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HomeMy WebLinkAbout1986-09-02 Min - Board REGULAR MEETING September 2, 1986 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:00 P.M. in the Tahoe Truckee Unified School District Board room. ROLL CALL: Directors Corbett, Hamilton, Sutton and Maass were present. The Chairman advised that Director Cooley may be arriving later. EMPLOYEES PRESENT: Bruce Grow, Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT: Counsel John Phelps and Engineer Keith Sauers. OTHERS PRESENT: Among those present in the audience were Dick VanLandingham, Barbara Grow, Luke Hermann and Jack Giacomazzi. APPROVAL of MINUTES Director Corbett moved, and Director Hamilton seconded, that the Board approve the minutes of May 19, July 7 and 21, 1986. All Directors , aye, by voice vote. SO MOVED. Director Hamilton moved, and Director Corbett seconded, that the Secretary be directed to prepare the minutes of July 14 , 1986 in final form as written. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved that the Secretary be directed to prepare the minutes of July 30, 1986 in final form as written; seconded by Director Hamilton. All Directors, aye, by voice vote. SO MOVED. Director Hamilton moved, and director Corbett seconded, that the Secretary be directed to prepare the minutes of August 4 , 1986 in final form as written. All Directors, aye, by voice vote. SO MOVED, Director Sutton asked that the Secretary review the tape of the August 18, 1986 meeting to determine if she voted for or against the motion to approve the indemnification agreement with Inter County Title for issuance of title insurance for the PUD parcel on which the new complex is being constructed. Director Sutton recalls voting "no" on the motion; she stated she has consistently voted against matters having to do with the new complex, and the Secretary recorded a "yes" vote. The matter was put over, STATEMENT OF GENERAL FUND AND BILLS FOR APPROVAL Manager Holzmeister informed the Board that the F. B. Hart bill in the amount of $391766,96 for Unit 17 is now in order. The vehicle is now in use and is under warranty he reported. Mr. Holzmeister explained that the payment for acceptance and annual -1- trustee fees for the non-profit corporation listed as Corporation Agency Service in the amount of $51,469.83 should actually be payable to the Bank of America Corporate Agency Service Center. Director Hamilton moved that the Board approve the bills presented for consideration; seconded by Director Corbett. ROLL CALL: Cooley, absent; all other Directors, aye. SO MOVED. MANAGER'S REPORT Budget calendar The Manager advised that staff is about to begin preparation of the 1987 budget. The Board members were presented with a budget calendar, and Mr. Holzmeister asked if the Directors would give input on areas of concern so they could be addressed during 1987. Director Sutton noted that she would like the Board to review the budget in detail before adoption, and Mr. Holzmeister indicated meetings with the various department heads will be held so that the Board's questions can be answered. Rater pressure problem - Prosser Lakeview Estates It was decided that the Water Committee would meet with the Manager and interested residents of Prosser Lakeview Estates on Monday, September 8, 1986 to discuss the water pressure problem and possible solutions. Northern California Power Agency annual meeting Mr. Holzmeister reported that the Northern California Power Agency is holding its annual meeting on September 17 , 18 and 19 at Caesar's in South Lake Tahoe. The registration fee is $75 per person, and no overnight accommodations would be necessary since the location is so close. He encouraged the Directors to attend. Copy machine The Manager advised that the Savin copy machine needs to be replaced. Even when working, the copies are not good quality. Director Hamilton moved, and Director Corbett seconded, that the Manager be directed to draw up specifications for a new copier. All Directors, aye, by voice vote. SO MOVED. It was decided that in the meantime a replacement should be rented or material requiring copying should be taken to a commercial establishment. PUBLIC INPUT There was no public input. -2- �11 CORRESPONDENCE Truckee Cemetery District The Chairman noted that a letter was received from John Curtis of the Truckee Cemetery District asking that a joint meeting of the District's water committees be scheduled to discuss water lines at the cemetery. Director Sutton, member of the PUD water committee, requested that the meeting be noticed. Provisions of the Brown Act were discussed and Counsel stated that the Act does not apply as long as the committee has only two Board members present. President Maass agreed with Counsel, but said he had no objection to the meeting being noticed. The Manager was asked to schedule the meeting. PRESENTATION OF PLAQUE TO BRUCE GROW FOR COMPLETION OF 20 YEARS OF SERVICE WITH THE TDPUD The Chairman presented a plaque to Bruce Grow for 20 years of faithful service to the PUD and thanked him for his loyalty. PRESENTATION OF CERTIFICATE TO MIKE PIMENTAL FOR COMPLETION OF METER TECHNICIAN PROGRAM Mr. Pimental was unable to be in attendance , and presentation of his certificate was tabled to a time when he can attend the meeting. NEW TDPUD COMPLEX Status report and report on soils contamination Mr. Holzmeister advised that during testing at various locations on the new complex site , SEA encountered contamination that appeared to be heating oil. A fuel line in the vicinity of the old office at a depth of about two feet was uncovered; it appears that at one time there was an oil furnace heating the building and a tank is somewhere on the site causing contamination. Since the contamination is generally not in the area of the new building, it will be possible to perform minimal clean-up at this time and proceed with construction; a more intense clean-up will occur once the source is known. Representatives of SWQCB, Lahontan Region, were on site on August 27 , 1.986 and agreed with this assessment and said construction could go forward. Consideration of appointing Project Manager/Resident Inspector for new complex construction project Manager Holzmeister stated that in order to guarantee that the construction of the new complex proceeds smoothly and adheres to the specifications, a Project Manager/Resident Inspector should be retained. Proposals from SEA, Giacomazzi and Associates , Bob Hahn and Joseph McGinity were received. Mr. -3- Mr. Holzmeister noted that there are many alternatives available for disinfecting water systems. Elimination of pathogens responsible for waterborne diseases is the goal of disinfection of public water systems, and the disinfection method chosen depends on many factors. Chlorine, ozone, chlorine dioxide, iodine, bromine and home treatment systems were discussed. Also discussed was the new notification law. The Manager stated that, considering the alternatives available for disinfection of District water, chlorination comes closest to being the ideal treatment method. It is effective against bacteria; it can be accurately monitored; a residual can be maintained throughout the distribution system and it has proven economical and safe. He indicated he thinks a combination of chlorination and maintenance is the answer. The Chairman directed that the Manager draft a policy relating to operation and maintenance, and that expenses relating to installation of chlorination equipment be included in the 1987 budget. A report is to be made to the Board in the Spring relating to chlorination. CONSIDERATION OF AMENDING STANDARD TDPUD CONTRACT INSURANCE LIMIT PROVISIONS At the present time, Mr. Holzmeister noted, the District requires contractors doing work directly for the PUD and contractors who are developing privately owned property where an extension of District facilities is involved to carry $5 ,000 ,000 liability insurance. He explained that the District's risk is minimal, especially when a contractor is working for a private developer and there is very little of the PUD's system involved. There is more exposure for a larger project, especially when the contractor works on energized facilities. Mr. Holzmeister recommended that the basic policy of the District be to require a contractor to carry $2 million liability insurance. This would apply to contractors working for the PUD directly or for contractors who work for a developer who will work on PUD facilities as part of the development. In certain cases , the insurance limit could be increased when the risk involved suggests the need for a higher limit. Director Corbett moved that the Board adopt a policy statement regarding standard contract insurance limit provisions - the limit shall be $2 million unless staff recommends a higher limit , in which case the Board shall make a determination; seconded by Director Hamilton. ROLL CALL: Cooley, absent; all other Directors, aye. SO MOVED, WELLS A AND B - REVIEW LETTER FROM STATE - STATEMENT ON YEAR ROUND USE - POSSIBLE AWARD OF BID FOR IMPROVEMENTS AND AUTHORIZATION TO ISSUE CONTRACT CHANGE ORDER N0. 1 ADJUSTING INSURANCE LIMITS It was noted that a letter from the Department of Health stating that they -5- Counsel Phelps advised that PDQ is withdrawing their offer to purchase the 1.9 acre parcel because they cannot obtain access onto Highway 89 due to the wide CalTrans easement. They are requesting return of their deposit. CONSIDERATION OF JAMES PORTER'S REQUEST RE REZONING AND GENERAL PLAN AMENDMENT FOR DISTRICT PROPERTY LOCATED ON EAST RIVER STREET Mr. Holzmeister noted that the Advisory Review Committee felt all of the properties in question should be zoned Single Family Residential even though Mr. Porter requested Public zoning for the PUD lot. The committee could not understand why the PUD wanted its parcel to be zoned Public in the middle of a residential neighborhood and Mr. Porter was unable to inform them of any specific plans that the District had for the lot that would best be accommodated with Public zoning. The Board directed the Manager to explain to the County why the District desires the Public zoning of this parcel. CLOSED SESSION The Board went into closed session at 9:55 P.M. pursuant to Government Code Section 54959.9(c) to discuss sale of the 1.9 acre parcel and to give instructions to Mr. Phelps, the District's negotiator. (Mr. Phelps is authorized to negotiate with Attorney John Fowler.) Counsel also indicated the Board would discuss the County Groundwater Ordinance litigation pursuant to Government Code Section 54956.9(a) , and the pending adjudicatory proceeding, Case No. 86-03-007 before the California Public Utilities Commission, pursuant to Government Code Section 54956.9(a). RETURN TO PUBLIC SESSION The Board returned to public session at 10:29 P.M. Director Hamilton moved, and Director Corbett seconded, that the District return to PDQ the deposit made on the 1.9 acre parcel. All Directors, aye, by voice vote. SO MOVED. There was no other action taken or direction given on the items discussed during closed session. ADJOURNMENT There being no further business before the Board , Director Corbett moved that the meeting be adjourned at 10:30 P.M. The motion was seconded and passed unanimously. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By a es A. Maass, President -7- Prepred by Susan M. Craig, Deputy District Clerk smc d5.i9 -8-