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HomeMy WebLinkAbout1986-09-15 Min - Board REGULAR MEETING September 15, 1986 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:00 P.M. in the Tahoe Truckee Unified School District Board Room. ROLL CALL: Directors Cooley, Corbett, Hamilton, Sutton and Maass were present. EMPLOYEES PRESENT: Peter Holzmeister and Susan Craig. CONSULTANTS PRESENT: Counsel John Phelps and Engineer Keith Sauers. OTHERS PRESENT: Among those present were Greg Smeltzer and Sam Ferreira. APPROVAL OF MINUTES Director Hamilton moved, and Director Corbett seconded, that the minutes of July 14, 1986 be approved as written. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved that the minutes of July 30, 1986 be approved as written; seconded by Director Cooley. All Directors, aye, by voice vote. SO MOVED. Director Corbett moved, and Director Hamilton seconded, that the Board approve the minutes of August 4, 1986. All Directors, aye, by voice vote. SO MOVED. BILLS FOR APPROVAL After review of the bills presented for consideration, Director Cooley moved that payment be approved; seconded by Director Hamilton. All Directors, aye, by voice vote. SO MOVED. Director Sutton suggested that the Manager set up a separate fund for the new District complex construction instead of paying related items through the general fund. Mr. Holzmeister advised that these costs will be paid out of a special account and a running total will be kept. MANAGER'S REPORT Removal of wires over Kuttel property Mr. Holzmeister advised that all solutions to resolve the condition of overhead wires crossing Mr. Kuttel's residence were evaluated by District Engineer Buckhouse. The alternative acceptable to both Mr. Kuttel and Mr. Kohler was to reconductor two spans of single phase overhead to three phase -1- and extend this line to feed the Hilltop complex southeast. This would permit the complete removal of the primary conductor crossing over the Kuttel residence and over the restaurant at Hilltop. The estimated cost is $4,500. During discussion of the various alternatives, it was learned that the least expensive solution for relocating the wires would cost only $3,000, but Mr. Kuttel was not agreeable to granting the necessary easement. Director Sutton questioned whether the proposed solution is consistent with the past agreement with Hilltop to provide adequate service to itself and asked about "spin-off" benefits to the property owners. She asked that District Engineer Buckhouse present a snap to the Board at the next meeting showing the alternatives and related expenses, and the Chairman directed that the matter be placed on the October 6 agenda. PUBLIC INPUT There was no public input. CORRESPONDENCE California--Nevada Interstate Compact Manager Holzmeister advised that Senator Laxalt has introduced S2457 and is attempting to have the California-Nevada Interstate Compact ratified by Congress before he leaves the Senate. He noted that several portions of the compact may be of interest to the PUD - Article VI and Article IK. Mr. Holzmeister indicated he would like to consult with Special Counsel McDonough regarding (1) who can store water in Lake Tahoe between certain elevations and how the right to store water is established (2) who can divert the 10 ,000 acre feet of water within the Truckee River Basin and how the right to divert is established (3) who can have access to the 6,000 acre feet of water from the conservation yield of Stampede Reservoir, how they establish their claim to that 6 ,000 feet , and what is meant by "conservation yield" (4) from what water source is California to develop the additional 10,000 acre feet described in the compact, and (5) who has the right to store water in Prosser Creek Reservoir under the terms of California State Water Rights Permit 11666., The Board was in agreement that Mr. McDonough be consulted and asked to be copied with his response. COMMITTEE REPORTS Water Committee Director Sutton of the Water Committee noted that a meeting was held on September 8 with 14 residents of Prosser Lakeview Estates to discuss short and long term solutions to the frequent water outages and low pressure problems. She advised that Director Cooley, Water Committee member, was not present , and Manager Holzmeister chaired the meeting. -2- Mr. Holzmeister reported that as a short term solution, the Water Department has corrected a problem with a valve at the tank. On a long-term basis, it appears another water source will be necessary and an additional tank to provide fire protection should also be constructed. A plan will be prepared for consideration by the Board. Director Sutton stated she thinks backf low devices are needed in the upper service areas , and thought the Board should pursue discussions with the Truckee Fire Protection District relating to sufficient fire flow. She requested copies of complaints on a monthly basis so that the Board has a better handle on what's happening in the different areas. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF EASEMENT DEED TO NEVADA COUNTY The Board reviewed the grant deed for an easement to Nevada County and Counsel Phelps advised that the deed is in proper form with the exception of the description which states that the property is in Sierra rather than Nevada County. The description was prepared by the title company at Dale Cox's request. Director Hamilton moved, and Director Corbett seconded, that the Board approve Resolution No. 8635 authorizing execution of a grant deed to the County of Nevada for an easement over a portion of AP#18-602-03. The property description on the deed is to be corrected. ROLL CALL: All Directors, aye. SO RESOLVED. CONSIDERATION OF ESCROW AGREEMENT CONCERNING NEW COMPLEX CONSTRUCTION WITH WELLS FARGO After brief discussion, Director Hamilton moved, and Director Corbett seconded , that the Board approve the escrow agreement concerning new complex construction with Wells Fargo. ROLL CALL: All Directors , aye. SO MOVED, PONDEROSA HILLS ANNEXATION The Chairman noted that this matter relates to litigation and will be discussed during closed session. PIPELINE REPLACEMENT CONTRACT FOR 1986 - PONDEROSA DRIVE - CONTRACT CHANGE ORDER NO. 1 -- PERIODIC ESTIMATE FOR PARTIAL PAYMENT N0. 2 - RESOLUTION ACCEPTING WORK AND AUTHORIZING FILING OF NOTICE OF COMPLETION Consulting Engineer Keith Sauers reviewed Contract Change Order No. 1 from Hall's Excavating with the Board. It contained adjusted bid quantities, included installation of owner-furnished fare hydrants and installation of temporary pipe plugs to allow for activating the new pipeline simultaneously with the old line in order to transfer service lines which ?01"111 did not have corporation stops. The related paving was mentioned. -3- Director Cooley moved, and Director Hamilton seconded, that the Board approve Hall's Contract Change Order No. 1 in the amount of $13,004.24. ROLL CALL: All Directors, aye. SO MOVED. After consideration, Director Cooley moved that the Board approve Hall's periodic estimate for partial payment in the amount of $27 ,761.98; seconded by Director Hamilton. All Directors, aye, by voice vote. SO MOVED, Director Corbett moved, and Director Cooley seconded, that the Board adopt Resolution No. 8636 approving and accepting the 1986 pipeline replacement (Ponderosa Drive) project and directing filing of the notice of completion. ROLL CALL: All Directors, aye. SO RESOLVED. CONSIDERATION OF OFFER FROM He FRANK DOMINGUEZ FOR PURCHASE OF 1.9 ACRE PARCEL ON CORNER OF HIGHWAY 89 AND DONNER PASS ROAD Counsel Phelps advised that the Brown Act allows discussion of offers to purchase real estate during closed session, but the party making the offer - H. Frank Dominguez - should be named. Director Sutton asked if the District should declare its surplus property annually. Counsel stated that this particular parcel was declared surplus one and one half years ago and offered to the appropriate agencies. He said he is not aware of such an annual requirement but will look into the matter. NOTICE OF CODE VIOLATION ISSUED BY NEVADA COUNTY Manager Holzmeister noted that he hasn't heard anything regarding the warning notice of code violation received on September 4 which stated that occupation of the Truckee Business Park is a violation of the County's zoning regulations. He has written to the Planning Department and described the problems the District encountered in finding temporary office space and requested the appropriate permit to remain until completion of the new complex. DISCUSSION REGARDING USE OF PUD VEHICLES Director Hamilton noted that he has been seeing District vehicles on the freeway and in Glenshi e; also, with passengers. He indicated his concern about District liability. Director Sutton stated that this is contrary to established policy of the Board - no one but employees, officials and/or authorized persons are to ride in PUD vehicles. The Manager advised that there is no secure on-site parking at this time so vehicles have been sent home with employees. When the new building is complete and adequate parking is available, he proposes that only he, the Electric and Water Foremen, and on-call personnel take vehicles home. The Board asked for a copy of the current policy and a report as to what -4- the District insurance covers. CLOSED SESSION Pursuant to Government Code Section 54956.9(a) the Board adjourned to closed session at 8:10 P.M. to discuss the PUC versus SPPCo case, the Worker's Compensation claim of Jan Maughan and Mr. Dominguez' offer on the 1.9 acre parcel. RETURN TO PUBLIC SESSION The meeting was returned to public session at 9:20 P.M. . The Chairman reported that no action was taken during closed session other than unanimously rejecting the offer of Mr. Dominguez to purchase the 1.9 acre parcel. AWOURNMENT There being no further business before the Board, Director Corbett moved that the meeting be adjourned at 9:21 P.M. ; seconded by Director Hamilton. SO MOLTED unanimously. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Prepared by oz= e-.. Susan M. Craig, Deputy District Clerk d5a.20 -5-