCE OF TITLE INSURANCE FOR PUD PARCEL Mr. Holzmeister noted that as part of the financing of the new complex, Bond Counsel has requested that title insurance on the parcel be secured. Inter-County Title can arrange title insurance provided the District agrees to indemnify them against mechanic's liens being filed against the land by contractors working on the construction of the building. He advised that there is no risk to the PUD because of the payment bond that will satisfy any mechanic liens should Value Builders not pay its sub-contractors. Director Corbett moved that the Board approve the indemnification agreement with Inter-County. The motion was seconded by Director Cooley. ROLL CALL: Hamilton, absent; Sutton, no; all other Directors, aye. SO MOVED. CONSIDERATION OF PROPOSALS FOR STAKING CONSTRUCTION SITE After reviewing the proposal for staking the new complex construction site , -7- Director Corbett moved that the District accept the proposal from Sierra Nevada Civil Engineers at an estimated cost of between $1 ,600 and $2 ,000; seconded by Director Cooley. ROLL CALL: Hamilton, absent; Sutton, no; all other Directors , aye. SO MOVED. CONSIDERATION OF RECOMMENDATIONS AND POSSIBLE AWARD OF BIDS - AIRPORT WELL PUMP AND IMPROVEMENTS AT WELLS A AND B Mr. Sauers reported that bids were received on the Airport Well project on August 12. He recommended award of the contract to Byron Jackson Pump Division , the low bidder. Mr. Sauers noted that Byron Jackson's basic insurance policy provides limits in the amount of $4.5 million. They have advised that they can secure additional coverage to comply with the contract requirements ($5 million) but that it creates additional administrative costs for them. They requested that the District consider reducing the insurance requirement to $4.5 million consistent with their present coverage. If the Board grants this request , Mr. Sauers will prepare the appropriate change order. Director Corbett moved, and Director Cooley seconded, that the Board award the bid for the Airport Well project to Byron Jackson Pump Division in the amount of $44,969 and reduce the insurance requirement from $5 million to $4.5'million. ROLL CALL: Hamilton, absent; all other Directors , aye. SO MOVED. One bid in the amount of $77 ,960 was received on the Wells A and B project on August 12. The bidder advised Mr. Sauers that , if the insurance limits could be lowered from $5 to $4 , he could pass a premium savings to the District amounting to $8,000. After some discussion, the Chairman put over consideration of the bid to the next meeting in order for the Manager to investigate the recommended insurance requirements and make a recommendation. CONSIDERATION OF PROGRESS PAYMENT FOR PONDEROSA DRIVE PIPELINE The contractor has completed installation of all pipe as of this date. Work remaining to be done includes connection of services, fire hydrants, surface restoration and related clean-up work. Completed work represents 78% of the contract amount , Mr. Sauers advised. Director Corbett moved , and Director Cooley seconded , that the Board approve Periodic Pay Estimate No. 1 in the amount of $571,433,50 to Hall's Excavating. All Directors, aye , by voice vote. SO MOVED. CONSIDERATION OF PROGRESS PAYMENT FOR PUD COMPLEX There was some discussion as to whether Value Builders should submit requests for payments at certain intervals throughout the contract period and the Chairman asked that the matter be put over to the first meeting of the September. -8- CONSIDERATION OF RESOLUTION DECLARING CERTAIN PROPERTY SURPLUS AND ISSUING A CALL FOR BIDS Mr. Holzmeister advised that Mr. and Mrs. Albert Clayton have expressed an interest in purchasing AP#18-591-06. Since several years have passed since the District took any action on this parcel , it was suggested that the entire process be started over. Once the parcel is declared surplus, he indicated he would have it appraised, and offer it to the appropriate public agencies. After some discussion, it was decided to notify all adjoining property owners of the call for bids on this surplus parcel if no public agency desires to purchase it. Director Corbett moved , and Director Cooley seconded, that the Board adopt Resolution No. 8632 declaring the parcel surplus and authorizing its sale. ROLL CALL: Hamilton, absent; all other Directors, aye. SO RESOLVED. POSSIBLE AMENDMENT OF WATER RULE NO. 12 (CLARIFICATION) Mr. Holzmeiter explained that the Board recently increased connection and facilities fees. Since the fees are calculated to reflect current costs , a commitment to provide the service should be in effect for a reasonable period allowing the customer sufficient time to connect to the system and not causing the District to suffer a financial loss. To be consistent with �.,,. the electric fee schedules , the water rules should be amended to include an expiration date , he said. Director Cooley moved, and Director Corbett seconded, that the Board amend Water Rule No. 12. ROLL CALL: Hamilton, absent; all other Directors , aye. SO MOVED. Director Sutton asked that her vote be changed to a "no" vote , as she would like further investigation to make sure the system is efficient. CONSIDERATION OF RESOLUTION ACCEPTING ELECTRIC UTILITY EASEMENT FROM RICHARD L. HERNANDEZ (AP118-522-08) Mr. Holzmeister noted that Pat Terry wants to relocate an electrical service line at his expense. The line would cross over his neighbor's parcel. He has provided the District with a signed easement over AP#18-522-08 from Richard L. Hernandez. The District Engineer has reviewed the document and found it to be in order. Director Sutton stated she has concerns about doing this kind of thing; she indicated she didn't feel the District should move lines at a customer's request. Director Corbett moved, and Director Cooley seconded, that the Board adopt Resolution No. 8633 accepting an easement for public utility purposes from Richard Hernandez. ROLL CALL: Hamilton, absent; Sutton, no; all other Directors , aye. SO RESOLVED. -9- CONSIDERATION OF RESOLUTION AUTHORIZING OFFICERS TO SIGN REA F0RMS After review of the draft document, Director Corbett moved that the Board adopt Resolution No. 8634 authorizing certain officers and the Manager to execute REA documents. ROLL CALL: Hamilton, absent; all other Directors, aye. SO RESOLVED. NEXT REGULAR MEETING President Maass reminded the Board that the next regular meeting date is a holiday, and ascertained that there would be no problem with changing it to the following day as is specified in the Bylaws. ADJOURNMENT There being no further business before the Board, Director Corbett moved that the meeting be adjourned; seconded by Director Cooley. All directors, aye, by voice vote. SO MOVED at 10:21 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By C;'- J es A. Maass, President Prepared by Susan M. Craig, Deputy District Cl smc dSa.17 -10-